Board of Public Works & Safety

REGULAR HYBRID/ ZOOM MEETING – November 21, 2022 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday morning, November 21, 2022, at the hour of 8:30 a.m., hosted by “Hybrid/Zoom” and streaming live on “My Michigan City” Facebook page. The meeting was called to order by President, Virginia Keating, who presided. Noted present in person: Virginia Keating, Michael Vinson, and Mayor Parry (3), Absent: None (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Brad Minnick, City Engineer Andrew White, Alco TV Chris Yagelski, Mayor’s Administrator Skylar York, Director of Planning Steve Hahn, Vector Control Officer Christine Vanderborg, Code Enforcement Inspector Terry Greetham, Special Events Director Ta-Tanesha George, Personnel Director Sylvia Collins, Planning Assistant Shong Smith, Director of Street Department Gale Neulieb, City Clerk, Stacy Dudley, Deputy City Clerk and Amanda Pickens, Asst. Deputy Clerk. APPROVAL OF MINUTES President Keating asked if there were any corrections to the minutes of the Regular “Hybrid/Zoom” meeting of November 7, 2022. Vice President Vinson made a motion to approve the minutes as read of the Regular “Hybrid/Zoom” meeting of November 7,2022; Mayor Parry seconded; by Approved by the following vote: AYES: Board of Public Works and Safety members, Mayor Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. President Keating read the following request. Approval Of Meeting Dates- The clerk ’s Office is requesting approval of the Board of Public Works and Safety meeting dates for 2023. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, there was no response. Vice President Vinson made a motion to approve the Board of Public Works and Safety meeting dates for 2023, Mayor Parry second and carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. ALCO Agreement- The Seventh Extension of an Agreement between Access LaPorte County, Inc. (ALCO) and the Michigan City Board of Public Works and Safety for a two (2) year contract commencing on January 1, 2023 and expiring on December 31, 2024; in the sum of $150,000.00 annually . Andrew White Director of Operations for Access LaPorte County, addressed the Board stating he was asking for a two (2) year extension for the current agreement there is one small change from the original contract is that the underwriters required that ALCO remove their phone numbers and addresses on the screen but ALCO can still give credit but only by their entity names and City of operations. Amber Lapaich- Stalbrink Corporate Counsel, stated she has read and reviewed the contract, and everything is in order. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, Mayor Parry stated under the leadership of Mr. White the performance of ALCO has been exceptional. Mayor Parry made a motion to approve The Seventh Extension of an Agreement between Access LaPorte County, Inc. (ALCO) and the Michigan City Board of Public Works and Safety for a two (2) year contract commencing on January 1, 2023 and expiring on December 31, 2024; in the sum of $150,000.00 annually., second by Vice President Vinson and carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the next item on the agenda. Awarding Of Bids – 2022 lease of Backhoe for the Michigan City Street Department . Regular Hybrid/Zoom Meeting – November 21, 2022 Page 2 President Keating stated the Board has not received the lease agreement but has received what appears to be a financial binder which is not sufficient for the Board to go ahead and approve because the Board needs to have a lease in front of us. Attorney Lapaich-Stalbrink Corporate Counsel, asked the Board to table this item. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, there was no response. Vice President Vinson made a motion to table the 2022 lease of a Backhoe for the Michigan City Street Department until the December 5, 2022 meeting, second by Mayor Parry and carried by the following vote: AYES: BOW members Parry, Vinson, Keating (3) NAYS (0) Motion carries. President Keating read the next item on the agenda. Change of Time - Terry Greetham, Director of Special Events, is requesting to have the annual Michigan City Festival of Lights/ Parade Saturday 3, 2022, to begin later at 3:30 p.m.-7:00p.m. Terry Greetham Director of Special Events, addressed the Board stating the parade was supposed to start at 4:00 p.m. but would like to push back until 5:00 p.m. that will allow the new Christmas lights on Franklin Street to have a little bit more effect, the street closure was originally stating at 2:30 p.m. move back to 3:30 p.m. and the event will be done by 7:00 p.m. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, there was no response. Vice President Vinson made a motion approve the annual Michigan City Festival of Lights/ Parade Saturday 3, 2022, later to begin at 3:30 p.m.-7:00p.m., second by Mayor Parry and carried by the following vote: AYES: BOW members Parry, Vinson, Keating (3) NAYS (0) Motion carries. Insurance Contract Renewals – Ta-Tanesha George, Human Resource Director , is requesting contract renewals for Medical Insurance (UMR), Dental & Vision Insurance (MetLife) and Stop Loss Insurance (Berkley) . Ta-Tanesha George Human Resource Director, addressed the Board stating she is here today to request renewal of the employee insurance contracts for Medical Insurance (UMR), Dental & Vision Insurance (MetLife) and Stop Loss Insurance (Berkley) with the most important information for this particular purpose would be the chart she submitted to the Board. President Keating asked if there were any changes for the insurance. Renee Collier General Insurance, stated there is an adjustment in the deductible for individuals for the high-end health plan from $2800 to $3000 to comply with IRS cost of living adjustments for 2023 and a few changes in the deductibles and out of pockets to comply with tiered requirements for the network with UMR and no change with Stop Loss. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, there was no response. Vice President Vinson made a motion to approve the contract renewals for Medical Insurance (UMR), Dental & Vision Insurance (MetLife) and Stop Loss Insurance (Berkley)., second by Mayor Parry and was carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following request on the agenda. Special Purchase Request – Sylvia Collins, Planning Administrator, is requesting the approval of the placement of non (9) bus shelters; and to also purchase ten (10) from Handi- Hut Shelters and Enclosures Co . in the amount of $130,615.00 through ARPA and Redevelopment Funds . Skyler York Planning Director, addressed the Board stating they went to the ARPA committee and asked to start a pilot program with the discount ending at the end of November this would be the best time to purchase ten (10) shelters and have nine (9) locations with one (1) extra for in case of damage or to use at another location. Installation of the shelters will have to be bided out through the City’s bidding process and will be paid through the Redevelopment Commission money. Regular Hybrid/Zoom Meeting – November 21, 2022 Page 3 Sylvia Collins Assistant Planner, addressed the Board with the locations of the bus shelters which are being placed in heavy haul routes where they pick up a larger number of people to transport them to and from different areas. There was an engineering study for the feasibility of the sites to determine whether the bus shelters can be placed, and that the foundation will hold and be stable and ADA compliant. Further conversation ensued between Sylvia Collins, Skyler York and the Board regarding installation, pricing, shipment of the bus shelters and future technology for bussing as this is phase one (1) of this project. . President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, Amber Lapaich-Stalbrink Corporate Counsel, stated that she spoke with Robin Tillman Transit Director, and she fully supports this project. Mayor Parry stated he has been a part of this project, and this has gone through a lot of materials and details. This is a fabulous completion of this effort as aluminum is an easier material to work with and more durable. Further conversation ensued between Vice President Vinson and Skyler York and Sylvia Collins in response as to what the plans are for the wintertime snow removal, will the City need insurance and how will you see success in this phase of the project. Mayor Parry made a motion to approve the placement of nine (9) bus shelters; and to also purchase ten (10) from Handi- Hut Shelters and Enclosures Co. in the amount of $130,615.00 through ARPA and Redevelopment Funds, second by Vice President Vinson and was carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. CLAIMS AND PAYROLL President Keating read the following payroll dockets from October 21,2022, and November 4, 2022, and the BOW Claim Docket for November 7, 2022: PAYROLL DOCKET November 18 , 2022 City Payroll $ 644,198.83 CLAIMS DOCKET November 21, 2022 Municipal $ 1,184,452.73 Health & Life Ins. Fund $ 295,111.56 CDBG $ 34,066.36 Workers Comp Trust EFT $ 0.00 Total Claims: $ 1,513,630.65 Mayor Parry made a motion to approve the City Payroll Docket as read and the Claims Docket for the amount stated, second by Vice President Vinson and carried as follows AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. UNFINISHED BUSINESS Cranston Harris Superintendent Central Maintenance- Vehicle Lease Request of a 2022 Dodge Ram 1500 Truck. Amber Lapaich Corporate Counsel asked to table this till the December 5, 2022 meeting. President Keating stated the next item on the pending items/unfinished business list is Kathy Stransky 223 E. Barker Avenue requesting a streetlight. Brad Minnick Primera Engineers addressed the Board stating he just received an update from NIPSCO the light has been installed Mayor Parry made a motion to remove from the pending item’s list, second by Vice President Vinson and carried as follows AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. President Keating stated the next item on the pending items/unfinished business list is Tommy Kulavik 1316 Ohio Street requesting to restripe Ohio Street from 11 th Street to Garfield Street. Regular Hybrid/Zoom Meeting – November 21, 2022 Page 4 Brad Minnick Primera Engineers addressed the Board stating he does not have any further updates from John Doyle as we are coming unto the end of the construction season his suggestion is to table this till May 2023. Mayor Parry made a motion to leave this on the pending item’s list till May 2023, second by Vice President Vinson and carried as follows AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. President Keating stated the next item on the pending items/unfinished business list isrd Dave Beila 3044 Ohio Street addressed concerns with the drainage issues in the 3 Ward. President Keating stated this matter should remain on the pending list until January 6, 2023. Brad Minnick, Primera Engineers, LTD is requesting a fee proposal for Woodland Ave. Crash Analysis. Brad Minnick Primera Engineers addressed the Board stating the information to the scope of work are traffic data, collection traffic and intersection analysis. Further conversation ensued between Brad Minnick and the Board explaining the details of the draft and the pricing regarding the engineer study of Woodland Avenue. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments, Mayor Parry stated he did talk with Controller Hoffmaster and was informed we do not have the funds to proceed with the work right now, he would like this to remain on the pending items list. President Keating stated we will leave this on the pending items list till our meeting on December 5, 2022. President Keating stated the next item on the pending items/unfinished business list is th Rodney McCormick request ing for cameras and security lights in neighborhoods (11 , 10 th, and York Streets) for safety. President Keating stated this matter should remain on the pending list until our meeting on January 6, 2023. President Keating, President read the next item requesting authority to approve event licenses including Farmer ’s Market Licenses and contracts, Patriotic Parades Licenses and contracts, and other event licenses or contracts that have been pre-approved by Corporate Counsel Amber Lapaich-Stalbrink . President Keating stated we had a change to the procedures, so this is no longer needed and made a motion to remove this item from the pending item’s list. Vice President Vinson made a motion to remove this item from the pending item’s list, second by Mayor Parry and carried as follows AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. PUBLIC COMMENT President Keating stated that the City ’s Website has the forms and explains the requirements and procedures for being placed on the Board Agenda. The forms are also available in the Clerk ’s office. Also called attention to the Board ’s Resolution #2823 enacted on December 6, 2021 and reading in pertinent part that: Public Comment is limited to three (3) minutes. All comments are addressed to the Board President not to the individual Board members. All comments must be germane to and within the mandate authority of this Board. President Keating asked if there were any Public comments, there was no response BOARD COMMENT President Keating asked if there were any Board comments, there was no response ADJOURNMENT The presiding officer inquired whether there was anything else to be considered by the Board at this time and, there being none, asked for a motion to ADJOURN the meeting at approximately 9:10 a.m. Mayor Parry made the motion to Adjourn. The motion was seconded by Vice President Vinson. AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (0). Motion Carries . _________________________________________ Gale A. Neulieb, City Clerk