Board of Trustees

Village of Millbrook Board of Trustees Budget Meeting: Salaries, Highway, and Front Office Village Hall – 35 Merritt Ave Date: March 18, 2026 Time: 6:00 PM Roll Call: Meeting Links Mayor Doro; Deputy Mayor Murphy; Trustee Bucklin; Trustee Mawson; 3.18.26 Video_Budget Superintendent Kelly; Senior Account Clerk McLaughlin, Deputy Clerk Presentation Zeko, and Clerk Witt Trustee Briggs – Absent Opening Business: The meeting was called to order, and the Pledge of Allegiance was recited. Motion to approve the prior meeting minutes was made by Deputy Mayor Murphy and seconded by Trustee Bucklin and all were in favor. Local Laws –Bingo (Local Law 2 of 2026) & Games of Chance (Local Law 3 of 2026) The Board reviewed Local Law #2 (Bingo) and Local Law #3 (Games of Chance). Public hearings will be scheduled for April, with a mandatory referendum to follow in November. Motion to schedule public hearings on April 8th, 2026, for Local Laws #2 and #3 was made and seconded. Motion carried. Roll Call Vote: • Mayor Doro – Aye • Deputy Mayor Murphy – Aye • Trustee Bucklin – Aye • Trustee Mawson – Aye • Trustee Briggs – Absent Fire Department Vehicle Donation- Resolution 2026-004 The Board discussed the donation of a new emergency vehicle from a private donor. The vehicle will be transferred to Village ownership and insured accordingly. Motion to accept the donation of the fire department vehicle, contingent upon transfer of ownership and insurance, was made and seconded. Motion carried. Roll Call Vote: • Mayor Doro – Aye • Deputy Mayor Murphy – Aye • Trustee Bucklin – Aye • Trustee Mawson – Aye • Trustee Briggs – Absent Executive Session: To discuss salaries for budget- Motion to enter executive session made by Mayor Doro; seconded by Trustee Bucklin and all were in favor. No votes were made during executive session. Motion to re-enter the meeting made by Mayor Doro; seconded by Deputy Mayor Murphy and all were in favor. Mayor Doro to discuss salaries with employees at the total budget meeting. Highway Department Budget Superintendent Kelly presented the highway budget, including equipment needs, rising material costs, and planned roadwork. CHIPS funding is estimated at approximately $100,000. Administrative / Front Office Budget The Board reviewed administrative expenses, operational adjustments, and projected insurance increases. Next Budget Meeting: March 25, 2026 – Total budget and tentative budget posted for the public to view before the public hearing on April 8th, 2026. Adjournment 8:04 PM Motion to adjourn the meeting was made by Mayor Doro and seconded by Trustee Mawson and all were in favor. Respectfully submitted, Clerk Witt Village Clerk  RESOLUTION No. LL0022026.1 Introducing Local Law No. 2 of 2026 Establishing Chapter 72 of the Village Code Authorizing Bingo Games At a meeting of the Village Board of Trustees of the Village of Millbrook (“Village Board”), held at the Village Hall, 35 Merritt Ave, Millbrook, New York on the 18th day of March, 2026, at 6:00 p.m., Village Mayor, Peter Doro called the meeting to order, and Mayor Doro, seconded by Trustee Murphy, moved the following resolution, to introduce the following proposed local law, to be known as Proposed Local Law No. 2 of 2026, entitled “A Local Law Establishing Chapter 72 of the Village Code Entitled ‘Bingo’ Authorizing the Conduct of Bingo Games by Certain Organizations in the Village” as follows: BE IT ENACTED by the Board of Trustees of the Village of Millbrook (“Village Board”) as follows: Section 1. Legislative intent: Section 478 of Article 14-H of the New York General Municipal Law (“General Municipal Law”) authorizes the local legislative body of a municipality to enact a local law providing for the lawful conduct of the game of Bingo by authorized organizations within the territorial limits of the municipality, subject to the provisions of such local law, the provisions of Article 14-H of the General Municipal Law and the provisions of the New York Bingo Control Law. The Village Board is aware that there are authorized charitable organizations in the Village that desire to conduct Bingo games for fundraising purposes. Therefore, the Village Board has determined it is in the best interest of the Village to adopt a Local Law authorizing the conduct of Bingo games by authorized organizations in the Village in accordance with Section 478 of Chapter 14-H of the General Municipal Law. Section 2. A new Chapter 72 of the Village Code is hereby established to include the following language. “Chapter 72 Bingo {00377456 3 } 1  § 72-1. Purpose The purpose of this Chapter is to authorize the lawful conduct of Bingo games within the jurisdictional limits of the Village of Millbrook (“Village”) and provide for the licensing of authorized organizations to conduct Bingo games in accordance with this Chapter and the laws of the State of New York. § 72-2. Definitions All terms used in this Chapter shall have the meanings set forth for such terms in Article 14-H of the New York General Municipal Law (“General Municipal Law”). § 72-3. Authorization for Bingo It shall be lawful for any Authorized Organization as defined in § 476 of Article 14-H of the General Municipal Law, upon obtaining the