Board of Public Works & Safety

REGULAR HYBRID/ZOOM MEETING - February 6, 2’23 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday , February 6, 2’23, at 8:3’ a.m., hosted by “Hybrid/ Zom ” and streaming live on “My Michigan City” Facebok page. The meeting was caled to order by President, Virginia Keating, who presided. Noted present in person: Virginia Keating, Michael Vinson, and Mayor Parry (3), Absent: None (’). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich Stalbrink, Corporate Counsel Brad Minick, City Engineer Andrew White, Alco TV Chris Yagelski, Mayor’s Administrator Skylar York , Director of Planing Brian Wright , MCPD Trafic Yvone Hofmaster, Controler Terry Greetham, Events Director Shong Smith, Street Department Director Christine Vanderburg , Code Enforcement Inspector Marty Corley, Assistant Chief of Police Councilwoman Angie Deuitch Councilmen Paul Przybylinski Ta-Tanesha George, Human Resource Director Gale Neulieb, City Clerk Amanda Pickens, Asst. Deputy Clerk. APPROVAL OF MINUTES President Keating asked if there were any corrections to the minutes of the Regular “Hybrid/Zom ” meeting of January 23, 2’2 3. Mayor Parry made a mo tion to aprove the minutes as read of the Regular “Hybrid/Zom ” meeting of January 23, 2’23; Vice President Vinson seconded by the folwing vote: AYES: Board members, Parry , Vinson, and Keating (3). NAYS: None (’). Motion Carries. President Keating read the folwing propsed resolution by title only. MICHIGAN CITY BOARD OF PUBLIC WORKS AND SAFETY RESOLUTION NO. 2835 ADDING A SNOW ROUTE DESIGNATION ON LAFAYETTE STREET FROM EAST 8TH STREET TO EAST BARKER AVE WHEREAS, the City’s streets designated as snow routes are set forth in Sec. 94-253, which currently reads as follows: “Sec. 94-253. Snow routes. (a) The following streets are designated as snow routes: Regular Hybrid/Zom Meeting - February 6, 2023 Page 2 Barker Avenue, from Roeske Avenue to Ohio Street. Barker Road. Carroll Avenue, from Springland Avenue to Coolspring Avenue. Center Street, from Krueger Avenue to Second Street. Chicago Street, from Eighth Street to Hitchcock Street. Cleveland Avenue, from Coolspring Avenue to Barker Road. Coolspring Avenue, from the east city limits to Earl Road. Duneland Beach Drive. Earl Road, from Coolspring Avenue to the west city limits. Eighth Street, from Springland Avenue to Chicago Street. 11th Street, from Michigan Boulevard to Chicago Street. Felton Street, from Lake Avenue to Krueger Avenue. Fourth Street. Franklin Street, from Trail Creek Bridge to the south city limits. Greenwood Avenue, from Roeske Avenue to Franklin Street. Highway No. 12, from the east city limits to the west city limits. Karwick Road, from Highway No. 12 to Springland Avenue. Krueger Avenue to Center Street. Lake Avenue, from Lake Shore Drive to Felton Street. Lake Shore Drive, from the east city limits to Franklin Street bridge. Michigan Boulevard, from the east city limits to Wabash Street. Ohio Street, from Chicago Street to Kieffer Road. Pahs Road, from U.S. 20 to Cloverlane. Pine Street. Poplar Street. Roeske Avenue, from Springland Avenue to Coolspring Avenue. Second Street. Springland Avenue. Tilden Avenue. Vail Street. Wabash Street, from Second Street to Southwood Drive. Washington Street, from Second Street to Barker Avenue. W. Tenth Street, from Chicago Street to Sheridan Avenue. Willard Avenue. Woodlawn Avenue, from Hitchcock Street to Highway No. 12. Woodlawn Avenue, from Michigan Boulevard to the south city limits. Those streets circumscribing all hospitals. (b) The board of public works and safety may from time to time by resolution delete thoroughfares from the list or designate additional thoroughfares as snow routes. (c) The board of public works and safety shall provide for identification of snow routes by appropriate signs or markers.” WHEREAS, the City’s acting engineer, Brad Minnick, has recommended the addition of Lafayette Street, from East 8th Street to East Barker Avenue, to the City’s designated snow routes; and WHEREAS, pursuant to Sec. 94-253(b), the Board of Works & Safety may by resolution delete or add to the City’s snow routes; and Regular Hybrid/Zom Meeting - February 6, 2023 Page 3 WHEREAS, the Board of Works & Safety desires to adopt the recommendation of the City’s acting engineer and add Lafayette Street, from East 8th Street to East Barker Avenue, to the City’s designated snow routes. NOW, THEREFORE BE IT RESOLVED BY THE MICHIGAN CITY, INDIANA BOARD OF PUBLIC WORKS & SAFETY as follows: 1. The aforementioned “Whereas” sections are included herein as if fully set forth herein. 2. Lafayette Street, from East 8th Street to East Barker Avenue, is hereby designed as a snow route, and the Street Department is directed to install the appropriate signage on said Street designating the same as a snow route. Adopted by the Board of Public Works & Safety of the City of Michigan City, Indiana by a vote of 3-0 this 6th day of February, 2023. /s/Virginia Keating, President Board of Public Works & Safety Brad Minick, Primera Engineer, LTD. addressed the Board explaining the exhibits and location of the new snow route are a result of the Double Track Project , discussing the trafic flow in the residential and schol parking area. President Keating asked if there were any coments from the p ublic . Councilman Paul Przybylinski 1716 Washington Street, addressed the Board stating he would like to have a workshop to review and modify the snow ordinance that is in place so that it is more workable for the residents of Michigan City. President Keating asked the board if they had any questions or coments, there was no response. Vice President Vinson made a motion to adopt the resolution , Mayor Parry second and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the next item on the agenda. TRADE IN/PURCHASE ANIMAL CONTROL- Marty Corley, MCPD, is requesting to trade in one (1) 2’’9 Ford F-15’ with 14’,527 miles towards the purchase of a new Animal Control vehicle being a 2’22 Ram 15’’ Quad Cab 4x4 in the amount of $4,49.’’ (after trade in ). President Keating stated just for clarification you are here for the aproval to trade in the MCPD 2’’9 Ford F-15’ ; with the original purchase request being put on the pending items list. Attorney Lapaich stated the original request is on the pending list, but due to it being under $5’,’’’ Chief Corley can purchase with informal quotes, due to having a trade in it has to come to the board for aproval , so he can move forward with the trade in and purchase . Regular Hybrid/Zom Meeting - February 6, 2023 Page 4 President Keating asked for a motion to remove the purchase from the pending items list . Vice President Vinson made a motion to remove the pu rchase from the pending items list, Mayor Parry second and carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. Marty Corley, MCPD Chief of Operation, addressed the board regarding the trade he would like the aproval for asking to purchase a 2’22 Ram 15’’ with the original price of $49,49.’’ advising they should get $5’’’ for their 2’’9 trade in which being the purchase price $4,49.’’. President Keating asked if there were any coments from the p ublic, there was no response. President Keating asked if the Board had any questions or coments . Mayor Parry made a motion to aprove the trade the MCPD 2’’9 Ford F-15’ and to purchase Animal Control vehicle , Vice President Vinson second and carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing item on the agenda. REQUEST TO PURCHASE SUBSCRIPTION SERVICE - Marty Corley, MCPD, is requesting the aproval to purchase subscription service for policy management and training services for MCPD from Lexipol, LLC: Time Implementation Fee 2’23 in the amount of $24,721.85, Anual Subscription 2’23 in the amount of $24,2’2.81 Anual Subscription for 2’24 in the amount of $24,2’2.81. President Keating stated for the record a budget workshop report was submitted by the Controler, advising that there is $1’’,’’’ that has been budgeted through ordinance #4649 for this purchase subscription service. Marty Corley, MCPD Chief of Operations, addressed the board regarding the purpose of the new software and that MCPD wil have access to this 24/7, wil also provide training for each oficer to be accredited to the state of Indiana with updated polices. President Keating asked if there were any coments from the p ublic . Paul Przybylinski 1617 Washington Street addressed the board questioning why the funds to purchase the subscription is not coming out of the LIT tax fund; stating th e fund s they are using should be put back in the