Board of Public Works & Safety

SPECIAL MEETING – May 11, 2018 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in SPECIAL SESSION on Friday morning May 11, 2018, at the hour of 10:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by Vice-President Murphy, who presided. Noted present: Rich Murphy and Virginia Keating (2) Absent: Steve Janus (1) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Craig Phillips, City Planner Spike Peller, City Engineer John Gorczyca, M.C. Sanitary District Nancy Smith, M.C. Promise Scholarship Coordinator Gale Neulieb, City Clerk Dawn Debald, Assistant Deputy City Clerk MEMORANDUM OF UNDERSTANDING- A Memorandum of Understanding between the City of Michigan City, Indiana and the Economic Development Corporation Michigan City regarding placement of Promise Scholarship Sign Corporate Counsel, Amber Lapaich addressed the Board stating that at the last meeting the Board approved the purchase of a Promise Scholarship sign; advising this is a written agreement between the parties, giving Nancy Smith, Promise Scholarship Coordinator permission to place the sign on Economic Development’s property; explaining it is effective for one year, but will continue every year thereafter unless either party gives notice to the other that it will be terminated. Virginia Keating made the motion to approve the Memorandum of Understanding between the City of Michigan City, Indiana and the Economic Development Corporation, Michigan City regarding the placement of the Promise Scholarship sign. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. AGREEMENT – An Agreement between City of Michigan City, Indiana and Current Electric for Repairs to Catwalk Corporate Counsel, Amber Lapaich, addressed the Board stating that last year we made lighting improvements on the Catwalk; advising since then there have been multiple fixtures that may have been vandalized, and some with weather damage; explaining we want to repair them and get them back in working condition; further explaining that Current Electric has given a quote of $6,393.00 for repairs, fixtures, and junction boxes and provide turnbuckle support; recommending approval. Discussion ensued between Vice-President Murphy and Corporate Counsel, Amber Lapaich regarding the timing for this. Counsel Lapaich responded 1-2 weeks but the contract states to be completed within 30 days. Virginia Keating made the motion to approve the agreement between the City of Michigan City, Indiana and Current Electric for repairs to Catwalk in the sum of $6,393.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. STREET CLOSURE REQUEST- Blanton Construction Co., is requesting a street closure for a “sewer tap” for 2604 Franklin Street Corporate Counsel, Amber Lapaich addressed the Board stating we are re-visiting this because Craig Phillips, City Planner visited the construction site, and deemed it necessary to come back in front of the Board. Charles “Spike” Peller, City Engineer addressed the Board stating that he is recommending they be required to hire an INDOT approved traffic control specialist to provide a detailed work plan for traffic control. Discussion ensued between Craig Phillips, City Planner, Jim Williams, Blanton Construction, Charles “Spike” Peller and Virginia Keating, Member regarding the street closure on Franklin Street for the new 5/3 Bank. Ms. Keating recommended using a detour. Mr. Phillips stated they can possibly use Coolspring and Wabash Street and Pytynia Parkway for the detour. Discussion further ensued between Virginia Keating and Mr. Williams regarding how long the detour will be necessary. Mr. Williams responded for 3 days. Vice-President Murphy asked if they can come back with a consensus on a detour after Memorial Day that can then be approved at the next meeting; asking that this item be placed on the pending list for further discussion. Vice-President Murphy made the motion to table this item to the pending list to be discussed at the next regular meeting; with the understanding that Blanton Construction will use their Engineer and Special Meeting – May 11, 2018 Page 2 come up with an acceptable detour; including notifying local businesses and distributing to Planning, Engineering and M.C.P.D. for review and recommendation; asking they also provide a schedule of when the road will be closed; and requesting a press release. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. ADJOURNMENT Vice-President Murphy stated as there was no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 11:05 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus and Murphy (2). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk