Board of Public Works & Safety

REVISED A G E N D A BOARD OF PUBLIC WORKS & SAFETY Monday, June 21, 2021 Meeting to be held at 8:30 a.m., local time in the Common Council Chambers, City Hall Building 100 East Michigan Boulevard, Michigan City, Indiana and also hosted by “ZOOM” and streaming live on “My Michigan City” Facebook page TO CONNECT TO ZOOM PLEASE SEE ATTACHED INSTRUCTIONS PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES . . . . . . . . . . . . . . Regular “Hybrid” meeting June 7, 2021 RESOLUTION AUTHORIZING THE RETURN OF THE BARKER MANSION TO THE BARKER WELFARE FOUNDATION Andrew White-President AWARDING OF BIDS/ 2021 Cleveland Avenue project CONTRACT APPROVAL ● Agreement between the Michigan City Board of Public Works and Safety and Reith-Riley Construction Company, Inc. for the 2021 Cleveland Avenue project in the total bid price of $912,439.35 REQUEST FOR Jeff Wright, City Engineer, is requesting approval to solicit SOLICITATION OF bids for the 2021 Phase II – Miscellaneous Street Paving BIDS/APPROVAL OF project; approval of bid packet BID PACKET Page 1 Agenda June 21, 2021 Posted June 17, 2021 REQUEST FOR Johnny Stimley, Zoological Society, is requesting to hold the STREET CLOSURE annual “Running Wild for the Washington Park Zoo 5K” on Sunday, July 11, 2021 beginning at 8:30 a.m. CORRESPONDENCE Correspondence was received in the Clerk’s Office on June 10, 2021 from Steve Cardwell regarding his request for “quiet zone” signs; this item was placed on the pending items list RATIFICATION OF Final approval by the Board of Works for the following agreements AGREEMENTS that were pre-approved by Board President White  Farmer’s Market agreement between the City of Michigan City and Sarah Berndt – Berndt Goods  Agreement between the Michigan City Board of Public Works and Safety and the Michigan City Soul Steppers for performance in the Michigan City Patriotic Parade on Saturday, June 19, 2021; in the sum of $1,600.00 CONTRACT Contract between the Michigan City Board of Public Works APPROVAL and Safety and Ciorbra Group, Inc. for professional engineering, surveying and related services- effective through 2021; total fee not to exceed $25,000.00 CONTRACT Contract between the Michigan City Board of Public Works APPROVAL and Safety and Haas & Associates, LLC. for professional engineering, surveying and related services- effective through 2021; total fee not to exceed $25,000.00 Page 2 Agenda June 21, 2021 Posted June 17, 2021 CONTRACT Contract between the Michigan City Board of Public Works APPROVAL and Safety and John A. Doyle & Associates, Inc..for professional engineering, surveying and related services- effective through 2021; total fee not to exceed $25,000.00 CONTRACT Agreement between the Michigan City Board of Public Works and APPROVAL Safety and Clarke Environmental Mosquito Management, Inc. services shall commence on June 17, 2021 and shall be completed prior to October 31, 2021; total fee not to exceed $25,082.42 MEMORANDUM OF Approval of Memorandum of Understanding between the Michigan UNDERSTANDING City Board of Public Works and Safety and the Michigan City Chamber of Commerce for marketing endeavors RETIREMENT Chief Doug Legault, Michigan City Fire Department is announcing the retirement of Lieutenant Mike Neulieb with over 35 years of service; effective Friday, June 11, 2021 (note: for informational purposes only) REQUEST FOR Carolyn Bloomfield, Sargent & Lundy on behalf of NIPSPO STREET CLOSURE is requesting street closure on Pine Street from Detroit Street north to 11th Street; ending on Pine Street south of 10th Street for Horizontal Directional Drill work to replace existing steel pipeline; beginning on June 6, 2021 through June 30, 2021 from 7:00 a.m.-5:00 p.m. Page 3 Agenda June 21, 2021 Posted June 17, 2021 APPROVAL OF Yvonne Hoffmaster, City Controller is requesting the approval from JOB DESCRIPTION the Board of Public Works and Safety to update job descriptions for all City employees REQUEST FOR Jeff Santana, 4954 Lindsey Lane is requesting the installation of a SIGNAGE “Do Not Block Drive” sign and painted lines at the intersection of Cleveland Avenue and Pahs Road FARMER’S MARKET Dee Haddad, Farmer’s Market Manager, is requesting approval AGREEMENT of the Farmer’s Market agreement between the City of Michigan City, Indiana and Esther Guncheon – The Nest APPROVAL TO POST Joe Zerbes, Vice-President, Michigan City Firefighter’s Association NOMINATIONS Local #475 is requesting approval to post nominations at each fire station for the Fire Merit Commission starting on Monday, June 22, 2021 REQUEST FOR Chief Doug Legault, Michigan City Fire Department is requesting UNIFORM CHANGE permission to allow Firefighters to wear Patriotic shirts from July 1, 2021 through July 31, 2021 Page 4 Agenda June 21, 2021 Posted June 17, 2021 CLAIMS DOCKET June 21, 2021 Municipal Claims $ 2,634,285.25 CDBG $ 7,742.62 Health & Life $ 206,751.71 Workers Comp. $ 31,717.22 Elston Grove Sinking Fund $ 139.65 Wabash Street Capital $ 122,028.62 Elston Grove Oper/Reserve $ 63,856.07 Wabash Streetscape Debt $ 215,841.73 Elston Grove Reserve Fund $ 494,897.54 Total Claims - $ 3,777,260.41 PAYROLL DOCKET June 4, 2021 City Payroll $547,535.15 June 18, 2021 City Payroll $604,090.10 UNFINISHED BUSINESS – Pending Items Page 5 Agenda June 21, 2021 Posted June 17, 2021 PUBLIC COMMENT BOARD COMMENT ADJOURNMENT ____________________________ Gale A. Neulieb, City Clerk Please contact the Clerk’s Office at 219-873-1410 if you require information regarding building accessibility or Reasonable accommodations. Office hours are Monday – Friday from 8:00 a.m. to 4:30 p.m. Page 6 Agenda June 21, 2021 Posted June 17, 2021  How to connect to Hybrid “Zoom” You are invited to a Zoom webinar. You are invited to a Zoom webinar. When: June 21, 2021 at 08:30 AM Central Time (US and Canada) Topic: Board of Works Meeting Please click the link below to join the webinar: https://us02web.zoom.us/j/88981546734?pwd=QVJaSGpMdml3bFdVdUM3VWlXeXhadz09 Passcode: 717900 Or iPhone one-tap : US: +13017158592,,88981546734#,,,,*717900# or +13126266799,,88981546734#,,,,*717900# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 301 715 8592 or +1 312 626 6799 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 Webinar ID: 889 8154 6734 Passcode: 717900 International numbers available: https://us02web.zoom.us/u/kv6xzEWJc Page 7 Agenda June 21, 2021 Posted June 17, 2021