general fund and be used for another purchase. Controler Hofmaster advised the 2’23 budget was prepared and the lit tax fund was not adopted stating several reasons why this should move forward. President Keating asked if the Board had any questions or coments . Discussion ensued between Mayor Parry and Paul Przybylinski regarding concerns about the general fund, transferring monies from the LIT tax fund back into the general fund, and future spending of LIT funds. Vice President Vinson made a motion to aprove the purchase subscription service with Lexipol, LLC, second by Mayor Parry carried by the folwing vote: AYES: BOW members Parry, Vinson, Keating (2) NAYS (’) Motion carries. Regular Hybrid/Zom Meeting - February 6, 2023 Page 5 Marty Corley thanked the board. President Keating read the next item on the agenda. INSURANCE REVIEW/APPROVAL - Ta-Tanesha George, Human Resource Director requested Untied Healthcare Insurance Company to do a presentation regarding Transplant Insurance to s uplement the current medical Insurance coverage and aproval. Ta-Tanesha George Human Resource Director addressed the board stating that the Cities current health care through United Health does have compnents that does cover medical procedures that may include transplants but additional suplement would expand the amount that a person wil receive for a transplant. Craig Money, General Insurance, addressed the board explaining the transplant policy coverage. Discussion ensued between Mayor Parry, Vice President Vinson, and Craig Money regarding the deductible and how it wil save the City money. President Keating asked if there were any coments from the p ublic, there was no response. President Keating asked if the board had any questions or coments, Vice President Vinson made a motion to aprove transplant s uplement insurance coverage , Mayor Parry seconded, and the motion carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. EXHIBIT “C” DRUG /ALCO HOL TESTING POLICY UPDATE - Ta-Tanesha George, Human Resource Director is requesting to update EXHIBIT “C”, City of Michigan City’s Drug and Alcohol Testing Policy contact persons/ representatives in Policy #1’8. Ta-Tanesha George Human Resource addressed the board stating the changes that was made to this exhibit “C”. President Keating asked if there were any coments from the p ublic, there was no response. President Keating asked if the board had any questions or coments . Vice President Vinson asked if the list was made to expediate the results coming back. Regular Hybrid/Zom Meeting - February 6, 2023 Page 6 Ta-Tanesha George addressed the board discussing the policy changes that were made and expediting the test results. Vice President Vinson made a motion to aprove the updates to Exhibit “C” of Michigan City Drug and Alcohol Testing Policy #1’8, second by Mayor Parry and the motion carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. REQUEST FOR STREET CLOSURES - Rick Wright, LaPorte County Convention & Visitors Bureau , 4’73 S. Franklin Street, is requesting street closures for the “Great Lakes Grand Prix/Block and Boat Parade on Saturday, August 5, 2’23 8:’’ a.m. to 1’:’’ p.m .; Franklin Street from 8 th Street to 6 th Street and 7th Street from Pine Street to Washington Street from 8:’’ a.m. to 12:’’ a.m.; with a street closure request for the Boat Parade on th Franklin Street from 1’ Street to 4 th Street from 5:3’ p.m. to 1’:’’ p.m . Rick Wright LaPorte County Convention & Visitors Bureau addressed the board stating this is th our 14 year for this event and hoping to get aproval for the street closures. President Keating asked if there were any coments from the p ublic. Rodney McCormick 617 Union Street asked the board who is responsible for police overtime for this event . Rick Wright stated this is a free event for the public, but it does bring money into the City when they stay at hotels, go to restaurants, shoping, casino, and Washington Park beach front which helps pay for overtime. President Keating asked if the board had any questions or coments . Mayor Parry and Mr. Wright stated this is an international event a s Michigan City was chosen in the top three (3) and is bigger and better every year. President Keating stated you wil need to provide Certificate of Insurance to the Clerk’s ofice. Vice