Common Council

REGULAR MEETING OF THE COMMON COUNCIL MIDDLETOWN CONNECTICUT FEBRUARY 1, 2016 The Regular Meeting of the Common Council of the City of Middletown was held in the Council Chamber of the Municipal Building on Monday, February 1, 2016 at 7 p.m. Present Mayor Daniel T. Drew, Councilman Eugene P. Nocera, Councilman Thomas J. Serra, Councilwoman Mary A. Bartolotta, Councilman Gerald E. Daley, Councilman Robert P. Santangelo, Councilman Carl R. Chisem, Councilman Robert Blanchard, Councilman Grady L. Faulkner, Jr., Councilman Sebastian N. Giuliano, Councilman Philip J. Pessina, Councilwoman Deborah A. Kleckowski, Councilwoman Linda Salafia, Corporation Counsel Daniel B. Ryan, Common Council Clerk Marie O. Norwood Also Present 30 Members of the public and press 1. Mayor calls meeting to order at 7 p.m. A. (Pledge of Allegiance) The chair calls the meeting to order at 7:00 p.m. and asks the Middletown Firefighters present to lead the public in the Pledge of Allegiance. B. (Council Clerk Reads the Call of the Meeting and Mayor declares call a legal call and meeting a legal meeting.) The Chair states at this time he will declare the call a legal call and the meeting a legal meeting. 2. Accept/Amend the Agenda. Councilman Thomas J. Serra reads and moves for approval amending the agenda by removing Old Business, Item #8, the Clean Energy Task Force will review the item at their February meeting and substituting agenda item 11E, regarding the building committee for Woodrow Wilson Middle School and a reminder that there is a change in the numbers on the agenda on the second page and he reads the changes. Councilman Sebastian N. Giuliano seconds the motion. The chair asks the councilman to explain what the change to E is. Councilman Serra states it is a substitute agenda item. Councilman Giuliano states it adds Keigwin to the resolution. The chair thanks him. He asks if there is a second. Councilman Giuliano states he seconds. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 3. Presentations A. Honoring John Greco Resolution No. 14-16 File Name ccgreco (Approved) WHEREAS, John Greco, is one of six individuals to be honored with the 2016 John Wentworth Good Sports Award, an award presented by the Connecticut Sports Writers’ Alliance; and WHEREAS, the award is in memory of the late sports editor of the New Britain Herald and honors individuals who volunteer their time to help their community by way of sports; and WHEREAS, John, a single parent, got involved with sports when his son Paul played baseball and soccer for Woodrow Wilson; he would grill for the fans at the games; and WHEREAS, John is one of the founders of the Middletown High School Booster Club and has been a charter member, since 1981; and WHEREAS, when the two high schools merged in 1984, John helped convert a garage at one end of the Miller Fillback Field as a full-service concession; and WHEREAS, in 1999 the concessions stand was named in his honor, ―Greco Grill‖; with the move to the new high school location and new concession stand, it is ―Greco’s Grill‖ at the Dragons’ Den; and FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 2 WHEREAS, in 2011, John was named the Number 1 fan of the team by the Middletown High School Softball Team; in 2013, the Booster Club honored him by establishing a $1,000 scholarship in his name given to a deserving senior who performed community service and would be attending college; and WHEREAS, John, now 83, has been the cook at sports events for 35 years; the Greco Hot Dog, added to the menu, is conceivably one of the best served at high school games; he continues to work at every football and soccer game out-of-doors and the boys and girls basketball games, indoors. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That we congratulate John Greco on being a recipient of the 2016 John Wentworth Good Sports Award; his dedication to the Booster Club and to the athletes is commended. John continues to be a role model for all volunteers, but especially for our young people, who continue to recognize his contribution and commitment to them. The Chair asks that Mr. Greco and his family come forward. Councilman Serra reads the resolution honoring John Greco. Councilman Pessina seconds the motion. The Chair states without objection, the resolution is approved by acclamation. Councilman Serra states when he is not cooking at games, he attends all the other games throughout the City. We are honoring him because he supports the youth of the City. He was there for my sons as well. Congratulations you really deserve this. Mr. Greco states all the booster club people made me feel welcome and it continues. Everyone spends a lot of hours at the Booster club. Councilman Pessina states at the football games, no matter how busy they were at the Grill, this man always smiled and did his job and led his crew. He always says it is not me, but the crew that works for me. Councilman Nocera states as John said there are many volunteers and John has been a role model for them and behind the booster club is all the revenue raised for the students and the programs and what they do for the students in Middletown and without their help, programs would be diminished. Mr. Greco thanks everyone. B. Resolution for Black History Month Resolution No. 15-16 File Name ccblackhistorymonth_2016 (Approved) WHEREAS, every President since 1976 has issued a proclamation declaring February as Black History Month in the United States; and WHEREAS, this observance began with Carter G. Woodson in 1926 for the purpose of teaching the history of African Americans and showing how they are a significant part of American history; and WHEREAS, this observance was created to educate the American people about African-American history, focusing and highlighting the culture, contributions and accomplishments as well as to honor the legacy of Americans of African descent at the local, national, and international level; and WHEREAS, The Association for the Study of African American Life and History has chosen ―Hallowed Grounds: Sites of African American Memories‖ as the national theme for 2016; and WHEREAS, The Connecticut Freedom Trail officially opened in 1996, with several sites located in the greater Middletown area including Cross Street AME Zion Church (The Freedom Church), West Burying Grounds (Washington Street Cemetery) and recently added Lyman Orchards in Middlefield; and WHEREAS, in addition to churches, current everyday locations continue to support and represent African American life and culture in Middletown including Beauty Salons and Barbershops such as ―Stylz By Q‖ and ―Major League Barbers‖. NOW, THEREFORE, BE IT RESOLVED, BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That we recognize February as Black History Month and encourage all citizens to take this time to visit or read about the many sites where African American culture and history is lived, studied and on display; and BE IT FURTHER RESOLVED: That the celebration of Black History Month is a source of Pride and a reminder for this diverse City of Middletown to learn more about the challenge of living up to the vision expressed and inferred in the founding of our country. The chair calls on Councilman Faulkner for 3B and asks the members of the NAACP to come forward as well. Councilman Chisem joins him at the podium. Councilman Faulkner invites others to the podium. He reads the resolution for Black History Month. Councilman Faulkner moves the resolution for approval and his motion is seconded by Councilman Chisem. The chair states by acclamation can be approved. Councilman Faulkner thanks his colleagues for supporting this and you your honor to have us do this each year. We have businesses in this town and there has been chatter about the importance of Black History Month and we are here to make the statement it is important; we make it relevant when we study, learn and teach and educate and exercise our full rights in this country. We have to make it relevant. He gives the plaque to the owner of Stylz by Q; the importance of those two businesses is examples. The Barbershops and salons see all of us; everyone wants to look good. What they find at these shops is African American life and culture. They are both on Williams street and I visit them all the time. Everything happens at the barbershop and salon; they all talk and a lot of mentoring goes on. There are kids there all the time and we exchange ideas. They are important because they become distribution points of information. They graciously always let me come and talk when I have issues to discuss. He discusses what is occurring for Black History Month. Feb. 10, there is an annual exhibit at Keigwin. Feb. 17, NAACP is having a speaker, Lloyd Duggan former Board Member; Feb. 23 Bill Foster is expert on Black Comic FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 3 Books. He will be talking about veterans of color and a photo exhibit at the library. Quana Aikens states she is humbled and grateful to be speaking here this evening. They are in the process of a salon make over for expansion of their team. They offer a wide variety of services. This is her 14th year of business and loves the job. She has the opportunity to meet and speak with people, being a mentor and friend is unexplainably rewarding. She is honored to be here and recognized as part of black history month. Thank you for letting me be here tonight. Councilman Chisem thanks your honor and our colleagues to have this happen each year. This is where you here everything in our community, like health issues. Congratulations and thank you for what you do in our City. C. Firefighter Combat Challenge/Presentation by Middletown Fire Department Chair calls forward the Middletown Fire fighters for a challenge they will present; for those who have been through the Fire ops this is a little different. On behalf of the Fire, thank you for the opportunity for speaking. I am Nick DeMaio and this is James Eamon. We are here to present a new challenge; those who didn't hear about our peer fitness, they have a gym in the old Salvation Army building and it is dedicated to Capt. Pagano a line of duty death in 2006. They did the biggest loser at the department and they lost 216 lbs. The gym is used and they tackle a big project each year. Every Friday, we run group training workouts for our department; they have been well received. Our latest idea is battle ops and it is similar to fire ops. It is to emphasize physical fitness in our profession. James Eamon states they set the bar pretty high. Last time you donned fire gear and went into a building on fire. With combat games, it will mirror that but will also measure physical fitness and team skills. You will be paired with our physical fitness training officers and they would work with you. You should meet at least once with your peer trainer. It will be simulated control fire ground. This will give you the idea of what fire fighters do. They have an overview of the games and hope you will participate. Contact information is provided and thank you for the time to present. Mr. DeMaio states if you have seen the fire challenge on U-tube, this is similar; the challenge will be held at Middlesex Hospital. There will be a stair climb, confined entry, and will mirror that combat challenge. We take pride in this and a lot of fire departments will follow suit. James states meeting with the peer trainer will show you how we deal with the event. The Chair thanks them and asks for all the Firefighters to stand because this is a taxing job. Going through a fire is nothing like the movies and to experience it here and to feel the pressure of a heated room is nothing like what they go through in a real fire. He is looking forward to this. Councilwoman Bartolotta states she heard this at Public Safety and the participant will work with a peer trainer. James states anyone interested will be assigned one and we ask you contact them and will work with you on this. Councilwoman Bartolotta asks what they should watch; the response is Scott Firefighter Challenge. 4. Mayor requests motion to approve minutes of: (Approved) File Names of minutes: 16jan4regmin 16Jan46pmminutes 16jan14at7pmminutes 16jan14after7mtgminutes The minutes having been deposited with the Mayor and Corporation Counsel and copies of the same having been served on each and every Council member, the reading of the same having been dispensed with, the Chair requests a motion to approve the minutes. Councilman Thomas J. Serra moves for approval the minutes of Regular Meeting of January 4, 2016 at 7 p.m.; special meeting of January 4, 2016 at 6 p.m.; special meeting of January 14, 2016 at 7 p.m.; and special meeting of January 14, 2016, Immediately following the 7 p.m. meeting. Councilman Carl R. Chisem seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 5. Public Hearing opens on Agenda items. The Chair opens the public hearing on agenda items and asks any member of the public wishing to be heard to come forward and state their name and address for the record and to keep comments to within five minutes. He declares the public hearing opened at 7:29 p.m. 6. Public Hearing Closes. The Chair states seeing no member of the public wishing to speak, he closes the public hearing at 7:29 p.m. 7. Mayor requests Council Clerk to read appropriation and bond ordinance requests and the Certificate of Director of Finance. The chair requests the clerk to read the appropriation request and the certificate of the Director of Finance. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 4 Appropriation Request Certificate of the Director of Finance The chair states he was informed they were having sound difficulties and anyone at home who can hear him saying this, he apologizes and asks everyone present to speak and annunciate as clearly as possible into the microphones because there is a problem with Comcast and it is a little bit choppy. A. Planning, Conservation $145,262.30, Account No. 11000-27000-55429-x-03521, And Development Special Accounts, General Fund. (Defeated) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 5 Councilman Gerald E. Daley reads and moves for approval the Planning, Conservation and Development appropriation request for $145,262.30, Account No. 11000-27000-55429-x-03521, Special Accounts, General Fund. Councilman Philip J. Pessina seconds the motion. Councilman Daley states at the Finance and Government Operations meeting, this appropriation was not recommended for approval and therefore, since it has already been advertised has to come forward for a vote, the recommendation of the Finance and Government Operations Committee is to vote no on this request. Councilman Serra states the same thing for 7B as well. The chair calls for the vote. It is 0 aye votes by None; 12 nay votes by Councilman Eugene P. Nocera, Councilman Thomas J. Serra, Councilwoman Mary A. Bartolotta, Councilman Gerald E. Daley, Councilman Robert P. Santangelo, Councilman Carl R. Chisem, Councilman Robert Blanchard, Councilman Grady L. Faulkner, Jr., Councilman Sebastian N. Giuliano, Councilman Philip J. Pessina, Councilwoman Deborah A. Kleckowski, and Councilwoman Linda Salafia. The Chair states the matter failed with 0 affirmative votes, 12 in opposition. B. Planning, Conservation $10,000, Account No. 1000-27000-55409002-x-03521, And Development Special Accounts, General Fund. (Defeated) Councilman Robert Blanchard reads and moves for approval the Planning, Conservation and Development appropriation request in the amount of $10,000, Account No. 1000-27000-55409002-x- 03521, Special Accounts, General Fund. Councilman Robert P. Santangelo seconds the motion. The chair calls for the vote. It is no affirmative votes; and 12 nay votes by Councilman Eugene P. Nocera, Councilman Thomas J. Serra, Councilwoman Mary A. Bartolotta, Councilman Gerald E. Daley, Councilman Robert P. Santangelo, Councilman Carl R. Chisem, Councilman Robert Blanchard, Councilman Grady L. Faulkner, Jr., Councilman Sebastian N. Giuliano, Councilman Philip J. Pessina, Councilwoman Deborah A. Kleckowski, and Councilwoman Linda Salafia. The Chair states the matter failed with 0 affirmative votes, 12 in opposition. C. Planning, Conservation $78,606., Account No. 1000-27000-55409-x-03512, And Development Special Accounts, General Fund. (Approved) Councilman Carl R. Chisem reads and moves for approval the Planning, Conservation and Development appropriation request in the amount of $78,606., Account No. 1000-27000-55409-x- 03512, Special Accounts, General Fund. Councilman Philip J. Pessina seconds the motion. Councilman Serra this was recommended by two commissions, Public Works and Finance and Government Operations after a number of questions were asked and how this would save money. The mechanics endorse this as well. This is a good thing to do. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 8. Old Business. A. Resolution 13-16 Approving waiving Sections 232-4 through 232-14 Sale of Public Property of the Middletown Code of Ordinances as provided for in Article 232-13 and authorizing the Mayor to enter into long term access agreements with Greenskies, Inc. and its subsidiaries for the purpose of installing and maintaining solar systems on City property; approving waiving Section 78-8 Competitive Bidding of the Middletown Code of Ordinances with regard to the purchase of electricity produced by the solar panels; and Greenskies will incur any and all costs for engineering, implementing and installing the solar systems. This item was removed at the beginning of the meeting so that it can be reviewed by the Clean Energy Task Force at their February Meeting. 9. Department, Committee, Commission Reports and Grant Confirmation Approval. A. City Clerk's Certificate (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 6 B. Monthly Reports: Finance Department - Transfer Report to January 14, 2015 (Approved) C. Grant Confirmation and Approval - Board of Education, Various Grants (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 7 D. Grant Confirmation and Approval - Board of Education, Alliance School Construction Grant (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 8 E. Grant Confirmation and Approval - Board of Education, Various, Decrease (Approved) F. Grant Confirmation and Approval - Planning Conservation and Development, Public Fleet Electric Vehicle Incentive Program (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 9 G. Grant Confirmation and Approval - Health Department, Teen Life Program (Approved) H. Emergency Purchase - Public Works, Lighting Church Street (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 10 I. 2015/2016 Recruitment Hiring Report - 1st Quarter - Human Relations (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 11 FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 12 Councilman Thomas J. Serra reads and moves for approval agenda item 9, Department, Committee, Commission Reports and Grant Confirmation Approval to include 9A, 9B, 9C, 9D, 9E, 9F, 9G, 9H, and 9I. Councilman Philip J. Pessina seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 10. Payment of all City bills when properly approved. (Approved) Councilman Thomas J. Serra reads and moves for approval payment of all City bills when properly approved. Councilman Gerald E. Daley seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 11. Resolutions, Ordinances, etc. A. Approving authorizing the Mayor to sign the nondiscrimination certification or the State of Connecticut required under Connecticut General Statutes subsection 4a- 60(a)(l) and subsection 4a-60 (a)(l) as amended. Resolution No. 16-16 File Name 16HumanRelationDept-nondscrimination (Approved) BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That the City of Middletown hereby reaffirms its adoption of its policy to support the nondiscrimination agreements and warranties required under Connecticut General Statues subsection 4a-60(a)(l) and subsection 4a-60a (a)(l), as amended. BE IT FURTHER RESOLVED: That Mayor Daniel T. Drew, Mayor of the City of Middletown, is hereby authorized to sign the nondiscrimination certification for the State of Connecticut Fiscal Impact: There is no impact on the budget Councilwoman Mary A. Bartolotta reads and moves for approval authorizing the Mayor to sign the nondiscrimination certification or the State of Connecticut required under Connecticut General Statutes subsection 4a-60(a)(l) and subsection 4a-60 (a)(l) as amended. Councilman Robert P. Santangelo seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. B. Approving the Policy Statements for Affirmative Action, Equal Employment Opportunity, Sexual and Other Harassment, Zero Tolerance, Americans with Disabilities Act, and Electronic Monitoring and their dissemination to employees. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 13 Resolution No. 17-16 File Name 16HumanRelationDept-citypolicystmts (Approved) WHEREAS, the City has reviewed its policies and made appropriate revisions, where applicable, to its Affirmative Action and Equal Employment Opportunity, Sexual and Other Harassment, Zero Tolerance, Americans with Disabilities Act, and Electronic Monitoring Policy Statements to comply with State regulations and General Statute changes, clarification, and compliance with State Executive Order 16 for violence in the workplace to said policies. NOW THEREFORE Be it Resolved by the Common Council of the City of Middletown: That the Middletown Policy Statements for Affirmative Action and Equal Employment Opportunity, Sexual and Other Harassment, Zero Tolerance, Americans with Disabilities Act, and Electronic Monitoring be approved and adopted; and Be it Further Resolved: That the documents are distributed to every Department for dissemination to, and review and sign off by employees. Fiscal Impact: There is no impact on the budget Councilman Grady L. Faulkner, Jr. reads and moves for approval the Policy Statements for Affirmative Action, Equal Employment Opportunity, Sexual and Other Harassment, Zero Tolerance, Americans with Disabilities Act, and Electronic Monitoring and their dissemination to employees. Councilman Philip J. Pessina seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. C. Approving the tentative agreement between the City of Middletown and UPSEU Local 6457 effective through June 30, 2020. Resolution No. 18-16 File Names ccupseucontractapproval Ogctasignedagreement Copy of UPSEUcontract Executive Summary of UPSEU 2016 TA.pdf (Approved) Whereas, the UPSEU Local 6457 and the City of Middletown have reached a tentative agreement for a five year contract beginning July 1, 2015 through June 30, 2020 which includes a reopener in 2017 concerning health benefits to address and negotiate any impact of the anticipated Affordable Care Excise Tax. Now, Therefore, Be it Resolved by the Common Council of the City of Middletown: That the tentative agreement between the City of Middletown and UPSEU Local 6457, (formerly Teamsters Union Local 671) is approved with said agreement in effective through June 30, 2020. Fiscal Impact: See the Executive Summary Councilman Eugene P. Nocera reads and moves for approval the tentative agreement between the City of Middletown and UPSEU Local 6457 effective through June 30, 2020. Councilman Sebastian N. Giuliano seconds the motion. Councilman Serra states it was unanimous in Finance and Government and is almost cost neutral and it parallels other agreements with municipalities, and frankly if you use the old CPI this is equal to those numbers. He will support this. The Chair thanks Kori Wisneski, J Joe Samolis, Carl Erlacher and Nancy Conaway Raczka; they did a good job for the taxpayers. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. D. Approving the Interlocal agreement between the City of Middletown and the Town of Portland for dispatching services and the use of the Middletown Police Facility for prisoner housing and evidence storage and authorizing the Mayor to sign said agreement. Resolution No. 19-16 File Name cd2016Resoluition-PortlandInterlocal2016 Cd2016mtgPortlandInterlocalAgreement (Approved) Be It Resolved by the Common Council of the City of Middletown: That Mayor Daniel T. Drew is hereby authorized to sign an Inter-Local agreement between the City of Middletown and Town of Portland for dispatching services for the Portland Police and Fire Departments, Primary Service Answering Point for 911 calls in the Town of Portland and use of the Middletown Police facility for prisoner housing and evidence storage for the Portland Police Department and Be It Further Resolved: That the agreement remain in effect to June 30, 2021 FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 14 FINANCIAL IMPACT INFORMATION The agreement provides revenue to the City of Middletown from the Town of Portland for the following amounts: Fiscal year July 1, 2016 to June 30, 2017 the amount of $110,738.70 Fiscal year July 1, 2017 to June 30, 2018 the amount of $114,060.87 Fiscal year July 1, 2018 to June 30, 2019 the amount of $117,482.70 Fiscal year July 1, 2019 to June 30, 2020 the amount of $121,007.18 Fiscal year July 1, 2020 to June 30, 2021 the amount of $124,637.39 In addition to revenue indicated in the agreement the State of Connecticut provides municipalities a subsidy for multi-town Primary Service Answering Points (911). The subsidy amount by the State has been raised $50,000 to $60,000 annually because of this agreement. Without the agreement, incurred costs to the City of Middletown in terms of personnel and equipment would remain the same. The agreement and subsidy lower overall costs of service to the City. Actual Agreement is located K:/review/2016febmaterials: cdPortlandInterlocalAgreement – 2016 - final Councilman Robert P. Santangelo reads and moves for approval the Interlocal agreement between the City of Middletown and the Town of Portland for dispatching services and the use of the Middletown Police Facility for prisoner housing and evidence storage and authorizing the Mayor to sign said agreement. Councilwoman Deborah A. Kleckowski seconds the motion. Councilman Santangelo this agreement has been around for 20 years now and he was involved in the first agreement. Renewal has been automatic over the years. It has been an amazing relationship between two communities. He is impressed that the City moved forward with this, the pricing is good, and each community is recognizing its purpose; it is not grab all the money we can and Portland appreciates it very much. They explored prices and found these were very good. The relationship between the Portland Police Department and ours is good and the mutual aide agreement between our Police Departments works well. That is a great example of utilization and it is working well and an example of what a lot of communities should be doing. Councilman Serra states being on the Telecommunications Committee shows cooperation between Portland and Middletown and we are way ahead of the curve because the Speaker of the House is pushing regionalization. They probably will be using us for a model. He will be supporting this. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. E. Approving creating a building committee for the Woodrow Wilson Middle School project to include grades 6 through 8 pursuant to Article VI, Building Committees, Sec. 14-24. Membership of Chapter 14 of the Middletown Code of Ordinances. Resolution No. 20-16 File Name ccwwmshcool201lbldg.com (Substituted and Approved) WHEREAS, the Board of Education is recommending renovating and/or building a new Woodrow Wilson Middle School to include grades 6 through 8, located at Hunting Hill Avenue and the renovation of the Keigwin Middle School; and WHEREAS, A Building Committee is necessary to plan, design, and oversee this project to completion. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That pursuant to Article VI Building Committees, Sec. 14-24 Membership of the Middletown Code of Ordinances, that a building committee of City electors be approved for this project, to include not less than five nor more than 11 members; and BE IT FURTHER RESOLVED: That said committee may request staff assistance from City departments when necessary. Fiscal Impact: At this time, there is no fiscal impact on the current budget. Councilman Serra is recognized by the Chair and states he will read the resolution in its entirety since it was substituted. Councilman Thomas J. Serra reads and moves for approval E. Approving creating a building committee for the Woodrow Wilson Middle School project to include grades 6 through 8 pursuant to Article VI, Building Committees, Sec. 14-24. Membership of Chapter 14 of the Middletown Code of Ordinances. Councilman Philip J. Pessina seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. F. Approving amending Section 78-10. Contracts for professional services. Of Chapter 78 of the Middletown Ordinances to allow for three quotations, estimates or proposals when practicable. Ordinance No. 02-16 File Name Sec78-10-ProfessionalServices (Approved) FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 15 BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That the below portion of Chapter 78 of the Middletown Code of Ordinances be amended as follows: § 78-10. Contracts for professional services. A. All contracts for professional services shall be on a negotiated basis for a period not exceeding three years and will include a scope of services, with three quotations, estimates, or proposals wherever possible practicable to be procured before entering into a contract. Such contracts are subject to approval by the Director of Finance, the Director of the department requesting professional services and the Mayor, being the parties representing the City, hereinafter referred to as the "Professional Services Committee." The Council may authorize an exception to these requirements. B. Contracts for professional services in an amount of less than $2,000 are exempt from the requirement of Professional Services Committee approval. C. At each regular Finance and Government Operations Commission meeting, the Director of Finance shall report a summary of the contracts for professional services executed in a format approved by that Commission. Councilwoman Mary A. Bartolotta reads and moves for approval amending Section 78-10. Contracts for professional services. Of Chapter 78 of the Middletown Ordinances to allow for three quotations, estimates or proposals when practicable. Councilwoman Deborah A. Kleckowski seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. G. Approving amending Section 178-6 Minimal thermal standards (heating and cooling) of chapter 178 of the Middletown Code of Ordinances to comply with CT General Statutes Section 19a-109. Ordinance No. 03-16 File Name sec178-6amended2016 (Approved) BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That Section 178-6 of the Middletown Code of Ordinances is hereby amended as follows: § 178-6. Minimal thermal standards (heating and cooling). No person shall occupy as owner-occupant, or let to another for occupancy, any dwelling or dwelling unit for the purpose of living, sleeping, cooking or eating therein which does not comply with the requirements of this section. A. Every dwelling shall have heating facilities supplied by the owner and properly installed and maintained in safe and working condition by the owner, capable of safely and adequately heating all habitable rooms, kitchen or kitchenette, bathrooms, and water closet compartments in every dwelling unit located therein. Such heating facilities shall adequately heat the room to a temperature of at least 65º F. under ordinary winter conditions in accordance with Conn. Gen. Stat. § 19a-109, the reading to be taken at a distance of 30 inches above the floor level of each room. B. Unvented flame space heaters are prohibited. C. A landlord shall supply running water and reasonable amounts of heated water at all times and reasonable heat except if the dwelling unit is so constructed that heat or heated water is generated by an installation within the exclusive control of the tenant or supplied by a direct public utility connection. D. A landlord shall supply all utilities at all times except if the dwelling unit is so constructed that the utility is generated by either an installation within the exclusive control of the tenant or supplied by a direct public utility connection. Councilwoman Mary A. Bartolotta reads and moves for approval amending Section 178-6 Minimal thermal standards (heating and cooling) of chapter 178 of the Middletown Code of Ordinances to comply with CT General Statutes Section 19a-109. Councilwoman Deborah A. Kleckowski seconds the motion. Councilwoman Bartolotta states this passed unanimously at Health Committee and General Counsel Commission and will follow state statutes from now on. Councilwoman Mary A. Bartolotta reads and moves for approval amending Section 178-6 Minimal thermal standards (heating and cooling) of chapter 178 of the Middletown Code of Ordinances to comply with CT General Statutes Section 19a-109. Councilwoman Deborah A. Kleckowski seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. H. Approving amending the job description for the Fire Chief, with no change in salary. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 16 Resolution No. 21-16 File Name Gccfirechiefresolution 2016 Gccfirechief proposed2016hjobdescription (Approved) Be it resolved by the Common Council of the City of Middletown: that the job description for Fire Chief, Maximus Salary Grade 20, Exempt, ($39.38 - $58.28) is hereby approved with recommended changes as submitted, with no change in salary. Fiscal Impact: None Title: Fire Chief Department: Fire Date: December 2000 Salary: 20E Revised: January 2016 ______________________________________________________________________ Purpose of Position The purpose of this position is to act serve as Chief Executive Officer and Fire Chief in commanding and administering the operations of the Fire Department, to analyze and meet the fire and rescue service needs of the City and to direct the department during large scale emergencies and disasters. The work is performed under the direction of the Mayor. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.  Directs and administers the operations and programs of the Fire Department; analyzes the demographics of the district and designs programs and operations to meet fire safety and rescue needs; ensures compliance with applicable laws, regulations and standards; ensures the best technology and services are available.  Develops, implements and enforces departmental Standard Operating Procedures and Guidelines; reviews state and federal regulations and implements policy changes in response as needed.  Administers firefighting operations; coordinates fire incident investigations. Assumes command of large-scale operations. Within the Incident Command System, commands activities of personnel during emergency incidents; may function on scene in subordinate roles (Unified Command, Mutual Aid, Automatic Aid).  Manages and supervises all department personnel; Directs members of the department through the Chain of Command in the department’s integrated divisions including the Fire Marshal’s Office, Training Division and Alarms Division; oversees the recruitment, training and development of staff; plans, coordinates, assigns and reviews work; allocates personnel; maintains standards; evaluates performance; maintains morale and administers discipline. Administers personnel rules and collective bargaining agreements.  Coordinates Fire Prevention programs and services. Promotes the organization and Fire Safety to the public.  Develops, reviews and administers the department’s annual and capital budgets.  Makes recommendations to the Mayor and Common Council for the establishment and maintenance of an adequate fire/rescue service.  Prepares, administers and monitors annual and long-term Capital budgets; plans for equipment and strategy needs.  Acts as liaison and represents the department and the City with other municipalities, the media and the public. Coordinates work with other departments and agencies. Conducts staff meetings and planning sessions; chairs various committees. Represents the department and acts as a liaison to other City, State, and Federal officials and agencies, the public, other non-government agencies and community organizations. Acts as a member of the City’s negotiation team.  Represents the department during negotiations; maintains a working knowledge of and administers the collective bargaining agreement and Personnel rules; responds to all grievances. Oversees and reviews the maintenance of equipment and recommends replacement; prepares bid specifications and directs purchasing for the department.  Acts as the Fire Department representative at a variety of municipal meetings including Common Council meetings, Public Safety Commission meetings, Telecommunications meetings, and Directors meetings.  Represents the Fire Department in the Emergency Operations Center and/or on the Incident Management Team when these critical functions are ordered active by the Mayor.  Represents the Fire Department on various City planning committees including the Local Emergency Planning Commission.  Assists in the planning, designing, coordinating and evaluation of city-wide emergency and disaster exercises.  Reviews and updates the Fire Department’s Emergency Operation Plan and reviews the entire City Emergency Operation Plan, as necessary.  Prepares a variety of reports and correspondence; prepares reports and data for officials and negotiations.  Reviews development plans to ensure Fire Department access.  Performs other related functions as assigned or required. Minimum Training and Experience Required to Perform Essential Job Functions Bachelor’s degree in Fire Sciences, Technologies and Investigation Applied Management or Public Administration with Master’s level course work in the field—Master’s Degree preferred—and seven years of progressively responsible fire/rescue command and administration experience; or any combination of education and experience that provides equivalent knowledge, skills and abilities. Have obtained, or will work to obtain, the Executive Fire Officer Designation. Position requires a valid Connecticut Driver’s License with Q endorsement, or CDL Positionequivalent. Position requires possession of a valid Class II Connecticut driver’s license. This position requires certification and compliance with relevant national standards such as, but not limited to, NIMS ICS 100, 200, 300, 400 and IS 700 and 800, at time of appointment. Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication  Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systematize and correlate, using discretion in determining time, place and/or sequence of operations within an FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 17 organizational framework. Requires the ability to implement decisions based on such data, and oversee the execution of these decisions.  Ability to manage and direct a group of workers, including the ability to provide counseling and mediation. Ability to persuade, convince and train others. Ability to advise and interpret regarding the application of policies, procedures and standards to specific situations.  Requires the ability to utilize reference, descriptive, consulting, design and advisory data and information such as reports, memos, correspondence, specifications, budgets, codes, standards, drawings, legal briefs, economic analysis, and organizational analysis.  Requires the ability to communicate orally and in writing with the Mayor and all department personnel, other City departments, local officials, business and home owners, union officials, the media and the public. Mathematical Ability  Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages, fractions and decimals; may require the ability to perform mathematical operations involving basic algebra and geometry. Physical Requirements  Requires the ability to operate, calibrate, tune and synchronize, and perform complex rapid adjustment on equipment, machinery and tools such as a computer and other office machines, fire trucks and equipment, rescue equipment, hand and power tools, and/or related materials used in performing essential functions.  Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use.  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds.  Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks. Environmental Adaptability  Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses a very limited risk of injury.  Ability to work under generally safe and comfortable conditions, but where exposure to environmental factors poses a risk of injury.  Ability to provide procedure and protocols for exposure to: blood, body tissues or fluids; hazardous wastes or chemicals; radiation; how, low or fluctuating temperatures; humidity or wetness; seasonal outdoor weather; grease, oil or dust; toxins, cytotoxins, or poisonous substances; electrical hazards and burns; bodily injuries; lout or unpleasant noises. This list is not meant to be all-inclusive of hazards. The City of Middletown is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. I. Approving amending the job description for the Deputy Fire chief and changing the salary grade from Maximus Grade 17 ($34.55 - $51.16) to Maximus Grade 18, ($3616 - $53.51). Resolution No. 22-16 File Name GccDeputy Fire chief Gcc Deputy Fire chief – Proposed 2016 job description (Approved) Be it resolved by the Common Council of the City of Middletown: that the job description for Deputy Fire Chief, Maximus Salary Grade 17, Exempt, ($34.55 - $51.16) has been reviewed and is hereby approved with recommended changes as submitted, and; Be it further resolved, that the salary grade for the Deputy Fire Chief position is hereby approved to Maximus Salary Grade 18, Exempt, ($36.16 - $53.51). These changes shall take effect upon adoption. Fiscal Impact: Calculated at the maximum step, the fiscal impact would be $4,888.00. Title: Deputy Fire Chief Department: Fire Date: March 2001 Proposed Salary: Revised: January 2016 Grade 18 E ______________________________________________________________________ Purpose of Position The purpose of this position is to serve as second-in-command and oversee the daily operations of the Fire Department, to assist the Chief in planning short and long term goals for the Department and to assume command in the absence of the Chief. The work is performed under the direction of the Fire Chief. Essential Duties and Responsibilities FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 18 The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.  Oversees the daily operations of the Fire Department and its integrated divisions including the Fire Marshal’s Office, Training Division and Alarm Division. Initiates and monitors municipal programs and projects. Administers personnel regulations and collective bargaining agreements for the department.  Supervises department personnel; assists in selecting new employees; oversees the training and development of Fire personnel; plans, coordinates, assigns and reviews work; allocates personnel; maintains standards; evaluates performance; maintains morale and conducts discipline; and recommends commendations..  Responds to all emergencies as notified and assumes command of scene, as appropriate. Commands fire ground activities at fire scenes; investigates and gathers facts and evidence in determining cause of fires. Maintains availability on- call to respond to fire and rescue emergencies and conditions where department services are necessary  Supervises all functions of the fire department’s specialized rescue services including Emergency Medical Services, Dive Rescue, Marine Operations, Hazardous Materials Operational and Technician Level Response, Confined Space Rescue, Trench Rescue, and High and Low Angle Rescues..  Assists the Fire Chief in preparing the annual budget; administers and monitors approved budget; assists in strategic planning and setting short and long term goals for the department.  Researches, recommends, and assists in the purchasing of fire department equipment, services, and technology.  Oversees the scheduling and payroll functions of the department; maintains full knowledge and supervision of all division operations.  At the request of the Fire Chief or Mayor, may act as the Fire Department representative at a variety of municipal meetings including, but not limited to, Common Council meetings, Public Safety commission meetings, Telecommunications meetings and Directors’ meetings.  Oversees all department technology including computer systems, records management system, radio systems and paging systems. Works in conjunction with Central Communications regarding all dispatch activity.  Coordinates Fire Prevention services and activities with private industrial and business firms.  Reviews, coordinates, and oversees the maintenance of equipment including fire engines, apparatus and equipment alarm systems; prepares specifications for equipment and apparatus replacement.  Reviews, coordinates and oversees the maintenance of all department buildings and grounds including all department facilities and the Public Safety Dock.  Prepares a variety of reports, documents and correspondence; prepares and implements directives, policies, and procedures; prepares statistical and narrative reports.  Performs on-site inspections. Assists in reviewing subdivision and commercial development plans to ensure public safety and fire access.  Acts as a liaison and represents the department with the public, the media and victims of emergencies. Responds to and resolves complaints. Speaks to school groups, civic organizations and private citizens on fire- related issues. Represents the Department and acts as a liaison to other City, State, and Federal officials and agencies, the public, other non-government agencies and community organizations.  Assists the Chief with labor relations; answers grievances and testifies at Labor Board hearings; maintains knowledge of and administers collective bargaining agreements and personnel rules.  Performs other related functions as assigned or required. Minimum Training and Experience Required to Perform Essential Job Functions Bachelor’s degree in Fire Science, Technology or Administration with Master’s level course work in the field— Master’s degree preferred—and seven years of progressively responsible fire and administration experience or any combination of education and experience that provides equivalent knowledge, skills and abilities. Position requires possession of a valid Class II Connecticut driver’s license and Interior Structural Firefighting Certification. Seven years as a fire officer, in a Career Service Department, with supervisory responsibilities. Must have, or must obtain Fire Officer IV certification within two (2) years of appointment, with one year extension allowed, as approved by the Fire Chief. Position requires a valid Connecticut drivers’ license with Q endorsement, or CDL equivalent. This position will require certification to, and compliance with, relevant national standards such as, but not limited to, NIMS ICS 100, 200, 300, 400 and IS 700 and 800. Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication  Requires the ability to perform mid to upper-level data analysis including the ability to coordinate, strategize, systematize and correlate, using discretion in determining time, place and/or sequence of operations within an organizational framework. Requires the ability to implement decisions based on such data, and oversee the execution of these decisions.  