required license, to conduct the game of Bingo within the territorial limits of the Village of Millbrook, subject to the provisions of this Chapter, Article 14-H of the General Municipal Law and Article 19-B of the New York Executive Law. § 72-4. Application for License A. To conduct the game of Bingo: 1. Each applicant for a license shall, after obtaining an identification number from the New York State Gaming Commission (“Control Commission” or “Commission”), file with the Clerk of the Village a written application therefor in the form prescribed in the rules and regulations of the Control Commission, duly executed and verified, in which shall be stated: a. the name and address of the applicant together with sufficient facts relating to such applicant's incorporation and organization to enable the Board of Trustees of the Village to determine whether or not the applicant is a bona fide Authorized Organization; b. the names and addresses of the applicant's officers; the place or places where, and the date or dates and the time or times when, the applicant intends to conduct Bingo under the license applied for; c. in case the applicant intends to lease premises for this purpose from other than an authorized organization, the name and address of the licensed commercial lessor of such premises, and the capacity or potential capacity for public assembly purposes of space in any {00377456 3 } 2  premises presently owned or occupied by the applicant; d. the amount of rent to be paid or other consideration to be given directly or indirectly for each occasion for use of the premises of another authorized organization licensed under this article to conduct Bingo or for use of the premises of a licensed commercial lessor; e. all other items of expense intended to be incurred or paid in connection with the holding, operating and conducting of such games of Bingo and the names and addresses of the persons to whom, and the purposes for which, they are to be paid; f. the specific purposes to which the entire net proceeds of such games of Bingo are to be devoted and in what manner; that no commission, salary, compensation, reward or recompense will be paid to any person for conducting such Bingo game or games or for assisting therein except as in this article otherwise provided; and such other information as shall be prescribed by the rules and regulations of the Commission. 2. In each application there shall be designated an active member or members of the applicant organization under whom the game or games of Bingo will be conducted and to the application shall be appended a statement executed by the member or members so designated, that he, she or they will be responsible for the conduct of such Bingo games in accordance with the terms of the license, the rules and regulations of the commission and this article. B. Commercial lessor. 1. Each applicant for a license to lease premises to a licensed organization for the purposes of conducting Bingo therein shall file with the Village Clerk an application therefor in a form prescribed in the rules and regulations of the Control Commission duly executed and verified, which shall set forth the name and address of the applicant; designation and address of the premises intended to be covered by the license sought; lawful capacity for public assembly purposes; cost of premises and assessed valuation for real estate tax purposes, or annual net lease rent, whichever is applicable; gross rentals received and itemized expenses for the immediately preceding calendar or fiscal year, if any; gross rentals, if any, derived from Bingo during the last preceding calendar or fiscal year; computation by which proposed rental schedule was determined; number of occasions on which applicant anticipates receiving rent for Bingo during the ensuing year or shorter period if applicable; proposed rent for each such occasion; estimated gross rental income from all other sources during the ensuing year; estimated expenses itemized for ensuing year and amount of each item allocated to Bingo rentals; a statement that the applicant in all {00377456 3 } 3  respects conforms with the specifications contained in the definition of "authorized commercial lessor" set forth in section four hundred seventy- six of Article 14-H of the General Municipal Law, and such other information as shall be prescribed by the rules and regulations of the Control Commission. 2. At the end of the license period, a recapitulation, in a manner prescribed in the rules and regulations of the Control Commission, shall be made as between the licensee and the Board of Trustees of the Village in respect of the gross rental actually received during the license period and the fee paid therefor. The licensee shall pay any deficiency of fee thereby shown to be due and any excess of fee thereby shown to have been paid shall be credited to such licensee, in such manner as the Control Commission by rules and regulations shall prescribe. § 72-5. Restrictions upon conduct of Bingo games The conduct of Bingo games in the Village shall be subject to the restrictions set forth in Article 14-H of the General Municipal Law. § 72-6. Sunday Games The conduct of games of Bingo on Sunday is only permitted when it is specifically provided for in the license issued. No games of Bingo shall be conducted, however, on Easter Sunday, Christmas Day, New Year’s Eve, Rosh Hashanah or Yom Kippur. § 72-7. Conduct of Bingo Games The issuance of Bingo Licenses, the fees charged therefor, the control and supervision of Bingo games conducted within the Village, the penalties for violation of this Chapter and all other matters relating to the conduct of Bingo games within the Village shall be governed by Article 14-H of the General Municipal Law, the Bingo Control Law and the rules and regulations of the Control Commission, and all amendments thereto. The provisions of Article 14-H of the General Municipal Law, the Bingo Control Law and the rules and regulations of the Control Commission, are incorporated by reference as if more fully stated herein. The Code Enforcement Officer of the Village shall enforce the provisions of this Chapter of the Village Code in accordance with the procedures set forth in Article 14-H of the General Municipal Law. Violations of this Chapter of the Village Code shall be subject to the penalties determined by the Village Board of Trustees, which may include but not be limited to suspension of the license and/or fine consistent with the provision contained in Article 14-H of the General Municipal Law.” {00377456 3 } 4 Section 3. This local law is subject to a Mandatory Referendum and therefore shall not take effect unless and until it shall have been approved by a majority of the electors voting on a proposition submitted at a general or special election held within the Village of Millbrook who are qualified to vote for officers of the Village of Millbrook. Mayor, Peter Doro, advised the Board of Trustees that, pursuant to the Municipal Home Rule Law of the State of New York, it will be necessary to hold a public hearing upon this proposed local law. Mayor Doro offered the following resolution which was seconded by Trustee Murphy, who moved its adoption: WHEREAS, on March 18th, 2026, Mayor Doro introduced this local law for the Village of Millbrook, to be known as “A Local Law Establishing Chapter 72 of the Village Code Entitled ‘Bingo’ Authorizing the Conduct of Bingo Games by Certain Organizations in the Village.” RESOLVED, that a public hearing be held in relation to the proposed local law as set forth in the form of notice, hereinafter provided, at which hearing parties in interest and citizens shall have an opportunity to be heard, to be held at the Village Hall, 35 Merritt Ave, Millbrook, New York, on March 18, 2026 at 6:00 o’clock, p.m., Prevailing Time, and that notice of said hearing shall be published in the official newspaper of general circulation in the Village of Millbrook, by the Village Clerk, at least five (5) days before such hearing and that such notice shall be in the following form: NOTICE OF PUBLIC HEARING TAKE NOTICE, that the Board of Trustees of the Village of Millbrook will hold a public hearing at the Village Hall, 35 Merritt Ave, Millbrook, New York, on April 8th, 2026, at 6:00 o’clock, p.m., Prevailing Time, on Proposed Local Law No. 2 of the Year 2026, entitled “A Local Law Establishing Chapter 72 of the Village Code Entitled ‘Bingo’ Authorizing the Conduct of Bingo Games by Certain Organizations in the Village”. TAKE FURTHER NOTICE, that copies {00377456 3 } 5 of the aforesaid proposed local law will be available on the Village of Millbrook website between the date of this notice and the date of the public hearing. TAKE FURTHER NOTICE, that all persons interested and citizens shall have an opportunity to be heard on said proposal at the time and place aforesaid. DATED: Millbrook, New York March 18th , 2026 ________________________________ SARAH J. WITT, VILLAGE CLERK The foregoing resolution was duly put to a vote which resulted as follows: Mayor Doro Aye Trustee Murphy Aye Trustee Bucklin Aye Trustee Mawson Aye Trustee Briggs Absent DATED: Millbrook, New York March 18th ,2026 ________________________________ SARAH J. WITT, VILLAGE CLERK Village of Millbrook {00377456 3 } 6  RESOLUTION No. 0032026.1 Introducing Local Law No. 3 of 2026 Establishing Chapter 122 of the Village Code Authorizing Games of Chance At a meeting of the Village Board of Trustees of the Village of Millbrook (“Village Board”), held at the Village Hall, 35 Merritt Ave, Millbrook, New York on the 18th day of March, 2026, at 6:00 p.m., Village Mayor, Peter Doro called the meeting to order, and Mayor Doro, seconded by Trustee Murphy, moved the following resolution, to introduce the following proposed local law, to be known as Proposed Local Law No. 3 of 2026, entitled “A Local Law Establishing Chapter 122 of the Village Code Entitled ‘Games of Chance’ Authorizing the Conduct of Games of Chance by Certain Organizations in the Village” as follows: BE IT ENACTED by the Board of Trustees of the Village of Millbrook (“Village Board”) as follows: Section 1. Legislative intent: Section 188 of Article 9-A of the New York General Municipal Law (“General Municipal Law”) authorizes the local legislative body of a municipality to enact a local law providing for the lawful conduct of the Games of Chance by authorized organizations within the territorial limits of the municipality, subject to the provisions of such local law and the provisions of Article 9-A of the General Municipal Law. The Village Board is aware that there are authorized charitable organizations in the Village that desire to conduct Games of Chance for fundraising purposes. Therefore, the Village Board has determined it is in the best interest of the Village to adopt a Local Law authorizing the conduct of Games of Chance by authorized organizations in the Village in accordance with Section 188 of Chapter 9-A of the General Municipal Law. Section 2. A new Chapter 122 of the Village Code is hereby established to include the following language. “Chapter 122 Games of Chance {00377456 3 } 1  § 122-1. Purpose The purpose of this Chapter is to authorize the lawful conduct of Games of Chance within the jurisdictional limits of the Village of Millbrook (“Village”) and provide for the licensing of authorized organizations to conduct Games of Chance in accordance with this Chapter and the laws of the State of New York. § 122-2. Definitions All terms used in this Chapter shall have the meanings set forth for such terms in Article 9-A of the New York General Municipal Law (“General Municipal Law”). § 122-3. Authorization for Games of Chance It shall be lawful for any Authorized Organization as defined in § 186 of Article 9-A of the General Municipal Law, upon obtaining the required license, to conduct Games of Chance within the territorial limits of the Village of Millbrook, subject to the provisions of this Chapter and Article 9-A of the General Municipal Law. § 122-4. Application for License A. To conduct a Game of Chance: 1. Each applicant for a license shall, after obtaining an identification number from the New York State Gaming Commission (“Control Commission” or “Commission”), file with the Clerk of the Village a written application therefor in the form prescribed in the rules and regulations of the Control Commission, duly executed and verified, in which shall be stated: a. the name and address of the applicant together with sufficient facts relating to such applicant's incorporation and organization to enable the Board of Trustees of the Village to determine whether or not the applicant is a bona fide Authorized Organization; b. the names and addresses of the applicant's officers; the place or places where, and the date or dates and the time or times when, the applicant intends to conduct Games of Chance under the license applied for; c. the amount of rent to be paid or other consideration to be given directly or indirectly for each licensed period for use of the premises of an authorized Games of Chance Lessor; {00377456 3 } 2  d. all other items of expense intended to be incurred or paid in connection with the holding, operating and conducting of such Games of Chance and the names and addresses of the persons to whom, and the purposes for which, they are to be paid; e. the purposes to which the entire net proceeds of such Games of Chance are to be devoted and in what manner; that no commission, salary, compensation, reward or recompense will be paid to any person for conducting such game or games or for assisting therein except as in this Chapter otherwise provided; and such other information as shall be prescribed by the rules and regulations of the Commission. f. the name of each single type of Game of Chance to be conducted under the license applied for and the number of merchandise wheels and raffles, if any, to be operated. 2. In each application there shall be designated not less than four bona fide members of the applicant organization under whom the Game or Games of Chance will be managed and to the application shall be appended a statement executed by the members so designated, that they will be responsible for the management of such games in accordance with the terms of the license, the rules and regulations of the commission, Article 9-A of the General Municipal Law and this Chapter of the Village Code. B. Authorized Games of Chance Lessor: Each applicant for a license to lease premises to a licensed organization for the purposes of conducting Games of Chance therein shall file with the clerk or department, a written application therefor in a form to be prescribed by the board duly executed and verified, which shall set forth the name and address of the applicant; designation and address of the premises intended to be covered by the license sought; a statement that the applicant in all respects conforms with the specifications contained in the definition of "Authorized Organization" set forth in section one hundred eighty-six of Article 9-A of the General Municipal Law; a statement of the lawful purposes to which the net proceeds from any rental are to be devoted by the applicant, and such other information as shall be prescribed by the board. § 122-5. Restrictions upon conduct of Games of Chance The conduct of Games of Chance in the Village shall be subject to the restrictions contained in § 189 of Chapter 9-A of the General Municipal Law. § 122-6. Sunday Games {00377456 3 } 3  The conduct of Games of Chance on Sunday is only permitted when it is specifically provided for in the license issued. No Games of Chance, however, shall be conducted on Easter Sunday, Christmas Day, New Year’s Eve, Rosh Hashanah or Yom Kippur. § 122-7. Summary applications Pursuant to General Municipal Law § 190, Subdivision 3, certain “repeat” authorized organizations may submit summary applications. § 122-8. Rules and regulations; fees The Village Board may, from time to time, adopt rules and regulations to administer this Chapter, including but not limited to the imposition of fees as provided in said Article. § 122-9. Supervision and enforcement The Code Enforcement Officer of the Village shall enforce the provisions of this Chapter of the Village Code in accordance with the procedures set forth in Article 9-A of the General Municipal Law. Violations of this Chapter of the Village Code shall be subject to the penalties determined by the Village Board of Trustees, which may include but not be limited to suspension of the license and/or fine consistent with the provision contained in Article 9-A of the General Municipal Law.” Section 3. This local law is subject to a Mandatory Referendum and therefore shall not take effect unless and until it shall have been approved by a majority of the electors voting on a proposition submitted at a general or special election held within the Village of Millbrook who are qualified to vote for officers of the Village of Millbrook. Mayor, Peter Doro, advised the Board of Trustees that, pursuant to the Municipal Home Rule Law of the State of New York, it will be necessary to hold a public hearing upon this proposed local law. Mayor Doro offered the following resolution which was seconded by Trustee Murphy who moved its adoption: WHEREAS, on March 18, 2026, Mayor Doro introduced this local law for the Village of Millbrook, to be known as “A Local Law Establishing Chapter 122 of the Village Code Entitled {00377456 3 } 4 ‘Games of Chance’ Authorizing the Conduct of Games of Chance by Certain Organizations in the Village.” RESOLVED, that a public hearing be held in relation to the proposed local law as set forth in the form of notice, hereinafter provided, at which hearing parties in interest and citizens shall have an opportunity to be heard, to be held at the Village Hall, 35 Merritt Ave, Millbrook, New York, on April 8th, 2026 at 6:00 o’clock, p.m., Prevailing Time, and that notice of said hearing shall be published in the official newspaper of general circulation in the Village of Millbrook, by the Village Clerk, at least five (5) days before such hearing and that such notice shall be in the following form: NOTICE OF PUBLIC HEARING TAKE NOTICE, that the Board of Trustees of the Village of Millbrook will hold a public hearing at the Village Hall, 35 Merritt Ave, Millbrook, New York, on April 8th, 2026, at 6:00 o’clock, p.m., Prevailing Time, on Proposed Local Law No. 3 of the Year 2026, entitled “A Local Law Establishing Chapter 122 of the Village Code Entitled ‘Games of Chance’ Authorizing the Conduct of Games of Chance by Certain Organizations in the Village”. TAKE FURTHER NOTICE, that copies of the aforesaid proposed local law will be available on the Village of Millbrook website between the date of this notice and the date of the public hearing. TAKE FURTHER NOTICE, that all persons interested and citizens shall have an opportunity to be heard on said proposal at the time and place aforesaid. DATED: Millbrook, New York March 18, 2026 ________________________________ SARAH J. WITT, VILLAGE CLERK The foregoing resolution was duly put to a vote which resulted as follows: Mayor Doro AYE Trustee Murphy AYE Trustee Bucklin AYE Trustee Mawson AYE Trustee Briggs ABSENT DATED: Millbrook, New York March 18, 2026 ________________________________ SARAH J. WITT, VILLAGE CLERK Village of Millbrook {00377456 3 } 5  Village of Millbrook- Board of Trustees Resolution 2026-004-Accepting Donation for A Fire Department Chief’s Vehicle WHEREAS, the Village of Millbrook has been offered a voluntary donation to assist with the acquisition of a vehicle for use by the Millbrook Fire Department as a Chief’s vehicle; and WHEREAS, the Village Board recognizes that such equipment supports the Fire Department’s ability to provide effective fire protection and emergency response services to the residents of the Village and surrounding areas; and WHEREAS, the Village Board has determined that accepting such donation is in the best interests of the Village and the public safety services provided by the Millbrook Fire Department. NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees of the Village of Millbrook hereby accepts the donation for the purpose of assisting with the acquisition of a Fire Department Chief’s vehicle; and BE IT FURTHER RESOLVED, that the Village Board acknowledges that the donation is made voluntarily and without conditions; and BE IT FURTHER RESOLVED, that the appropriate Village officials are authorized to take any actions necessary to effectuate the acceptance and use of such donation in accordance with applicable Village policies and procurement requirements. Moved by: Seconded by: Mayor Doro AYE/NAY Deputy Mayor Murphy AYE/NAY Trustee Bucklin AYE/NAY Trustee Mawson AYE/NAY Trustee Briggs AYE/NAY ABSENT Certified by: Sarah J.Witt Village Clerk 03.18.2026