President Vinson made a motion to aprove the request ed street closures for the “Great Lakes Grand Prix/Block and Boat Parade on Saturday, August 5, 2’23 pending the COI 3’ days prior to the event., second by Mayor Parry and the motion carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. VENDOR LICENSE REQUEST - Benjamin Miler, owner of NW Indiana Lawn Care DBA: Weed Man Lawn Care, Crown Point, Indiana is requesting a Canvasser/Peddler/Solicitor Regular Hybrid/Zom Meeting - February 6, 2023 Page 7 License to go dor to dor to solicit business starting imediately (daily) for two (2) months from 9 a.m. to 5 p.m. Mr. Gates, branch manager, addressed the board stating the company has gone dor to dor to solicit business and provided quotes for the l ast 3-4 years within the City. Attorney Lapaich stated there are deficiencies with the documents the company needs to provide ; 1). update current certificate of insurance. 2) The City has an ordinance that prevents dor hanger s for advertisements , but if the resident opens the dor, you can provide them a copy of the advertisement , 3) Since the Company is a Corp/ LLC. the city wil need the Articles of Incorporations , as wel as clarification of dates when you wil be in the area. Mr. Gates responded to Attorney Lapaich stating the company wil only be in the area for two weeks within the month of February. Attorney Lapaich asked to table this matter as there are a lot of deficiencies and needs to provide documents . President Keating asked if there were any coments from the Public, there was no response. President Keating asked if the Board had any questions or coments, there was no response. Mayor Parry made a motion to table the Weed Man Lawncare’s request to solicit his business until the February 21, meeting to provide the requested documents , second by Vice President Vinson and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. TRAFFIC SAFETY CONCERN - Casey Martin, Marquette High Schol, is requesting permanent and visible signage, lighting, larger crosswalks, and increased police presence due to the double track construction project. Casey Martin, Principal of Marquette High Schol, addressed the board stating Marquette has two (2) main buildings and 1’ th Street runs right through the middle of them , he was able to get temporary “Stop ” signs to help get the attention of heavy trafic flow in result that is due to the double track project ; further explaining that he is here today to get clarification and wiling to work with the City Planer and Engineer for the steps to take and possib ly of getting a crossing walk with a permanent solution . Regular Hybrid/Zom Meeting - February 6, 2023 Page 8 Brad Minick, Primera Engineers, addressed the board suggesting three (3) options for a short and long-term solution. Skyler York, City Planer, addressed the board stating the City does not typicaly use speed bumps as it provides issues for the plow trucks, but the speed table does ofer a solution in that matter. President Keating asked Brad Minick and Skyler York to provide an imediate solution and an in-depth study for a long-term solution. Corporal B rian Wright MCPD Trafic Division, stated being short stafed and having other service cals they wil do their best to handle this matter suggesting a Stop sign with flashing lights and determining the best place for the speed trailer. President Keating asked if there were any coments from the Public, there was no response. President Keating asked if the Board had any questions or coments . Mayor Parry asked Brad Minick and Skyler York about the possibility of instaling a camera in the area. Further discussion ensued between the board and Brad Minick regarding the pricing of the cameras and everything that is needed to provide service to the equipment. Vice President Vision asked Principal Martin would any students serve as a volunteer crossing guard possibly working with the MCPD. Casey Smith Principal, stated with the frequency of the bel schedule it would be impossible as wel as after schol events, they wanted something with more visual elements such as the signage or speed bumps for people that are driving through. President Keating stated we need to act now on a short-term solution and table the long- term solution. Shong Smith Street Department