Board of Public Works & Safety

SPECIAL HYBRID/ZOOM MEETING – February 8, 2023 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in SPECIAL MEETING on Wednesday, February 8, 2023, at 8:15 a.m., hosted by “Hybrid/ Zom ” and streaming live on “My Michigan City” Facebok page. The meeting was caled to order by President, Virginia Keating, who presided. Noted present in person: Virginia Keating, Michael Vinson, and Mayor Parry (3), Absent: None (0). A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich Stalbrink, Corporate Counsel Chief Doug Legault, MCFD Andrew White, Alco TV Shong Smith, Street Department Director Brad Minick, City Engineer Gale Neulieb, City Clerk President Keating read the folwing request. SPECIAL PURCHASE- MCFD Chief Legault, is requesting to purchase one (1) 2023 Enforcer Chassis from Pierce Manufacturing for the Michigan City Fire Department in the amount of $850,000 through the State Qualified Purchase Agreement (QPA) process; pursuant to I.C. 5-22-10-4 and I.C. 5-22-10-9. President Keating stated that the bid for this vehicle came in at $849,400.00 with the delivery of July or August 2023; further stating that the City Council approved the funding at their meeting last night. Chief Legault addressed the board thanking them for the special meeting and stated that he is asking permission to buy a Pierce 2023 Chassis Enforcer that will replace Engine two (2) a 2007 Pierce truck that recently broke down making this a situation to ask the board permission under the emergency conditions special purchase. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments. Mayor Parry made a motion to approve the purchase of one (1) 2023 Enforcer Chassis from Pierce Manufacturing for the Michigan City Fire Department in the amount of $850,000 through the State Qualified Purchase Agreement (QPA) process; pursuant to I.C. 5-22-10-4 and I.C. 5-22-10-9; second by Vice President Vinson by the following votes AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (0) Motion Carries. President Keating read the folwing request. AWARDING OF BIDS- 2023 Purchase of Backhoe Loader for the Michigan City Street Special Hybrid/Zom Meeting – February 8, 2023 Page 2 Department. President Keating stated that the quote in the sum of $182,275.00. Amber Lapaich Stalbrink, Corporate Counsel asked Gale Neulieb, City Clerk if the City Council passed the transfer resolution last night. Gale Neulieb, City Clerk answered yes, the City Council did pass the transfer resolution last night. Amber Lapaich Stalbrink, Corporate Counsel stated that now we have the funding for the board to go ahead and aprove this matter. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments. Vice President Vinson made a motion to aprove the 2023 Purchase of Backhoe Loader for the Michigan City Street Department; second by Mayor Parry by the folwing votes AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3) NAYS: None (0) Motion Carries . President Keating read the folwing request. REQUEST FOR SOLICIATATION / SPECS OF BIDS- Jeff Wright, Haas & Associates, LLC. is requesting to solicit bids for the CCMG 2022-2 Application Cycle. President Keating asking if this document has been revised to match Exhibit A of the Grant. Amber Lapaich Stalbrink, Corporate Counsel answered President Keating stating yes, the document has been revised; further advising that she knows that this matter was aproved on Monday, but they are asking for a ratification due to the modification of the bid documents after the meeting. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments. Vice President Vinson made a motion for ratification of bid documents; second by Mayor Parry by the folwing votes AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3) NAYS: None (0) Motion Carries . TRAFFIC SAFETY CONCERN- Casey Martin, Marquette High School, is requesting permanent and visible signage, lighting, larger crosswalks, and increased police presence due to the double track construction project. President Keating stated that this was on the Monday’s agenda and believes that Shong Smith, Street Department Director is able to install buzz strip stacks next week. Brad Minnick, Primera Engineers (showed the buzz strips that were installed on Walker Street last fall) stated that with research it costs more to have permanent installation, so Special Hybrid/Zom Meeting – February 8, 2023 Page 3 these buzz strips would be a short-term alternative; further explaining that after talking to Shong Smith he has these available and can be installed next week while they pursue additional measures. Further discussion ensued between President Keating and Brad Minnick regarding flashing stop signs on either end of the school. President Keating asked if there were any Public comments, there was no response. President Keating asked if there were any Board comments. Mayor Parry addressed the Board stating that this will not be the last time you will see these solar stop signs appearing other places until the batteries or solar panels need to be replaced, due to being so expensive to replace they will eventually become standard stop signs. Brad Minnick stated that the stop signs have a five (5) year service life on the batteries that battery packs last six (6) years, further explaining the care and routine maintenance for the solar panels. Mayor Parry made a motion to approve the installation of the buzz strips; second by Vice President Vinson by the following votes AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3) NAYS: None (0) Motion Carries. ADJOURNMENT The presiding oficer inquired whether there was anything else to be considered by the Board at this time and, there being noe, asked for a motion to ADJOURN the meeting at aproximately 8:25 a.m. Mayor Parry made the motion to Adjourn. The motion was seconded by Vice President Vinson . AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (0). Motion Carries . _________________________________________ Gale A. Neulieb, City Clerk