Board of Public Works & Safety

REGULAR MEETING – May 7, 2018 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, May 7, 2018, at the hour of 8:30 a.m., in the Council Chambers, in the City Hall Building, located at 100 East Michigan Boulevard, Michigan City Indiana – a regular meeting room of this Board. The meeting was called to order by Vice-President Rich Murphy, who presided. Noted present: Rich Murphy and Virginia Keating (2) Absent: Steve Janus (1) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich, Corporate Counsel Lt. Jeff Loniewski, M.C.P.D. Traffic Division Charles “Spike” Peller, City Engineer Andrew Matanic, I.T. Manager Robert Zondor, Superintendent Central Maintenance Carl Ridle, Human Rights Director Craig Phillips, City Planner Joe Plunk, Code Compliance Officer Chris Vanderborg, Code Compliance Officer Sue Downs, Code Compliance Officer John Gorczyca, M.C. Sanitary District Kalon Kubik, Mayor’s Administrator Nancy Smith, Promise Scholarship Coordinator Randy Novak, Fire Chief, M.C. Fire Department Gale Neulieb, City Clerk Kim Sliwa, Deputy City Clerk APPROVAL OF MINUTES Vice-President Murphy asked if there were any corrections to the minutes of the Regular meeting of April 16, 2018 and the Special Meeting of April 23,2018. Virginia Keating made the motion to approve the minutes from the April 16, 2018 Regular meeting and the minutes of the Special Meeting of April 23, 2018. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. AWARDING OF BIDS- 2018 Pavement Crack Sealing Project Tom Weinmann, Project Manager, Haas & Associates addressed the Board stating American Pavement Solutions was the lowest, most responsive bidder for the project in the amount of $92,420.00; recommending awarding of the bid to American Pavement Solutions. Corporate Counsel, Amber Lapaich addressed the Board advising American Pavement Solutions is the lowest bidder in the amount of $92,420.00; stating they did not sign the non- collusion affidavit on state form 96, however it is signed in the EEO packet, which is the same exact language; asking the Board to waive the informality since we do have an appropriate signed non-collusion affidavit and award the bid to American Pavement Solutions. Virginia Keating made the motion to award the bid for the 2018 Pavement Crack Sealing Project to American Pavement Solutions in the amount of $92,420.00; asking the Board to waive the informality of the non-collusion agreement. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. AWARDING OF BIDS – 2018 City Wide Sidewalk Repair Project Tom Weinmann, Project Manager, Haas & Associates addressed the Board stating Walsh & Kelly, Inc. was the lowest, most responsive bidder for the project in the amount of $123,020.00; recommending awarding of the bid to Walsh & Kelly, Inc. Virginia Keating made the motion to award the bid for the 2018 City Wide Sidewalk Repair Project to Walsh & Kelly, Inc. in the amount of $123,020.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST TO PURCHASE CITY PROPERTY – Keenan Perry, 1207 Buffalo Street, is requesting to purchase City property parcel #46-01-32202-023000022 Keenan Perry, 1207 Buffalo Street addressed the Board and is requesting the purchase of vacant city property located next to his house. Corporate Counsel, Amber Lapaich addressed the Board stating this needs to be referred to her office for review by various City Departments and herself. Regular Meeting – May 7, 2018 Page 2 Virginia Keating made the motion to refer the request to purchase City property from Keenan Perry to Legal for review. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST TO HOLD ARTISAN MARKET – Kim Deterling, Phoenix Furniture & Finds, 522 Wabash Street is requesting to hold an Artisan Market on her empty lot Saturday & Sundays – May through October 2018 (Note: this was tabled from the April 2, 2018 meeting) Corporate Counsel, Amber Lapaich addressed the Board stating this was tabled from the April 16, 2018 meeting for Planning to come back with a recommendation. Craig Phillips, City Planner addressed the Board stating that Skyler York and himself have reviewed the request; advising the use is not permitted in the District where it is being sought; explaining that this is considered outdoor sales/open air market and that is the use that is not permitted in the Central Business district; recommending the Board not approve this request. Virginia Keating made the motion to deny the request to use of 522 Wabash Street property for an Artisian Market. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. HANDICAP PARKING PERMIT APPEAL – John Chalikian, 609 Franklin Street, is appealing a “denial” decision of a request for handicap parking permit (Note: this was tabled from the April 2, 2108 meeting) Robert Zondor, Superintendent Central Services addressed the Board advising the request was denied being there is a handicapped sign directly in front of the business; stating there are also multiple parking spaces in the rear of the building; explaining there is also a second handicapped sign directly across the street from his business; further advising this is the reason he denied the request. John Chalikian, 609 Franklin Street, addressed the Board regarding the denied request stating there are no proper sidewalks or lighting in the back of the business which is unsafe; advising the handicap parking in the front is used most of the time. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating that as far as issuing a reserve handicap space to someone on Franklin Street he would recommend denying the request. Virginia Keating made the motion to deny the handicap parking permit appeal based on the information received from the M.C.P.D., Central Services, and the Legal Department; advising she is upholding Mr. Zondor’s decision. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE/USE OF CITY HALL PARKING LOT - Carol Pozos, PFLAG Michigan City, 514 Holiday Street is requesting the closure of Franklin Street / Rotary Way along City Hall and use of the City Hall parking lot for a family, friendly block party on the “You are Beautiful” lot on June 30, 2018 from 12:00 p.m. – 10:00 p.m. (Note: this was tables from the April 16, 2018 meeting) Corporate Counsel, Amber Lapaich addressed the Board stating that on April 19, 2018 numerous City Departments met to review the request; explaining all City Departments recommended approval of the event pending an agreement between the Board of Works and Safety, Redevelopment Commission and PFLAG; advising she has the agreement and it is scheduled for the next Board of Works meeting; further advising the Board can approve the request subject to execution of the agreement at the next meeting. Virginia Keating made the motion to approve the request for PFLAG for the closure of Franklin / Rotary Way along City Hall and the use of the City Hall parking lot for a family friendly block party on the “You are Beautiful” lot on June 30, 2018 from 12:00 p.m. – 10:00 p.m. subject to the approval and execution of the agreement. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – Jessica O’Brien, The Salvation Army of Michigan City, is requesting street closure on Springland Avenue between Karwick Road and 8th Street and Liberty Trail to Dickson Street for the 2nd annual Red Shield Run 5K/10K on August 11, 2018 from 7:00 a.m. – 10:00 a.m. (Note: this was tabled from the April 16, 2018 meeting) Jessica O’Brien, The Salvation Army, Michigan City addressed the Board stating they are requesting approval for the 5K, and also asking for approval to add a 10K to the route. Corporate Counsel Amber Lapaich, addressed the Board stating all City Departments met and are recommending approval for the 5K, but not the 10K for reasons including but not limited to, extra overtime for the M.C.P.D., extra road closures and barricades and concern the event is occurring during the summer season. Virginia Keating made the motion to approve the request for street closure for the Salvation Army of Michigan City on Springland Avenue between Karwick Road and 8th Street and Liberty Trail to Dickson Street for the 2nd annual Red Shield 5K ONLY run on August 11, 2018 from 7:00 a.m. – Regular Meeting – May 7, 2018 Page 3 10:00 a.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. LEASE AGREEMENT – Assistant Chief Royce Williams, Michigan City Police Department, is requesting approval of a lease between the city of Michigan City and Kemps Office City for a printer/copier (Note: this was tabled from the April 16, 2018 meeting) Corporate Counsel, Amber Lapaich addressed the Board requesting the lease agreement is tabled to the next meeting. Virginia Keating made the motion to table the lease agreement between the City of Michigan City and Kemps Office City. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. VENDOR LICENSE – Chris Giannini, owner of “G’s Farmer’s Market/Harmony Farm” is requesting a Mobile Food Vendor License – to be located at Brandt’s Old Fashion Feed and Pet Store, 309 W. Michigan Boulevard Chris Giannini, owner of “G’s Farmer’s Market/Harmony Farm addressed the Board stating this is her 4th year at Brandt’s; asking for approval for Mobile Food Vendor License. Corporate Counsel Amber Lapaich addressed the Board stating the Certificate of Insurance needed to be updated to reflect the non-cancellation provision as required by the application and re- submitted; recommending approval if Planning is ok with the request. Craig Phillips, City Planner addressed the Board advising the policy allows for 2 food trucks on the lot; recommending approval. Virginia Keating made the motion approve the request for G’s Farmer’s Market/Harmony Farm for Mobile Food Vendor license to be located at Brandt’s Old Fashion Feed and Pet Store 309 West Michigan Boulevard, subject to submission of correct certificate of Insurance. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. VENDOR LICENSE – Jamie Morford, Blue Chip Casino, is requesting a Mobile Food Vendor license for their King of the Road Food Truck Jaime Morford, Blue Chip Casino, addressed the Board stating this is their 4th year with the King of the Road Food Truck; asking for approval. Virginia Keating made the motion approve the request for Blue Chip Casino Mobile Food Vendor license for their King of the Road Food Truck. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – Kim Gondek, Queen of All Saints, 1715 E. Barker Avenue is requesting street closure of Barker Avenue from Woodland Avenue to Carroll Avenue from June 7-10, 2108 for the 2018 Queen of All Saints Festival Kim Gondek, Queen of All Saints addressed the Board is requesting street closure for the 2018 Queen of All Saints Festival; asking for approval. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating this is an annual event; recommending approval. Corporate Counsel, Amber Lapaich addressed the Board stating we need an amended Certificate of Insurance; advising it does not have the non-cancellation language; explaining the approval is subject to receiving the corrected policy. Virginia Keating made the motion approve the request for street closure for of Barker Avenue from Woodland to Carroll Avenue from June 7-10, 2018 for the 2018 Queen of All Saints Festival subject to the receiving the amended Certificate of Insurance. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR STREET CLOSURE – Blanton Construction Co. is requesting street closure for a “sewer tap” for 2604 Franklin Street – 5/3 Bank closing two (2) north bound lanes and turn lane – merging traffic North and South to one lane and divert North and South into South bound lanes Jim Williams, Blanton Construction addressed the Board explaining the closures for the “sewer tap” project at 2604 Franklin Street; advising they are opening a trench in the center of the north bound lanes; stating they would like to start the project on or about May 15, 2018. Charles “Spike” Peller, City Engineer addressed the Board stating that traffic control needs to be conducted under “MUTCD” regulations and recommendations. Regular Meeting – May 7, 2018 Page 4 Craig Phillips, City Planner addressed the Board advising Franklin Street is busy and he is recommending flaggers are used on the project. Lt. Jeff Loniewski, M.C.P.D., Traffic Division addressed the Board advising arrow boards need to be utilized at both ends of the closure; recommending they are required. Virginia Keating made the motion approve the request for street closure for Blanton Construction for street closure “sewer tap” for 2604 Franklin Street for 5/3 Bank closing two (2) northbound lanes and turning lane – merging traffic North to South to one land and divert North and South into South bound lanes; closing the intersection South of Harrison Street on Franklin Street and North bound side on Arthur Street and in addition incorporating all suggestions by the various City Departments including the standards the City Engineer has articulated; with the closing being on May 15, 2018, 7:00 a.m. – 4:30 p.m. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR NIGHT WALK – Casaundra “Kay” Hill, Stepping Stone Shelter for Women, Inc., is requesting approval for the 4th Annual Step into the Night Walk on June 1, 2018 from 5:00 p.m. – 6:00 p.m. Casaundra “Kay” Hill, Stepping Stone Shelter for Women Inc., addressed the Board requesting approval to have their 4th annual Step into the Night Walk; advising they have had no incidents and there will be no street closures; stating police assistance is not needed. Virginia Keating made the motion to approve the request for Stepping Stone Shelter for Women, Inc., for the 4th Annual Step into the Night Walk on June 1, 2018 from 5:00 p.m. – 6:00 p.m. and this event does not require street closures or police presence. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST FOR WALK – Casaundra “Kay” Hill, Stepping Stone Shelter for Women, Inc., is requesting approval for the 3rd Annual Walk a mile in Her Shoes on June 16, 2018 from 10:00 a.m. – 12:00 p.m. Casaundra “Kay” Hill, Stepping Stone Shelter for Women Inc., addressed the Board requesting approval to have their 3rd annual Walk a Mile in Her Shoes; advising they will be utilizing the sidewalks; stating there will be no street closures, and police assistance is not needed Virginia Keating made the motion to approve the request for Stepping Stone Shelter for Women, Inc., for the 3rd Annual Walk a Mile in Her Shoes on June 16, 2018 from 10:00 a.m. – 12:00 p.m. and this event does not require street closures or police presence. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. OFF STREET PARKING – Tracy Brockman, 709 S. Carroll Avenue, is requesting consideration regarding off street parking on private property Tracy Brockman, 709 S. Carroll Avenue addressed the Board explaining parking issues at her residence; advising she has no sidewalks or curbs in front of her house; advising she put rocks down and is not parking in the grass. Lt. Jeff Loniewski, M.C.P.D. Traffic Division addressed the Board stating the issue here is that she has an unapproved driveway in the front yard of the residence; advising the resolution to this matter is installing an approved driveway, per City code. Corporate Counsel, Amber Lapaich addressed the Board and recommending this matter is tabled and referred to planning for review and further investigation. Virginia Keating made the motion to table this matter and have Planning review and return at the next meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. APPROVAL FOR TABLES – Ron Landtroop, A Slice of Heaven is requesting permission to set tables at this mobile vendor location at Brandt’s Old Fashion Feed and Pet Store, 309 W. Michigan Boulevard Ron Landtroop, 425 Ogden Avenue, A Slice of Heaven addressed the Board and is requesting permission to set tables and possibly umbrellas at his location. Craig Phillips, City Planner addressed the Board stating that Planning has reviewed the request; advising they are concerned because we do have high winds that occur in the area; stating they do not have a problem with a large heavier picnic table; explaining umbrellas are fine if they are weighted and taken down at the end of the business day; further advising fencing is not permitted in the front yard in the business district; asking the Board to approve the use of 1-2 picnic tables and table the fencing matter to the next meeting. Virginia Keating made the motion that is limited to the following: approving the placement of a heavy large picnic table with an umbrella that are weighted and taken down at the end of each business day; and table the matter of the fencing to our next meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. Regular Meeting – May 7, 2018 Page 5 REQUEST FOR STREET CLOSURE – Ed Buyers, Woodruff & Sons Inc., is requesting a continuance of the closure of 5th Street between Pine and Spring Street for storm sewer work for Elston’s Legacy Apartments Phase I from April 30, 2018 through May 18, 2018 around the clock 24/7 Ed Byers, Woodruff & Sons, Inc., addressed the Board stating this is a continuance of the project; advising Rieth & Riley will be there this week getting the curbs and sidewalks done and hopefully paving, if the weather permits. Virginia Keating made the motion to approve the continuation of street closure for Woodruff & Sons at 5th Street between Pine and Spring Street for storm sewer work for Elston Legacy Apartments Phase I from April 30, 2018 through May 18, 2018. The motion was seconded by Vice- President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. CONTRACT APPROVAL – Contract for the “2018 Hollywood Avenue Sidewalk Repair Project” between the Michigan City Board of Public Works and Safety and Woodruff & Sons, Inc. Tom Weinmann, Project Manager, Haas & Associates addressed the Board stating they have reviewed the construction contract from Woodruff & Sons; advising everything is complete and in order; recommending approval in the amount of $129,377.92. Virginia Keating made the motion to approve the contract for the 2018 Hollywood Avenue Sidewalk Repair Project between the City of Michigan City Board of Public Works and Safety and Woodruff & Sons for a base bid of $129,377.92. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. CONTRACT APPROVAL – Contract for the “City Wide Pavement Repair Project” between the Michigan City Board of Public Works and Safety and Rieth & Riley Construction Company Tom Weinmann, Project Manager, Haas & Associates addressed the Board stating they have reviewed the construction contract from Rieth & Riley Construction Company for the 2018 City Wide Pavement Repair Project; advising they have requested a few changes be made, and were unable to have it ready for the meeting; asking for this matter to be tabled to the next meeting. Virginia Keating made the motion to table the contract for the 2018 City Wide Pavement Repair Project between the City of Michigan City Board of Public Works and Safety and Rieth & Riley Construction Company to the next meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. APPROVAL OF PROPOSAL – Charles Peller, City Engineer, is requesting the approval of a proposal from The Airmarking Company, Inc., to place double yellow thermal on Springland Avenue from Karwick Road to the bridge on Roeske Avenue Charles “Spike” Peller, City Engineer, addressed the Board explaining that the Mayor is requesting double yellow thermal on Springland Avenue; stating this purchase is less than $5,000.00; advising The Airmarking Company Inc., quoted $4,200 for the project; recommending approval. Virginia Keating made the motion to approve the request for the proposal from The Airmarking Company Inc., to place double yellow thermal on Springland Avenue from Karwick Road to the bridge on Roeske Avenue in the amount of $4,200.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. APPROVAL OF CITY POLICY/FORM – Approval of changes to the Michigan City Board of Public Works and Safety Agenda request form Corporate Counsel, Amber Lapaich addressed the Board stating a few changes have been made to the form; recommending approval. Virginia Keating made the motion to approve the changes to the Michigan City Board of Public Works and Safety Agenda request form as indicated and articulated by Corporate Counsel, Amber Lapaich. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. AGREEMENT FOR PROFESSIONAL SERVICES – Agreement between Michigan City Board of Public Works and Safety and Indiana Landmarks for certain historic preservation activities within the City of Michigan City, Indiana Corporate Counsel, Amber Lapaich addressed the Board stating each year Indiana Landmarks provide services to our Historic Review Board; advising this is an extension for this year for continued services in the amount of $6,500.00; asking for approval. Regular Meeting – May 7, 2018 Page 6 Virginia Keating made the motion to approve the agreement for professional services between the Michigan City Board of Public Works and Safety and Indiana Landmarks for certain historic preservation activities in the sum of $6,500.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. AGREEMENT FOR ANNUAL SUBSCRIPTION – Agreement between Reporting Systems, Inc., and the City of Michigan City, Indiana for the Annual Subscription to Fire Package Software for collecting and maintaining data and other related services (3 year agreement term - $28,724.00) Randy Novak, Chief M.C.F.D. addressed the Board explaining this is the Fire reporting software that the Fire Department uses to report things down to the State; advising they have had issues with the current vendor; stating this is the new vendor they have chosen to fill the need. Corporate Counsel, Amber Lapaich addressed the Board stating this is a 3 year contract in the amount of $28,724.00; recommending approval. Virginia Keating made the motion to approve the agreement for the annual subscription between Reporting Systems, Inc., and the City of Michigan City for Fire Package software for collecting and maintaining data and other related services for 3 years in the sum of $28,724.00. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. CORRESPONDENCE – Correspondence received in the Clerk’s Office from Lisa M. Pierzakowski, Center Township Trustee regarding re-routing of the current Transit Triangle bus route Corporate Counsel, Amber Lapaich addressed the Board stating no action is required of the Board. LETTER OF INTENT – Andrea Smith, Personnel Director, is requesting authorization for a proposal with “Teneo Health” to implement care coordination and navigation services Craig Menne, General Insurance Services addressed the Board regarding a letter of intent; advising this will come back in the fall for formal recommendation; stating there will be a $4,500.00 implementation fee that is a refundable fee; explaining there will be a $600,000.00 savings next year. Virginia Keating made the motion to approve the letter of intent requesting authorization for a proposal with Teneo Health to implement care coordination and navigation services in the sum of $4,500.00 which is a refundable fee. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. REQUEST TO SOLICIT BIDS- Tom Weinmann, Haas & Associates, is requesting approval to solicit bids for the Barker Road Resurfacing Project Charles “Spike” Peller, City Engineer addressed the Board regarding the Barker Road Resurfacing Project; recommending approval. Virginia Keating made the motion to approve the request to solicit bids for the Barker Road Resurfacing Project. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. ACCEPTANCE OF DONATION – Randy Novak, Fire Chief, M.C.F.D. is requesting approval for the donation of a 1997 Ford F47 Rescue Truck from the Coolspring Township Fire Department to be used a Rescue/Dive truck Randy Novak, Chief M.C.F.D., addressed the Board stating that Coolspring Fire department donated the truck; advising it has low miles and is in good working order; asking for acceptance of donation. Virginia Keating made the motion to accept the donation of the 1997 Ford F47 Rescue Truck from the Coolspring Township Fire Department to be used as a Rescue/Dive truck. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. SPECIAL PURCHASE – Randy Novak, Fire Chief, M.C.F.D. is requesting approval to purchase emergency equipment from Minor Electric using the Special Purchase Method (I.C. 5-22-10, et seq) for new emergency camera equipment and installation along the Catwalk, Millennium Plaza and the Bath House Randy Novak, Fire Chief, M.C.F.D. addressed the Board stating he is still working with Corporate Counsel, Amber Lapaich on the contract; asking for this to be tabled to the next meeting. Virginia Keating made the motion to table this request to the next meeting. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. Regular Meeting – May 7, 2018 Page 7 AGREEMENT APPROVAL AND APPROVAL FOR PLACEMENT ON CITY EASEMENTS – Nancy Smith, M.C. Promise Scholarship, is requesting approval of an Agreement between Creative Conference & Interior Graphics and City of Michigan City for Production of Promise Scholarship Signs and Pole Banners & the installation of the Promise Scholarship Signs Nancy Smith, M.C. Promise Scholarship, addressed the Board seeking approval of the contract to Creative Conference & Interior Graphics for 7 street signs and 50 light pole banners; advising they requested bids from 4 companies and CCI came back as the lowest bidder at $19,170.00. Discussion ensued between Corporate Counsel, Amber Lapaich and Mrs. Smith regarding clarification on the amount of the contract. Counsel Lapaich stated her amount was showing $18,870.00. Mrs. Smith advised there was a slight change in the cost due to test signs that were done; explaining the amount of $19,170.00 is correct. Counsel Lapaich further advised we will need to amend the first page and have the contractor re-signed. Virginia Keating made the motion to approve the contract in the sum of $19,170.00; subject to an amendment that needs to be issued; this is for the placement of signs on City Easements and for the purchase of signs from Creative Conference & Interior Graphics and the City of Michigan City for production of Promise Scholarship Signs and Pole Banners and installation. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. CLAIMS AND PAYROLL Virginia Keating moved that the claims set forth in the Register of Claims (in possession of the City Controller) and appearing in the Register be severally allowed and ordered paid and proper warrants for payment thereof hereby ordered issued in the stated amounts to person(s) and/or firm(s) as set forth, and payrolls approved. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Janus, Murphy and Keating (3). NAYS: None (0). Motion carries. The Board signed: Payroll items in Register of Claims for informational purposes (which Register is in the possession of the City Controller) as follows: Page Date Amount 1 of 11 04/27/2018 $543,650.99 1 of 2 04/27/2018 $226,734.48 Allowance of claims as set forth in the Register of Claims for the Board of Public Works and Safety and the Department of Redevelopment (which Register is in the possession of the City Controller) as follows: Page Amount 1 of 10 05/07/2018 $1,052,511.62 1 of 1 05/07/2018 $19,483.71 UNFINISHED BUSINESS Jeff Oltmanns, Global Engineering & Land Surveying addressed the Board to give an update on the Center Street Project regarding conditional approval of the traffic control; stating they have issued letters to the residents letting them know about the temporary detour of the Weil McLain truck traffic from Washington Park Boulevard to Lake Street. Craig Phillips, City Planner addressed the Board stating that the temporary entrance for Weil McLain truck traffic will be on Timm Court; advising the South end of this property is owned by the Sanitary District, so they are seeking their approval. Discussion ensued between Corporate Counsel, Amber Lapaich and Mr. Phillips regarding if the project is still on schedule to be completed before Memorial Day. Mr. Phillips responded no. Mr. Oltmanns stated the intent is to have the road paved and open before Memorial Day; advising the project will not be fully completed by then; stating for safety reasons he would like a temporary flashing stop sign at Center Street & Fogarty; explaining they are looking into a crosswalk at Center Street. Vice-President Murphy made a motion to refer this matter to Planning, Engineering, and M.C.P.D. Traffic and bring recommendations to the next meeting; advising if there are safety enhancements it needs to be made in time for the season. The motion was seconded by Virginia Keating and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: None (0). Motion Carries. Regular Meeting – May 7, 2018 Page 8 PUBLIC COMMENTS Vice-President Murphy asked if there were any Public comments. Discussion ensued between Don Przybylinski, 215 Gardena Street and Craig Phillips regarding a resident that resides at 108 Timm Court, Diane Gonzorak; advising she is concerned about the number of trucks using the Weil McLain detour and also the disposal of asphalt grindings, which is kicking up dust. Mr. Phillips stated this is temporary, and should be drivable and usable by June 6th at the latest, weather permitting. Vice-President Murphy stated this is a temporary condition, if the project runs any longer, they will have to look into restrictions; stating the second item is dust control, can we request a remedy for suppression of the dust; reaffirming the intent is to use the road just until the construction ends. Discussion further ensued between Mr. Przybylinski and Craig Phillips regarding if either Weil McLain or Rieth & Riley would pay to have a water truck come through and water down the drive. Mr. Phillips stated we can make a request, but we cannot force them to do it. BOARD COMMENTS Vice-President Murphy asked if there were any Board comments; there was no response. ADJOURNMENT Vice-President Murphy stated as there was no other items on the agenda to be considered by the Board at this time, declared the meeting ADJOURNED (approximately 10:12 a.m.). Virginia Keating made the motion to adjourn. The motion was seconded by Vice-President Murphy and carried as follows: AYES: MEMBERS Murphy and Keating (2). NAYS: (0). Motion Carries. _________________________________________ Gale A. Neulieb, City Clerk