Board of Public Works & Safety

REGULAR MEETING – April 2, 2018 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, April 2, 2018, at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by President Steve Janus, who presided. Noted present: Steve Janus, Rich Murphy and Virginia Keating (3) Absent: NONE (0) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Lt. Jeff Loniewski, M.C.P.D. Traffic Division Michael Palmer, M.C.P.D. Police Commissioner Charles “Spike” Peller, City Engineer Skyler York, Assistant City Planner Kalon Kubik, Mayor’s Administrator Sue Downs, Code Compliance Officer Robin Barzoni-Tillman, Transit Director Randy Novak, Fire Chief, M.C.F.D. Steve Stanford, M.C. Sanitary District Andrew Matanic, I.T. Manager Abigale Thayer, Event Coordinator Gale Neulieb, City Clerk Dawn Debald, Assistant Deputy City Clerk APPROVAL OF MINUTES President Janus asked if there were any corrections to the minutes of the Regular meeting of March 19, 2018 and the Special meeting on March 22, 2018. Virginia Keating made the motion to approve the minutes from the March 19, 2018 Regular meeting and Special meeting minutes of March 22, 2018. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion Carries. OPENING OF BIDS- 2018 City Wide Pavement Repair Project President Janus asked if there was anyone wishing to render a bid at this time; there was no response. Vice-President Murphy made the motion to close the acceptance of bids for the 2018 City Wide Pavement Repair Project. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising (2) sealed bids were received as follows: Walsh & Kelly, Inc. $287,520.00 Rieth & Riley Construction Co. $249,200.00 Virginia Keating made the motion to refer the bids to Legal and Engineering for review and recommendation and report back at our next meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. OPENING OF BIDS- 2018 Hollywood Avenue Sidewalk Project President Janus asked if there was anyone wishing to render a bid at this time; there was no response. Vice-President Murphy made the motion to close the acceptance of bids for the 2018 Hollywood Avenue Sidewalk Project. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Corporate Counsel, Amber Lapaich addressed the Board advising (3) sealed bids were received as follows: Base Bid Alternate Gariup Construction Company, Inc. $133,700.00 $75,300.00 Walsh & Kelly, Inc. $145,204.50 $55,368.50 Woodruff & Sons, Inc.. $129,377.92 $59,518.96 Vice-President Murphy made the motion to refer the bids to Legal and Engineering for review and recommendation and report back at our next meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Regular Meeting – April 2, 2018 Page 2 AWARDING OF BIDS – Demolition of 131 Edward Street Corporate Counsel, Amber Lapaich addressed the Board stating Smith & Sons, Inc. is the lowest, most responsive bidder for the project in the amount of $6,800.00; advising Smith & Sons Inc. has already executed the contract and has provided their Certificate of Insurance; asking for approval. Virginia Keating made the motion to approve the awarding of bids for the demolition of 131 Edward Street to Smith & Sons, Inc., the lowest most responsive bidder in the sum of $6,800.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – Dave Pfeiffer, St. Paul Lutheran Church & School, is requesting the use of the “No Parking” lane on the west side of Pine Street & the “NO Parking” area on 9th Street to form a “Drive Thru” order/pick-up lane for the Annual Fish Fry on Friday, April 27, 2018 from 3:00 p.m. – 7:00 p.m. Dave Pfeiffer, St. Paul Lutheran Church, addressed the Board requesting street closure for the Annual Fish Fry; stating they have had no issues or problems in the past; advising E.M.A. will be available for the event; asking for approval. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating they have reviewed the request and have no objections. Virginia Keating made the motion to approve the request for street closure by Dave Pfeiffer, St. Paul Lutheran Church for the Annual Fish Fry on Friday, April 27, 2018 from 3:00 p.m. – 7:00 p.