Board of Public Works & Safety

REGULAR MEETING – June , The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, June 19, 2017 at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Richard Murphy and Virginia Keating (3) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, City Attorney Sue Downs, Code Enforcement Kalon Kubik, Mayor’s Office Aaron Borngrabber, Planning Department Skyler York, Planning Department Charles “Spike” Peller, City Engineer Lt. Jeff Loniewski, M.C.P.D. Chief Randy Novak, M.D.F.D. Royce Williams, Asst. Chief M.C.P.D. Robert Zondor, Superintendent Central Services Randy Russell, Superintendent Water Department Shannon Eason, Assistant Park Superintendent Craig Phillips, City Planner Arber Himaj, Engineer Sanitary District Gale Neulieb, City Clerk Jennifer Clouse, City Clerk Secretary APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of June 5, 2017 and the Special meeting of June 8, 2017. Virginia Keating made the motion to approve the minutes from the June 5, 2017 Regular meeting and June 8, 2017 Special meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. LIABILITY INSURANCE PROPOSAL – Charles Keene, General Insurance presenting insurance proposals and coverage options for the spectator liability for the parade skydive/parachute activity on Saturday, July , Charles Keene, General Insurance Services addressed the Board explaining this was for the parade skydive/parachute activity that will take place during the parade on July 1, 2017; advising there are several coverage limit & premium options further advising the City purchased a $5 million policy for last year; Mr. Keene explained that in the case of cancellation due to weather, the premium will be refunded minus a $50.00 broker fee. Regular Meeting – June 19, 2017 Page 2 Vice-President Murphy made the motion to approve the Liability Insurance Proposal for the Skydive Spectator Liability for the parade on Saturday, July 1, 2017 in the amount of $5 million dollars. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. AWARDING OF BIDS – Duneland Beach Drive Resurfacing Project Corporate Counsel Amber Lapaich addressed the Board stating the information submitted has been reviewed and the recommendations is to award the bid to Walsh & Kelly, Inc. the lowest most responsive bidder in the amount of $187,469.76. Vice-President Murphy made the motion to award the Duneland Beach Drive Resurfacing Project to Walsh & Kelly, Inc. the lowest most responsive bidder in the amount of $187,469.76. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. OPENING OF BIDS – Pavement Marking Project President Janus asked if anyone present wished to submit a bid at this time, there was no response. Virginia Keating made the motion to close the acceptance of bids for the 2017 Pavement Marking Project. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Corporate Counsel Amber Lapaich stated that Mayor Ron Meer has waived the local hiring requirements for this project. Corporate Counsel Amber Lapaich stated there were two (2) bids received and they are as follows: Woodruff & Sons $434,597.03 Base Bid $ 41,291.85 Alternate A Air Marking Co., Inc. $221,801.50 Base Bid $ 41,400.00 Alternate A Vice-President Murphy made the motion to refer the 2017 Pavement Marking Project to the engineer and legal for review and tabulation and report back at the July 3, 2017 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. OPENING OF BIDS – Flexible Sidewalk Project President Janus asked if anyone present wished to submit a bid at this time, there was no response. Vice-President Murphy made the motion to close the acceptance of bids for the 2017 Flexible Sidewalk Project. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Corporate Counsel Amber Lapaich stated there were two (2) bids received and they were as follows: Regular Meeting – June 19, 2017 Page 3 La Porte Construction Company Inc. $148,818.00 Base Bid Rieth-Riley Construction Company $ 89,780.00 Base Bid Vice-President Murphy made the motion to refer the 2017 Flexible Sidewalk Project to the engineer and legal for review and tabulation and report back at the July 3, 2017 meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST TO REVISE JOB DESCRIPTION – ) Bus Washer/Custodian (Transit Department) ) Administrative Assistant/Training Division (Police Department) 0) Administrative Assistant/Records (Police Department) Corporate Counsel Amber Lapaich addressed the Board stating earlier in the year a few job descriptions were revised and Ms. Dunleavy, the Personnel Director is asking for approval of the modification of the job descriptions. Virginia Keating made the motion to approve the request to revise the job descriptions for the Transit Department Bus Washer/Custodian and the two (2) Administrative Assistants positions at the Police Department. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST FOR PROCESSION WITH POLICE AND FIRE ESCORT – Steve Moore, Michigan City is requesting to have a “Spirit Ride” Procession on June B, asking for an escort from both the Fire and Police Departments with the ceremony starting at : p.m. The following request was received in the City Clerk’s Office on June 8, 2017 from Stephen Moore: Police and Fire Department escort and involvement in the Rally America to slow down move over “Spirit Ride” – This is a National Event stopping in Michigan City for a short period than moving on. Steve Moore, 942 Greene Street addressed the Board explaining how every year 1,000’s of First Responders and Towers are being killed on the Nation’s highways, explaining this movement has been started by American Towman Magazine which is called the “Spirit Ride” taking a casket across the United States, advising Moore’s Towing has been selected to carry this casket in Michigan City. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board by thanking Mr. Moore for bringing light to this law; recommending approval. Vice-President Murphy made the motion to approve the request for procession with Police and Fire escort for Stephen Moore for the “Spirit Ride” procession on Thursday, June 28, 2017. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST TO PURCHASE CITY PROPERTY – Darlene Taylor, is requesting to purchase City Parcel #DE 0 0 E located next to E E N. Calumet Avenue The following request was received in the City Clerk’s Office on June 13, 2017 from Darlene Taylor: Regular Meeting – June 19, 2017 Page 4 My residence adjoins south of a vacant lot, numbered 460127303016000022, which is owned by the City of Michigan City. I have maintained this lot for over 5 years and am requesting the city to transfer ownership of said lot to me. Darlene Taylor, 606 N. Calumet Avenue addressed the Board explaining why she would like to purchase this empty lot next to her residence. Craig Phillip, City Planner addressed the Board stating it is up to the mayor whether the City disposes of the property and the Mayor has not yet decided on what he would like to do. Corporate Counsel Amber Lapaich stated that she has spoken to the Mayor and he is ok with starting the process to proceed forward with this request; advising the plan is to have the Board refer this request to legal because the first step is to reach out to all the City Departments to make sure there are no objections; further advising sending notice to the adjacent property owners offering it for sale. Virginia Keating made the motion to refer the request to purchase city property next to 606 N. Calumet Avenue to the Legal Department who will consult with Department Heads and after receiving information back will proceed with notice to the adjoining property owners. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. SIDEWALK SALE REQUEST – Marlon Stewart, Golden Showers Fireworks, Franklin Street on Saturday, July , The following request was received in the City Clerk’s Office June 13, 2017 from Marlon Stewart: Just want to put tables out with some products on it, so people can see it, and I can attract some business. Marlon Stewart, owner of Golden Showers Fireworks located at 1711 Franklin Street addressed the Board stating he would like to get permission to place tables on the sidewalk on Saturday, July 1, 2017 and to let people know where he is located. Skylar York, Assistant City Planner addressed the Board explaining he has spoken with Mr. Stewart and believes the required paperwork has been submitted to the Board; Mr. York explained to Mr. Stewart how everything needs to be pushed up against the wall; advising this is only for a short period of time; further discussion ensued regarding the size of the table. Corporate Counsel Amber Lapaich stated the Certificate of Liability is not correct, advising the Board that the day of this request is the same day as the 4th of July Parade and taking this into account, is this still a reasonable request. Chief Randy Novak, M.C.F.D. addressed the Board stating his issue would be if there might be additional State Permits required because of selling outside of the establishment, besides that there is not issue with the Fire Department. Corporate Counsel Amber Lapaich stated again that the insurance is not correct; the certificate holder has his business listed as the certificate holder and it should be the City of Michigan City and also state the City is an additional insurer; Counsel Lapaich advised her only concern is the amount of foot traffic at this particular time. Vice-President Murphy made the motion to approve the request given that the property owner takes reasonable care to manage that the table is not in the way of the traffic of pedestrians; Regular Meeting – June 19, 2017 Page 5 as well as proper permits from the state are received in the City Clerk’s Office and subject to if there is an issue that day, the owner agrees to take the table down and merchandise inside. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. CORRESPONDENCE –The Clerk’s Office received a letter from Maureen Dolan regarding not being able to park her car at Queens Apartments where she resides during the Queen of All Saints Festival (For Informational Purposes Only) REQUEST TO REMOVE STREET LIGHT – Mary Schwartz, D Duneland Beach Drive is requesting to have a street light either replaced, removed or have a deflector attached to said street light The following request was received in the City Clerk’s Office on June 14, 2017 from Mary Schwartz: I currently have parking lot/expressway lighting in my neighborhood. I would like to have that lighting either: a) replaced b) removed c) have a defector attached. The light shines into my house, lights up my entire yard and street. I also have a neighbor who has the same problem. Also, would like to have a “Deer Crossing” sign on Duneland Beach Drive – service, construction & delivery trucks (& garbage trucks) speed along the street. Mary Schwartz, 410 Duneland Beach Drive addressed the Board with concerns regarding a street light that shines into her house and yard; asking to either eliminate the light or place a deflector on the existing light. Joe Shurman, 325 Maplewood Drive addressed the Board with concerns regarding the lights being high and shining into the bedrooms of houses; asking for deflectors or light poles like in the downtown area. Mary Schwartz brought up two other concerns 1) Duneland Beach Drive Repaving Project – Thanked the Board for dealing with this 2) a “Deer Crossing” signage on Duneland Beach Drive. Charles “Spike” Peller, City Engineer addressed the Board stating the lights that are there are the standard street light that are throughout the City; NIPSCO is in the process of changing the lights to LED; advising the “Deer Crossing” signage, Mr. Peller asked the M.C.P.D. if there have been accidents due to deer. Discussion ensued between Charles Peller and Vice-President Murphy regarding the light pole and if it was necessary for safety. Lt. Jeff Loniewski, M.C.P.D. Traffic stated he would be hesitant to remove any lights that are near intersections; asking to get more input from the residence in the area through the councilman. Vice-President Murphy made the motion to ask the City Engineer to investigate the feasibility of installing a deflector to remedy this issue. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Discussion ensued between the Board and Lt. Jeff Loniewski regarding the Deer Crossing signage and Lt. Loniewski stated he would report back at the July 3, 2017 meeting. Regular Meeting – June 19, 2017 Page 6 SIDEWALK SALE REQUEST – Nicholas Bello, Support La Porte/Support Michigan City, 0 00 N. Rhine Trail, La Porte is requesting to have a side walk sale for local businesses along Franklin Street The following request was received in the City Clerk’s Office on June 14, 2017 from Nicholas Bello: Local Businesses will be offering products on sale. Not only in the store but have tables with merchandise set up on the sidewalks in front of their stores as well. Nicholas Bello, 3733 N. Rhine Trail, La Porte addressed the Board stating the weekend of July 14, 15 and 16, 2017 the local businesses downtown would like to have a sidewalk sale from 10:00 a.m. to 6:00 p.m.; advising this is to increase awareness of the locally owned and operated businesses. Skylar York, Assistant City Planner addressed the Board stated he has not looked at this; advising he would like to look at this and report back. Virginia Keating made the motion to defer the matter of a sidewalk sale request till the meeting on July 3, 2017 so that the Planning Department can look at the area. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. BLUE CHIP CONVENTION CENTER EXPANSION – Lief Erickson, Vice President and General Manager of Blue Chip Casino is requesting to start the initial discussion with the Board of Works regarding the possible expansion of the Stardust Convention Center The following request was received in the City Clerk’s Office on June 14, 2017 from Leif Erickson: Initial discussion with the Board of Public Works regarding the possible expansion of the Stardust convention Center. Lief Erickson, Vice President and General Manager of Blue Chip Casino addressed the Board explaining Blue Chip Casino is planning a $10 Million Dollar expansion of the meeting space; advising one of the hurtles that has been brought to their attention is a 30” water main running across the parking lot with a 100’ abandon road way easement above it which is a Water Department right of way; further advising to continue planning, Blue Chip Casino needs to encroach on the easement with an agreement with Randy Russell of the Water Department, this would be a 20’ setback from the edge of the pipe as well as no driving of piles; asking for a letter of commitment from the city or something in writing saying Blue Chip Casino can encroach on the easement as long at the 20’ setback is maintained. Corporate Counsel Amber Lapaich stated Blue Chip is looking for guidance before time and effort is invested into this project; advising as long as Water and Sanitary do not have any type of issues with this request, the Board can conditionally approve the encroachment subject to Water and Sanitary and final designs being submitted to all the respective departments. Skylar York, Assistant City Planner stated that Ms. Lapaich and himself have been working with the casino as well as the Water Department; there are still some questions to various departments and once answered can move forward; agreeing a preliminary approval is appropriate. Regular Meeting – June 19, 2017 Page 7 Arber Himaj, Engineer Sanitary District stated there are some questions, but will work with the engineers and clarify. Vice-President Murphy first thanked Blue Chip Casino for their continued investment, made the motion to conditionally approve the encroachment of the proposed project subject to various departments’ approval and final design. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. D -WATT LIGHT REQUEST – Chief Mark Swistek is requesting the approval of the Board of Works to place an additional light to the existing NIPSCO utility pole at the intersection of Clouse Street, pole number 0 / for more lighting at Cleveland Park behind the Police Station Assistant Chief Royce Williams, M.C.P.D. addressed the Board explaining safety concerns with the park behind the police station, this will help personnel inside the station see the park better; further explaining the light will shine into the park and not the residence homes. Virginia Keating made the motion to approve the request for a 400-Watt Light on pole 231/012 for lighting at Cleveland Park at the intersection of Cloud Street. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST FOR VENDOR LICENSE – Stephanie L. Sheipline, DE E Fellows, South Bend, Indiana, Edward Jones, D Franklin Street is requesting a vendor’s license for door to door solicitation of investment advisory services and projects from July thru June B from B: a.m. to E: p.m. Corporate Counsel Amber Lapaich stated that she believes this is connected to Ms. Alevizos who was approved at the last meeting and everything appears to be in order. Vice-President Murphy made the motion to approve the request for a vendor license for Stephanie Sheipline for her business at Edward Jones located at 411 Franklin Street. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. AGREEMENT OF PROFESSIONAL SERVICES – An agreement between the Michigan City Board of Public Works and Safety and the Caldonia Kilty Pipe Band to perform in the Michigan City Parade on Saturday, July , Corporate Counsel Amber Lapaich addressed the Board stating this is an agreement to perform in the parade on Saturday, July 1, 2017 for the sum of $450.00. Virginia Keating made the motion to approve the Agreement for Professional Services between the Michigan City Board of Public Works and Safety and the Caldonia Kilty Pipe Band to perform in the Michigan City Parade on Saturday, July 1, 2017 for the sum of $450.00. The motion was seconded by Vice-President Murphy and carried as follows: MEMBERS Janus, Murphy and Keating ( ). NAYS: None ( ). Motion Carries. AGREEMENT OF PROFESSIONAL SERVICES – An agreement between the Michigan City Board of Public Works and Safety and the Shriners International Orak Shriners to perform in the Michigan City Parade on Saturday, July , Regular Meeting – June 19, 2017 Page 8 Corporate Counsel Amber Lapaich addressed the Board stating this is an agreement to perform in the parade on Saturday, July 1, 2017 for the sum of $500.00. Virginia Keating made the motion to approve the Agreement for Professional Services between the Michigan City Board of Public Works and Safety and the Shriners International Orak Shriners for the sum of $500.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. AGREEMENT OF PROFESSIONAL SERVICES – An agreement between the Michigan City Board of Public Works and Safety and the Division Stunt Team to perform in the Michigan City Parade on Saturday, July , Corporate Counsel Amber Lapaich addressed the Board stating this is an agreement to perform in the parade on Saturday, July 1, 2017 for the sum of $1,000.00. Virginia Keating made the motion to approve the Agreement for Professional Services between the Michigan City Board of Public Works and Safety and the Division Stunt Team for the sum of $1,000.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING- Memorandum of Understanding between Cynthia McKean (Artist) and the Michigan City Public Art Committee to place an art sculpture in the J Block of Franklin Street Corporate Counsel Amber Lapaich addressed the Board stating this is to revise the sculptures that are on Franklin Street; this lease is for two (2) years and the total amount is $3,000.00. Vice-President Murphy made the motion to approve the Memorandum of Understanding between Cynthia McKean and the Michigan City Public Art Committee to place an art sculpture in the 500 Block of Franklin Street in the sum of $3,000.00. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING – Memorandum of Understanding between Janet Austin (Artist) and the Michigan City Public Art Committee to place an art sculpture at Eth and Franklin Streets Corporate Counsel Amber Lapaich addressed the Board stating this is to install an art sculpture at 6th and Franklin Streets titled “WaterBird” in the sum of $3,000.00 and the lease term being two (2) years. Vice-President Murphy made the motion to approve the Memorandum of Understanding between Janet Austin (Artist) and the Michigan City Public Art Committee to place and art sculpture on 6th and Franklin Streets titled “Waterbird” in the sum of $3,000.00 with the lease term being two (2) years. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING – Memorandum of Understanding between Jim Collins (Artist) and the Michigan City Public Art Committee to place an art sculpture at the entrance of the Michigan City Zoo Regular Meeting – June 19, 2017 Page 9 Corporate Counsel Amber Lapaich addressed the Board stating this is to install an art sculpture at the entrance of Michigan City Zoo titled “Bear Family” in the sum of $3,000.00 with the lease term being two (2) years. Vice-President Murphy made the motion to approve the Memorandum of Understanding between Jim Collins (Artist) and the Michigan City Public Art Committee to place an art sculpture at the entrance of Michigan City Zoo in the sum of $3,000.00 with the lease term being two (2) years. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING – Memorandum of Understanding between Dan Shaughnessy (Artist) and the Michigan City Public Art Committee to place an art sculpture on th and Franklin Streets Corporate Counsel Amber Lapaich addressed the Board stating this is to install an art sculpture on 9th and Franklin Streets titled “SOL INVICTUS” in the sum of $3,000.00 with the lease term being two (2) years. Vice-President Murphy made the motion to approve the Memorandum of Understanding between Dan Shaughnessy (Artist) and the Michigan City Public Art Committee to place an art sculpture on 9th and Franklin Streets in the sum of $3,000.00 with the lease term being two (2) years. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. MEMORANDUM OF UNDERSTANDING – Memorandum of Understanding between Gary Kulak (Artist) and the Michigan City Public Art Committee to place an art sculpture in front of 0 Franklin Street Corporate Counsel Amber Lapaich addressed the Board stating this is to install an art sculpture in front of 731 Franklin Street titled “Whoa” in the sum of $3,000.00 with the lease term being two (2) years. Vice-President Murphy made the motion to approve the Memorandum of Understanding between Gary Kulak and the Michigan City Public Art Committee to place an art sculpture in front of 731 Franklin Street in the sum of $3,000.00 with the lease term being two (2) years. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. JOINT MAINTENANCE AGREEMENT – A Joint USE and Maintenance Agreement between the Indiana Department of Transportation and Michigan City, Indiana concerning “The Singing Sands Trail Project I” involving US Hwy Corporate Counsel Amber Lapaich addressed the Board explaining this calls for where the trails is going to be designed, it goes over certain rights of ways owned by the Indiana Department of Transportation; gives permission and how to maintain. Virginia Keating made the motion to approve the Joint Maintenance Agreement between the Indiana Department of Transportation and Michigan City, Indiana concerning Singing Sands Trail Project I involving US Hwy 12. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Regular Meeting – June 19, 2017 Page 10 REQUEST TO SOLICT QUOTES – Bob Zondor, Central Services Director is requesting to solicit quotes for excess and or unfit vehicles Bob Zondor, Superintendent of Center Services addressed the Board explaining these vehicles are at the end of their life and is requesting permission to declare them excess. Virginia Keating made the motion to declare the vehicles in the list provided by the Superintended of Central Services excess. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Vice-President Murphy made the motion to allow the Superintendent of Central Services to solicit quotes for the excess vehicles provided on the list. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST TO SOLICIT QUOTES – Bob Zondor, Center Services Director is requesting to purchase a – Aerial Bucket Truck for trimming trees with trade-in of two ( ) vehicles Bob Zondor, Superintendent of Central Services addressed the Board explained this is through the Capital Purchases and will include a trade-in two (2) end of life Bucket Trucks. Discussion ensued between Counsel Lapaich and Bob Zondor regarding if he planned to advertise for this request; Mr. Zondor stated he did not plan to advertise. Virginia Keating made the motion to approve the request to solicit quotes to purchase a 2017 Aerial Bucket Truck for trimming trees with trade-in of two (2) vehicles. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. REQUEST TO SOLICIT BIDS – Sue Downs, Code Enforcement Officer is requesting to solicit bids for the demolition of J Walker Street, Michigan City, Indiana Corporate Counsel Amber Lapaich stated the Board has already approved the demolition of 215 Walker Street; Ms. Downs and herself have prepared the bid packet to commence the process; asking for approval. Vice-President Murphy made the motion to approve the request to solicit bids for the demolition of 215 Walker Street. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. RETIREMENT – Michigan City Police Department announces the retirement of Michael Elkins, effective June E, with D years of service (NOTE: For Informational Purposes Only) RETIREMENT – Michigan City Police Department announces the retirement of Larry Young Sr. effective June , with J years of service (NOTE: For Informational Purposes Only) FORMAL PUBLIC HEARING – Demolition hearing of J B Holiday, Vail Street, Vail Street- John and Betty Sanders (Formal Public Hearing Continued from June J, Regular Meeting) Regular Meeting – June 19, 2017 Page 11 Discussion ensued between Sue Downs, Code Enforcement Officer and John Sanders regarding the condition of the all three buildings; Mr. Sanders stated he just paid the $150 to have the trash removed; Mr. Sanders asked the City to keep the property at 207 Vail Street on the demolition list; further advising he has recently moved into the 508 Holiday property, and would work on the 201 Vail Street within the month; Ms. Downs stated the residents