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Board of Trustees

Regular Meeting

Millbrook, NY · March 20, 2024

AgendaMinutes

Minutes

Village of Millbrook 35 Merritt Ave- Village Hall Board of Trustees (BOT)- Budget- Highway and Front Office March 20, 2024- 6:00 PM 1. Roll Call: Mayor Collopy, Deputy Mayor Doro, Trustee Herzog, Trustee Contino, Trustee Murphy, PWS (Public Works Supervisor) Collocola, Senior Account Clerk McLaughlin, Deputy Clerk Zeko, and Clerk Witt 2. Open meeting – 6:00 PM with Pledge of Allegiance. 3. Budget on Highway: The Board reviewed the Highway Proposed Budget with PWS Collocola (attached). CHIPS expenditures will include excavating and replacing storm drain piping for the entire length of Washington Ave, milling and paving Washington Ave, and to oil and stone Maple Ave. The Village will be adding the electric cost expenses of lighting the two Welcome to Millbrook signs and the big tree (Christmas time) on Franklin. PWS Collocola will be putting the 2011 Ford up for auction and expects to get close to $20,000 for it- the revenue for that sale will go toward the first payment of the newest DPW truck. PWS Collocola will be retiring this Summer (2024). The Board to discuss plans for the PWS position. 4. Budget on Front Office and A Fund Expenses: Senior Account Clerk McLaughlin, Deputy Clerk Zeko, Clerk Witt, and the Board reviewed the attached budgets for the Front office. Revenues and salaries will be discussed and added to the budget on March 27. No significant changes or additions were made to the Front Office/ General A Fund expenses. 5. Public Comment: There was none. 6. Next Scheduled Budget Meeting: March 27 at 6 PM (Village Hall)- Overall budget review, and executive session on salaries. 7. Adjournment: Motion made by Mayor Collopy to adjourn the meeting at 7:15 PM, seconded by Deputy Mayor Doro and all were in favor. Respectfully submitted by: Sarah J. Witt Village Clerk Attachments Include: HWY & F.O.- Budget, Debt Schedule, and Department requests. Hwy Budget Notes. 1|Page March 20, 2024-Village Board of Trustees Meeting- BUDGET villageofmillbrookny.com- for video copy of this meeting 24-25 Highway Budget Notes 2024 - 2025 Highway needs 1. Backhoe tires cost $1200 - $1400 2. Top screen for sander on 2015 dump truck $1200 - $1400 3. Road sweeping increase from 2 times per to 3 times, additional $1100 4. Chainsaw replacement $800 5. Pressure washer to replace 20 yr old current washer $1500 CHIPS expenditures 1. Excavate and replace storm drain piping for entire length of Washington Ave 2. Mill and pave Washington Ave 3. Oil and stone Maple Ave 2024-2025 BUDGET GL # Department Sub Category Month YTD Budget Budget Balance REQUESTED TENTATIVE HIGHWAY REVENUES 1.003501.01.000.00 3501 3501 - State Aid/CHIPS $ - $ - $ 82,000.00 $ 82,000.00 $ 82,000.00 $ - Total Highway Revenue: $ 82,000.00 $ 82,000.00 $ 82,000.00 $ - $ - Total Highway Expenses: $ 509,324.00 $ 509,324.00 $ 161,889.27 $ - $ - Difference: $ (427,324.00) $ (427,324.00) $ (79,889.27) $ - $ - GARAGE EXPENSES 1.016402.01.000.00 16402 1640.2 - Central Garage EQ $ - $ 1,510.84 $ 1,300.00 $ 1,300.00 $ (210.84) $ - 1.016404.01.000.00 16404 1640.4 - Central Garage CE $ 215.02 $ 1,829.38 $ 3,650.00 $ 3,650.00 $ 1,820.62 $ - 1.016404.01.000.11 16404 11 1640.4 - Central Garage CE UTILITIES $ 310.32 $ 1,434.66 $ 3,500.00 $ 3,500.00 $ 2,065.34 $ - 1.016404.01.000.12 16404 12 1640.4 - Central Garage CE GASOLINE $ 16.57 $ 121.64 $ 560.00 $ 560.00 $ 438.36 $ - 1.016404.01.000.14 16404 14 1640.4 - Central Garage CE HEATING FUEL $ 716.99 $ 1,901.06 $ 5,000.00 $ 5,000.00 $ 3,098.94 $ - 1.016404.01.000.19 16404 19 1640.4 - Central Garage CE SUPPLIES $ 452.85 $ 3,649.18 $ 5,700.00 $ 5,700.00 $ 2,050.82 $ - 1.016404.01.000.20 16404 20 1640.4 - Central Garage CE REPAIRS/MAINT $ - $ 46.99 $ 1,200.00 $ 1,200.00 $ 1,153.01 $ - Total Garage: $ 1,711.75 $ 10,493.75 $ 20,910.00 $ 20,910.00 $ 10,416.25 $ - $ - 2024-2025 BUDGET GL # Department Sub Category Month YTD Budget Budget Balance REQUESTED TENTATIVE STREETS EXPENSES 1.051101.01.000.00 51101 5110.1 - Streets PS $ - $ 120,262.36 $ 218,000.00 $ 218,000.00 $ 97,737.64 $ - 1.051101.01.000.06 51101 6 5110.1 - Streets PS PS PT SUMMER $ - $ - $ - $ - $ - $ - 1.051102.01.000.00 51102 5110.2 - Streets EQ $ - $ - $ - $ - $ - $ - 1.051102.01.000.07 51102 7 5110.2 - Streets EQ ROAD PAVING $ - $ 3,697.30 $ 10,000.00 $ 10,000.00 $ 6,302.70 $ - 1.051104.01.000.00 51104 5110.4 - Streets CE $ - $ 14,146.48 $ 11,875.00 $ 11,875.00 $ (2,271.48) $ - 1.051104.01.000.13 51104 13 5110.4 - Streets CE DIESEL $ 264.04 $ 3,938.67 $ 8,000.00 $ 8,000.00 $ 4,061.33 $ - 1.051104.01.000.19 51104 19 5110.4 - Streets CE EQUIPMENT/SUPPLIES $ 40.00 $ 3,352.19 $ 1,650.00 $ 1,650.00 $ (1,702.19) $ - 1.051104.01.000.20 51104 20 5110.4 - Streets CE REPAIRS/MAINT $ - $ 309.52 $ 600.00 $ 600.00 $ 290.48 $ - 1.051104.01.000.21 51104 21 5110.4 - Streets CE TRAINING $ - $ - $ 250.00 $ 250.00 $ 250.00 $ - 1.051104.01.000.22 51104 22 5110.4 - Streets CE VEHICLE REPAIR/MAINT $ 913.11 $ 12,538.54 $ 15,000.00 $ 15,000.00 $ 2,461.46 $ - 1.051104.01.000.23 51104 23 5110.4 - Streets CE TREES $ - $ 12,045.00 $ 17,500.00 $ 17,500.00 $ 5,455.00 $ - 1.051108.01.000.00 51108 5110.8 - Streets Empl Bene $ - $ - $ - $ - $ - $ - 1.051109.01.000.00 51109 5110.9 - Streets Equip Reserve $ - $ - $ - $ - $ - $ - 1.051124.01.000.00 51124 5112.4 - Perm. Imprv CHIPS $ - $ 108,963.69 $ 82,000.00 $ 82,000.00 $ (26,963.69) $ - 1.051421.01.000.00 51421 5142.1 - Snow Removal PS $ - $ 250.65 $ 5,367.00 $ 5,367.00 $ 5,116.35 $ - 1.051424.01.000.00 51424 5142.4 - Snow Removal CE $ - $ - $ 37,000.00 $ 37,000.00 $ 37,000.00 $ - 1.051428.01.000.00 51428 5142.8 - Snow Removal Employee Bene $ - $ - $ - $ - $ - $ - 1.051824.01.000.00 51824 5182.4 - Street Lighting CE $ 3,283.31 $ 23,239.99 $ 47,225.00 $ 47,225.00 $ 23,985.01 $ - 1.054102.01.000.00 54102 5410.2 - Sidewalks EQ $ - $ - $ - $ - $ - $ - 1.054104.01.000.00 54104 5410.4 - Sidewalks CE $ - $ 10,250.09 $ 10,000.00 $ 10,000.00 $ (250.09) $ - 1.097206.01.000.78 97206 78 9720.6 - Principal Installment BondHYW DUMP $ - $ - $ - $ - $ - $ - 1.097206.01.000.81 97206 81 9720.6 - Principal Installment BondHYW DUMP 2 $ - $ 23,500.00 $ 23,500.00 $ 23,500.00 $ - $ - 1.097207.01.000.78 97207 78 9720.7 - Interest Installment Bonds HYW DUMP $ - $ - $ - $ - $ - $ - 1.097207.01.000.81 97207 81 9720.7 - Interest Installment Bonds HYW DUMP 2 $ - $ 446.50 $ 447.00 $ 447.00 $ 0.50 $ - 1.099509.01.000.52 99509 52 9950.9 - Transfers to Capt. Projects HIGHWAY EQ RESERVE $ - $ - $ - $ - $ - $ - Total Streets: $ 4,500.46 $ 336,940.98 $ 488,414.00 $ 488,414.00 $ 151,473.02 $ - $ - GARAGE BUDGET 2024-2025 REQUESTED 1.016402.01.000.00 16402 | Central Garage EQ Pressure Washer $ 2,000.00 Subtotal $ 2,000.00 1.016404.01.000.00 16404 | Central Garage CE Fire Extinguisher Service $ 200.00 Cell Phone $ 410.00 Water $ 325.00 Dumpster $ 2,700.00 Subtotal $ 3,635.00 1.016404.01.000.11 16404-11 | Central Garage CE UTILITIES Phone, Internet & Cable $ 1,150.00 Electric - Highway Garage $ 2,100.00 Electric - Russell Knolls $ 500.00 Subtotal $ 3,750.00 1.016404.01.000.12 16404-12 | Central Garage CE GASOLINE Lawn Maintenace $ 350.00 Leaf Blowing/Vacuum $ 100.00 Chain Saws $ 50.00 Generator $ 60.00 Subtotal $ 560.00 1.016404.01.000.14 16404-14 | Central Garage CE HEATING FUEL Highway Garage $ 5,200.00 Subtotal $ 5,200.00 1.016404.01.000.19 16404-19 | Central Garage CE EQUIPMENT/SUPPLIES Office Supplies $ 350.00 Cleaning Supplies $ 550.00 Work Wear $ 1,700.00 Breakroom Supplies $ 700.00 Hardware Supplies/Tools $ 2,700.00 Subtotal $ 6,000.00 1.016404.01.000.20 16404-20 | Central Garage CE REPAIRS/MAINT Garage Doors Yearly Maintenance $ 500.00 Building Repairs $ 200.00 Boiler Cleaning & Maintnenance $ 500.00 Subtotal $ 1,200.00 Total Garage Budget $ 22,345.00 Total Streets Budget $ 245,175.00 TOTAL HIGHWAY BUDGET $ 245,175.00 STREETS BUDGET 2024-2025 REQUESTED 1.051102.01.000.07 51102-07 | Streets EQ ROAD PAVING Blacktop Repair Mix/Cold Patch $ 2,500.00 Blacktop $ 2,500.00 Subtotal $ 5,000.00 1.051104.01.000.00 51104 | Streets CE Blackboard (split 3 ways) $ 825.00 Road Sweeping $ 3,500.00 Catch Basin Supplies $ 2,000.00 Catch Basin Cleaning $ 2,000.00 Crosswalk & Stopbars $ 2,000.00 Leaves, Grass & Brush Dumping Subtotal $ 10,325.00 1.051104.01.000.13 51104-13 | Streets CE DIESEL 2200 gal x $4 Diesel $ 8,000.00 Subtotal $ 8,000.00 1.051104.01.000.19 51104-19 | Streets CE EQUIPMENT/SUPPLIES Signs $ 500.00 Concrete $ 1,200.00 Topsoil $ 500.00 Paint (curbs) $ 1,000.00 Weed Maintenance $ 500.00 Stone $ 500.00 Subtotal $ 4,200.00 1.051104.01.000.20 51104-20 | Streets CE REPAIRS/MAINT Small Engine