addressed the board stating we could instal flash and beacon lights on the signs. Vice President Vinson made a motion to aprove the flashing beacon signs and table the long-term solution until the February 21 meeting ., second by Mayor Parry and was carried by Regular Hybrid/Zom Meeting - February 6, 2023 Page 9 the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. FRANKLING STREET CONVERSION PROJECT - Brad Minick, Primera Engineers, Ltd is th requesting to convert Franklin Street from one-way to two-way trafic from 4 Street to 9th Street in downtown Michigan City, per attached exhibits. Skyler York addressed the board stating this project is combined with al the one-way conversion s submitted to the state. Brad Minick addressed the board explaining the exhibits in detail for the conversion of Franklin Street from one-way to two-way trafic from 4 th Street to 9th Street. President Keating asked if there were any coments from the Public. Paul Przybylinski addressed the board stating he is worried that the general poulation would not be comfrtable backing up at an angle and parking it is easier and smother to pul in to the spots. President Keating asked Brad Minick other than the backing in spots wil there also be the option for conventional parking spots. Brad Minick responded the East, West streets 4-9th Street wil have the option for traditional parking on side streets. President Keating asked when the Public workshop wil take place for this project. Rodney McCormick 617 Union Street addressed the board stating to please let the public know about this meeting as the citizens should have input in this project. Mayor Parry stated this wil be a public workshop and would like to have input from Corporal Wright regarding backing out with angled parking in the downtown area. Furthered conversation ensued between the board, Skyler York, and Brad Minick for making trafic flow easier, discussing how this wil make more parking spaces available and keeping the current configurations that are in place already. Attorney Lapaich asked Mr. Minick when the workshop is going to hapen as we can hold a special meeting. Regular Hybrid/Zom Meeting - February 6, 2023 Page 1’ Skyler York stated he would like to hold a public workshop before an aproval of this project with a 48-hour notice. Mayor Parry made a motion to table the Franklin Street Conversion Project until the February 21st meeting, after the public workshop. , second by Vice President Vinson and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. President Keating read the folwing request on the agenda. REQUEST FOR SOLICIATATION/ SPECS OF BIDS - Jef Wright, Haas & Associates, LLC. is requesting to solicit bids for the CCMG 2’22-2 Aplication Cycle. Jef Wright, Haas & Associates, addressed the board stating the bid packets are ready to be issued for the 2’22-2 CCMG, and would like to thank Controler Hofmaster, Tony Bazil and Attorney Lapaich for al their help. President Keating asked Clerk Neulieb if she received the grant agreement and wil provide it th if not; further stating on the December 6 , 2’23 an award letter was sent afirming the City was granted $697,573 and was contingent on the execution of the grant agreement which was signed on December 2’,2’22 with the list of 18 streets that are to be repaired. Further conversation ensued listing the 18 streets to the public that wil be repaired according to the apendix. President Keating asked if there were any coments from the Public, there w ere no coments. President Keating asked if the Board had any questions or coments . Attorney Lapaich stated for the record that the bids wil be opened the first meeting in March as there is one alternative to the 18 CCMG that would be division 19 on Southwod Street from Franklin to Ohio Street. Vice President Vision made the motion to solicit bids for the CCMG 2’22-2 Aplication Cycle, second by Mayor Parry and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries . CLAIMS AND PAYROLL Regular Hybrid/Zom Meeting - February 6, 2023 Page 11 President Keating read the folwing payrol docket s from January 27, 2’23, and February 1 ,2’23 and the BOW Claim Docket for February 6, 2’23: PAYROLL DOCKET January 27, 2022 City Payrol $ 643,281.51 February 1, 2023 City Pension $ 228,487.18 CLAIMS DOCKET February 6, 2023 Municipal $ 1,397,627.7’ Health & Life Ins. Fund $ 416,1’3.21 CDBG $ 2,5’’.’’ Total Claims: $ 1,816,23’ .91 Vice President Vinson made a motion to aprove the City Payrol Docket in the amount of $64 3,281.51, City Pension in the amount of $228,487.18 and the Claims Docket in the amount of $ 1,816,23’.91, second by Mayor Parry and carried as folws: AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (’). Motion Carries. UNFINISHED BUSINESS AWARDING OF BIDS- 2’23 Purchase of Backhoe Loader for the Michigan City Street Department. Shong Smith Street Department Director stated there is a resolution for the City Council to apropriate funds transfer for this purchase at their next meeting tomrrow night. President Keating stated to add this to Wednesday Special meeting agenda. President Keating asked if there were any coments from the Public, there was no response. President Keating asked if the Board had any questions or coments, there was no response. Vice President Vinson a motion to table until the Special meeting on Wednesday February 8, 2’23, second by Vice President Vinson and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. SPEED LIMIT SIGN REQUEST - Councilwoman Angie Deuitch is requesting A Speed Trailer to be placed at Wodlawn Avenue and Countyline Road for trafic issues . Corporal Brian Wright, MCPD Trafic, stated that the completed trafic study was from January 23- January 31, 2’23 at location of Silver Lake Avenue and Wodlawn Avenue as a total of 13,2’’ vehicles traveled, with an average speed of 42 mph. His recomendation is to add Regular Hybrid/Zom Meeting - February 6, 2023 Page 12 two (2) “Speed Limit ” sign s one at Wodland and Sliver Lake Avenue and Sheridan Avenue and Wodlawn Avenue . President Keating asked if there were any coments from the Public, there was no response. President Keating asked if the Board had any questions or coments, there was no response. Mayor Parry made a motion to instal two (2) additional “Speed Limit ” signs at Wodland and Sliver Lake Avenue and Sheridan and Wodlawn Avenue, second by Vice President Vinson and was carried by the folwing vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (’) Motion carries. PUBLIC COMMENT President Keating stated that the City’s Website has the forms and explains the requirements and procedures for being placed on the Board Agenda. The forms are also available in the Clerk’s ofice. Also caled attention to the Board ’s Resolution #2823 enacted on December 6, 2’21 and reading in pertinent part that Public Coment is limited to three (3) minutes. Al coments are addressed to the Board President not to the individual Board members. Al coments must be germane to and within the mandate authority of this Board. President Keating asked if there were any Public coments, Rodney McCormick 617 Union Street stated the Michigan City Street Department needs a new building due to the new equipment not fit ting into the building and that the LIT tax should be used for better pay and raises for MCPD and MCFD. Tomy Kulavik 1316 Ohio Street stated Hapy Black History Month and sending his condolences to the family of Jef Santana. Councilman Paul Przybylinski addressed the Board asking President Keating if the MCFD notified the Board to receive permission for an aerial unit to leave outside of the City to have work done, and if the Fire Department gave a cost projection. President Keating and Attorney Lapaich both responded that they have no knowledge of this. Councilman Paul Przybylinski stated folwing the procedures the Fire Department should have come before the Board to receive permission and provide a price estimate as there needs to be a system put in place for Fire truck replacement with the Board. BOARD COMMENT Regular Hybrid/Zom Meeting - February 6, 2023 Page 13 President Keating asked if there were any Board coments , no was no response. ADJOURNMENT The presiding oficer inquired whether there was anything else to be considered by the Board at this time and, there being noe, asked for a motion to ADJOURN the meeting at aproximately 1’:’’ a.m. Mayor Parry made the motion to Adjourn. The motion was seconded by Vice President Vinson . AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (’). Motion Carries . _________________________________________ Gale A. Neulieb, City Clerk