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. REQUEST TO HOLD ARTISAN MARKET – Kim Deterling, Phoenix Furniture & Finds, 522 Wabash Street is requesting to hold an Artisan Market on her empty lot Saturday & Sundays – May through October 2018. Kim Deterling, Phoenix Furniture & Finds, 522 Wabash Street addressed the Board requesting to hold an Artisan Market for fellow artists to sell what they make. Discussion ensued between Corporate Counsel, Amber Lapaich and Ms. Deterling regarding if the market will be held inside or outside. Ms. Deterling stated it will be outside on the lot that she owns next to her business. Corporate Counsel, Amber Lapaich made a recommendation to have this matter referred to Planning to review zoning; and also to M.C.F.D. and M.C.P.D. for any comments they would have. Vice-President Murphy made the motion to refer the request to hold the Artisan market to Planning, M.C.F.D and M.C.P.D. for their recommendations; to be referred back to at the next meeting. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – Steve Stanford, Michigan City Sanitary District, is requesting the partial road closure of Karwick Road northbound just south of Springland Avenue for Sanitary District lift station work from April 9, 2018 thru April 11, 2018 from 7:00 a.m. – 3:30 p.m. (H&G Underground Utilities) Steve Stanford, M.C. Sanitation Department addressed the Board requesting street closure of the northbound lane along Karwick Road; advising this is a routine request to facilitate reconstruction of our Krueger School lift station; asking for approval. Virginia Keating made the motion to approve the request for street closure for the Sanitation District; partial closure of Karwick Road northbound just south of Springland Avenue for the Sanitary District lift station work from April 9-11, 2018 from 7:00 a.m. – 3:30 p.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. REQUEST OF PROPOSAL- Robin Barzoni-Tillman, M.C. Transit Director, is requesting the approval of the proposed service changes to the Transit Triangle Commuter Routes Service, effective June 4, 2018 Robin Barzoni-Tillman, M.C. Transit Director addressed the Board requesting approval to change the route; advising they have been under budget for the last 3 years, so they have carry over funds that allow them to make attempts to improve the service; stating in November, LaPorte was unable to fulfill their obligation to operate 1 leg of the route; explaining that since then we have taken that part of the route over, the bus travels 50 non-revenue miles per day; explaining this is the reason the route change is needed. Discussion ensued between Corporate Counsel, Amber Lapaich and Ms. Tillman regarding if there will be opportunity for public feedback. Ms. Tillman advised they will be having 2 public meetings; stating the first meeting is April 14, 2018 and the second meeting is on April 19, 2018. Regular Meeting – April 2, 2018 Page 3 Discussion further ensued between President Janus and Corporate Counsel, Amber Lapaich regarding if the Board approves the request now or later. Counsel Lapaich explained it would be approved now, subject to receipt of public comments; advising that based upon any public comments, this would come back to the Board if there are concerns. Ms. Tillman explained they have a Transit Advisory Board; explaining once they receive public comments, they will be reviewed and the Board will make recommendations; stating if they have significant opposition to the route change, the matter will come back before the Board. Vice-President Murphy made the motion to approve the request of the proposed service changes to the Transit Triangle Commuter Routes, effective June 4, 2018, subject to any public comments. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. SPECIAL PURCHASE – Andrew Matanic, IT Manager, is requesting authorization to purchase Cisco Meraki Security Cameras for City Hall utilizing the Indiana QPA Andrew Matanic, IT Manager addressed the Board requesting authorization to purchase the Cisco Meraki Cameras for City Hall Security System, stating that currently the system is 16 years old; explaining that a lot of the cameras are failing or have failed; advising this purchase has been budgeted for 2018; explaining he is replacing fewer cameras, a total of six, being the new cameras have a wider lens and higher definition; asking for approval. Discussion ensued between Corporate Counsel, Amber Lapaich and Mr. Matanic regarding the cost. Mr. Matanic explained the cost is $10,143.10 and that also includes 7 years of support and maintenance on the cameras. Virginia Keating made the motion to approve the Special Purchase of security cameras from Cisco Meraki in the sum of $10,143.10; subject to a 7-year support and maintenance agreement for installation at City Hall. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. REQUEST TO UTILIZE PUBLIC RIGHT-OF-WAY – Rich Murphy, City Controller, is requesting to place art on a public-right-way at Lake Shore Drive and the entrance to Dunescape Vice-President Murphy addressed the Board stating the project has won approval from the Michigan City Public Art Committee and the Sheridan Beach Neighborhood Association; advising they have finalized the placement of the Art piece and are ready to move towards the installation of it; asking for approval. Virginia Keating made the motion to approve the request to utilize the public-right-of-way at Lake Shore Drive at the entrance of Dunescape to place the art-work. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. PHYSICAL FITNESS TESTING – The Michigan City Police Department will be conducting their annual physical fitness testing, beginning April 3, 2018 (Note: For Informational Purposes Only) LEASE AGREETMENT – Asst. Chief Royce Williams, Michigan City Police Department is requesting approval of a lease between the City of Michigan City and Kemps Office City for a printer/copier Corporate Counsel, Amber Lapaich addressed the Board stating she is not ready to proceed with this request; explaining she is still reviewing and working on the contract; asking the Board to table this to the next meeting. Virginia Keating made the motion to table the lease agreement to the next meeting: The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. PHYSICAL FITNESS TESTING – The Michigan City Fire Department will be conducting their annual physical fitness testing, beginning April 3, 2018 (Note: For Informational Purposes Only) SPECIAL PURCHASE – Fire Chief, Randy Novak, Michigan City Fire Department is requesting approval to purchase emergency equipment from Minor Electric using the Indiana QPA (I.C. 5-22-10, et seq.) Corporate Counsel, Amber Lapaich addressed the Board stating for clarification we are not using the Indiana QPA process on this; advising the special purchasing letter has been provided as to why it would qualify as a special purchase, just not under the Indiana QPA. Randy Novak, Fire Chief addressed the Board stating they are trading in old equipment to Minor Electric and the credit will be applied towards the purchase of their new equipment; asking for approval. Regular Meeting – April 2, 2018 Page 4 Vice-President Murphy made the motion to approve the special purchase by Randy Novak, Fire Chief, requesting to purchase emergency equipment from Minor Electric. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. RESIGNATION – Probationary Firefighter, Kelsey Pawloski submitted her resignation Effective March 15, 2018 (Note: For informational Purposes Only) REQUEST TO USE CITY LOT – Abigale Thayer, M.C. Event Planner, is requesting permission to use the corner lot at 8th and Washington Streets for the Farmer’s Market on Saturday’s, starting May 5th through October 27, 2018 Abigale Thayer, M.C. Event Planner addressed the Board requesting the use of lot on 8th and Washington Streets for the Farmer’s Market on Saturday’s from 8:00 a.m. – 1:00 p.m. from May 5th – October 27, 2018. Virginia Keating made the motion to approve the request to use the City lot at the corner of 8th and Washington Streets for the Farmer’s Market on Saturday’s starting on May 5th – October 27, 2018 from 8:00 a.m. -1:00 p.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. AGREEMENT APPROVAL – Farmer’s Market Agreement between City and Vendor-2018 for Michigan City Farmer’s Market – Saturday mornings from May 5, 2018 through October 27, 2018 from 8:00 a.m. – 1:00 p.m. Corporate Counsel, Amber Lapaich addressed the Board stating she is working with Abigale Thayer, M.C. Event Planner on this; advising they believe each vendor should have a contract signed with us defining their rights and obligations and providing us with their Insurance; explaining it is going to be difficult to secure all their signatures and trying to bring them before the Board when the Board meets twice a month; further explaining she believes the Board needs to approve the agreement in general for the vendors; then once Ms. Thayer secures the signatures, we can secure the President’s signature. Vice-President Murphy made the motion to approve the agreements between the City and Vendor for the 2018 Michigan City’s Farmer’s Market, Saturday mornings from May 5th -October 27, 2018 from 8:00 a.m. – 1:00 p.m. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. AGREEMENT APPROVAL – Agreement between the City of Michigan City Board of Public Works & Safety and George M. Prellwitz for Acoustic Guitar Services at the Michigan City Farmer’s Market – Saturday mornings from May 5, 2018 thru October 27, 2018 from 10:00 a.m. – 1:00 p.m. Corporate Counsel, Amber Lapaich addressed the Board stating that Abigale Thayer, M.C. Event Planner has secured the services of George Prellwitz to provide acoustic guitar services; advising he plans on being present every Saturday from 10:00 a.m. -1:00 p.m. throughout the season; explaining he will be paid $133.34 for each Saturday; asking for approval. Discussion ensued between Bryant Dabney, City Councilman, 405 Thomas Street and the Board regarding if this is the Michigan City Farmer’s Market; stating he is trying to figure out what Michigan City is getting out of the contract with the Farmer’s Market. Vice-President Murphy explained the loss of the market impacted downtown merchants, as far as losing sales and patronage in the downtown area; advising there are upwards of 29 vendors who have agreed to participate in the Market. Abigale Thayer, M.C. Event Coordinator addressed the Board stating what is important to remember is that we are investing in our City by bringing the Farmer’s Market back; and providing an experience for people every week that is quality and consistent. Discussion further ensued between Vice-President Murphy and Mr. Dabney regarding the Farmer’s Market being subsidized. Mr. Murphy clarifying it is not a subsidy; this is the City of Michigan City’s Farmer’s Market; advising it is a high quality experience; we want it to be there in 20 years; we are growing the market; explaining if you want a competitive market, you need entertainment. Vice-President Murphy made the motion to approve the agreement between the Board of Public Works and George M. Prellwitz for Acoustic Guitar Services at the Michigan City Farmer’s Market, Saturday mornings from May 5, 2018 thru October 27, 2018 from 10:00 a.m. – 1:00 p.m. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. ADVERTISING AGREEMENT – Rich Murphy, City Controller, is requesting authorization for Advertising Agreement with “The Times” Media Company for Michigan City’s marketing campaign for the month of May 2018 Vice-President Murphy addressed the Board stating it is a direct recommendation from the 2018 Marketing plan for media contract with the Northwest Indiana Times; advising this was done for January and February and recommendation was that we were going to start again in May; Regular Meeting – April 2, 2018 Page 5 explaining this is for direct services, including online ads and ads in the paper, promoting Michigan City branding and special events. Virginia Keating made the motion to approve the advertising agreement between The Times Media Company and Michigan City’s Marketing campaign for the month of May 2018. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. ADVERTISING CONTRACT – Rich Murphy, City Controller, is requesting authorization for Space Only Advertising Contract with Q Rail, LLC for Michigan City’s marketing campaign Vice-President Murphy addressed the Board stating this is another initiative from the 2018 marketing plan as presented to the Mayor and City Council; advising the effort is to take advantage of the South Shore Train interior ads with advertisements to promote Michigan City special events and new branding campaign. Virginia Keating made the motion to approve the advertising contract with Q Rail LLC., for the Michigan City marketing campaign. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries REQUEST FOR STREET CLOSURE – Ed Byers, Woodruff & Sons, Inc., is requesting the closure of 6th Street between Pine and Spring Street for storm sewer and road work for Elston’s Legacy Apartments Phase I from April 2, 2018 through April 13, 2018 between 7:00 a.m. – 5:00 p.m. Ed Byers, Woodruff & Sons, Inc. addressed the Board stating the actual closure is 5th Street between Pine and Spring Street and this is an ongoing closure that they already had; advising their Insurance expired March 31st; but it is now taken care of; this is a continuation of the initial closure; asking for approval. Virginia Keating made the motion to approve the request for street closure; this being an extended closure that was previously approved for 5th Street area between Pine and Spring Streets for storm sewer and road work for Elston’s Legacy Apartments Phase I from April 2, 2018 through April 13, 2018 between 7:00 a.m. – 5:00 p.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries AMALGAMATED TRANSIT UNION PROPOSAL – Correspondence received from Amalgamated Transit Union Local 517 regarding request for wage increase proposal for 2019 Corporate Counsel, Amber Lapaich addressed the Board stating the Union dropped off a letter wanting to re-open wage negotiations; advising that unfortunately, the City did not receive the Unions request in a timely manner, prior to March 15, 2018, it was a day late; explaining if the Board concurs with her finding that that the letter was not timely received by the City pursuant to the contract; if at a later time this year it is determined that there would be a raise for the entire City, it wouldn’t prevent the City from offering that raise to the ATU. Virginia Keating made the motion to find that the request from Amalgamated Transit Union Local 517 regarding the wage increase proposal for 2019 was made untimely and also noted that Corporate Counsel, Lapaich has stated this would not prevent the City from still being able to offer any raise Citywide raise to ATU. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries PROPOSAL APPROVAL – Proposal between the Board of Public Works & Safety, the Michigan City Police Civil Service Commission and Mr. Patrick Murray for the 2018 Promotional Eligibility Examination Mike Palmer, President of the Michigan City Police Civil Service Commission addressed the Board stating every 2 years a promotional exam is given to the officers, a written and oral exam; explaining the firm they have used in the past has done an excellent job, but they are very costly; advising they have been looking for someone to do the testing that is more tailored towards police work then what Nationwide Testing is; further explaining the LaPorte County Sheriff’s Department has utilized Mr. Patrick Murray, this past season, and they were very pleased with him; he has been interviewed by the M.C. Police Civil Service Commission, and they are very pleased and satisfied with his questions; and in all actuality this will save the City almost $7,000.00 in testing. Discussion ensued between Corporate Counsel, Amber Lapaich and Mr. Palmer regarding the contract in the amount of $6,500.00; Mr. Palmer explained this is for the written exam, the contract for the oral exam is $2,400.00; further advising 2 oral exams are needed this year, and the cost will be an additional $2,400.00; stating there is a Captain retiring in August. Vice-President Murphy made the motion to approve the proposal between the Board of Public Works and Safety, the Michigan City Police Civil Service Commission and Mr. Patrick Murray for the 2018 Promotional Eligibility examinations. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Regular Meeting – April 2, 2018 Page 6 CONTRACT APPROVAL- Contract for the 2018 Grant Paving Project between the Michigan City Board of Public Works & Safety and Walsh & Kelly, Inc. Jeff Oltmanns, Global Engineering addressed the Board stating he is looking for approval of the contracts for the 2018 Grant Paving Project. Corporate Counsel, Amber Lapaich addressed the Board stating there are 5 different contracts, awarding each Division 1-5. Virginia Keating made the motion to approve the contracts for the 2018 Grant Paving Project between the Michigan City Board of Public Works & Safety and Walsh & Kelly, Inc. for 5 individual contracts Divisions 1-5. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries AGREEMENT APPROVAL- Agreement for the 2018 Eastport Resurfacing Project between the Michigan City Board of Public Works & Safety and Walsh & Kelly, Inc. Tom Weinmann, Project Manager, Haas & Associates addressed the Board stating they have reviewed the construction contract from Walsh & Kelly in the amount of $709,345.44; advising it is complete and in order with exception of receiving the bonds; asking for approval. Corporate Counsel, Amber Lapaich addressed the Board stating the Board needs to make the motion to approve the contract contingent upon receiving the bonds. Vice-President Murphy made the motion to approve the agreement for the 2018 Eastport Resurfacing Project between the Board of Public Works & Safety and Walsh & Kelly contingent on receiving the bonds. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 10 03/29/2018 $554,398.78 1 of 3 03/29/2018 $226,492.79 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Amount 1 of 17 04/02/2018 $311,852.68 UNFINISHED BUSINESS 600 Block of Barker Avenue (Barker Pub) Charles “Spike” Peller, City Engineer addressed the Board stating they want “No Parking” on the south side of Barker Avenue, this will also be the fire lane; and he would need the Boards approval for that. Discussion ensued between President Janus and Mr. Peller regarding the width of the street. Mr. Peller stated Barker Avenue is 35 feet. Mr. Janus asked if we would normally have parking on both sides of the Street. Mr. Peller responded yes. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating several weeks ago, the Street Department re-painted the existing yellow curbs; advising they have realized this has not helped the situation; explaining customers are still parking in the yellow zones and the road is still very narrow to support the passage of 2 lanes; further explaining the “No Parking” is their last resort, all other options have failed; recommending a “No Parking” area between Oak Street to Tilden Avenue on the south side of Barker Avenue. Regular Meeting – April 2, 2018 Page 7 Discussion ensued between Corporate Counsel, Amber Lapaich and Lt. Jeff Loniewski, M.C.P.D. Traffic Division regarding if the basis of this recommendation is because we can’t get our emergency vehicles down Barker Avenue when both sides of the road are encumbered with vehicles; he advised, yes this is correct, over the past couple months the M.C.P.D. has heard numerous complaints from residents as well as several City Departments, such as the Fire and Sanitation Departments. Virginia Keating made the motion to approve the prohibition of parking on the south side of Barker Avenue between Oak Street and Tilden Avenue; this being needed for emergency vehicle access. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries Vice-President Murphy made the motion to remove the 600 Block of Barker Avenue off the unfinished business/pending items list. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Bill Guse – 305 West Coolspring Avenue Sue Downs, Code Compliance Officer addressed the Board stating the owner is continuing to make improvements on the property and she believes the house will be on the market in the next 3-1/2 months; asking for this to be taken off the unfinished business list. Vice-President Murphy made the motion to remove the Bill Guse- 305 West Coolspring Avenue off the unfinished business/pending items list. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. NIPSCO Community Acknowledgement Form Corporate Counsel, Amber Lapaich addressed the Board stating the Planning Director is supposed to submit the completed form to the Clerk’s Office, but has not at this time; asking to keep this on the pending list. PUBLIC COMMENTS President Janus asked if there were any Public comments. Dalia Zygas, 622 Franklin Street addressed the Board requesting parking signs downtown, particularly on the lots that are totally unmarked; advising we will be having many visitors coming to town, and they will be uncomfortable parking in areas where there is no signage; recommending signs in the area of 6th and Pine Streets, and in the downtown area; stating they could read “free parking” with our Michigan City branding logo. Vice-President Murphy made the motion to refer the concern to Planning for review and recommendation. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Janus, Murphy, Keating (3). NAYS: None (0). Motion Carries. Discussion ensued between Bryant Dabney, 405 Thomas Street, City Councilman and Vice- President Murphy regarding Marketing and who controls the budget for the City. Mr. Murphy explained the Marketing team has devised the 2018 Marketing strategy; advising the Mayor and Controller’s Office are the gate keepers along with the Board of Public Works & Safety making sure contracts are executed; Mr. Dabney asked if we have an outside contract with someone for marketing, why are we still appropriating funds for marketing through the City; Mr. Murphy explained the contracts are for media and advertisement; and it is not free to advertise in The Times Paper or on the South Shore trains. Virginia Keating explained she is not sure this is a matter that should be presented before the Board of Public Works & Safety; advising she doesn’t believe what Mr. Dabney is asking directly involves the Board at this particular time. BOARD COMMENTS President Janus asked if there were any Board comments; there was no response. ADJOURNMENT President Janus stated as there was no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 9:29 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk