Board of Public Works & Safety

SPECIAL MEETING – March 22, 2018 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in SPECIAL SESSION on Thursday morning March 22, 2018, at the hour of 10:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Rich Murphy, and Virginia Keating (3) Absent: ONE (0) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Andy Matanic, IT Director Steve Stanford, M.C. Sanitary District Gale Neulieb, City Clerk Dawn Debald, Assistant Deputy City Clerk SPECIAL PURCHASE – Round Tower Technologies for IT related matters Andrew Matanic, IT Director addressed the Board requesting approval for the renewal of 3 quotes; advising one quote is for the network attached storage for yearly maintenance, one quote is for the back-up system and one quote is for the storage system that houses all data for the entire City; stating this is a one year renewal; asking for approval. Vice-President Murphy made the motion to approve the special purchase for Round Tower Technologies for IT related matters. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. APPROVAL OF PURCHASE- Tyler Technologies, purchase of Utility Module Vice-President Murphy addressed the Board requesting the purchase of 2 additional modules; advising if we can get these under contract by the end of the month, the City will benefit from a significant cost savings; explaining the Sanitary District is very supportive of us moving forward with this; asking for approval. Virginia Keating made the motion to approve the purchase from Tyler Technologies for the utility modules. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. AGREEMENT- Approval of Fee Agreement – to retain the legal services of James B. Meyers & Associates P.C. Corporate Counsel, Amber Lapaich addressed the Board requesting approval of the Fee Agreement; explaining there are times where she has a conflict of interest as an attorney and has to seek assistance from other Attorneys; stating that Attorney Meyers has agreed to assist her; further advising this is the contract with Attorney Meyers so he can commence services for a case that she has a conflict of interest; asking for approval. Virginia Keating made the motion to approve the fee agreement to retain Legal Counsel by James B. Meyers and Associates P.C.. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. AGREEMENT – Approval of Contract for legal services for Newby, Lewis, Kaminski & Jones Corporate Counsel, Amber Lapaich addressed the Board requesting approval for the Contract for Newby, Lewis, Kaminski & Jones; stating this request is time sensitive and needs to be addressed; explaining the contract is for legal services, specifically to protect and/or assist us with any issues we may be facing with the revolving loan program; stating we do have funds available; asking for approval. Vice-President Murphy made the motion to approve the contract with Newby, Lewis, Kaminski & Jones for the purposes of the revolving loan fund. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. ADJOURNMENT President Janus stated as there was no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 10:36 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by President Janus and carried as follows: AYES: MEMBERS Janus, and Keating (2). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk