City Council

Village Board Meeting Minutes August 8, 2023 1170 The Village Board met at the Merrillan Village Hall August 8, 2023 at 7:00p.m. in person and via Google meet. In person were President Chris Wruck, Jordan Powell arrived at 7:05 p.m., Jane Fehrman, Sally Madsen, Heather Sprinkle, Assistant Superintendent Mike Garbers, Clerk Penny Danielson, Deputy Scott Thorson, Attorney Mark Radcliff arrived at 7:05 p.m. Tom Waughtal 1. President Wruck Called to Order @ 7 p.m. 2. President Wruck Certify the open meeting law requirements were met 3. Roll Call was taken by President Wruck 4. Public Comment- none Moved by Madsen, seconded by Fehrman to go to number 6 on the agenda. carried 5. Attorney Radcliff- a. MSA Sewer Lateral Mill St- updates-no updates b. Pole Line ROW & Easements-Mark will be sending letters out soon. c. Storage Containers-no action d. Bond Schedule-Mark has reviewed the Bond Schedule he will check the ordinance and Contact Penny if anything further is needed. 6 Police Report, Deputy Thorson submitted his monthly report. Moved by Madsen, seconded by Fehrman continue with 7-15 on the agenda, carried. 7. Fire/EMS report-Reports were submitted. 8. Fire District updates-Jordan gave updates on the Fire District 9. Maintenance Report- Chris submitted a report for Maintenance 10. Approval of Vouchers were reviewed and signed. 11. Approval of Delinquent List moved by Fehrman seconded by Sprinkle to approve. Carried 12. Approval of Minutes- moved by Sprinkle, seconded by Madsen to approve. Carried 13. Approval of Financial Report moved by Powell seconded by Sprinkle to approve. Carried July 2023 Financial Statement COMBI NED CHECKI NG: 2023 Jun-23 2022 2023 Jun-23 2022 Balance 6/30/2023 $9,521.02 $15,650.21 $7,876.43 FI RE POP FUND CHECKI NG: Deposits $96,988.30 $132,334.33 $94,692.51 Balance 6/30/2023 $2,006.21 $1,724.76 2366.58 Orders Written $95,640.86 $138,463.52 $88,241.18 Deposits $109.41 $281.45 $0.20 Balance 7/31/2023 $10,868.46 $9,521.02 $14,327.76 Orders Written $0.00 $0.00 $84.40 CEMETERY CHECKI NG - JCB: Balance 7/31/2023 $2,115.62 $2,006.21 $2,282.38 Balance 6/30/2023 $26,220.75 $27,105.75 $31,140.49 SAVI NGS ACCTS - JCB: Deposits/Interest $0.00 $0.00 $0.00 F D Savings - Equip Fund $10,126.88 $8,954.95 $8,490.80 Orders Written $1,618.75 $885.00 $350.00 P D Savings Equip Fund $3,769.34 $3,768.59 $3,762.38 Balance 7/31/2023 $24,602.00 $26,220.75 $30,790.49 EMS Donated Saving $87,126.77 $87,109.47 $92,070.25 CEMETERY SAVI NGS - JC BANK EMS New Acct $43,140.12 $43,131.55 $37,672.88 Memorial Fund 0001 $34,019.23 $33,312.59 $19,614.71 Utility Fund Savings $14,061.83 $19,727.80 $44,077.14 MONEY MARKET CHK - JCB: F D DONATED CHECKI NG: Tax Account $531.35 $531.31 $976.06 Balance 6/30/2023 $2,595.03 $2,594.80 $485.81 St Tax Sharing $26,386.28 $22,021.72 $74,108.82 Deposits $0.21 $23.00 $600.05 Road Fund $32,510.70 $24,627.19 $105,566.73 Orders Written $0.00 $0.00 $690.19 Water Reserve $12,783.81 $13,674.37 $22,239.69 Balance 7/31/2023 $2,595.24 $2,595.03 $395.67 Sewer Spec. Redemption $24,263.14 $24,245.80 $51,241.18 GENERAL RECEI PTS: GENERAL FUND CHK- CCU : Hall Rent $700.00 $200.00 $200.00 General Working Fund $81,600.40 $81,487.04 $94,543.40 Mobile Home Park Taxes $86.14 $0.00 $68.86 GENERAL TRUST CD - CCU : Town of Alma Fire Contract $0.00 $0.00 $0.00 Dam Fund - maturity 8/11/23 $24,402.94 $24,402.94 $24,112.50 Hatfield Fire Contract $0.00 $0.00 $0.00 UTI LI TY TRUST CD'S - CCU: Operators License $200.00 $710.00 $100.00 Sewer Equip.- matur. 8/16/23 $49,199.87 $49,199.87 $48,619.90 Ordinance Violation $0.00 $0.00 $195.15 Diesel Insure - matur. 8/08/23 $53,137.68 $53,137.68 $52,618.06 Park Revenue $642.14 $380.00 $545.00 CCU Member Share $6.23 $6.23 $6.23 Cemetery Revenue $700.00 $2,694.68 $0.00 UTI LI TY Building Permits $0.00 $266.00 $0.00 Electric Revenues $30,330.15 $29,869.11 $30,933.41 Zoning Permits $0.00 $25.00 $0.00 Water Revenues $10,508.93 $9,873.80 $10,399.25 Dog/Cat License $0.00 $0.00 $265.00 Sewer Revenues $15,489.49 $14,737.68 $13,543.92 Kennel License $0.00 $0.00 $0.00 Public Fire Protection (PFP) $3,197.79 $3,144.28 $2,881.59 Liquor License $0.00 $1,775.00 $0.00 Downer Memorial Fund $100.37 $100.35 $100.19 Cig License $0.00 $105.00 $0.00 2% Fire dues $269.64 $269.58 $269.14 Beer Garden $0.00 $75.00 $0.00 Park Fund $14,019.85 $5,928.92 $5,655.46 Publication Fees $0.00 $38.00 $0.00 "This institution is an equal opportunity provider and employer" August 8, 2023 Village Board Minutes Cont. 1171 14. Approval of Operator License moved by Fehrman, seconded by Sprinkle to approve the Operator License for Heather Shoemaker Carried. 15. Temporary Picnic License- moved by Sprinkle seconded by Fehrman to approve the Temporary Picnic License for the Lions Club on September 8, 2023 , and September 9, 2023 Carried. Powell moved, seconded by Fehrman to move to 16 f carried. 16. Unfinished Business- Discussion and/ or action a. Holiday lights- Chrystal is working on getting the lights ordered. b. Park Fundraiser-$1748.09 was made at the brat and hot dog dinner fundraiser. The Park Fund has also received donations from Corner Bar, Depot Saloon, Deerview Northern Family Farms and Jeff Casper. c. Grant Writing-No updates d. Engineering Firms-No updates e. Multiparameter Portable Colorimeter-tabled f. Cemetery Well Pump- Mark will mail a letter to Lavonne about this. g. Mobile Home Park-Tom Waughtal updated the board with what has been done in the Mobile home park. Tom Waughtal was excused at 8:15 p.m. h. Comprehensive Plan-tabled 17. New Business- Discussion and/ or action a. Garbage Fees-billing- moved by Fehrman, seconded by Madsen to take the garbage fees off the levy and put on the monthly utility bills as of Jan 1, 2024. carried b. Water Rate increase-moved by Madsen, seconded by Fehrman to have Penny file a simplified water rate case with the PSC. Carried c. 2012 GMC pickup sale-Moved by Wruck, seconded by Sprinkle to post the GMC on Facebook for sale for 2 weeks. carried d. Trick or Treat Hours-moved by Fehrman, seconded by Madsen to set Trick or Treat hours from 5 p.m. to 7:30 p.m. on Halloween. Carried e. Flood Mitigation Plan-tabled f. Outdoor Rec Plan-Moved by Fehrman, seconded by, Madsen to approve Mississippi River Regional Planning Commission to update the plan at the cost of $1000.00 to be paid using ARPA funds. Carried. 18. Cemetery Report and updates- none updates 19. Village President-Nice Neighbor Award and updates-Nice Neighbor awards for this Month will be given to Corner Bar, Depot , Deerview , Northern Family Farms and Casper. President Wruck’s gave us his updates. 20. Meeting Adjournment: Moved by Powell , seconded by Fehrman to adjourn at 9:35 p.m. Carried. Penny Danielson Clerk 08/09/2023 "This institution is an equal opportunity provider and employer"