Russell Library Executive Committee

Russell Library Executive Committee Meeting June 4, 2024, 5:00 PM Present: Trustees Becker, Nelson, Schulenburg, and Wisneski; Library Director Burkey Absent: Trustee Fulton MINUTES 1. Call to Order - President Wisneski called the meeting to order at 5:03 p.m. 2. Public Comment - There were no members of the public present, nor were there any relevant emails or submissions through the web portal. 3. Approval of Minutes of 5/7/2024 meeting - MOTION: It was moved (Trustee Becker) and seconded (Trustee Wisneski) to approve the 5/7/2024 Executive Committee minutes. The motion passed all in favor. a. MOTION: It was moved (Trustee Becker) and seconded (Trustee Wisneski) to add an agenda item - approval of the Company budget for 2024-25. The motion passed all in favor. 4. Approval of Company Budget for 2024-2025 a. The budget was presented by Director Burkey and reviewed by the finance committee. It needs to be acted on in order to be voted on at the next board meeting. MOTION: It was moved (Trustee Becker) and seconded (Trustee Schulenburg) to approve the Company budget for 2024-25. Director Burkey shared that it is a similar budget to the current fiscal year, with only a few hundred dollars difference. The Executive Committee was asked to vote to approve the budget in the stead of the Finance Committee as it will not meet prior to the next Board meeting. The motion passed all in favor. 5. Officer slate for 2024-2025 a. With the coming amendments to the bylaws, the committee will nominate the current Executive Committee members to maintain their roles in the 2024-2025 year. MOTION: It was moved (Trustee Becker) and seconded (Trustee Schulenburg) to approve the nominations of the 2024-25 Executive Committee with Eamonn Wisneski as Board President, Shanay Fulton as Board Vice President, Andrew Becker as Board Treasurer, Sarah Schulenburg as Board Secretary, and Steve Nelson as the fifth Executive Committee Member. The motion passed all in favor. 6. Company annual meeting Monday 6/10/2024 i. Proposed new Company members - Bill Foster, Lauri Douglas, Phil Pessina, Diane Smith, and Anthony Mangiafico are names that have come up as potential Company members through engagement with the library. The committee determined that Eamonn or Ramona will reach out to the potential nominees for consideration prior to the Company meeting to determine interest. ii. Trustee term renewals - Two City trustees are up for nomination. The nominations for the positions should have been made at the city council meeting from yesterday. The Company trustees up for renewal are Trustees Wiskneski and Atherton. They will be voted on at the June Annual Company Meeting. 7. Library Director Annual Evaluation - Director Burkey completed her self-assessment, which will be shared with the Executive Committee then the full board. The board will meet following the June Board meeting in executive session in order to aggregate feedback for Director Burkey’s annual evaluation. 8. Executive session to discuss real estate, strategy, litigation a. MOTION:It was moved (Trustee Nelson) and seconded (Trustee Schulenburg) to enter Executive Session to discuss strategy, real estate, and litigation at 5:30 p.m., with an invitation for Director Burkey to stay. The motion passed unanimously. b. MOTION:It was moved (Trustee Becker) and seconded (Trustee Schulenburg) to exit Executive Session at 6:07 p.m. The motion passed unanimously. 9. Adjournment - MOTION: It was moved (Trustee Schulenburg) and seconded (Trustee Becker) to adjourn at 6:08 p.m. The motion passed unanimously. Respectfully submitted, Sarah Schulenburg Sarah Schulenburg Secretary