Board of Public Works & Safety

REGULAR HYBRID/ ZOOM MEETING – June 05, 2023 The Board of Public Works and Safety of the City of Michigan City, Indiana, met in REGULAR SESSION on Monday, June 05, 2023, at 8:30 a.m., hosted by “Hybrid/Zoom” and streaming live on “My Michigan City” Facebook page. The meeting was called to order by President, Virginia Keating, who presided. Noted present in person: Virginia Keating, Michael Vinson, and Mayor Parry (3), Absent: None (0) A QUORUM WAS NOTED PRESENT. Also noted in attendance: Amber Lapaich Stalbrink, Corporate Counsel Andrew White, Alco TV Chris Yagelski, Mayor’s Administrator Jeff Bruder, MCFD Chief Legault, MCFD Kyle Petter, Associate Planner Christine Vanderburg, Code Enforcement Officer Brian Wright, MCPD Traffic Skyler York, City Planner Shannon Eason, Assistant Park Superintendent Steve Sandford, Water Department Cranston Harris, Central Maintenance Superintendent Andrew Matanic, IT Director Marty Corley, Assistant Chief of Police Councilman Don Przybylinski Brad Minnick, Interim City Engineer Gale Neulieb, City Clerk Amanda Pickens, Assistant Deputy Clerk. APPROVAL OF MINUTES President Keating asked if there were any corrections to the minutes of the Regular “Hybrid/Zoom” meeting of May 15, 2023, Executive Session May 9, 2023, AFSCME Union Contract Negotiation Meeting May 9, 2023 and Special meeting May 25, 2023 there was no response. Vice President Vinson made a motion to approve the minutes as read of the Regular “Hybrid/Zoom” meeting of May 15, 2023, Executive Session May 9, 2023, AFSCME Union Contract Negotiation Meeting May 9, 2023 and Special meeting May 25, 2023; seconded by Mayor Parry and was approved by the following vote: AYES: Board members, Mayor, Vinson, and Keating (3). NAYS: None (0). Motion Carries. President Keating read the following item on the agenda. REQUEST FOR UNIFORM CHANGE - Chief Do ug Legault, Michigan City Fire Department is requesting permission to allow firefighters to wear Patriotic shirts from July 1, 2023, through July 31, 2023, as part of their uniform. Chief Legault addressed the board stating this is an annual request. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments Vice President asked if the firefighters purchase this shirt and if so, do the proceeds go to a charity. Chief Legault stated they will purchase this shirt as it’s an optional patriotic shirt to wear throughout the month of July. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 2 Mayor Parry made a motion to approve the request to allow firefighters to wear Patriotic shirts from July 1, 2023, through July 31, 2023, as part of their uniform., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following request on the agenda. CONTRACT APPROVAL - Supplemental Agreement No.3 between the City of Michigan City referred to as the Local Public Agency (LPA) and Butler, Fairman and Seufert, INC. for the development of contract plans for the Singing Sands Trail, Phase 3, D 1601869 not to exceed $977,975.00. President Keating stated this request will be pushed back to a later date. President Keating read the following item on the agenda. MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a Memorandum of Understanding between Gary Kulak (Artist) and Michigan City Public Works to place his art titled “Whoa” on the NW corner of 8 th Street and Franklin Street in the amount of $3,000.00. President Keating stated the funding has been confirmed by the controller’s office. Shannon Eason, representing the Michigan City Public Art Committee addressed the board stating in June we do the sculpt fusion to keep sculptures around as we would like to do a two (2) year renewal for a total of $3,000.00. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, Mayor Parry asked Shannon Eason about the placements of sculptures along Franklin Street. Vice President made a motion to approve the Memorandum of Understanding between Gary Kulak (Artist) and Michigan City Public Works to place his art titled “Whoa” on the NW corner of 8th Street and Franklin Street in the amount of $3,000.00., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a Memorandum of Understanding between Janet Austin (Artist) and Michigan City Public Works to place her art titled “Waterbird ” on the SE corner of 5 h Street and Franklin Street in the amount of $3,000.00. President Keating stated the funding has been confirmed by the controller’s office. Shannon Eason, representing the Michigan City Public Art Committee addressed the board this is for a two (2) year renewal for a total of $3,000.00 and is located across the street from Horizon Bank on 5th and Franklin Street. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, Mayor Parry stated having all these artistses, hopefully they all live in the Arts District. Shannon Eason responded that many of them are regional not just local. