Russell Library Board of Trustees

Russell Library Board of Trustees Regular Meeting Tuesday, March 21, 2023, 6:30pm Hubbard Room, Russell Library, 123 Broad St., Middletown CT Draft minutes and other supporting items can be requested in accordance with the Freedom of Information Act. AGENDA 1. Call to Order a. Review Community Dialogue Framework b. Mission Moments (Mission: “We empower people to grow, connect, strive and thrive.”) 2. Public Comment 3. Approval of Minutes a. MOTION: Approve minutes of the February 25, 2022 Board Meeting 4. Administration Report – Ramona Burkey, Library Director 5. Committee Reports a. Executive Committee – E. Wisneski i. Library Director annual evaluation process ii. Officers for FY 2024 b. Facilities Committee - S. Nelson c. Finance Committee – A. Becker d. Governance Committee - C. Sanders e. Strategic Planning Committee - S. Schulenburg 6. Unfinished Business a. FY 2023-2024 City Budget b. Estate of Sybil Paton c. Action items - Board retreat followup 7. New Business a. MOTION: Accept FY 2022 Audited Financial Statements b. April 18 Public Hearing of FY2024 Budget - conflict with Board meeting 8. Announcements 9. Open Forum/General Good and Welfare 10. Executive Session a. MOTION: Executive Session to discuss i. Library Director contract  11. Adjournment Next regular board meeting: Tuesday, April 18, 2023, 6:30 p.m. Russell Library Community Dialogue Framework Parliamentary procedure and public meeting requirements set a method for deciding the business of the Russell Library in view of the public. A Community Dialogue Framework provides guidance on improving the decision-making process by encouraging productive discussion. ● Practice open and honest communication. ● Listen carefully, actively, and respectfully. ● Be courteous; do not interrupt another speaker and do not multi-task. ● Speak from personal experience. Use “I” statements to share your thoughts and feelings. ● Support your statements with evidence and provide rationales. ● Respect others’ rights to hold opinions and beliefs that are different from yours. All perspectives are welcome and valid. ● Be open to new and different perspectives. ● If you are offended, speak up. ● Challenge and debate the merits of ideas, not the person supporting it. ● Step up and participate in the conversation. ● Step back and recognize others deserve an opportunity to speak. ● When discussion takes place in Executive Session, respect and maintain confidentiality. ● Share the message, not the personal. ● Trust that dialogue and disagreement will take us to deeper levels of understanding and acceptance.