Board of Public Works & Safety

REGULAR MEETING – July 21, 2014 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, July 21, 2014 at the hour of 9:00 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Sharon Carnes and Michael Palmer (3). Absent: none (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: John Espar, Corporate Counsel Ron Meer, Mayor Yvonne Hoffmaster, Assistant City Controller Russ Hatfield, Code Enforcement Officer Terry Borolov, Code Enforcement Officer Lt. Jeff Loniewski, M.C.P.D. Traffic Division Charles “Spike” Peller, City Engineer Skyler York, Asst. Planning Director Ben Neitzel, Superintendent Central Maintenance Craig Phillips, City Planner Shelley Dunleavy, Personnel Director Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of July 7, 2014. Vice-President Carnes made the motion to approve the minutes from the regular meeting of July 7, 2014. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Michael Palmer made the motion to amend the Agenda to allow the Mayor to present the “old” plaque/citation for the Danny D. Bruce Memorial to Mr. Tom Bruce for permanent display at the D.A.V. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. MAYOR’S REQUEST – Danny Bruce Memorial plaque to be donated to the Michigan City D.A.V. (Disabled American Veterans) #23-Danny Bruce Chapter Regular Meeting – July 21, 2014 Page 2 The following correspondence was received in the City Clerk’s Office on July 14, 2014 from Mayor Ron Meer: I respectfully ask to be placed on the next Board of Public Works and Safety meeting scheduled for July 21, 2014. I would like to address the Board and request that the original citation plaque recently removed from the Danny Bruce Memorial be donated to the Michigan City D.A.V. (Disabled American Veterans) #23, which is the Danny Bruce Chapter. The plaque will be secured and displayed at a memorial area inside of the D.A.V. for all of their membership and visitors to see. Mayor Ron Meer addressed the Board regarding a historic piece of memorabilia that earlier this year corrective measures were made to replace the Danny D. Bruce memorial plaque, which the “new” permanent plaque will be installed later this week; asking that the original plaque that was there be donated to the Danny Bruce Chapter 23 D.A.V. here in Michigan City, located on Ohio Street where it will be permanently displayed and secured. Mr. Tom Bruce on behalf of the Bruce family addressed the Board “thanking” the members and all those involved for making all this happen to honor Danny. Vice-President Carnes made the motion to donate the “old” plaque to the Michigan City D.A.V. #23 Danny D. Bruce chapter. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. AWARDING OF BID – Two (2) Small Transit Buses The following correspondence was received in the City Clerk’s Office on July 18, 2014 from Bob Zondor, Superintendent Central Services: At this time I am recommending to the Board of Works and Safety to reject all bids. We will resubmit for bid proposals at a later date. Michael Palmer made the motion to reject all bids that were received for the purchase of two (2) small transit buses. The motion was seconded by Vice-President Carnes. and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Discussion ensued between the Board and Corporate Counsel Espar regarding Mr. Zondor’s reason for rejecting the bids at this time. Vice-President Carnes stated that Mr. Zondor indicated that the Transit Department needed to update the FTA procedures in his office; and the Mr. Zondor could not attend today’s meeting as there was a N.I.R.P.C. (Northern Indiana Regional Planning Commission) meeting he needed to attend at 9:00 a.m. today. Corporate Counsel John Espar stated the buses will be re-bid once the new procedures are in place. The motion carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting – July 21, 2014 Page 3 OPENING OF BIDS – Sale of Surplus Equipment President Janus asked if there was anyone present who would like to submit a bid at this time. There was no response. Michael Palmer made the motion to close the acceptance of bids. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Corporate Counsel John Espar addressed the Board stating seven (7) sealed bids were received this morning as follows: 1) Gerald Bailey item #12 Cargo Trailer $51.00 2) Gerald Bailey item #15 Lift w/cage $105.00 3) William Cota item #9 2010 Ford Crown Victoria $775.00 item #10 1996 Ford F-250 $560.00 item #12 Cargo trailer $75.00 item #13 Grater attachment $60.00 4) Thomas Leslie item #12 Cargo trailer $121.00 item #13 Grater attachment $319.00 item #14 Grinder $118.00 item #15 Lift w/cage $536.00 item #17 Snow thrower attachment $368.00 5) Hoosier Equip. item #1 1998 Ford dump truck $3750.00 LLC item #2 1999 Ford dump truck $2551.00 item #3 1999 Ford dump truck $1801.00 item #8 1992 Ford L8000 EZ loader $6506.00 item #11 1996 Dresser Crawler Dozer $5528.00 item #13 Grader attachment $214.00 item #14 Grinder attachment $91.00 item #15 Lift w/cage $803.00 item #17 Snow thrower attachment $276.00 6) Syed Ali item #1 2010 Ford Crown Victoria $878.00 (Asia Motors Inc.) (No check or documentation included) 7) Jeff Loniewski item #3 1999 Ford dump truck $5,201.00 Vice-President Carnes made the motion to refer the bid packets to the appropriate departments for review, tabulation and recommendation at the next Board of Public Works and Safety meeting. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. Regular Meeting – July 21, 2014 Page 4 REQUEST FOR HANDICAP PARKING SIGN – Effie Lee Williams, 320 Pleasant Avenue is requesting a handicap parking sign in front of her residence The following correspondence was received in the City Clerk’s Office on July 15, 2014 from Effie Lee Williams, 320 Pleasant Avenue: “Hi, I am a 92 year old widow and would like to request the City’s help. Over the years, my knees have warned down (require injections to function), breath has grown short (difficulty walking and/or breathing…distances…more than 10-12 feet.). With my health deteriorating, the privilege of driving has ended. Therefore I’m dependent upon the kindness of family members and/or friends…for transportation…to/from doctor visits, grocery store, church etc. However, in parking area (for pick-up and/or delivery/return) located directly in front of my home is seldom available. This space is usually “occupied” by both familiar and/or unfamiliar vehicles. Therefore making it very tough/inconvenient when departing from…and/or…arriving to my residence.” Virginia Martin, 4851 E US HWY 12 addressed the Board on behalf of Mrs. Williams; explaining the request; asking the Board for approval. President Janus explained to Mrs. Martin that the Board has a moratorium on the placement of Handicap Parking Signs. Corporate Counsel John Espar stated at this time due to the new ADA requirements, which a Handicap Parking signs conveys/suggests that the location where the sign is placed meets the requirements for handicap accessibility; and the City’s financial situation the moratorium has been set; further explaining the City is looking into cost sharing for these types of requests. Discussion ensued between the Board, Corporate Counsel Espar and Mrs. Martin regarding other options that could be used to help Mrs. Williams with this situation. Michael Palmer asked Counsel Espar if “ten (10) minute parking signs” could be place in that location. Corporate Counsel Espar explained there may be pre-requisites for the placement of such a sign, and he will check into it. Russ Hatfield, Code Enforcement Officer addressed the Board and Mrs. Martin stating that area should have an alley access that could be utilized. President Janus addressed Mrs. Martin stating the Board will look into it and see if they can come up with a solution. DOOR TO DOOR CANVASSING – Bill Straha, Energizing Indiana is requesting permission to go door-to-door to enroll customers in program The following correspondence was received in the City Clerk’s Office on July 15, 2014 from Bill Straha, Energizing Indiana: Type of Request: Door to Door Canvassing Permission to canvass for Energizing Indiana Program. We are not selling anything just enrolling customers in free or paid for programs. Bret Meyers, Energizing Indiana addressed the Board explaining the request is a state wide utility program sponsored by Good Sense who is the third party administrator; stating there are two (2) programs that they run for N.I.P.S.Co. with one being the Energizing Indiana Regular Meeting – July 21, 2014 Page 5 program and the other is called the Air Conditioner Re-Cycling program and both are voluntary programs; further explaining they are not selling anything, but educating the customers on the benefits of the programs. Discussion ensued between the Board and Corporate Counsel John Espar regarding the request and if any vendor license is applicable. Corporate Counsel Espar advised the Board a vendor license is not applicable. Mr. Meyers explained the employees of the program all have to pass criminal background checks, drug screenings and are equipped with a photo i.d. badge, neon vests with the Energizing Indiana logo and their vehicles are identified with the Energizing Indiana logo. Further discussion ensued between the Board, Corporate Counsel Espar and Mr. Meyers regarding hours of operation, and notification of the Michigan City Police Department. Vice-President Carnes made the motion to approve the request for Energizing Indiana to canvass door-to-door in Michigan City. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE – Pleasant Hill Missionary Baptist Church is requesting the closure of 10th & Maple Streets and 11th & Maple Streets on Sunday, July 27th, 2014 from 11:00 a.m. to 5:00 p.m. for their 26th Annual Down-Home Day and on Friday, August 8th, 2014 from 10:00 a.m. to 4:00 p.m. for their Back to School Rally The following correspondence was received in the City Clerk’s Office on July 14, 2014 from James E. Lane Jr., Pastor and Doris Mitchell, Church Secretary: We humbly come to you with blessing in the Name of our Lord and Savior Jesus Christ. This is our 26th Annual Down-Home Day. This day symbolizes how the church will be getting back to our roots and also trying to get more community involvement in a positive manner. We are requesting to have the streets blocked off again this year on July 27, 2014. Our doors will be open to the community as we provide lunch for who all will attend. We are also requesting to have the streets blocked off on August 8, 2014 for our Back to School Rally. We will again be providing lunch as well as games for the children. We will de donating school supplies to the community. We hope to continue with our traditional community events. In the past, these events have been beneficial and greatly appreciated. If you have any questions or concerns, please feel free to contact us here at Pleasant Hill. We look forward to hearing from you soon. Type of Request: Street Closure Sunday, July 27th from 11:00 a.m. to 5:00 p.m. 10th & Maple Street and 11th & Maple Street. Friday, August 8th from 10:00 a.m. to 4:00 p.m. 10th & Maple Street and 11th & Maple Street. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating this is an annual request, and they have never experienced any problems; recommending approval. Michael Palmer made the motion to approve Pleasant Hill Missionary Baptist Church to close 10th & Maple Streets and 11th & Maple Streets on Sunday, July 27th from 11:00 a.m. to 5:00 p.m. for their 26th Annual Down-Home Day and on Friday, August 8th from 10:00 a.m. to 4:00 p.m. for their Back to School Rally. The motion was seconded by Vice-President Regular Meeting – July 21, 2014 Page 6 Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST TO PLACE SIGNAGE ON CITY RIGHT-OF-WAY – James White, Principal Marquette Catholic High School is requesting to place additional signage to identify the Marquette “campus” on 10th & 11th Streets between Washington and Ohio Streets The following correspondence was received in the City Clerk’s Office on July 7, 2014 from James White, Principal Marquette Catholic High School: Type of Request: Street Signage Marquette Catholic High School would like to request the addition of signage to identify the Marquette “campus”. The signs would state “Welcome to Marquette Catholic High School”. Pending board approval, the signs would be placed in parkways on 10th Street in between Washington and Ohio Streets and on 11th Street in between Washington and Ohio Streets. Samples of these signs will be available for the board’s viewing at the Board of Public Works meeting. We respectfully request that this be placed on the agenda for the July 21st meeting of the Board of Public Works and Safety. James White, Principal Marquette Catholic High School addressed the Board presenting them with copies of the signs; explaining the signs and locations for placement. Craig Phillips, City Planner addressed the Board explaining this will need approval from the Historic Review Board; asking to carry this over until the next meeting where he will give his recommendation. REQUEST FOR STREET CLOSURE – Danielle Haydell, 220 W. 10th Street is requesting the closure of 10th Street from Wabash to Ohio Street on Friday, August 22nd, 2014 from 3:30 to 11:00 p.m. The following correspondence was received in the City Clerk’s Office on July 7th, 2014 from Danielle Haydell, 220 W. 10th Street: Type of Request: Street closure for event We are requesting the closing of 10th Street from Wabash to Ohio on 8/22/2014 from 3:30pm- 11:00pm for our Annual Block Party. Danielle Haydell, 220 W. 10th Street addressed the Board regarding the request for their annual block party; asking for approval. Vice-President Carnes addressed Ms. Haydell asking if she has provided the City Clerk’s Office with a copy of their “certificate of liability insurance”. Ms. Haydell stated she would provide the documents to the City Clerk’s Office. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board regarding the request stating this is another well-organized event and they have not had any problems with it; recommending approval. Regular Meeting – July 21, 2014 Page 7 Vice-President Carnes made the motion to approve the street closure subject to the presentation of the “certificate of liability insurance” for the block party on August 22, 2014, closing of 10th Street between Wabash and Ohio Streets. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR STREET CLOSURE – Robert Smith, 303 Earl Road is requesting the closure of the north bound lanes of Franklin Street, 4th Street, Pine Street and south bound lands of Washington Street and Tillottson to St. Joe Club for a car cruise on Saturday, September 6, 2014 The following correspondence was received in the City Clerk’s Office on July 16, 2014 from Robert Smith, 303 Earl Road: Type of Request: Car Cruise I would like to conduct a car cruise on Sept. 6th, 2014; approx. 75-100 cars. We are acquiring permission from Al’s to meet in their parking lot. The cruise will leave Al’s at approx. 3:00 p.m. will head north on Franklin St. to 4th St. East on 4th to Pine St., north on Pine Street to Washington Park through the park then south on Washington to Tillottson to St. Joe parking lot; If possible we would like to close Tillottson from 4pm to 7pm; we have gotten off duty police Officers to help in the past. Robert Smith, 303 Earl Road addressed the Board regarding the request; explaining they will be leaving from Ivy Tech instead of Al’s using the same route as last year; asking that Tillottson be closed for about 3 hours; and due to a conflict with the St. Joe Golf Outing being held on September 6th they would like to move the Car Cruise to September 7th. Discussion ensued between the Board and Mr. Smith regarding a “certificate of liability insurance” being provided to the City Clerk’s Office for this event. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating this is an annual event, and the previous three (3) years they have requested that Mr. Smith obtain about five (5) off-duty police officer to assist with blocking intersections for this event so there is no overtime incurred; asking that it remain a stipulation for this year’s event. Michael Palmer made the motion to approve the request for the Car Cruise to take place on September 7th, from 1:00 p.m. to 3:00 p.m., provided the proper insurance is provided to the City Clerk’s Office prior to the event. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. AMENDMENT TO PERSONNEL POLICY – Amendment to Policy 216 – Use of Telephones and Cellular Telephones Shelley Dunleavy, Personnel Director addressed the Board presenting the following amendment to the Personnel Policy regarding Policy 216 – Use of Telephones and Cellular Telephones: POLICY & PROCEDURE MANUAL Section: Employment Policy: Use of Telephones and Cellular Telephones Policy No: 216 Regular Meeting – July 21, 2014 Page 8 Effective: 1-1-04 Revised: 7-1-14 USE OF TELEPHONES AND CELLULAR TELEPHONES USE OF OFFICE TELEPHONES Office telephones are a vital part of our operation. Because of the large volume of business transacted by telephone, personal use of the telephone should be limited and personal calls should be brief. Employees are expected to answer telephones promptly and respond to calls in a courteous, professional manner. USE OF CELLULAR PHONES Employees whose job duties include the frequent need for a cell phone may be issued a City-owned phone. Individual Department Heads are responsible for identifying employees who hold positions that include the need for a cell phone. Each department is strongly encouraged to review whether a cellular device is necessary and to select alternative means of communication, such as land-line or mobile radios when such alternatives would provide adequate and less costly service to the City. The Department Head is responsible for overseeing employee cell phone needs and assessing each employee’s continued need of a cell phone for business purposes. An employee may be issued a City-owned cell phone if at least one of the following criteria is met: a. The job function of the employee requires considerable time outside of the office or work area and it is important to the City that the employee is accessible during those times; b. The job function of the employee requires them to be accessible outside of scheduled or normal working hours where time sensitive decisions/notifications are required; c. The job function of the employee requires them to have wireless data and internet access; and/or d. The employee is designated as a “first responder” or “essential personnel” in the case of emergencies. City-owned cell phones are to be used to conduct City business. Wireless transmissions should not be considered secure. Therefore, employees using City-owned cell phones or devices should conduct City business using discretion when relaying confidential information. Reasonable precautions should be made to prevent vandalism, equipment theft, improper use and unauthorized access. The City reserves the right to monitor the use of all City owned mobile phones. Cell phone use in violation of any local, state, or federal law is prohibited. Employees need to limit personal use of their cell phone in the same way they need to limit personal use of their office telephone. Monthly usage of cell phones will be audited by the Controller’s Office. Employees who incur excessive cellular usage may be subject to corrective action. If a Department Head determines that an employee no longer meets the eligibility criteria listed above, it is his/her responsibility to ensure that the phone is returned to the Controller’s Office. The City requires the safe use of cellular telephones by employees while conducting business. Employees should not use a hand-held cellular telephone while driving because of safety concerns but should instead pull to the side of the road to make or receive telephone calls. If an employee is unable to pull over or stop before receiving a cellular telephone call, they should keep the business conversation brief, and immediately locate a safe area to park their vehicle. The City does not permit employees to drive while using a hand-held cellular telephone. Typing, transmitting or reading an electronic mail message while driving is prohibited by Indiana law (IC 9-21-8- 59). This law also prohibits drivers from texting or using an electronic device to search the internet when stopped for a traffic light. During work time, employees are not permitted to use personal cellular telephones. These should be used only during breaks and meal times. Employees should turn off cell phones, or set on silent ring mode, during work hours to avoid disturbing those working around them. Regardless of whether a cell phone is City-issued, or personal in nature, employees should never use any type of photographic feature on their cell phones to take pictures on City premises, while conducting City business, or at City-sponsored functions without receiving written permission from management to do so. This policy should not be construed as creating a telephone benefit for any employee. The City retains the right to modify, suspend or terminate an employee’s use of cellular phone service. Regular Meeting – July 21, 2014 Page 9 Mrs. Dunleavy explained the Cellular Telephone policy has been amended to comply with the new contract that the Board of Public Works and Safety approved at their special meeting in June regarding the Employee Cell Phones, that will now be owned by the City and the language in the policy was amended just to include the responsibility of the Department Heads for assigning the cell phones to employees in their department. Corporate Counsel John Espar addressed the Board and Mrs. Dunleavy stating he has reviewed the amendment and made a couple of suggestions that have been incorporated into the new policy. Michael Palmer made the motion to approve the amendment to the Personnel Policy #216 – the Use of Telephones and Cellular Telephones. The motion was seconded by Vice- President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. CHANGE ORDER – Michigan Boulevard Phase II Charles “Spike” Peller, City Engineer addressed the Board regarding the Change Order for the Michigan Boulevard Phase II project; explaining this is a reduction in price, and requires the Board of Public Works and Safety’s approval as they are the owner of the project. Mr. Peller stated the project will be reduced by $5,047.00 due to changing out some of the manholes, which will be less expensive. Michael Palmer made the motion to approve the Change Order No. 003 for the Michigan Boulevard Phase II project. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. ACCEPTANCE OF FINAL COMPLETION – 2912 E. Michigan Boulevard and Eastport School demolition The following correspondence was received in the City Clerk’s Office on July 10, 2104 from Charles “Spike” Peller, City Engineer: Please place on the next Board agenda the acceptance of final completion of the 2912 E. Michigan Boulevard demolition project and the Eastport School demolition project. Attached are the two invoices. Also attached is the final payment/completion recommendation for Eastport from John Blosky, the consulting engineer. As per attached e-mail from John Blosky, we should receive a request from the contractor, Actin, to accept final completion and final payment application for release of the retainage for 2912 E. Michigan Boulevard. John Blosky indicated that this request should come this week and John will e-mail to me his approval of the request. This will add $743.75 owed Actin. Charles “Spike” Peller, City Engineer addressed the Board regarding the projects being done under the Board of Public Works and Safety; stating the Consultant, John Blosky of Amereco, Inc. has reviewed the work done and recommended that this Board approve “final completion” of the project. Discussion ensued between Corporate Counsel John Espar and Mr. Peller regarding the review of the work performed and approving the completion requested. Michael Palmer made the motion to accept the “final completion” paperwork for 2912 E. Michigan Boulevard and Eastport School demolition. The motion was seconded by Vice- Regular Meeting – July 21, 2014 Page 10 President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. FINAL PAYMENT – John Blosky, Amereco Inc. is requesting approval for Actin Contracting, LLC’s payment application number 2 (2912 E. Michigan Boulevard) The following correspondence was received in the City Clerk’s Office on July 11, 2014 from John Blosky, Project Manager, Amereco, Inc.: Attached, please find Actin Contracting, LLC’s Payment Application Number 2 – Final, in the amount of $743.75, for the demolition of the structure located at 2912 E. Michigan Boulevard, Michigan City, IN. I have reviewed their Payment Application, with the schedule of values, and have found it to be correct. Please process this Payment Application in the amount of $743.75. This closes out the project. Please call if you have any questions. Charles “Spike” Peller, City Engineer addressed the Board explaining now that the Board has accepted “final completion” of the project, Actin Contracting LLC would like final payment. Vice-President Carnes made the motion to approve the final payment to Actin Contracting LLC for the work at 2912 E. Michigan Boulevard. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. UNSAFE STRUCTURE – 807 E. Coolspring Avenue The following correspondence was received in the City Clerk’s Office on July 11, 2014 from Carol L. Haddad, 803 E. Coolspring Avenue: Type of Request: Demolish home at 807 E. Coolspring Avenue. This home is marked for demolition by Terry Borolov, the City Inspector. He told us the firm of Foley and Small represents the owner but they never answer his calls. We have been trying to have this eyesore torn down for over 2 to 3 years – animals are often seen coming out of the windows and recently a young deer was killed by coyotes and the carcass laid there until other animals devoured it. Terry Borolov, City Inspector addressed the Board regarding the property at 807 E. Coolspring Avenue stating this property should be considered for demolition due to its current condition; presenting the Board with photos; explaining there are three (3) structures on the property, and all three (3) are in a state of neglect. Mr. Borolov further explained the property is owned by a Dr. Gergis of Long Beach, California who is supposed to be here this coming weekend to decide if he will try to rehabilitate the structures or demolish them. Mr. Borolov stated a ten (1) day notice Order to Repair was sent out, which the owner has received. Mr. Borolov informed the Board by the next meeting he should know the owners intent for the property. Discussion ensued between the Board, Corporate Counsel John Espar, Mr. Borolov and Mrs. Haddad, 803 E. Coolspring Avenue, regarding the property/structures, starting the demolition procedure, when the property/structures were last occupied and the owner completing the “Vacant Property Registration”. Regular Meeting – July 21, 2014 Page 11 President Janus stated the item will be held over until the next meeting. MAYOR’S REQUEST – Danny Bruce Memorial plaque to be donated to the Michigan City D.A.V. (Disabled American Veterans) #23-Danny Bruce Chapter This was previously discussed in the meeting. CRAIG PHILLIPS-CITY PLANNER – Pertaining to setting a B.O.W. policy for the placement of movable (sandwich board) signage within the rights of way within the Uptown Arts District Craig Phillips, City Planner addressed the Board presenting them with information from Valparaiso’s Zoning Ordinance amendment regarding the placement of “movable signage boards”; explaining the information and how the Board could adopt the same type of procedure to govern the placement of “movable signage boards” within the Uptown Arts District on City right-of-ways for temporary purposes for the purpose of temporary advertising. Discussion ensued between the Board, Corporate Counsel John Espar and Mr. Phillips regarding drafting a similar type of policy that allows this under reasonable circumstances; allowing this on other streets within Michigan City; widths of sidewalks to support the movable signage boards; who controls the public right-of-way; maintaining ADA compliance; supporting the Board of Public Works and Safety policy with an ordinance; current ordinances that pertain to commercial signage in relation to businesses; proper placement and enhancement of the business area; types of signage to be used. Russ Hatfield, Code Enforcement Officer addressed the Board regarding the “Standards for Outdoor Dining” that the Board of Public Works and Safety has adopted which states what the requirements are. Further discussion ensued between the Board and Corporate Counsel Espar regarding where this policy/guidelines would then exist, and amending an ordinance to include the information of the policy/standard adopted. Vice-President Carnes made the motion to work with the City Planner, Code Enforcement, City Engineer and Corporation Counsel to establish a Board of Public Works and Safety policy for the placement of “movable sandwich board signage” with the City’s rights-of-way. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST TO PLACE SIGN ON CITY SIDEWALK – Chris Grohs, Walnut Ink Projects, 607 Franklin Street is requesting to place a movable sandwich sign in front of his business during hours of operation The following correspondence was received in the City Clerk’s Office on July 14, 2014 from Chris Grohs, Walnut Ink Projects, 607 Franklin Street: Type of Request: Signage Walnut Ink Projects is requesting the approval to place a movable sandwich board in front of the property at 607 Franklin Street during open hours. The board is two sided @ 30” W x 45” H. Open hours are Sun-Sat 10 am – 6 pm. Regular Meeting – July 21, 2014 Page 12 Chris Grohs, Walnut Ink Projects, 607 Franklin Street addressed the Board regarding the request; asking permission to place a “movable sandwich sign” in front of his business. Russ Hatfield, Code Enforcement Officer addressed the Board stating he has seen the sign, which is appropriate and would fall in line with the standards being proposed by the City Planner; requesting the Board allow this. Discussion ensued between the Board, Corporate Counsel John Espar and Craig Phillips City Planner regarding allowing this before the policy/standard is written. Mr. Phillips stated the sign does not impede any pedestrian traffic flow and falls within the parameters of the policy/standard that will be forth coming to the Board; asking that the Board allow Mr. Grohs to be allowed to place the sign in front of his business. Vice-President Carnes addressed Counsel Espar asking if the policy/standard from Valparaiso could be adopted at this time until the Board’s policy/standards are available. Counsel Espar stated that is an excellent idea and provides eight (8) items of guidance, and seems to be along the lines that Mr. Phillips would be recommending to the Board for their policy/standards. Vice-President Carnes made the motion to approve Mr. Grohs request for the placement of a sandwich sign subject to it following the regulation that Mr. Phillips has suggested. Further discussion ensued between the Board, Corporate Counsel Espar and Mr. Phillips regarding adopting the policy/standards presented today by Mr. Phillips, pending adjustments at the next meeting. President Janus explained there would be no need for approval as the Planning Department has approved it, and anyone could do it in the interim. Vice-President Carnes rescinded her previous motion, and made the motion that “sandwich board signs” be subject to the regulations that Mr. Phillips has presented at this meeting. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST TO PLACE SIGN ON CITY SIDEWALK – Maxine’s Restaurant 521 Franklin Street is requesting to place 4 tables, garden barrier, 2 flags & 2 planters on city sidewalk The following correspondence was received in the City Clerk’s Office on July 14, 2014 from Maxine’s Restaurant, 521 Franklin Street: Type of Request: Sidewalk To keep 4 tables, Garden Barrier for excise purposes, 2 flags, 2 planters for City in Bloom project. Maintain permits. Randy Hula, Maxine’s Restaurant 521 Franklin Street addressed the Board. Craig Phillips, City Planner addressed the Board stating he has reviewed the applications, including the one submitted by Maxine’s; requesting the Planning and Inspection Staff work with these applicants to make sure that they submit the total package of required information for the outdoor dining as per the policy. Mr. Phillips explained given the time involved they have not had the chance to sit down each of the individuals companies; requesting with this request and other requests that they be given the opportunity to work individually with each of Regular Meeting – July 21, 2014 Page 13 the establishments to make sure they submit an application that’s complete. Mr. Phillips explained the policy stated each establishment come before the Board the first time with an application such as this; suggesting they then be allowed to go to the Planning Department to request continued use of the sidewalk for their outdoor dining. Discussion ensued between the Board, Corporate Counsel John Espar and Mr. Phillips regarding the approval of the Board being continual from season to season; not requiring the applicant to come back each year and just providing the City with a copy of their “certificate of liability insurance” each year they intend to use the sidewalk for outdoor dining. Further discussion ensued between the Board, Mr. Phillips and Mrs. Hula regarding being before the Board previously and receiving permission to use the sidewalk for outdoor dining. Gale Neulieb, City Clerk addressed the Board stating the only business that has been approved through the Board of Public Works and Safety was the Sahara restaurant. Mr. Phillips stated he has reviewed this request and it is in compliance with the policy, it’s just a matter of whether the information that’s required per the application has been submitted according to that policy, and the placement as of today is not a problem based on the standards of the policy; asking that he be allowed to continue to work with Ms. Hula to submit a complete application of information. Vice-President Carnes stated Ms. Hula should not have to remove the tables, but will need to provide the elements that are required in the policy. Michael Palmer asked Mr. Phillips to look at the policy for some amendments to it that the Board would approve to include the expiration date; that there will be no expiration date and each year the Planning Department would inspect them to make sure they are in compliance, and if changes are made they would need to inform the Planning Department. Discussion ensued between the Board and Mr. Phillips regarding the “Outdoor Dining Standard” being just for the downtown area or the whole city. Mr. Phillips stated this was for the downtown area, and he will clarify that in the “standard/policy” to include areas where the sidewalk width can support the “outdoor dining”. Vice-President Carnes made the motion to approve the request for Maxine’s Restaurant for their outdoor dining area pending their submittal of the information that is required in the “Outdoor Dining Standards” package. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR OUTDOOR DINING – Station 801 Inc., 801 Franklin Street is requesting to place tables with umbrellas and chairs on the city sidewalk The following correspondence was received in the City Clerk’s Office on July 16, 2014 from Michael J. Howard, Station 801 Inc., 801 Franklin Street: Type of Request: Outdoor Dining (see attached pictures and insurance proof) Mike Howard, Station 801, Inc., 801 Franklin Street addressed the Board asking permission to put some tables with umbrellas and chairs out in front of their establishment for outdoor dining. Mr. Howard stated he did not have prior approval from the Board of Public Works Regular Meeting – July 21, 2014 Page 14 and Safety; further explaining he has submitted a copy of their “certificate of liability insurance” and photographs of what is currently there. Craig Phillips, City Planner addressed the Board clarifying that he would like the opportunity to work with Mr. Howard on the specifics of the application to make sure it is completely in compliance, one on one. Mr. Phillips explained this request is different than the previous one as alcohol is not served and barriers are not required, which is what the policy states. Discussion ensued between the Board, Corporate Counsel John Espar and Mr. Phillips regarding the “Outdoor Dining Standard” and the requirements contained therein regarding ADA requirements and requirements for excise purposes. Mr. Phillips asked that he be allowed to work with Mr. Howard to be sure that his request is in compliance. Vice-President Carnes made the motion to approve the request pending their submittal of the appropriate information and complying with the policy that is on hand. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. REQUEST FOR OUTDOOR DINING – Moe Mrouch, the Pickle & Turnip, 827 Franklin Street is requesting to place tables and chairs on the city sidewalk The following correspondence was received in the City Clerk’s Office on July 16, 2014 from Moe Mrouch, the Pickle & Turnip, 827 Franklin Street: Type of Request: Outdoor Dining Request permission to have table & chairs on the sidewalk. Moe Mrouch, the Pickle & Turnip, 827 Franklin Street addressed the Board requesting to have some tables & chairs outside his establishment. Craig Phillips, City Planner addressed the Board asking to be allowed to work with Mr. Mrouch to ensure his application and outdoor area are in compliance with the standards. Vice-President Carnes made the motion to approve Mr. Mrouch’s request pending the submittal of all the required documents and comply with the current policy on outdoor dining. The motion was seconded by Michael Palmer and carried as follows: AYES: MEMBERS Carnes and Palmer (2). ABSTAIN: MEMBER Janus (1) NAYS: None (0). Motion carries. REQUEST TO USE CITY SIDEWALK – Gary Plunk, A Dove’s Tale, 829 Franklin Street is requesting to use the City sidewalk to perform wood working for his business The following correspondence was received in the City Clerk’s Office on July 16, 2014 from Gary Plunk, A Dove’s Tale, 829 Franklin Street: Type of Request: Permission to work on street/sidewalk I am requesting permission to work on my furniture projects out in front of 829 Franklin St. It would require use of small power tools for which I would need to run an extension cord across sidewalk. (Please see attached photos of how this works) We place the cord in the expansion joint of the sidewalk. We would like to be able to set up a canopy and work in mulch area of curbed area. I would be willing to adopt curb area and keep groomed Regular Meeting – July 21, 2014 Page 15 daily, pull weeds in flower and ground cover area, and rake mulch. Date of Request: Weekly through the summer. Gary Plunk, A Dove’s Tale, 829 Franklin Street addressed the Board requesting permission to do demonstration work/wood working on the curb in front of the tree in front of his establishment; explaining the work to be performed and the tools that would be used. Discussion ensued between the Board, Corporate Counsel John Espar, Craig Phillips City Planner and Mr. Plunk regarding the use of electrical cords and electrical tools that would be used for Mr. Plunk’s purposes; liability that could arise from this and ADA requirements; enclosure that could be used to keep debris from flying; portable power sources to use for the power tools; how the public would view what is being proposed; license agreement for the intended purpose; national electric code requirements. Michael Palmer made the motion to allow Mr. Plunk to use the sidewalk area provided he has insurance naming the City as an additional insured; that the Planning Department, Inspection Department and Code Enforcement all sign off on the ability for the use of the electrical cord and how it’s put in place as well as providing screening for any objects that may project out into the public, as well as not leaving the tools unattended. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus and Palmer (2). NAYS: Carnes (1). Motion carries. CORRESPONDENCE – William Fraser of Midwest Transit Equipment regarding the Notice to Bidders for the Two (2) small transit buses The following correspondence was received in the City Clerk’s Office on July 9, 2014 from William Fraser, Midwest Transit Equipment: Reference: Notice to Bidders. Two Small Transit Buses. Issued June 6, 2014 Midwest Transit Equipment, Inc. hereby submits a formal protest of the above referenced bid. The integrity of this bid was compromised and did not follow the protocol of recognized bid process and accepted practices. To be more specific, we take exceptions to the following items. 1. In the bid packet no specific information was supplied to bidders with regards to the bid time frames and dates other than the bid opening date and time. Typically a bid contains bid date and time, date and time for questions, exceptions or changes to specifications or clarifications and a date responses will be issued to all questions. No such dates were published in the bid document. These were requested by us through the contact name listed in the bid document but no response was received to our request. 2. Even though we did not have any dates for submitting questions, clarifications or consideration for changes to the specifications, we did submit our request to Bob Zondor on June 24, 2014 and expected a timely response. 3. On Tuesday July 1st we had not received any response to our request submitted to Bob Zondor and followed up with him to get a status on our submissions as the bid was scheduled to open July 7th. 4. We were told by Mr. Zondor that he had not prepared responses, but would soon. We did get a response on July 1st at 11:38 AM. This is only two and a half business days before the bid was to be submitted as there was a Holiday involved. This is also not recognized as an accepted bid practice as prospective bidders need ample time to prepare bid submission or ask for reconsideration after any and all changes/responses are issued by the procuring agency. Federal Transit Administration (FTA) guidelines require no less than 5 business days for changes to bids prior to any bid opening date. 5. When we did get our response, it was rather clear that the responses were made rather hastily. In some instances we asked for clarification as bid specifications were unclear or contradictory and the response was “disapproved”. When a bidder asks for clarification of an item in the bid that is not clear or contradictory, a response of “disapproved” or Regular Meeting – July 21, 2014 Page 16 “approved” is not the correct reply. It does not answer the question and the same questions are still valid. 6. There were numerous “disapproved” responses to our requests. Many of these made no sense, as they were minor in nature but more importantly reflected specific items that are proprietary to only one manufacturer and restricts other bidders from an equal opportunity to participate in the bid process. 7. Some of our requests addressed items not available for the type of product requested. For example, the specifications call for an OEM (Chevrolet) driver’s seat that has a manual lumbar. In our request we noted such a seat is not available from Chevrolet and requested either the OEM seat be approved without a lumbar support or that an aftermarket driver seat manufactured by Freedman Seating that has a manual lumbar support be accepted. Our request was disapproved. As such, no vendor can supply the seat as specified. Midwest Transit Equipment, Inc. has been in the transportation business for almost 40 years and have participated in hundreds of bid processes. While we may not always be successful in our endeavors, all that we ask is that we, as well as any other prospective bidders, be given a fair and equal opportunity to participate in the bid process as well as the opportunity to earn ones business. When we see bids such as this one, that are not administered in the proper manner per procurement protocol and accepted practices, and is proprietary to one manufacturer, the whole bid process is tainted and restrictive. We ask that before the bid is awarded that our protest be looked into and that consideration be given to possibly re-bid and give all who want to participate an equal opportunity to do so. Should you have any questions, or would like copies of the responses we received, please feel free to call or contact me at the address below. President Janus asked if Mr. William Fraser was present to address the Board with his concerns. There was no response. CLAIMS AND PAYROLL Michael Palmer moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Janus, Carnes and Palmer (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 10 07/11/2014 $433,672.16 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 1 07/16/2014 $353,016.64 1 of 4 07/17/2014 $270,065.76 1 of 1 07/22/2014 $36,228.36 Regular Meeting – July 21, 2014 Page 17 UNFINISHED BUSINESS – Pending Items At this time Mr. Janus stated he need to leave due to a prior commitment; handing the meeting over to Vice-President Carnes to proceed. Pending Item – Sale of City Property – Cleveland Avenue adjacent to Fire Station No. 4 Corporate Counsel John Espar addressed the Board stating he has a signed contract for the sale of that property; signed by himself on behalf of the Board and the sole bidder; with a closing scheduled for later this month or early in August. Pending Item – Daniel D. Bruce Memorial Craig Phillips, City Planner addressed the Board stating the new pedestal that will house the plaque has been poured and is curing, and the actual plaque should be installed sometime this week by Tonn and Blank. Pending Item – Trail Creek signs Craig Phillips, City Planner addressed the Board stating he did meet with the county officials and others that are involved in the Trail Creek Watershed Management Group and should be coming back to the Board at the next meeting with more information; stating he has reviewed all the locations, the type of signs and placement of signs. Mr. Phillips informed the Board this is a request for the placement of Trail Creek identification signs, similar to what is seen on highways all throughout the United States where the actual creek name itself is identified in all cases where roads cross Trail Creek with signage on both sides of those bridges or culverts depending on the location. Pending Item – City Street signs Craig Phillips, City Planner addressed the Board stating there is nothing new to report on this at this time; explaining this is on hold until the Lake Michigan Gateway Implementation Strategy is complete; which will be completed soon. Pending Item – Signage to identify US Hwy 12 & Michigan Boulevard Craig Phillips, City Planner addressed the Board stating there is nothing new to report on this at this time; explaining this will be addressed after the completion of the Lake Michigan Gateway Implementation Strategy. Pending Item – 111 Franklin Street (Ice Cream Parlor) John Ziola, Renovation Design, builder of 111 Franklin Street (the Ice Cream Parlor) addressed the Board stating he provided them with a letter of the new update of where they are; stating reasons why the new windows have not been ordered; explaining the new possible tenant’s request for sliding windows. Mr. Ziola informed the Board that Mr. Fred Regular Meeting – July 21, 2014 Page 18 Devris has the money ready and will pay for them once the tenant decides on what they want. Michael Palmer addressed the Board stating for the Record the Board was presented a notarized Agreement from Mr. Devris that he has agreed to pay for the cost and installation of the windows at 111 Franklin Street. Discussion ensued between the Board, Corporate Counsel John Espar, and Mr. Ziola regarding the time table for the completion of the project; who the tenant is; enclosing the structure within thirty (30) days; electrical work completed – waiting on N.I.P.S.Co.; Wiseman putting the sewer and water in this week; funding secured to complete the rest of the project; when the tenant will move in and complete the interior; status of the Order to Repair being extended and not having to restart the demolition process; the 2 outside patios with fire pits; items to be completed before the building could be occupied (floors/patios poured, windows installed, electric, sewer/water). Russ Hatfield, Code Enforcement Officer addressed the Board regarding the submittal that was received today, there is no indication of a timeline, or exterior railings or stairways that lead to the upper balcony area. Mr. Ziola explained the tenant has changed the specifications on those items. Further discussion ensued between the Board, Mr. Ziola and Craig Phillips City Planner regarding the timeline for the installation of the windows; design of the building to support future tenants; concerns of the Code Enforcement office regarding previous promises to have the exterior of the building secured which has not occurred; what will be completed in the next two weeks before the next Board of Public Works and Safety meeting; site improvements necessary to make this a viable business, specifically the parking lot; the build out of the project; site plans/zoning compliance; plan review; permitting process; lighting; letter of intent; paid receipt for the windows with a delivery date; sewer/water completed; deck completed/or in progress; extending the Order to Repair to the next meeting to see if progress has been made. Michael Palmer made the motion to extend the Order to Repair to the August 4, 2014 meeting provided the following items are taken care of – 1) a paid receipt indicating the windows have been ordered and the delivery date of the windows; 2) that the sewer and water work be completed; 3) the deck in progress; 4) electrical; 5) keep the Planning and Code Enforcement and Inspection Offices apprised of what’s going on during this process; 6) a letter of intent from the tenant. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Carnes and Palmer (2). NAYS: None (0). Motion carries. Pending Item – 202 Hilltop Charles “Spike” Peller, City Engineer addressed the Board regarding 202 Hilltop stating he has met with the consultants, Haas & Associates, who are preparing the plans and specifications, and reviewed some ideas. Regular Meeting – July 21, 2014 Page 19 Pending Item – Burn Em Brewing/Freyer Road pedestrian crossing Charles “Spike” Peller, City Engineer addressed the Board regarding the request for pedestrian crossing on Freyer Road for Burn Em Brewing, reviewing the proposals/ideas with the Board that he submitted. Discussion ensued between the Board, Corporate Counsel John Espar, Mr. Peller and Craig Phillips, City Planner regarding the proposed painting of the crosswalk, installation of “pedestrian crossing” signs, lighting and who would be responsible for the payment of the light; the petitioner contacting N.I.P.S.Co. for the installation of the street light; liability for the crossing; approving the crosswalk and signage subject to the adequate lighting being provided by the petitioner; the location of the crosswalk not being in direct line of the driveway. Mr. Peller will speak with the petitioner and report back at the next meeting what has been decided. Pending Item – CSX request for guardrail and curve ahead signage Mr. Peller, City Engineer addressed the Board regarding the request stating he has contacted Central Services who will be installing a sign, and if CSX want a guardrail, which is quiet expensive, he suggests the City allows them to pay for a guardrail on the City’s right-of-way. Discussion ensued between the Board, Corporate Counsel John Espar and Mr. Peller regarding the type of sign that will be installed; reduction of the speed limit in that area; MUTCD guidelines and regulations; street lighting in that area; the need for the guardrail for vehicular safety. Mr. Peller will check on the pricing for the guardrail and report back. Pending Item – 210 N. Lake Avenue Charles “Spike” Peller, City Engineer addressed the Board stating the consultant, Haas and Associates are working with the Fire Department and Sanitary District on this and will meet this week to review the options, and then will proceed with the items on the Unfinished Business Listing. Pending Item – Crosswalk Michigan City High School Charles “Spike” Peller, City Engineer addressed the Board regarding the crosswalk project for the Michigan City High School and the proposed road that will connect Pahs Road to US Hwy 20. Discussion ensued between the Board, Corporate Counsel John Espar, Mr. Peller, Craig Phillips City Planner, Lt. Jeff Loniewski M.C.P.D. Traffic Division regarding the installation of the crosswalk; location of the proposed crosswalk and bus stop; light activated flashers; funding for the project; when the installation will take place; working with the County and developer; safe passage for the students now; sidewalks; posted speed limit of 30 mph; stripping a crosswalk and installing some pedestrian crossing signs; the annexation of property to the city by the developer; liability to the city; Safe Route To School funding not Regular Meeting – July 21, 2014 Page 20 being available until 2021; funding available for intersections that would require a coordinated effort between the County, the City and the school; Transit Grant funding for the bus stop that could be expanded to include the crosswalk; the proposed location of the road by the County. Michael Palmer asked that Mr. Peller proceed with the Board’s original plan and go from there. Pending Item – Installation of street light at 1017 Providence Charles “Spike” Peller, City Engineer addressed the Board regarding the installation of a street light at 1017 Providence; stating he is working on the description to be signed by the owner, then N.I.P.S.Co. will install the street light. Pending Item – Intersection of Greenwood and Woodland Avenues Charles “Spike” Peller, City Engineer addressed the Board stating they should have his recommendation and costs; explaining the costs to change what the City has already done would be roughly $15,000.00; further explaining moving the utility pole would be at a cost to the City and the new curbing would be about $11,000.00; recommending the City do nothing at this time except maybe placing some delineators on the existing curbing. Dave McLachlan, owner DJ Express 1701 Greenwood Avenue addressed the Board regarding his concerns; explaining the current situation; presenting photos of the area and addressing the “pinch point” that has been created by the curbing the City installed at the intersection where his business is located; liability issues caused by the installation; asking the Board to remediate the situation. Discussion ensued between the Board, Corporate Counsel John Espar, Mr. Peller, Mr. McLachlan and Duane Parry 5th Ward Councilman regarding prior approval/review of the design; measurements between the pumps and curbing to allow for the safe passage of vehicles when the pumps were in use; design standards for intersections/driveways; egress and entrance close to an intersection with the standard now being approximately 200 feet from the intersection; encroachment on private property; Global Engineering doing the design and survey work; the width of the enclosure and its shape; the placement of the utility pole; options to the current configuration; cost for straightening the curbing; Mr. Parry’s involvement; new installation on old installation and modifying the existing configuration; protecting the utility pole; the cost of installing the delineators. Mr. Peller stated he will bring to the next Board meeting a revised design and cost, leaving the pole where it is and shorting the radius of the curbing, and using delineators to mark the pole. Pending Item – 915 Green Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 915 Green Street, stating this will be before the Board for a demolition hearing at their September 2, 2014 meeting. Regular Meeting – July 21, 2014 Page 21 Pending Item – 812 Manhattan Street Russ Hatfield, Code Enforcement Officer addressed the Board regarding the property at 812 Manhattan Street, stating this will be before the Board for a demolition hearing at their September 2, 2014 meeting. PUBLIC COMMENTS Vice-President Carnes asked if there were any other comments from the public. There was no response. BOARD COMMENTS Vice-President Carnes asked if there were any Board comments. There was no response. ADJOURNMENT Vice-President Carnes inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 12:07 p.m.). Michael Palmer made the motion to adjourn. The motion was seconded by Vice-President Carnes and carried as follows: AYES: MEMBERS Carnes and Palmer (2). NAYS: None (0). Motion carries. _________________________________________ Gale A. Neulieb, City Clerk