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 3 President Keating read the following item on the agenda. MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a Memorandum of Understanding between Maureen Gray (Artist) and Michigan City Public Works to place his art titled “Connected ” in the NW Uptown Art Districts in the amount of $4,000.00. President Keating stated Funding had been approved by the Controller’s office. Shannon Eason, representing the Michigan City Public Art Committee addressed the board this is for a two (2) year renewal for a total of $4,000.00, the committee is still trying to find ideal locations or replace current sculptures in the Uptown Arts District. President Keating asked if there were any comments from the public, there was no response President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve the Memorandum of Understanding between Maureen Gray (Artist) and Michigan City Public Works to place his art titled “Connected” in the NW Uptown Art Districts in the amount of $4,000.00., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a Memorandum of Understanding between Tess Little (Artist) and Michigan City Public Works to place her art titled “Moon Spirit ” on the NW corner of 9 th Street and Franklin Street in the amount of $4,000.00 . President Keating stated Funding had been approved by the Controller’s office. President Keating asked if there were any comments from the public, there was no response President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to approve the Memorandum of Understanding between Tess Little (Artist) and Michigan City Public Works to place her art titled “Moon Spirit” on the NW corner of 9th Street and Franklin Street in the amount of $4,000.00., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. ADDENDUM 1 MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of Addendum 1 between Ruth Migdal (Artist) and Michigan City Public Works to modify the terms of paragraph No. 6 of the original lease agreement to be extended to October 15, 2023 with no additional compensation. Shannon Eason, representing the Michigan City Public Art Committee addressed the board stating the current lease expires on June 22,2023 but the artist has asked us to keep it through October and then it will be moved to Chicago, so the City would get the extra 4 months to display at no charge. This sculpture is located at Pullman Park. President Keating asked if there were any comments from the public, there was no response President Keating asked if the board had any questions or comments, there was no response. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 4 Vice President Vinson made a motion to approve the Addendum 1 between Ruth Migdal (Artist) and Michigan City Public Works to modify the terms of paragraph No. 6 of the original lease agreement to be extended to October 15, 2023 with no additional compensation., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. REQUEST TO DONATE ARTWORK - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval for the donation of the “Ram” sculpture from Don Babcock to the City of Michigan City. Shannon Eason, representing Michigan City Public Art Committee, stated this is a substantial donation and is valued at $15,000.00 and the intent is to ask the Park board to place it across from the Zoo in Washington Park and will unveil it in June. President Keating asked if there were any comments from the public, there was no response President Keating asked if the board had any questions or comments, Mayor Parry asked how Dan Babcock became in possession of this. Shannon Eason stated Don took it upon himself to find a Ram replacement which started from the Ram on the stick. Vice President Vinson made a motion to approve the donation of the “Ram” sculpture from Don Babcock to the City of Michigan City., second by President Keating and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. PROFESSIONAL AGREEMENT - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a professional artistic services with Artis Flex Maldonado for painting of a mural on the concrete wall at Canada Park in the amount of $10,000.00. President Keating funding has been approved by the Controller’s office. Shannon Eason, representing Michigan City Public Art Committee, stated the Council added $20,000.00 to the Art committee’s budget in 2022, and our goal is to start spreading public art into our neighborhoods, it will be located at Canada Park and is nature themed to celebrate the dunes. President Keating asked when this project will be completed Shannon Eason replied by the 31st of October, 2023. President Keating if there were any comments from the public, there was no response President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to approve the professional artistic services with Artis Flex Maldonado for painting of a mural on the concrete wall at Canada Park in the amount of $10,000.00., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. MEMORANDUM OF UNDERSTANDING - Shannon Eason, representing the Michigan City Public Art Committee is requesting approval of a Memorandum of Understanding Regular Hybrid/Zoom Meeting – June 05, 2023 Page 5 between Michael Magnotta (Artist) and Michigan City Public Works to place his art titled “Eye of the Storm ” to be placed in the Uptown Art Districts in the amount of $4,000.00. Shannon Eason, representing Michigan City Public Art Committee, this is a 2-year lease as part of the sculpture fusion program, the exact location has not been found but it will be place in the Uptown Art District and will be installed by the end of June. President Keating asked if there were any comments from the public, Tommy Kulavik 1316 Ohio Street, it is long overdue, and the City needs to take down the old police station on Willard