Repair & Maintenance $ 500.00 Subtotal $ 500.00 1.051104.01.000.21 51104-21 | Streets CE TRAINING Training $ 250.00 Subtotal $ 250.00 1.051104.01.000.22 51104-22 | Streets CE VEHICLE REPAIR/MAINT 2008 Leaf Box Truck $ 2,000.00 2024 F550 $ 500.00 2015 F550 $ 5,000.00 2019 F550 $ 2,000.00 2021 International $ 2,000.00 Backhoe $ 2,000.00 Sander & Plows $ 1,000.00 STREETS BUDGET 2024-2025 REQUESTED NYS Inspections $ 600.00 Oil Changes Tires $ 3,000.00 MOVED FROM 16404-19 Auto Maintenance Supplies $ 5,500.00 MOVED FROM 16404-19 Oil & Lubes $ 300.00 Subtotal $ 23,900.00 1.051104.01.000.23 51104-23 | Streets CE TREES Tree Trimming Stump Grinding $ 2,000.00 Cut & Remove $ 15,000.00 Emergency $ 2,000.00 Subtotal $ 19,000.00 1.051124.01.000.00 51124 | Perm. Imprv CHIPS Road Equipment (kubota) Paving $ 82,000.00 Subtotal $ 82,000.00 1.051424.01.000.00 51424 | Snow Removal CE Calcium Chloride $ 1,000.00 Salt $ 35,000.00 Kubota Equipment Kubota Repair & Maintenance $ 1,000.00 Subtotal $ 37,000.00 1.054104.01.000.00 54104 | Sidewalks CE Repair & Maintenance - Grinding $ 13,000.00 Survey & Design Subtotal $ 13,000.00 1.051824.01.000.00 51824 | Street Lighting CE Church Street $ 450.00 Friendly Lane $ 1,000.00 Ornamental $ 3,500.00 Village Lighting $ 35,000.00 Warning Light MHS $ 450.00 Repairs $ 1,600.00 Subtotal $ 42,000.00 Total Streets Budget $ 245,175.00 Total Garage Budget $ 22,345.00 TOTAL HIGHWAY BUDGET $ 267,520.00 Highway Dump Truck: 2024 Ford Principal: 97206.01.0.78 | Interest: 97207.01.0.78 Date Issued 02/14/24 Principal Pmnt $ 24,200.00 Maturity Date 02/14/29 Total Principal $ 121,000.00 Annual Interest Rate 3.50% Total Interest $ 12,705.00 Loan Amount $ 121,000.00 Total Payments $ 133,705.00 BEGINNING ENDING PERIOD DUE DATE TOTAL DUE PRINCIPAL INTEREST CHECK # DATE PAID BALANCE BALANCE 24-25 2/14/2025 $ 121,000.00 $ 28,435.00 $ 24,200.00 $ 4,235.00 $ 96,800.00 25-26 2/14/2026 $ 96,800.00 $ 27,588.00 $ 24,200.00 $ 3,388.00 $ 72,600.00 26-27 2/14/2027 $ 72,600.00 $ 26,741.00 $ 24,200.00 $ 2,541.00 $ 48,400.00 27-28 2/14/2027 $ 48,400.00 $ 25,894.00 $ 24,200.00 $ 1,694.00 $ 24,200.00 28-29 2/14/2028 $ 24,200.00 $ 25,047.00 $ 24,200.00 $ 847.00 $ - Highway: International Dump Truck Principal: 97206.01.000.81 | Interest: 97207.01.000.81 Date Issued 07/22/20 Principal Pmnt $ 23,500.00 Maturity Date 07/22/24 Total Principal $ 94,000.00 Annual Interest Rate 0.95% Total Interest $ 2,232.50 Loan Amount $ 94,000.00 Total Payments $ 96,232.50 BEGINNING ENDING PERIOD DUE DATE TOTAL DUE PRINCIPAL INTEREST CHECK # DATE PAID BALANCE BALANCE 21-22 7/22/2021 $ 94,000.00 $ 24,393.00 $ 23,500.00 $ 893.00 $ 70,500.00 14979 7/23/2021 22-23 7/22/2022 $ 70,500.00 $ 24,169.75 $ 23,500.00 $ 669.75 $ 47,000.00 15564 8/19/2022 23-24 7/22/2023 $ 47,000.00 $ 23,946.50 $ 23,500.00 $ 446.50 $ 23,500.00 16106 7/24/2023 24-25 7/22/2024 $ 23,500.00 $ 23,723.25 $ 23,500.00 $ 223.25 $ - FRONT OFFICE BUDGET 2023-2024 1.010104.01.000.00 1010.4 - Village Board CE Verizon (office cell $32/m) $ 400.00 Verizon (office hotspot $37.99/m) $ 480.00 ranges from $40-$100 Meeting Notices (Poughkeepsie Journal ~$60/notice) $ 520.00 Training (4 members x $150) $ 600.00 Gifts (flowers, condolences, etc) $ 300.00 Meeting Supplies $ 400.00 Community Day $ 800.00 MINIMUM $ 3,500.00 1.012104.01.000.00 1210.4 - Mayor CE DCSMA Dues $ 450.00 Office Supplies, Printer Ink $ 100.00 trainings, meeting fees $ 200.00 $ 750.00 1.013204.01.000.00 1320.4 - Independent Auditing & Accounting $ - 1.013252.01.000.00 1325.2 - Clerk/Treasurer EQ $ - 1.013254.01.000.00 1325.4 - Clerk/Treasurer CE Email addresses (clerk & d.clerk) $120/ea $ 240.00 Misc supplies $ 400.00 Mileage reimbursement $ 150.00 NYS Association of City & Village Clerks $ 50.00 $ 840.00 1.013254.01.000.21 1325.4 - Clerk/Treasurer CE TRAINING NYCOM (Clerk, Deputy Clerk) $ 2,000.00 Training (Clerk, Deputy Clerk) $ 500.00 $ 2,500.00 1.014204.01.000.00 1420.4 - Attorney CE General Matters $ - 1.014304.01.000.00 1430.4 - Personnel CE Paychex Paycheck Processing (~ $175 pay period) $ 4,700.00 End of Year (W-2, reports) $ 500.00 $ 5,200.00 1.014404.01.000.00 1440.4 - Engineer/Consultant Retaining Wall $ - FRONT OFFICE BUDGET 2023-2024 1.014604.01.000.00 1460.4 - Records Management CE yearly Info-Tax (May - April) $ 1,900.00 yearly Info-Tax Online (February - January) $ 1,300.00 yearly General E-Code (yearly Mar/Apr) $ 1,200.00 WISH LIST Integrade Code - eCode $ 3,400.00 $ 7,800.00 1.014804.01.000.00 1480.4 - Public Info CE split 4 ways Blackboard Connect $ 825.00 yearly Website hosting, maint & support & domain $ 1,500.00 yearly Dropbox Plus (2TB storage) $ 120.00 $ 2,445.00 1.016222.01.000.00 1622.2 - Village Hall EQ $ - 1.016224.01.000.00 1622.4 - Village Hall CE Cleaning ($625/m) $ 7,500.00 yearly Vector Security (yearly) $ 850.00 yearly Fire Extinguisher Service $ 150.00 Bathroom Supplies (tp, paper towels, cleaning) $ 400.00 Winter Salt for walkway $ 200.00 New Flags $ 75.00 $ 9,175.00 1.016224.01.000.11 1622.4 - Village Hall CE UTILITIES Cable/Internet/Phone (~$370/m) $ 4,440.00 Electric (~$416/m) $ 5,000.00 $ 9,440.00 1.016224.01.000.14 1622.4 - Village Hall CE HEATING FUEL Heating Fuel (~ 1500/gal @ $4) $ 6,000.00 $ 6,000.00 1.016224.01.000.15 1622.4 - Village Hall CE HEATING FUEL GYM Heating Fuel (~ 2500/gal @ $4) $ 6,000.00 $ 6,000.00 1.016224.01.000.20 1622.4 - Village Hall CE REPAIRS/MAINT Boiler Service $ 400.00 Boiler/Heater Repair $ 500.00 Plumbing repair $ 500.00 Fix boiler pipes Electrical repair/exit lights etc $ 400.00 Gym Repairs $ 200.00 $ 2,000.00 FRONT OFFICE BUDGET 2023-2024 1.016224.01.000.54 1622.4 - Village Hall CE VH Restoration $ - 1.016604.01.000.00 1660.4 - Central Storeroom CE Printer Rental ($190/m) $ 2,280.00 Water Cooler Rental $ 72.00 Water Cooler Water $ 200.00 Water Billing Paper (Newsletter) $ 250.00 Copy Paper $ 700.00 General Office Supplies $ 850.00 A/P Checks $ 300.00 Halloween Candy for kids $ 150.00 $ 4,802.00 1.016704.01.000.00 1670.4 - Central Print/Mail Postage Machine Rental ($180/quarter) $ 720.00 Tax Bill Postage (800 x .68) $ 544.00 Tax Bill Reminder Postage (100 x .68) $ 68.00 Letters to residents (100 x .68) $ 68.00 Certified Letters ($8.08/each ~ 30) $ 240.00 Prime Membership $ 179.00 $ 1,819.00 1.016802.01.000.00 1680.2 - Data Processing EQ Computer/Laptop/Phone System $ 1,000.00 $ 1,000.00 1.016804.01.000.00 1680.4 - Data Processing CE IT service (Neteffx 10 hours) $ 1,000.00 yearly Adobe Suite $ 650.00 yearly Microsoft Office $ 110.00 yearly Enhanced Software $ 1,050.00 $ 2,810.00 1.017204.01.000.00 1720.4 - Awards CE Fire Dept Installation Dinner $ 150.00 Rescue Squad Dinner $ 150.00 Misc Awards/Recongitions $ 350.00 $ 650.00 1.019204.01.000.00 1920.4 - Municipal Association Dues NYCOM annual dues $ 1,000.00 NYGFOA $ 100.00 $ 1,100.00 FRONT OFFICE BUDGET 2023-2024 1.036202.01.000.92 3620.4 - STR Safety Insp EQ Tablet $ 500.00 $ 500.00 1.036204.01.000.00 3620.4 - Safety Insp CE Verizon Cell (~$32/m) $ 384.00 Training $ 700.00 yearly Hey Gov Subscription (split w/STR) $ 500.00 $ 1,584.00 1.036204.01.000.92 3620.4 - STR/FIRE Insp CE yearly Hey Gov Subscription (split w/Bld) $ 1,500.00 Mailings, Invoicing, Postage $ 1,000.00 Training $ 500.00 $ 3,000.00 1.051824.01.000.00 5182.4 - Street Lighting CE Village Lighting (~3000/m) HIGHWAY BUDGET Ornamental Lighting (~$300/m) Friendly Lane (~$130/m) Warning Sign MHS (~$35/m) 157 Church St Lights (~35/m) $ - 1.080104.01.000.00 8010.4 - Zoning CE NYCOM conference/training $ 250.00 Meeting Notices (Poughkeepsie Journal ~$40/notice) $ 200.00 Zoom Subscription (split 2 ways) $ 75.00 Planning Federation Dues $ 100.00 $ 625.00 1.080204.01.000.00 8020.4 - Planning CE NYCOM conference/training $ 250.00 Meeting Notices (Poughkeepsie Journal ~$40/notice) $ 200.00 Zoom Subscription (split 2 ways) $ 75.00 $ 525.00 1.081604.01.000.00 8160.4 - Refuse/Garbage CE Litter Baskets (~$190/m) currently $176 $ 2,280.00 $ 2,280.00 1.085604.01.000.00 8560.4 - Shade Trees CE Trees $ 4,800.00 $ 4,800.00 1.090608.01.000.00 9060.8 - Medical Insuance MVP Health Ins Premiums $ 86,772.00 CDPHP Dental $ 6,150.00 you said no change so I multiplied 512.11 x 12 United Healthcare AARP $ 4,440.00 356.76 (7) 388.04 (5) $ 97,362.00 Oil Spill: Site Improvement Serial Bond Principal: 97106.01 | Interest: 97107.01 Date Issued 08/02/12 Principal Pmnt $ 48,000 Maturity Date 08/02/30 Total Principal $ 860,000 Annual Interest Rate 2.40% Total Interest $ 195,264 Loan Amount $ 860,000 Total Payments $ 1,055,264 BEGINNING ENDING PERIOD DUE DATE TOTAL DUE PRINCIPAL INTEREST CHECK # DATE PAID BALANCE BALANCE 13-14 8/2/2013 $ 860,000 $ 68,640 $ 48,000 $ 20,640 $ 812,000 14-15 8/2/2014 $ 812,000 $ 67,488 $ 48,000 $ 19,488 $ 764,000 15-16 8/2/2015 $ 764,000 $ 66,336 $ 48,000 $ 18,336 $ 716,000 16-17 8/2/2016 $ 716,000 $ 65,184 $ 48,000 $ 17,184 $ 668,000 17-18 8/2/2017 $ 668,000 $ 64,032 $ 48,000 $ 16,032 $ 620,000 18-19 8/2/2018 $ 620,000 $ 62,880 $ 48,000 $ 14,880 $ 572,000 12890 08/16/18 19-20 8/2/2019 $ 572,000 $ 61,728 $ 48,000 $ 13,728 $ 524,000 13670 07/31/19 20-21 8/2/2020 $ 524,000 $ 60,576 $ 48,000 $ 12,576 $ 476,000 14331 08/14/20 21-22 8/2/2021 $ 476,000 $ 59,424 $ 48,000 $ 11,424 $ 428,000 14979 07/23/21 22-23 8/2/2022 $ 428,000 $ 58,272 $ 48,000 $ 10,272 $ 380,000 15564 08/19/22 23-24 8/2/2023 $ 380,000 $ 57,120 $ 48,000 $ 9,120 $ 332,000 16105 07/24/23 24-25 8/2/2024 $ 332,000 $ 55,968 $ 48,000 $ 7,968 $ 284,000 25-26 8/2/2025 $ 284,000 $ 54,816 $ 48,000 $ 6,816 $ 236,000 26-27 8/2/2026 $ 236,000 $ 53,664 $ 48,000 $ 5,664 $ 188,000 27-28 8/2/2027 $ 188,000 $ 52,512 $ 48,000 $ 4,512 $ 140,000 28-29 8/2/2028 $ 140,000 $ 51,360 $ 48,000 $ 3,360 $ 92,000 29-30 8/2/2029 $ 92,000 $ 50,208 $ 48,000 $ 2,208 $ 44,000 30-31 8/2/2030 $ 44,000 $ 45,056 $ 44,000 $ 1,056 $ -

Agenda

VILLAGE OF MILLBROOK 35 MERRITT AVENUE PO BOX 349 MILLBROOK, NY 12545 TEL: 845-677-3939 FAX: 845-677-3972 VILLAGEOFMILLBROOKNY.COM TIM COLLOPY SARAH WITT NICOLE ZEKO MAYOR CLERK/TREASURER DEPUTY CLERK January 5, 2024 To: Department Heads From: Sarah Witt – Clerk/ Treasurer It is time to begin work on the budget for Fiscal Year 2024-2025. Provided will be the budget worksheet with one prior year spent and current year-to-date spent information for your department. Please provide any additional information necessary to support your request with a detailed description of what you have included in each budget line. If you would like assistance in your budget preparation do not hesitate to ask. Please return your budget and any other paperwork by February 20th or earlier as Budget Department meetings will be scheduled in February,March, and April for: All meetings will be scheduled for 6 PM 2/28/2024 Water & Sewer 3/6 /2024 Police & Fire Department 3/20/2024 Highway & Front Office 3/27 /2024 Follow up meetings, as necessary- Personnel & Salaries (Executive Session) 4/3/2024 Total Budget- All Department Heads encouraged to attend 4/10/2024 Regular Monthly Board Meeting- Budget Public Hearing and Vote to Approve It is essential for each department to look at supply, service, etc. line items and plan for ways to decrease them to offset increases in personnel, insurance, and other line items that we have little to no control over. If you want to see what was spent in each line item see Nicole or me for a print-out. On behalf of the Village Board, I thank you in advance for your diligence and cooperation in identifying ways to increase efficiency and control costs during yet, another challenging Budget season. Thank you, Sarah Witt Clerk/ Treasurer

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