in the neighborhood have had to put up with these houses being in this type of condition for many years; advising the hearings have been continued multiple times now with four (4) owners; Ms. Downs stated there is no measurable improvement on the properties; recommending continuing with demolition unless Mr. Sanders would allow inspection to go into 508 Holiday and re-evaluate. Mr. Sanders stated he has only had the properties for less than three (3) months and needs an opportunity to work on it. Discussion ensued between Counsel Amber Lapaich, Sue Downs and John Sanders regarding allowing the Inspection Department into the 508 Holiday property; Ms. Downs asked to enter the property in one (1) week and Mr. Sanders asked for two (2) weeks. Betty Sanders, Property Owner addressed the Board with her concerns regarding why the city wants to enter her property and health issues she has due to this property. Sue Downs, Code Enforcement Officer addressed her concerns regarding safety issues on the properties. Discussion ensued between Vice-President Murphy and Mr. Sanders regarding the garbage being removed; Vice-President Murphy stated at the last meeting he made a motion contingent on the garbage being removed; Mr. Sanders stated he just found out the cost to remove the garbage. Discussion ensued between Virginia Keating and Sue Downs regarding the condition of 201 Vail Street; Ms. Downs stated she has serious concerns regarding the safety issues; advising all she asked is for the front and back porches to be removed if they were not going to be fixed and they have not been touched, the house is still not secure. Vice-President Murphy made the motion to affirm the order for demolition on 201 and 207 Vail Street conditional that there is an inspection of 508 Holiday Street within the next week. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount Regular Meeting – June 19, 2017 Page 12 of D 06/16/2017 $515,521.18 of 0 06/09/2017 $725,074.79 of 06/15/2017 $8,927.78 of 06/16/2017 $528,225.68 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 10 06/09/2017 $463,557.53 UNFINISHED BUSINESS Cook Street Sue Downs, Code Enforcement Officer addressed the Board stating Lt. Jeff Loniewski was kind enough to help Ms. Downs go through the building and identify all the vehicles; there is a salvage yard that will take them “As Is” assuming Ms. Downs completes all the paperwork; waiting on Amereco to provide the bid packet. List of 0J demolitions Sue Downs, Code Enforcement Officer stated she and Sheila Boone have reevaluated the listed; took the worse and divided them to show what is in the TIF district and also working with Judy Pinkston who has some grant money; advising there are over 400 houses vacant that are abandon, caught in bankruptcy and foreclosure as well as the tax sale issue; further advising the list represents 20 if the absolute worst houses. J Walker Street Virginia Keating made the motion to remove 215 Walker Street off the Pending Items list. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. th Closure of West Street for demolition of - J Franklin Street Craig Phillips, City Planner addressed the Board stating the demolition is completed, contractor is in the process of compacting and filling the soil on the site, Mr. Phillips stated they should be done by the end of June in terms of equipment blocking 7th Street. Street Light at E Warnke Road Vice-President Murphy addressed the Board stating he has not had a chance to look at this area in the dark. Hero’s Hospitality Vendor License Skyler York, Assistant City Planner addressed the Board stating he has not heard from Mr. Munari therefore asking to remove this request from the Pending Items List at this time; Mr. Munari can reapply at a later time with his completed application. Regular Meeting – June 19, 2017 Page 13 Virginia Keating made the motion to remove Hero’s Hospitality Vendor License from the Pending Items List. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. Traffic Study on Washington Park Boulevard and Lake Hills Road Charles “Spike” Peller, City Engineer addressed the Board stating the speed limits signs are installed; M.C.P.D. traffic radar is out; only thing left to be done is the installation of stop signs on the corner of Carter and Washington Park Boulevard as well as at the exit of Beachwalk, the signs have been ordered. Vice-President Murphy made the motion to remove the Traffic Study on Washington Park Boulevard and Lake Hills Road off the Pending Items List. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: None ( ). Motion Carries. PUBLIC COMMENT President Janus asked if there were any Public comments at this time, there was no response. BOARD COMMENTS President Janus asked if there were any Board comments at this. Vice-President Murphy gave the Board notification that Main Street Association will be bringing their request for Street Closure to the next meeting for the Taste of Michigan City. ADJOURNMENT President Janus inquired whether there was anything else to be considered by the Board at this time and, there being none, declared the meeting ADJOURNED (approximately 10:04 am). Virginia Keating made the motion to adjourn. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (0). NAYS: ( ). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk