Finance & Government Operations Commission

City of Middletown Finance & Government Operations Commission Agenda Regular Meeting Wednesday, February 2, 2022 @ 6 pm via WebEx event# Or dial in: 408-418-9388 Present: Councilman Edward McKeon, Councilman Gene Nocera, Councilman Anthony Gennaro, Meghan Carta, Linda Salafia, Carl Erlacher, Joseph Samolis, Joseph Fazzino, Marek Kozikowski, Catherine Lechowicz, Vincent Loffredo, Kevin Dion, and Paul Jorgensen Absent: Councilwoman 1. Councilman McKeon called the Finance & Government meeting to order and requested a motion to approve the December 29, 2021 minutes. Councilman Nocera motioned to approve, Councilwoman Carta second; unanimously approved. 2. Public Comments on the Agenda – none 3. Items submitted for discussion:  Water /Sewer- Resolution authorizing the Mayor to sign any and all documents necessary to effectuate the contract for the Pamecha Avenue Sewer Separation & Water Main Improvements& Pamecha Avenue Surface Improvements Projects subject to review and approval by the Office of General Counsel as to content and form. No Fiscal Impact per the original bond authorization Fund 4150, 2007 Bond Issue CSO Sewer Separation  Councilman Nocera made a motion to approve the Resolution authorizing the Mayor to sign any and all documents necessary to effectuate the contract for the Pamecha Avenue Sewer Separation & Water Main Improvements& Pamecha Avenue Surface Improvements Projects subject to review and approval by the Office of General Counsel as to content and form. No Fiscal Impact per the original bond authorization Fund 4150, 2007 Bond Issue CSO Sewer Separation, It was seconded by Councilman Gennaro; unanimously approved. Joe Fazzino presents to the Commission the cost of the Pamecha Pond Project. Two Bids were presented and the lowest Bid came in from Ludlow. Sewer Department- 2,344,320.00 Water Department- 262,860.00 Public Works Department- 386,340.00 Total $2,993,520.00  Equal Opportunity & Diversity – Resolution requesting that a new line be established in the Office of Equal Opportunity and Diversity Management for the payment of temporary staff to address the backlog business of the department Councilman Genaro made a motion to approve the Resolution requesting that a new line be established in the Office of Equal Opportunity and Diversity Management for the payment of temporary staff to address the backlog business of the department. It was seconded by Councilman Nocera; unanimously approved.  ECD- 1.) Grant confirmation totaling $100,000 in State funds for additional resources from the DECD Brownfield program to make safe 248 William Street for the environmental assessment of the site; 2.) Resolution authorizing the Mayor to execute and file such application with the Connecticut Department of Economic and Community Development not to exceed $100,000; 3.) Additional Appropriation requesting for $ 50,000 from the General Fund for the City to partner with the Middlesex County Historical Society and Wesleyan University to apply for a national Register Designation for the Beman Triangle as well as look to update the City’s Historic Properties Inventory list to be more inclusive;4.) Grant confirmation totaling $2,000,000 in State funds for the Urban Act Grant for Keating Renovations which will be utilized to address structural and environmental issues at the site to allow for future use of the building for additional tenants;5.) Resolution authorizing the Mayor to sign all documents necessary to implement a 5 year lease with Peter Oberc Photography and Film; 6.) Resolution authorizing the Mayor to sign all documents necessary to implement the 5 year lease with EDRIVEUS, LLC; 7.) Resolution that a bid waiver be granted to Coughlin Services Corp for general contracting and construction and Giuffrida Electric for electrical work associated with the improvements needed at 80 Harbor Drive and that the Mayor is authorized to sign all contract documents necessary to complete the work per the lease agreements for 80 Harbor Drive 1.) A motion was made by Councilwoman Salafia to approve a Grant confirmation totaling $100,000 in State funds for additional resources from the DECD Brownfield program to make safe 248 William Street for the environmental assessment of the site. It was seconded by Councilwoman Carta; unanimously passed. 2.) A motion was made by Councilwoman Salafia to approve Resolution authorizing the Mayor to execute and file such application with the Connecticut Department of Economic and Community Development not to exceed $100,000. It was seconded by Councilman Gennaro; unanimously approved. 3.) A motion was made by Councilman Nocera to approve an Additional Appropriation requesting for $ 50,000 from the General Fund for the City to partner with the Middlesex County Historical Society and Wesleyan University to apply for a national Register Designation for the Beman Triangle as well as look to update the City’s Historic Properties Inventory list to be more inclusive. It was seconded by Councilwoman Salafia; unanimously approved. 4.) A motion was made by Councilwoman Salafia to approve a Grant confirmation totaling $2,000,000 in State funds for the Urban Act Grant for Keating Renovations which will be utilized to address structural and environmental issues at the site to  allow for future use of the building for additional tenants. It was seconded by Councilwoman Carta; unanimously approved. 5.) A motion was made by Councilman Nocera to approve a Resolution authorizing the Mayor to sign all documents necessary to implement a 5 year lease with Peter Oberc Photography and Film. It was seconded by Councilman Gennaro; unanimously approved. 6.) A motion was made to approve a Resolution authorizing the Mayor to sign all documents necessary to implement the 5 year lease with EDRIVEUS, LLC. It was seconded by Councilman Nocera; unanimously approved. 7.) A motion was made to approve a Resolution that a bid waiver be granted to Coughlin Services Corp for general contracting and construction and Giuffrida Electric for electrical work associated with the improvements needed at 80 Harbor Drive and that the Mayor is authorized to sign all contract documents necessary to complete the work per the lease agreements for 80 Harbor Drive. It was seconded by Councilwoman Carta; unanimously approved.  Land Use- Resolution authorizing the Mayor to execute and deliver in the name of the City of Middletown, the purchase of the 14.89 acres located at Atkins Street ad city open space and passive recreation A motion was made by Councilwoman Salafia to approve the Resolution authorizing the Mayor to execute and deliver in the name of the City of Middletown, the purchase of the 14.89 acres located at Atkins Street ad city open space and passive recreation Councilman Nocera seconded; unanimously approved.  BOE- 1.) Resolution authorizing the Acting Superintendent of Middletown Public Schools to apply to the Commissioner of Administrative Services for the PV panel project at the Farm Hill Elementary School; 2.) Resolution authorizing the Acting Superintendent of Middletown Public Schools to apply to the Commissioner of Administrative Services for the PV panel project at the Wilbert Snow Elementary School 1.) A motion was made by Councilman Nocera to approve the Resolution authorizing the Acting Superintendent of Middletown Public Schools to apply to the Commissioner of Administrative Services for the PV panel project at the Farm Hill Elementary School. It was seconded by Councilwoman Carta; unanimously approved. 2.) A motion was made by Councilwoman Carta to approve Resolution authorizing the Acting Superintendent of Middletown Public Schools to apply to the Commissioner of Administrative Services for the PV panel project at the Wilbert Snow Elementary School. It was seconded by Councilman Nocera; unanimously approved Vincent Loffredo Member of the Building Committee states to the Commission that the State provides 66 percent funding for the project. A resolution is necessary to present commitment on the City of Middletown’s behalf that the 34 percent will be picked up for each of the projects. If the resolutions are passed it would be part of the package that would be sent to the State for consideration to grant us the funds for the installation.  Paul Jorgensen is asked by Vincent Loffredo to present to the Commission the cost and the savings of the project. Farm Hill School estimated cost 517,219 with a 66 percent reimbursement from State funding. Payback in savings would be around 7.5 years.  Committee- Ordinance discussion regarding: Article VI: Building Committees A motion was made by Councilman Nocera to move item forward to the Common Council. It was seconded by Councilwoman Carta; unanimously approved. 4. Report  Transfer of Funds/BOE Transfers  General Fund Appropriations  City’s Investments  Tax Collector Report  Professional Services Report  Monthly Expenditure Summary Report 5. Other The next regular meeting is Wednesday March 2nd 2022, at 6:00 pm