Requires the ability to provide first line supervision. Ability to persuade, convince, and train others. Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.  Requires the ability to utilize reference, descriptive, consulting, design and advisory data and information such as reports, leave requests, payroll, budgets, logs, plans, repair orders, contracts, procedures, guidelines, memos, correspondence, handbooks, standards, codes, blueprints, maps, legal briefs, economic analysis, and organizational analysis.  Requires the ability to communicate orally and in writing with the Fire Chief and all department personnel, other City departments, the Mayor and Common Council, vendors, schools, unions, the media and the public. Mathematical Ability  Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages, fractions and decimals; may require the ability to perform mathematical operations involving basic algebra and geometry. Physical Requirements FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 19  Requires the ability to operate, calibrate, tune and synchronize, and perform complex rapid adjustment on equipment, machinery and tools such as a computer and other office machines, fire and rescue equipment, hand and power tools, and/or related materials used in performing essential functions.  Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use.  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and pulling of objects weighing five to ten pounds in conjunctions with both administrative and sworn firefighting functions.  Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks. Environmental Adaptability  Ability to work under generally safe and comfortable conditions, but where exposure to environmental factors poses a risk of injury.  May be exposed to: blood, body tissues or fluids; hazardous wastes or chemicals; radiation; high, low or fluctuating temperatures; humidity or wetness; seasonal outdoor weather; grease, oil or dust; toxins, cytotoxins, or poisonous substances; electrical hazards and burns; bodily injuries; loud or unpleasant noises. This list is not meant to be all-inclusive of hazards.  Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses a very limited risk of injury. The City of Middletown is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Councilman Gerald E. Daley reads and moves for approval amending the job description for the Deputy Fire chief and changing the salary grade from Maximus Grade 17 ($34.55 - $51.16) to Maximus Grade 18, ($3616 - $53.51). Councilman Philip J. Pessina seconds the motion. Councilman Daley states this was approved with 4 affirmative votes and one abstention at General Counsel Commission and is here to start recruitment for the Deputy Fire Chief vacant position which I think is important to move forward on; it is a one grade increase. The other discussion was regarding the training and education requirements; the initial draft before the Commission did include a Bachelor's degree before but after discussion the commission went with the approach that makes a Firefighter 4 certification, by the State of Connecticut Fire Academy, mandatory in lieu of requiring a Bachelor's degree. The Firefighter 4 Certification, as the Chief explained earlier, does take into account the administrative aspects of the job and basically is the Certification that a Deputy or Chief should gain. It addresses the needs and it is important to move forward with the changes to the job descriptions because it incorporates duties that are now required by the National Incident Management System that the Chief and Deputy Fire Chief have to complete the certifications for the responsibilities they have and recommends support of the resolution. Councilman Sera states he will not support this because it takes out a bachelors of fire sciences to facilitate recruitment relative to promoting from within or residency. The residency, the way it was 20 or 30 years ago, he might support this; but residency now means you need to move in. I think recruitment should be happening with a bachelor's degree. To remove that and have a $5,000 increase is disconcerting to me so I will not be supporting this. Councilman Giuliano states he will not support this for many of the reasons stated and he finds it difficult to accept the disparity of requirements between the director and deputy director, when the deputy director as part of their duties is called upon to do the job of the director in the director's absence or disability. If the director can't do a job without meeting those requirements, I don't know how the deputy can meet those requirements. And vice versa. They should be consistent and the job requirements for deputy and chief should be the same and for that reason, he can't support the changes. Councilman Pessina states he will not support this; in today's day and age with the technology, with what firefighters have to face, he can't bring himself to support this without the appropriate educational element. It gives the incentive for the firefighters who are going to school, that if I get my degree, I can be they can be a contributing asset to the department, with my. By removing it, you are saying education is not important. And today with all the terrorism we see, fires, we need the most qualified, the best educated individuals in that position so if the time comes and he has to step into the Chief's position, he is ready operation wise. I would feel more comfortable with someone with full qualification being the operations commander at a fire scene which has all the elements of an educational degree as well as practical experience because you need both. Why cut the opportunity for education, because what is the message it is giving to the line firefighter who wants the advance. That education isn't necessary? That's not the question we want new firefighters to be asking. Councilman Daley states again to reiterate the points the Chief made at the General Counsel Commission and Question to Directors tonight, he is hoping to promote from within and be able to consider qualified applicants from within the department. He feels there are a number that would be good candidates for Deputy Chief. To clarify the concerns raised, the Fire Officer 4 Certification required by the State, within two years of appointment, does insure the person will have the training and education from the Connecticut State Fire academy needed to function at that level. The job FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 20 requirements include 7 years as a Fire Officer in a career service department with supervisory responsibilities. It is not like there is no qualification required; there are. The other point about the increase in pay grade, one of the issues is bargaining unit positions that the base annual salary is very close to the current salary grade for the deputy chief; therefore, there is really no incentive because those bargaining positions are eligible for overtime when the deputy chief isn't. That is the rationale that has been given. It is important to move forward with the recruitment. Councilman Santangelo states Firefighter 4, is a person who has all of their training and knowledge; his position is not predicated on the work he does, but on his License, and that he will receive his license. It doesn't make a difference if you have an M.D., Ph. D., MSW, any degree you want to hold to get the license I have you have to do a certain amount of training, testing to get that license. To get the license, it is training and testing and that is what predicates his job. He does a lot of training and receives a number of certificates and gets his license because of the number of certificates and training he does. At Firefighter 4, it is the assumption that you are as qualified as you need to be as a firefighter. The city has set a precedence on degrees for people who sit in Director's positions, Deputy Director Positions and various other offices throughout the City who do not have bachelor’s degrees and they do one hell of a job and his assumption is if someone holds a certification at Firefighter 4, is as far as you are going to with training, as far as you are going to go with knowledge for that position. I can't understand this issue just holding a degree. This person has all the training they could possibly have, all of the knowledge they could possibly have, plus whatever number of years of practical experience. He will support this. Councilman Daley states to clarify, Fire Officer 4 is the highest level of certification offered by the Connecticut Fire Academy; I believe our regular firefighters are required to obtain Firefighter 2. Firefighter I is more commonly seen in volunteer departments. Councilman Nocera states he was at this meeting and listened to a thorough discussion of this matter; it’s been stated that a Bachelor's in Science versus certification is occurring in many, many fields. What is happening tonight in the discussion he heard is that the Firefighter 4 is more stringent and relevant certification than a global bachelor's of science. This is not a diminished requirement but actually an enhanced requirement. He will support this. Councilman Serra states he believes the Bachelor's of Fire Science has administration in it and Fire Officer 4 would have to be trained in it as well. We would enhance the individual by having a bachelor's degree. Also, when you think about residency, make it clear; you can recruit outside of Middletown, but these individuals have to move in. He has advocated for this for 40 years as well as for promotion from within. I do not want to take out this qualification. The discrepancy between the firefighter pay and the Deputy pay, that should be taken care of when the subcommittee of the Finance and Government Operations Committee meets with the exempt employee, because the past four years, the exempt employees have been getting .08 CPI, no different than from some of the Social Security individuals. His thoughts are there will be a gap in those positions. He will not support this for those reasons. Councilman Bartolotta states with the change in the educational requirement, the individual would have to get Fire Officer 3 first and then 4; they have to do that within two years. If they can't do it within two years, they would extend for one year and if they do not achieve that they would not stay in the position. The chair calls for the vote. It is 6 aye votes by Councilman Eugene P. Nocera, Councilman Gerald E. Daley, Councilman Robert P. Santangelo, Councilman Carl R. Chisem, Councilman Grady L. Faulkner, Jr., and Councilwoman Linda Salafia; 5 nay votes by Councilman Thomas J. Serra, Councilman Robert Blanchard, Councilman Sebastian N. Giuliano, Councilman Philip J. Pessina, Councilwoman Deborah A. Kleckowski and 0 absent. Councilwoman Bartolotta abstains. The Chair states the matter carried with 6 affirmative votes, 5 in opposition and 0 absent. Councilman Serra asks who abstained; the chair responds Councilwoman Bartolotta. Councilwoman Bartolotta states she would like her vote changed to nay. The Chair states her vote is changed to no and it is now a tie six in favor and six opposed. He will vote in favor so that it is seven votes in favor and six opposed. He declares the matter passes. J. Approving amending the job description for the Youth Services Worker and changing the grade from Maximus Salary Grade 7, Local #466 ($18.08 - $26.75) to Maximus Salary Grade 8, Local #466 ($19.63 - $29.06) 40 hours. Resolution No. 23-16 File Name Gccyouthworker GccYouthservice worker(revised)jobdescription (Approved) Be it resolved by the Common Council of the City of Middletown: that the job description for Youth Services Worker, Maximus Salary Grade 7, Local #466, ($18.08 - $26.75) has been reviewed and is hereby approved with recommended changes as submitted and to include a title change to Youth Worker, and; Be it further resolved, that the salary grade for the Youth Worker position is hereby approved to Maximus Salary Grade 8, Local #466, ($19.63 - $29.06 – 40 hours). These changes shall take effect upon adoption. Fiscal Impact: +$992 for remaining fiscal year. Payroll Savings due to this vacancy. Title: Youth Services Worker Department: Youth Services Date: January 2008 Salary Grade: 7 8 Revised: January 2016 Local #466 40 hours FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 21 Purpose of Position The purpose of this professional position is to support the programmatic and community capacity building efforts of the Youth Services Bureau (YSB) for Middletown families, neighborhoods, and service providers. The work is performed under the direction of the Youth Services Coordinator. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or inclusive. Other duties may be required and assigned.  Coordinates youth and community development activities for the YSB. Convene youth and adults in training programs, coordinates positive youth development programs and events in neighborhoods and schools. Must be able to Delivers evidence-based curricula as well as have the ability to creates their own programmatic/event structures. Responsible for maintaining program supplies and monitoring program expenses.  Provides support, training, and advocacy to/on behalf of Middletown students, families, neighborhoods, and social service providers. Position requires the ability to Facilitate public education presentations as well as attending and participating in local, regional, and state meetings at the discretion of YSB Coordinator.  Supports the community coordinating function of the YSB.  Provides counseling support, case management and crisis intervention services for juveniles and their families including juveniles who has been abuse; advocates for clients; provides referrals to appropriate service agencies; provides information regarding options.  Provides referrals and recruits for to other social service agencies and programs. Works closely with and coordinates efforts with schools, police, Courts, and public/private agencies.  Provides outreach to youth of all backgrounds and situations.  Prepares case and statistical reports required.; including State Department of Education and other grant reports.  Performs other related functions as assigned or required. Minimum Training and Experience Required to Perform Essential Job Functions Master’s Bachelor’s degree in Social Work, Counseling, Youth/Community Development or a related field with five four years of related counseling/case management positive youth development experience; or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Position requires possession of a valid Connecticut driver’s license; possession of a Connecticut V endorsement is preferred a plus Physical and Mental Abilities Required to Perform Essential Job Functions Language Ability and Interpersonal Communication  Requires the ability to perform mid-level data analysis including the ability to audit, deduce, assess, conclude and appraise. Requires discretion in determining and referencing such to established criteria to define consequences and develop alternatives.  Requires the ability to provide first-level professional counseling support, de-escalation, and conflict resolution to clients and/or patients young people, their families, and/or community.  Requires the ability to utilize a wide variety of references, descriptive, advisory and/or design data and information such as diagnostic manuals, case reports, medical records, psychological reports, statutes, procedures and non-routine correspondence.  Requires the ability to communicate orally and in writing with the Youth Services Bureau (YSB) Coordinator and all department personnel, other City Departments, Court system, clients, parents, schools, private clinicians, local, state, and federal agencies and the public. Mathematical Ability  Requires the ability to perform addition, subtraction, multiplication and division; calculate percentages and decimals, may require the ability to perform mathematical operations with fractions Physical Requirements  Requires the ability to operate, calibrate, tune and synchronize, and perform complex rapid adjustment on equipment, machinery, and tools such as a computer and other office machines, and/or related materials used in performing essential functions.  Ability to coordinate eyes, hands, feet and limbs in performing skilled movements such as rapid keyboard use.  Ability to actively participate in group, team building, and experiential learning activities along side students and community members; both indoors and outside in various seasons.  Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve lifting, carrying, pushing and pulling of objects weighing five to ten twenty-five pounds. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 22  Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks. Environmental Adaptability  Ability to work under safe and comfortable conditions where exposure to environment factors is minimal and poses a very limited risk of injury. The City of Middletown is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Councilman Grady L. Faulkner, Jr. reads and moves for approval amending the job description for the Youth Services Worker and changing the grade from Maximus Salary Grade 7, Local #466 ($18.08 - $26.75) to Maximus Salary Grade 8, Local #466 ($19.63 - $29.06) 40 hours. Councilman Philip J. Pessina seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. K. Approving the fund balance and debt policies to be followed by the City as presented with the resolution. Resolution No. 24-16 File Name fifiscalpoliciesresolution Ficityofmiddletownpolicies (Approved) WHEREAS, the City of Middletown issues general obligation bonds on a regular basis. WHEREAS, rating agencies look favorably on fund balance and debt policies and put a premium on those fiscal policies that are adopted by the governing body. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF MIDDLETOWN: That the fund balance and debt policies as presented and attached to this resolution are hereby adopted. CITY OF MIDDLETOWN GENERAL FUND BALANCE POLICY The objectives of this policy are to preserve the credit worthiness of the City; provide working capital for the City to meet cash flow needs during the year; funding of reserves; to ensure a stable tax rate; and to fund one-time, emergency, unanticipated expenditure requirements or revenue shortfalls. Credit rating agencies determine the adequacy of the Unassigned fund balance using a complex series of financial evaluations. The size of the Unassigned fund balance is an important, but not the only consideration in the Town’s rating. Other important factors are the reliability of a government’s revenue sources, economic conditions, community wealth factors, cash position, debt ratios, management performance, and fiscal decisions made by the various town bodies. This policy is intended to provide for a fund balance which satisfies the cash flow and contingency needs of the community at the same time avoid over taxing the citizens through an excessively large fund balance. In order to achieve the objectives of this policy, the following guidelines will be adhered to: 1. Maintain minimum unassigned General Fund balance of 12-15% of the previous year's audited operating expenditures. 2. In the event the Unassigned fund balance is greater than 12% at the end of any fiscal year, the excess may be used in one or a combination of the following ways: a. Transfer such excess to the Town’s Internal Service Fund, Pension Fund(s) and/or Other Post- Employment Benefits (OPEB) Fund(s). b. Transfer such excess to the Capital or Nonrecurring Fund for future capital projects. c. Use directly to reduce the tax rate in the subsequent year provided that care is taken to avoid a major fluctuation in the tax rate in succeeding years. 3. Withdrawal of any amount of Unassigned General Fund balance in excess of the targeted minimum of the amount budgeted under (2) above, for the sole purpose of reducing the ensuing year's property tax levy, may be made only upon a specific vote of the City Council. 4. The City Council, by vote, can use Unassigned General Fund Balances for operating emergencies, unanticipated budgetary shortfalls and unanticipated shortfalls in the Internal Service Funds. Any such action must also provide a plan to restore Unassigned General Fund balance to the minimum balance within a two year period. 5. This policy will be reviewed by the Finance & Government Operations Committee every three years following adoption or sooner at the direction of the City Council. 6. Fund balance will be reported in governmental funds under the following categories: a. Non- Spendable fund balance - Amounts which cannot be spent either because they are not in spendable form or because they are legally or contractually required to be maintained intact. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 23 b. Restricted fund balance - These amounts are restricted to specific purposes when constraints placed on the use of resources are either (a) externally imposed by creditors (such as debt covenants), grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislations. c. Committed fund balance - This represents amounts constrained prior to year-end for specific purpose by a government using its highest level of decision-making authority. d. Assigned fund balance - Amounts constrained for the intent to be used for a specific purpose by a governing board or a body or official that has been delegated authority to assign amounts. The City Council delegates the Finance Director the authority to assign amounts to be used for specific purposes as per the City Charter. e. Unassigned fund balance - The residual amount not allocated to any other fund balance category in the General Fund and any residual deficit balance of any other governmental funds. 7. Unassigned fund balance will be used only after items 6a,6b,6c & 6d have been exhausted. CITY OF MIDDLETOWN DEBT POLICY The purpose of a debt policy is to establish parameters and guidance for the City of Middletown to make decisions on capital spending needs and issuance of debt as a means to fund them. This Debt Policy will be used as established guidelines only. The City will use reasonable judgment in analyzing debt capacity and the needs of the Town. In addition this plan will identify long-range financial planning objectives and assist the City to identify priority capital needs of the City in a financially prudent manner. The City will adhere to the following guidelines/ objectives with respect to the issuance of debt: • Not fund current operating expenditures through the issuance of debt. • Keep the repayment of debt to its existing 10 year limit with the exception of 2% 20 year loans issued by the State of Connecticut’s Clean Water Fund and riverfront development, when financially prudent. • Only issue debt to finance capital projects and to fund emergency projects or projects which have passed referendum. • Ensure that amortization of capital projects funded through the issuance of general obligation bonds will not exceed the useful life of the asset. • Adhere to Connecticut General Statutes limiting the amount of indebtedness the City may have outstanding to seven times the total annual tax collections including interest and lien fees plus the reimbursement for revenue loss on tax relief programs. • Ensure to the extent practicable that user fees will be set to cover the capital costs of special revenue/ enterprise fund services or activities - whether on a pay-as-you-go basis or through debt financing - to avoid imposing a burden on the property tax levy. • Comply with the requirements of Rule 15c2-12(b)(5) promulgated by the Securities and Exchange Commission to provide annual financial information and operating data and notices of material events with respect to the Bonds pursuant to Continuing Disclosure Agreements executed at the time of issuing bonds. • Maintain frequent communications about its financial condition with the credit rating agencies. Councilman Thomas J. Serra reads and moves for approval the fund balance and debt policies to be followed by the City as presented with the resolution. Councilman Gerald E. Daley seconds the motion. Councilman Giuliano will support the policies for a couple of reasons; one, it will force us to be more disciplined on these issues which by their nature commit councils and administrations far beyond the ones that are voting on it. Secondly, the bond rating agencies tend to focus on certain things when they look at us and right now they are focusing on policies concerning the fund balance concerning their debt level. We are in a position to make a good argument for a rating increase and it might be enough to push us over. That would be a feather in our cap if we get it and urges everyone to support the policies. Councilman Serra states we have been doing this on the average for at least 10 years and the fund balance an average for 20 and 30 years. The bond rating is not just fund balance but our investment in infrastructure, pension, education, economic development, financial management, demographics, ERG, all of it shows we are doing it right and puts what we are doing into a document. Number 3, unassigned general fund balance in excess of fund minimum, we vote if we needed to reduce a property tax it is made on a specific vote of the City Council. He thanks the Department, Carl and Diana for the policy. Councilman Daley states to expand on comments, he too thinks it is an important step to take not strictly because it could increase our chances of getting another upgrade in bond rating, which it does, it does increase our chances, but because it increases our chances of long term stability for the City. We have historically done a very good job in maintaining fiscal responsibility for the city over many, many years. This sets a threshold to maintain a fund balance equal to 12% of a previous year's operating expenditure in the general fund. He commends Carl for his leadership in bringing forward these policies. It sets a floor of 12% and coincidently it happens to be what we have averaged over the past ten years and it will make us pay a little closer attention going forward. This is a good time to do it because this past year we actually topped it and achieved a level of a little over 14.5 %. Fund Balance is in very good shape right now and the policy will help ensure it stays that way and only in cases of serious need would the Council be able to vote to go below that 12% floor so this is a great move in the right direction for Middletown. FEBRUARY 1, 2016 REGULAR COMMON COUNCIL MEETING PAGE 24 The chair calls for the vote. It is 11 aye votes by Councilman Eugene P. Nocera, Councilman Thomas J. Serra, Councilwoman Mary A. Bartolotta, Councilman Gerald E. Daley, Councilman Robert P. Santangelo, Councilman Carl R. Chisem, Councilman Robert Blanchard, Councilman Sebastian N. Giuliano, Councilman Philip J. Pessina, Councilwoman Deborah A. Kleckowski, Councilwoman Linda Salafia; 1 nay votes by Councilman Grady L. Faulkner, Jr. and 0 absent. The Chair states the matter carried with 11 affirmative votes, 1 in opposition and 0 absent. The Chair congratulates the Council because this is a big deal for our tax payers and it will have a positive effect as the speakers stated. 12. Mayor's Appointments. (Approved) Conservation Commission: Reappointment of Steven Ladd to February 15, 2021 Reappointment of Sheila Stoane to February 15, 2021 Urban Forestry: Appointment of Joseph Childs to December 31, 2018 Recreation and Community Services: Reappointment of Salvatore Uccello to December 31, 2018 Long Hill Estate Authority: Appointment of Adam Fleming to fill a vacancy to August 31, 2017 Citizens Advisory Committee: Reappointment of Howard Reid to August 31, 2019 CT River Valley Planning Commission: Reappointment of Elizabeth Emery to November 12, 2019 Appointment of Molly Salafia as the alternate representative to November 12, 2019 Harbor Improvement Agency: Reappointment Wendy Sheil to January 31, 2019 Councilman Sebastian N. Giuliano reads and moves for approval the Mayor's Appointments as read by the chair. Councilwoman Deborah A. Kleckowski seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. 13. Meeting adjourned. Councilman Thomas J. Serra moves for approval adjournment of the meeting. Councilman Robert P. Santangelo seconds the motion. The chair calls for the vote. It is unanimous to approve with 12 aye votes. The chair states the matter passes unanimously with 12 affirmative votes. The chair declares the meeting adjourned at 8:05 p.m. ATTEST: MARIE O. NORWOOD COMMON COUNCIL CLERK