Avenue. President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to approve the Memorandum of Understanding between Michael Magnotta (Artist) and Michigan City Public Works to place his art titled “Eye of the Storm” to be placed in the Uptown Art Districts in the amount of $4,000.00., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. REQUEST FOR STREETLIGHTS - Brad Minnick, Haas & Associates, is requesting to replace existing streetlights at the NE corner of Elston Grove parking lot located at the NE corner of Pine Street and 8 th Street to illuminate the public parking lot; and add a streetlight at the NE corner of Washington Street and W. 11th Street to an existing NIPSCO pole. Brad Minnick, Haas & Associates addressed the board stating he has provided pictures of the exact locations as this will be in conjunction with public parking for the NITCD Double Track Project to restore power to the current NIPSCO pole and to install a new street light in the alleyway. President Keating asked if there were any comments from the public, Rodney McCormick 617 Union Street, it is dark over there and this should go all the way down to York Street, also is security provided by South Shore? President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve the to replace existing streetlights at the NE corner of Elston Grove parking lot located at the NE corner of Pine Street and 8th Street to illuminate the public parking lot; and add a streetlight at the NE corner of Washington Street and W. 11th Street to an existing NIPSCO pole., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. PUBLIC PARKING ACCESS - Brad Minnick, Haas & Associates, is requesting the approval of four ( 4) public parking locations for NICTD South Shore patron to use for overflow parking located in the proximity of 11 th Street South Shore Station. Skyler York, Planning Director, addressed the board stating the City is making sure the public parking places and parking lots are within a quarter mile of the station meet the Federal Government guidelines, there will be signs posted that state “Temporary Parking” with time frames and blackout dates while the garage is being built and further explaining the locations of public parking lots and parking. President Keating asked if there were any comments from the public, Regular Hybrid/Zoom Meeting – June 05, 2023 Page 6 Tommy Kulavik 1316 Ohio Street, if these are public parking spaces anyone can park there 24/7 you cannot reserve parking spaces. Rodney McCormick 617 Union Street, he does not believe the residents on Cedar Street and 8th Street were not informed regarding this. President Keating asked if the board had any questions or comments, Mayor Parry stated this is a contractual obligation due to the parking garage not being built by June 1, 2023, and the insurance will be covered by NITCD. Brad Minnick, Haas & Associates stated he just wanted to clarify on the map provided to the board the green circle are the parking lots that Mr. York was referring to. Vice President made a motion to approve four (4) public parking locations for NICTD South Shore patron to use for overflow parking located in the proximity of 11th Street South Shore Station., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. APPROVAL FOR CHARGI NG STATIONS - Brad Minnick, Haas & Associates, is requesting to install four (4) charging stations at the public parking lot behind the Art Space building on the NE corner of Washington and 8 th Street. President Keating stated the charging stations have already been installed. Brad Minnick, Haas & Associates addressed the board stated yes, the charging stations have already been installed, but they need to be energized. President Keating asked who installed these charging stations. Skyler York, Planning Director, advised the Sustainability Commission came to the Redevelopment Commission requesting to have the chargers installed and pay for them to be there for one year as they received a grant through the State of Indiana through IDEM during Covid. Further conversation ensued between the board, Skyler York, and Sylvia Collins regarding who will be maintaining the stations, the pilot program to learn about the stations and the cost of these charging stations per person or to the City and who will be responsible after the first year for payment. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, Mayor Parry stated since this is a pilot program, we need to know how much this is going to cost, who will maintain them, what is the life span of these units, also please provide the Clerk’s office with all the contract documents that have already previously have generated. Vice President Vinson, stated its going to take a year to collect data, but the private companies already have this information, can we reach to them and ask to share data with the City? Sylvia Collins, Assistant Planner, advised that contacting private companies was a consideration as we start our study to get them on board as well as receive other grants. Skyler York, stated the Sustainability Commission will be researching these grants and bring them to the Redevelopment Commission to move forward. Vice President Vinson asked Chief Legault if the Fire Department had any comments or concerns. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 7 Chief Legault advised that he will do some research on these chargers and bring it back to the board if any equipment is needed to be purchased for fire safety. Vice President made a motion to approve to energize the four (4) charging stations at the public parking lot behind the Art Space building on the NE corner of Washington and 8th Street with Redevelopment paying for the first year., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. LICENSE APPLICATION REQUEST - Manual Rebecchi, Cirque Entertainment II, LLC. is requesting approval for a four (4) day temporary acrobatic event under a big top tent at the Michigan City Lighthouse Mall starting July 20, 2023 through July 23, 2023. City Attorney Lapaich Stalbrink advised the 3 City Departments Planning, Police and Fire to address any concerns to the board other than that all paperwork is in order. Jeff Bruder MCFD Fire Marshall, this company comes to the City yearly and has a very good track record and he will complete an inspection with Sue Downs Inspection Department and the Fire Department before they open, and he recommends approval. Skyler York City Planner stated they will again go through inspections with the City, Building Commissioner and the Fire Department as the City has never had any issue and recommends approval. Corporal Wright MCPD Traffic, stated he and Chief Corley recommend approval of this annual event. President Keating asked if there were any comments from the public, President Keating asked if the board had any questions or comments, Mayor Parry asked if the City has emergency plans for events such as these as they have such a high liability. City Attorney Lapaich Stalbrink, advised the company has already provided an emergency and evacuation plan. Vice President made a motion to approve a four (4) day temporary acrobatic event under a big top tent at the Michigan City Lighthouse Mall starting July 20, 2023 through July 23, 2023., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. STREET CLOSURE REQUEST - Tracy Levay, Commander of the American Skwiat Post Legion #451 is requesting a street closure from the corner of Washington Street and May Avenue to Washington Street and Skwiat Legion Way on Saturday July 15, 2023 from 8 am- 9pm for their annual “Autism Ride with American Legion Riders ”. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, City Attorney Lapaich Stalbrink stated they do need insurance. Vice President made a motion to approve the street closure from the corner of Washington Street and May Avenue to Washington Street and Skwiat Legion Way on Saturday July 15, 2023 from 8 am- 9pm for their annual “Autism Ride with American Legion Riders pending Certificate of Insurance., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 8 STREET CLOSURE REQUEST - Tracy Levay, Commander of the American Skwiat Post Legion #451 is requesting a street closure from the corner of Washington Street and May Avenue to Washington Street and Skwiat Legion Way on Saturday September 9, 2023 from 8 am- 9pm for their annual “Labor Daze ” event. Corporal Wright MCPD Traffic, this is an annual event, never had any issue and recommends approval. City Attorney Lapaich asked Corporal Wright if security is needed for this event as they will be liquor is sold outside. Corporal Wright stated he will look into this to be sure. President Keating asked if there were any comments from the public, President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve street closure from the corner of Washington Street and May Avenue to Washington Street and Skwiat Legion Way on Saturday September 9, 2023 from 8 am- 9pm for their annual “Labor Daze” event pending the investigation of an off duty security officer and certificate of insurance., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. APPLICATION FOR VENDOR LICENSE - William Maynard , Phantom Fireworks Eastern Region LLC. is requesting a vendor license to sell fireworks in the Michigan City Menards parking lot from June 22, 2023 through July 4, 2023 from 10am to 10pm . Randy, Phantom Fireworks, addressed the board stating the company would like to set up in the parking lot of Menards to sell legalized consumer fireworks under a 20X40 foot tent along with a 8X40 foot storage pod to hold products in at night. City Attorney Lapaich Stalbrink stated you have provided an email chain, but can you provide that Menards has given you permission. Randy provided City Attorney Lapaich Stalbrink with the letter of approval from Menards. Jeff Bruder MCFD Fire Marshall, stated he will go through an inspection that will determine that everything is in order for them to open. Skyler York City Planner, the inspection department will just inspect that nothing is being blocked and will rely heavily on the inspection by the Fire Marshall and will recommend approval. President Keating asked if there would be a problem with leaving the product in the pod overnight without any employees or security Jeff Bruder MCFD Fair Marshall, stated it is a shipping pod and will have no problems as long as it’s locked and secured. President Keating asked if there were any comments from the public, Tommy Kulavik, 1316 Ohio Street, the City is only permitted to let fireworks off June 29th – July 4th so it needs to be amended. President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve the vendor license to sell fireworks in the Michigan City Menards parking lot from June 22, 2023 through July 4, 2023 from 10 a.m. to 10 p.m., second by President Keating and the motion carried by the following vote: AYES: BOW members Vinson, and Keating (2) NAYS (1) Motion carries. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 9 REQUEST FOR VERTICAL DRILLING - Joseph Gordon, CAS Environmental, LLC , is requesting to do a vertical environmental sample located east of Carroll Ave at the former dry cleaner site and will schedule after approval. Steve Stanford Sanitary District, addressed the board stating the Sanitation Department has no special interest in this project. Joseph Gordon, CAS Environmental, LLC addressed the board stating they will be placing a vertical bore of 125 foot east of South Carroll Avenue to install a temporary monitoring well and will be sampled quarterly for a year. City Attorney Lapaich Stalbrink stated that on the Certificate of Insurance the City needs to be named as additional ensured as we are listed as the certificate holder. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve the vertical environmental sample located east of Carroll Ave at the former dry cleaner site pending receipt of a corrected Certificate of Insurance., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. CONTRACT APPROVAL - Matt Weber, General Insurance, is requesting approval of an agreement for the City of Michigan City with JWF Specialty Company as part of the “Property and Casualty ” policy that was approved at the March 6, 2023 Board of Public Works meeting. Matt Weber this is a follow up from the March 6, 2023 meeting regarding the “Property and Casualty” as the approval was done but the contract is complete and is ready for approval and signatures. President Keating asked if there were any comments from the public, President Keating asked if the board had any questions or comments, there was no response. Vice President made a motion to approve the agreement for the City of Michigan City with JWF Specialty Company as part of the “Property and Casualty” policy that was approved at the March 6, 2023 Board of Public Works meeting., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. REQUEST FOR OUTDOOR DINNING – Joseph Farina, owner of Café Farina, is requesting to put outdoor dining in front of their business located at 825 Franklin Street. Margaret Odell Café Forina, addressed the board stating we would like to set up an outdoor café in front of the business property. Skyler York City Planner, stated he has reviewed the rules as the company must provide and install a 36-inch fence around the outdoor café and will also have to work with the Alcohol Tabacco Commission to be able to serve alcohol. City Attorney Lapaich Stalbrink stated the Board of Works has an outdoor dining policy and from that have drafted an encroachment agreement which will need to be completed and will need to be approved yearly. President Keating asked if there were any comments from the public, there was no response. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 10 President Keating asked if the board had any questions or comments, there was no response Vice President made a motion to approve the outdoor dining in front of Café Farina at 825 Franklin Street pending the COI, Alcohol and Tobacco commission and the modification of the site plane to reflect 4 feet., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. REQUEST TO USE CITY PROPERTY - Fadi Daoud, 67 South Court, is requesting to build a 10X10 pier on the City owned pond located behind his residence. Fadi Daoud, 67 South Court addressing the board stating he wishes to build on the pond and install a small fence. Skyler York City Planner, stated in general we do not allow public to build improvements or accessories on City property and have made people remove encroachments off of City property before. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, Mayor Parry asked if this was Lake Henry property and asked the board to table for investigation. Vice President Vinson stated if you build or anything out there, you’re inviting other kids out and when a child falls in or gets hurt on City property in a waterway is a huge liability to the City. Skyler York City Planner, stated looking at the map this is actually wet land and not supposed to touch it. Vice President made a motion to deny the request to build a 10X10 pier on the City owned pound located behind his residence., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. PARK DEPARTMENT REPORT – Park Department updates and detail as to all upcoming community events per BOW Resolution No. 2836 Shannon Eason, Assistant Park Superintendent, gave an overview of Washington Park events that are coming up for the months of June, July, and August. SPECIAL EVENT REPORT – Terry Greetham, Special Events Director- updates and detail as to all upcoming community events per BOW Resolution No. 2836 President Keating this will be presented at the next meeting. REQUEST TO SOLICIT QUOTES – Andrew Matanic, IT Director , is requesting permission to solicit quotes for replacement cameras at Central Services and Central Maintenance Departments. Andrew Matanic, IT Director, addressed the board stating quotes for replacement cameras. City Attorney Lapaich Stalbrink, stated the board approved to solicit quotes at the last meeting so at this time we are just asking for the solicitation packet to be approved. President Keating asked if there were any comments from the public, there was no response Regular Hybrid/Zoom Meeting – June 05, 2023 Page 11 President Keating asked if the board had any questions or comments, there was no response. Vice President Vinson made a motion to approve the solicitation packet for replacement cameras at Central Services and Central Maintenance Departments., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. OPENING OF BIDS - MCPD- 2023 Three (3) year Lease program for nine (9) Dodge Durango ’s Police Pursuit package fully outfitted . Vice President Vinson made a motion to close the bids., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. City Attorney Lapaich Stalbrink stated we received one (1) bid from Laporte Chrysler in the amount of $369,801.00 for a 3-year lease and for one (1) it would be $41,089.00 with a delivery date of 30-60 days and mileage allowance per vehicle is 25,000. Marty Corley MCPD Chief of operations, stated in the bid package it stated fully outfitted. City Attorney Lapaich Stalbrink stated there is a letter that states this meets all requirements with fully outfitted vehicles. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, there was no response. Mayor Parry made a motion to refer to the bid to the legal and Police Department for review and return at the next meeting, second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating read the following item on the agenda. OPENING OF BIDS – Christine Vanderborg, Code Enforcement Officer, is requesting to solicit demolition bids for the following properties . ● 925 W. 7Th Street – Owner Housing Opportunities ● 425 N. Woodland Avenue – Owner Consuelo Tolson ● 207 Hendricks Street – Owner City Ahmed Realtor LLC. Vice President Vinson made a motion to close the bids., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. City Attorney Lapaich Stalbrink stated there is one bid for 925 W. 7Th Street- Pavey Excavating, Inc in the amount of $26,680.00 207 Hendricks Street there two bids- Pavey Excavating, in in the amount of $25,210.00 and Smith & Sons Excavating, In the amount of $24,000.00 425 N. Woodland Avenue- there are 2 bids- Pavey Excavating in the amount of $18,385.00 and the second is from Smith & Sons in the amount of $20,000.00. President Keating asked if there were any board comments, Vice President Vinson made a motion to refer these bids to the Legal Department and Inspection for review and report back at the next meeting., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 12 STREET CLOSURE REQUEST - Eric Camel, Saint Joseph Young Men ’s Society 2001 Franklin Street, is requesting a street closure from Franklin Street down Tillotson Street to Wabash Street on Friday, June 23, 2023 from 8 am- 9pm on Sunday, June 25, 2023, for their annual “St. Joseph Young Men ’s Society Festival ”. City Attorney Lapaich Stalbrink stated the updated Certificate of Insurance is good. Corporal Wright MCPD traffic, addressed the board no issues and recommends approval. President Keating asked if there were any comments from the public, there was no response. President Keating asked if the board had any questions or comments, Mayor Parry stated this is an annual event and never had an incident. Mayor Parry made a motion to approve the street closure from Franklin Street down Tillotson Street to Wabash Street on Friday, June 23, 2023 from 8 am- 9pm on Sunday, June 25, 2023, for their annual “St. Joseph Young Men’s Society Festival”., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Mayor, Vinson, and Keating (3) NAYS (0) Motion carries. CLAIMS AND PAYROLL President Keating read the BOW Claim Docket for June 5, 2023: PAYROLL DOCKET June 5, 2023 City Payroll $ NOTE: Did not receive CLAIMS DOCKET June 5, 2023 Municipal $ 966,943.33 Health & Life Ins. Fund $ 805,374.26 CDBG $ 88.36 WORKERS COMP TRUST $ 132,039.50 Total Claims: $ 1,904,499.45 Vice President Vinson made a motion to approve the City Payroll Dockets and the Claims Docket in the amount of $1,904,499.45 second by Mayor Parry and carried as follows: AYES: BOW members Parry, Vinson, and Keating (3). NAYS: None (0). Motion Carries. UNFINISHED BUSINESS Pending Item ’s List President Keating stated the first item on the Pending Items List is Rodney McCormick -streetlight in the alley way of Emily and Miller Street . Brad Minnick, Haas& Associates, addressed the board stating the lights have been installed by NIPSCO last September at the proposed locations, if additional lighting is needed another request would need to be submitted to the Clerk’s office. Rodney McCormick 617 Union Street, stated it is pitch black and more lights needs to be installed President Keating stated the lights on the request have been installed and if additional lighting is needed you need to fill out a request to be on the next agenda. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 13 Mayor Parry made a motion to remove from pending items list., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the Pending Items List is Cranston Harris- Emergency repairs to fuel tanks at Central Maintenance. President Keating stated this will be taken care of at a later date and needs to be removed of the pending item’s list. Mayor Parry made a motion to remove from the pending items list., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the Pending Items List is Councilman Don Przybylinski- to remove AT&T wire boxes throughout the City. Councilman Przybylinski addressed that board stating this has been on the agenda for a couple months and he is here to find out the status of the board investigation to get these items around the City removed. President Keating asked how many boxes he was referring to and locations Councilman Przybylinski responded, throughout the City on Franklin Street and Michigan Boulevard there are rusted boxes with wires hanging on Jackson Street, has anyone on the board reached out and had contact with AT&T? President Keating this needs to be set out for 4 months as this is not an overnight project. City Attorney Lapaich Stalbrink stated there is a forum on google where people have placed complaints and provided a number to reach AT&T, but we would just need locations and will pass on the information. Mayor Parry made a motion to review in September., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the Pending Items List is Paul Przybylinski Councilman – safety issue/concerns ADA corners for the double tracks on 10th and 11th Street. Brad Minnick Hass & Associates, stated this is independent of the two-way conversion project, he has contacted WSP which provided him the inventory of the ADA ramps along 10th and 11th Streets which are 70% are in compliance and 30% need to be removed and replaced and recommends pushing this request out to the second meeting in July. Mayor Parry made a motion to review at the second meeting in July., second by Vice President Vinson and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. President Keating stated the next item on the Pending Items List is Brad Minnick, Haas & Associates LLC. - is requesting a fee proposal for Woodland Ave. Crash Analysis. Brad Minnick, Hass & Associates, stated if funds are available for the stripping contract, then add Woodland should be added to the list, that would be the short-term recommendation for this season. President Keating asked Mr. Minnick how he would complete this. Brad Minnick responded Haas & Associates are putting together a contract and would go out for bid and would be independent. Regular Hybrid/Zoom Meeting – June 05, 2023 Page 14 Further conversation ensued between the board and Brad Minnick regarding pricing and how big the project will be. Vice President Vinson made a motion to remove from the pending items list., second by Mayor Parry and the motion carried by the following vote: AYES: BOW members Parry, Vinson, and Keating (3) NAYS (0) Motion carries. PUBLIC COMMENT President Keating stated that the City ’s Website has the forms and explains the requirements and procedures for being placed on the Board Agenda. The forms are also available from the Clerk ’s office. Also called attention to the Board ’s Resolution #2823 enacted on December 6, 2021 and reading in pertinent part that Public Comment is limited to three (3) minutes. All comments are addressed to the Board President not to the individual Board members. All comments must be germane to and within the mandate authority of this Board. President Keating asked if there were any public comments, Rodney McCormick, 617 Union Street, stating his concern regarding Zorn Brewery as the property as is not being maintained grass is long and uncut and no permits next what is the status of the Splash Pad and lastly the Refugee Department is not even equipe with technology to fix these new vehicles they have purchased which is creating to much downtime and jobs are not getting done. Tommy Kulavik, 1316 Ohio Street, stated June 12th is the 50th anniversary of the inferno that destroyed the Pullman Standard Royal car shop where the Lighthouse Premium Outlets sits, and as far as the wire boxes the board will have a hard time getting them removed as they are all over the county. Laura Henderson Tree Board Commission, addressed the board regarding the appointment of the Tree board Arborist stating several concerns. BOARD COMMENT President Keating asked if there were any Board comments. Mayor Parry on behalf of the City I would like to express our sincere condolences to the family of Eric Julian Tannehill a true loss to the Community; I would like to recognize the distinguish graduates by name as they all deserve credit and exposure Paige Burton, Kayla Campbell, Quinten Collins, Ryan Cuma, Kade Fandrei, Ross Hill, Halle Hood, Adrian Huizar, Thalia Karallas, Dana Kniola, Kyra Krachinski, Destiny Merweather, Alejamdro Moto- Lopez, Violet Murphy, Coralis Nickels, Andrew Oleksick, Alex Orman, Nathaniel Painter, Kourtney Pratt, Diego romero, Nelly Serrano, Tristian Sherwood, Antwone Smith, Max Thompson, Anastasia Timm, Brianna Weston, Mia Zemroski and Joseph Zook on behalf of Michigan City we are very proud of you. ADJOURNMENT The presiding officer inquired whether there was anything else to be considered by the Board at this time and, there being none, asked for a motion to ADJOURN the meeting at approximately 10:15 a.m. Vice President Vinson made the motion to Adjourn. The motion was seconded by Mayor Parry. AYES: Board of Public Works and Safety members Keating, Vinson, and Parry (3). NAYS: None (0). Motion Carries . _________________________________________ Gale A. Neulieb, City Clerk