City Council

Minutes of the Millcreek City Council January 15, 2025 8:00 a.m. Work Meeting of Millcreek, Utah, met in a public work meeting on January 15, 2025, at City The City Council Millcreek, UT 84106 and had lunch at Gary's Asian Hall, located at 1330 E. Chambers Avenue, Bistro located at 3977 Wasatch Boulevard, Millcreek, UT 84124. PRESENT: Council Members City Staff Mayor Francis Lilly, Assistant City Manager Jeff Silvestrini, District 1 Elyse Sullivan, City Recorder Silvia Catten, 2 Rita Lund, Communications Director Thom DeSirant, District Jackson, District 3 John Brems, City Attorney Cheri 4 (arrived at 9:27arn) Kurt Hansen, Facilities Director Bev Uipi, DiStriCt Lisa Dudley, HR-Finance Director Aimee McConkie, Millcreek Common Executive Director Mike Winder, City Manager John Miller, Public Works Director Kayla Mayers, Promise Program Director Attendees: Dave Harris WORK MEETING - 8:00 a.m. TIME COMMENCED: 8:23 a.m. Mayor Silvestrini called the work meeting to order. 1. Welcome Mayor said the departments Silvestrini would introduce themselves to the council and present what they have been working on in the last year and what they expect from the year to come. department Mike Winder wanted to involve the whole staff in the strategic retreat. Each to ask questions. would get 10 minutes to present, and the council would get 8 minutes Presentations - Looking Back at 2024 and Looking Ahead to 2025 2. Department - The department introduced themselves to the council: Jim Hardy, Building Building Director; Triana Carreon, Administrative Assistant; Kandi Scott, Permit Technician; Services Aguilar, Plans Exaxiiiuei, Kcviii Joluison, Building Itspector; .%drew Steadman, Bonny Millcreek City Council Meeting Minutes 15 January 2025 Page 2 of 8 Building Inspector; Kim Delobel, Building Inspectot; Steve Rowbottom, Business License Inspector; Dustin Eberspacher, Code Compliance Inspector; Wendy Madrill, Code Compliance Inspector; and Chance Peck, Code Compliance Inspector. The department conducted 5,402 residential inspections, 1,355 commercial inspections, 1,214 code cases, 10 Administrative Law Judge hearings, 2 abatements, 50 stop work orders, 5 dangerous structures, and 6 after hours emergency callouts, and 525 training hours were completed in 2024. Mayor Silvestrini thanked the Building Department for their work. He said he gets a lot of compliments from the public about what they do. He noted a decision needed to be made about fleet rotation/purchases. Kurt Hansen said he was looking into a rotation schedule. Hardy mentioned they had recently acquired hybrid vehicles which had helped cut down on gas and he intended to use more hybrids going forward. Winder said Hardy was a good advocate for his department. Council Member Jackson asked about the division of code enforcement. Rowbottom explained the boundaries of the three code enforcement officers, a map of which could be found on the city's website. Public Works - The department shared a staff-made video introducing team members and highlighting the projects completed in the last year. Staff included John Miller, Public Works Director; Mason Adamson, Staff Engineer; Dan Drumiler, Stormwater Engineer; Brandon Johnson, Public Works Operations Manager; Aaron Roberts, Stormwater Operations Coordinator; Travis Reginek, Public Works Inspector; Deejay Allen, Stormwater & Construction Inspector; Matt Hahn, Stormwater Inspector II; Brian Busch, GIS Specialist; Kalie Boska, Public Works Permit Manager, and Joe Tayabji, GIS Intern. The capital improvement projects (CIPs) from 2024 include: 2000 E Phase I, 3100 E, Hale Drive, Neffs Lane Phase II and several emergency maintenance projects. The CIPs for 2025 include: 2000 E Phase 2, Orchard Drive, Astro Way, Parkview Drive, and Green Valley. Miller reported over 2 million square feet of roadway treatment was done, the stormwater inventory map was updated with 270 manholes, 736 catch basins, and 565 pipe segments, 9,427 linear feet of drainage improvements were made, and $12.5 million in grant funding was awarded for 3 CIP projects. The department was looking to hire one fulltime employee (FTE) for GIS, updating the Transportation Master Plan, and looking into a public works feasibility study and a transportation utility fee. Council Member Catten asked about the transportation utility fee. Miller said staff was currently reviewing documents to then put out a request for proposals. Once a contract was awarded, it would take about 5-6 months for the study. Fred Lutze said the study would be combined with the Transportation Master Plan update study. Council Member Catten asked about the public works feasibility study. Miller said the contract for the study was recently signed with LRB. The study results would help inform the council of any action. Mayor Silvestriniasked if the study was just for Millcreek or if it included neighboring cities as Millcreek has different snow demand than other cities. Miller said the study would only be for Millcreek; it did not include Holladay. Lisa Dudley asked if the Transportation Master Plan was a budget ask for this or next fiscal year. Miller said it depended on what the council wanted. Council Member Catten asked about the GIS FTE. Brian Busch said most of his work was fixing things. With the GIS intern, more projects are being produced. Other neighboring cities have 2+ GIS FTEs.  City Council Meeting Minutes 15 January 2025 Page 3 of 8 Millcreek - Kayla Mayers, Promise Program Director, introduced Collyn Mosquito, Economic Promise Coordinator, Kiana Dipko, Health Coordinator, and Kristy Parajuli, Education Wellbeing The Promise Program has funding and support from the city council, United Coordinator. Salt Lake County Health Department, Comcast (in kind donation with 100 Way of Salt Lake, support through various donations and item drives. Within the laptops) and community there is the Economic Wellbeing Coalition, Healthy Millcreek Coalition, Promise Program Social Determinants of Health Committee, Interfaith Council, Data Education Committee, Committee, and school partnership committees at Evergreen Junior High, Infrastructure Cottonwood High School, and James E. Moss Elementary. In William Penn Elementary, 2024, they finished helping 69 residents find housing after being displaced from Holladay literacy classes to 99 residents, hosted a large resource fair for residents at Hills, taught digital brought the youth council into the department, hosted 106 kids from Bud Bailey Apartments, afterschool programs to Millcreek Common to learn about Earth Day, supported 7 schools and arts programming and career development workshops for afterschool programs by providing arts classes for youth teens, hosted 3 service projects, partnered with Spy Hop to host creative in afterschool, and Promise became its own department. In the coming year, they hoped to work on systematizing processes for project management and host a lot of the same events done previously with improved processes and collaboration. Challenges and programs balancing the on-the-ground comi'nunity events and community support with the included systemic work of things like sliared data infrastructure, future housing needs, etc., needed to improve efficiency and quality of programi'ning, language barriers and working with residents, and partner collaboration and collective impact. relationsip-building Mayor Silvestrini said higher graduation to be a focus in Promise, especially rates were going Cottonwood High School. South Salt Lake City has run the afterschool program at Moss with Elementary, however Millcreek will be taking it over as Millcreek children were attending the school due to the realignment of Granite was not aware of many cities School District. Dudley that had a Promise-like program, and she thought it was wonderful. Council Member DeSirant would like to be more informed about after school field trips that Promise hosts, particularly at Millcreek Common. Winder appreciated Promise for being team partners. They were building good relationships with education partners. Mayor Silvestrini noted South Salt Lake had a Promise Program. Life - Aimee McConkie introduced Rachel Nasse, Cornrnunity Life Events Community Travis Warnimont, Community Life Event Production Manager, Mariam Planning Manager, Community Life Events Planning Assistant, Tony Williams, Senior Recreations Dickerson, Holly Jensen, Recreations Manager and Roller Skating Specialist, Jamie Wilner, Mamger, Manager and Ice Skating Specialist, and Lacy Gill, Community Life Business Recreations Manager as part of the department. The department says that everyone is invited Development an inclusive atmosphere that encourages imagination, connection, and as they try to cultivate strives to build and honor a work culture that promotes collaboration, growth. The department communication, patience, flexibility, productivity, good relationships, and enjoyment respect, In 2024 they brought in $610,225 in revenue with recreation, $188,942 in private for life. development event rentals, $80,569 in public event ticket sales, and about $165,000 in classes, and revenue. There were 186 events, 472 private event rentals, 194 sport development 32,700followersonsocialmedia.Discountswit pnvaterenasprovidedtotaled$294,187. Mfflcreek City Council Meeting Minutes 15 January 2025 Page 4 of 8 There are 8 fulltime employees and 36 part time. McConkie said in 2025 they hoped to stabilize operations, work on workforce development, enhance guest experiences, and increase outreach and networking. For the next fiscal year, McConkie requested: * Events/Production, Part-Time Positions 50K * Climbing Wall - Assistant Manager, Part-Time Position 30K * Specialty Market Supervisor (Farmers Markets/Day Markets) 24K * MiniGolfStart-Up 75K * Pro-Shop Store Front (Build Costs) 35K * Central Check-Out Custom Desk & Signage 30K * PlazaJukebox 10K * PhaseII-TreehouseActivities(Foosball,GameTables) 15-20K Mayor Silvestrini thanked the team for the contribution they make to the community. Francis Lilly said he hears that people love Millcreek Common. He brought up the idea of an enterprise model. Council Member Catten asked about the private rental discounts value totaling nearly $300,000. McConkie said governinental entities get free rentals, nonprofits get 50% off rentals, and employees get 50% off rentals. The labor costs were higher than expected and that is something to attempt to plan for. The mayor said it builds good will across the community with the city receiving grants. Council Member DeSirant anticipated fewer free offerings as the facility became more known. Council Member Uipi brought up being mindful of the production team and asking for donations for Promise with some free rentals. Facilities - Kurt Hansen, Facilities Director, introduced Shannon Schmidt, Facilities Manager, Dan Merkley, Community Life Facility Support Manager, and Topher Hunt, Facilities Assistant. hi2024, they replaced the ice chiller compressors, installed 5 new EV chargers, purchased 3 new plug-in hybrid Ford Escapes, replaced 20 laptops and 9 desktops, cleaned up Mount Aire streetscape, re-stained wood railings and benches on Millcreek Cornrnon, added splash pad colored lights, and cleaned up after Millcreek Common events. Challenges they deal with are mastering new city hall software programs, dealing with recurring maintenance and mechanical issues, keeping Millcreek Common clean and attractive, and finding adequate office and storage space for each department. In 2025 they hoped to: @ add drinking fountain to Adventure Hub main floor * replace Adventure Hub outdoor drinking fountain with an all-weather drinking fountain * widen the Adventure Hub south facing door @ add sink to Adventure Hub 2nd floor conference/party room * add shade structure on west side of Adventure Hub * add space heaters to pizza/ice cream patio * add pernnanent shade structure west of splash pad * change out wheel stops and bollards on Common plaza @ add drinking fountain to 2nd floor lobby in City Hall * add extra offices to 4th or 5th floor unfinished space The next fiscal year budgetary requests included: * repairCityHalleastpatio-$50,OOOto$lO0,000 Millcreek City Council Meeting Minutes 15 January 2025 Page 5 of 8 * patio awning for Adventure Hub - $50,000 * replacing vehicles with 100,000 miles - RAV4 Hybrid $36,000 * patio awning west of splash pad $25,000 * re-staining laminated posts and beams on 6th floor balcony - $25,000 * drinkingFountainCityHall-$10,000 * drinking fountain in Adventure Hub - $6,000 * re-key Adventure Hub - $5,000 Silvestrini asked at what point the staff's role would be expanded to maintain parks. Mayor Hansen said that it would require a lot of equipment, storage, and labor. The Public Works Department oversees the city's parks. He noted there was a gardening contract for Millcreek Common. Mayor Silvestrini and Winder commended Hansen and his team for their work. They do well managing contracts. Council Member Jackson asked if there was a risk management plan. Hansen said his team has been OSHA certified, and they work with the city's Emergency Manager. Hunt said he inspects the city parks in the spring and surniner. Economic Development - Mike Winder, Economic Development Director, and Elise Summers, Economic Development Assistant & Business Council Liaison, introduced themselves. Summers said there were an estimated 500 attendees and 40 businesses at the spring and fall business markets.The 2024 Business Gala raised $1,031 for the Promise Program, netted $4,142, and had 180 attendees, and the business of the year was Second Suinmitt Hard There were grand openings for Noodlehead Cider. and Millcreek Pizza House on the Common, and a groundbreaking took place for the Porsche dealership. She explained how the Business Council would now be comprised of a board of directors. To create better business and community ties in 2025, Summers hoped to expand comn'iunity efforts with a trunk or treat or Easter egg hunt, and have business education training on AI in business, governrnent contracts, and request for proposals process. Winder noted sales tax had gone up 5oA year over year. He highlighted development projects happening around Millcreek Common. The next big project would be developing the east block of Millcreek Common a retail/condo building, parking structure, and Hyatt Studios hotel. Budget requests for with Business Council board activities ($5,000), printing ($3,500), engineering for FY26 included: High eagle sculpture ($5,000), signage for Chambers and Highland ($30,000), and the Skyline a bond for Millcreek Common east block ($15 million). Mayor Silvestrini was hoping to obtain the AAA bond rating. He asked about parking availability for Millcreek Common. Winder said about 120 stalls were contemplated in the proposed east block development. A council member asked about the basement for Millcreek Common East. Winder said the basement would belong to the tenants. Council Member DeSirant asked for a way to let visitors know where available parking is. Dudley said the bond rating is not on the city, but the ability to pay back the bond. Winder mentioned the east woonerf parking would be lost to accommodate the new proposed development. Planning - Francis Lilly, Plaru'iing Director, introduced Fred Lutze, Deputy City Engineer, Robert May, Long Range Planner, Brad Sanderson, Current Planning Manager, Carlos Planner, Sean Murray, Planner, Zack Wendel, Planning Permit Technician, Jake Estudillo, Green, Development Review Specialist, and Ryan Bagshaw, Development Review IEngiiiet=:i/Special Projccts Coordinator to the council. Lilly gave an osiertiiew of reviewed and planning applications processed in 2024. Highlights from the year included Millcreek City Councn Meeting Minutes 15 January 2025 Page 6 of 8 adoption of the Murray North Station Area Plan, receiving a $10,000 grant from Utah Division Water Resources for the Water Use and Preservation Element, exceeding the state's moderate income housing requirements making Millcreek eligible for priority consideration of state transportation funding for transportation projects, working with each of the community councils to obtain valuable priority sidewalk information for the sidewalk and trails masterplan, adoption of the Village Center Special District (VCSD) Zone which made way for the Porsche Dealership and Olympus Hills West Village Center plans, success with Switchpoint Canyon Rim, the code update, sent 43,000 mailed notices, got Mountair Acres nominated for a National Historic District, held 36 development review consultations, and had successful Olympus West Village Center Phase II public engagement. Goals for 2025 include: * Adopt new Zoning Code and Title 14, Revised Checklists, updated graphics and images, and update Fee Schedule. iWorQ portal goes live. * Add Iceberg Drive-Inn and the Baldwin Radio Factory to Local Historic Sites List. * Adopt a new Sidewalk and Trails Master Plan, replacing the Walk Millcreek Manual. * Prepare a nomination for the Veteran Heights Neighborhood. @ Engage the community on Future Land Use Map amendments on 700 East and 900 East. * Adopt a citywide sustainability policy. * Adopt the Water Use and Preservation Element of the General Plan. @ Adopt the Meadowbrook Station Area Plan. * Finalize and adopt a new Planning and Engineering Design Manual. * Improve the customer service experience by: o Streamlining the sidewalk exception process. o Updating checklists with the new code standards. o Utilizing iWorQ for Planning Applications. o Creating a single point of contact for Plaru'iing Applications. Lilly reviewed the improved permit application submittal process and explained the need for a Plan Review Coordinator. Brad Sanderson noted that St. Mark's Hospital was intending to expand through a phasing plan. Lilly highlighted the department responding to things coming up through the community and through state mandates. He thanked his team for their work. Mayor Silvestrini appreciated the department's interactions with the public. The department directors and council members offered compliments to the department. Communications - Rita Lund, Communications Director, introduced Chris Catalano, Emergency Manager, Troy Hartpence, Marketing & Communications Coordinator, Laura Bown, Information Center Manager, Taylor Kalander, Marketing Manager, Erica Okada, Public Information Manager, Wendy Saunders, Infomation Center Teccian, and Paige Richardson, Information Center Technician. She showed the council a staff-made video expounding on the roles of the communications department. Mayor Silvestrini and staff commended the cormnunications team. Lund would be working on adding new pole banner locations and asking for an intern. Council Member Jackson would like training on social media. Mayor Silvestrini would like to hold that training during the day instead of during a council meeting. Millcreek City Council Meeting Minutes 15 January 2025 Page 7 of 8 Finance/HR - Lisa Dudley, HR-Finance Director, introduced Stephanie Bond, HR Manager, Brown, HR-Finance Techician, Jana Stratford, Finance Technician, Nicole Pack, Amanda Senior Accountant, I(ristofer Land, Grants Manager, Alex Wendt, Business License Administrator, and Amy Barber, Deputy Business License Administrator. The department performed a staff-made song. In 2024, the department created wallet-sized sales tax exemption cards, substantially Accts Receivable (AR) and Cash Receipting (CR) modules, implemented Clover/ completed SNAP payment for Farmers' Markets, and implemented new P-Card system. In 2025, they like to finalize AR and CR software (approximately 95% complete), purchase and would Procurement Module, maximize rebate earnings on P-Card, and manage UPD asset implement forfeiture funds. In 2024, grants were received for Millcreek Common Phase II ($6.5 million), Neffs Canyon Debris Basin ($3 million), US Figure Skating, energy efficient projects, and the Jordan River Trail. In 2025, the city would be applying for a $1 million grant from the Division of Outdoor Recreation for Millcreek Common Phase II. In 2024, Business Licensing an issued 312 new business licenses and payments went up $12,642. In Human Resources, survey was conducted, an employee comment box was implemented, a employee engagement quarterly wellness program was implemented, a benefits broker was engaged, and compliance were met. In 2025, a new handbook would be created for unbenefited employees and audits audits would be conducted. In 2024, new accounting information system changes new internal were implemented, and a telecom tax was filed with the Tax Commission. Dudley reviewed budget requests for the next fiscal year which included an FTE Procurement Manager, trainings, professional services, and software. Member Uipi asked about procurement management. Dudley said purchasing agents Council paid for themselves and one would be used by all departments. Mayor Silvestrini noted the Mayor Silvestrini and McConkie commended the new budget and city had a clean audit. implementation. Legal/Recorder - John Brems, City Attorney, briefly reviewed highlights from 2024 and said in 2025 he wanted to update the financial administration code, update the special event code, update the conflict code, and some possible litigation may include reasonable homes, city hall building placement, and the proposed Parley's mine. accomi'nodations-group Elyse Sullivan, City Recorder, noted she received 50 fewer records requests in 2024 (148) than in 2023. Upcoming events included annual records destruction and the municipal elections for Districts 2 and 4. She anticipated that cost to be $35,000. Mayor Silvestrini and Winder commended the city attorney and recorder. 3. Mfflcreek Common Phase II Update; Dave Harris, EPG Dave Harris overviewed the preliminary construction budget, current estimation is $13.1 million. He gave timelines for various aspects with construction beginning in May 2025 and completion in June 2026. He showed the proposed plans for Millcreek Common Phase II. Silvestrini requested electronic vehicle charging stations along the perimeter. He asked Mayor the space. Harris said there would be hidden spaces but hoped enough residents about policing bordering the Cornrnon wo -po ce. Mfflcreek City Council Meeting Minutes 15 January 2025 Page 8 of 8 Winder expressed his pride for his coworkers and appreciation for the city council. Miller noted cost savings were not always the bottom line. The council discussed moving forward with a ranked choice voting election for the year. Mayor Silvestrini thanked everyone for their participation in the meeting. Council Member DeSirant moved to recess the meeting at 12:38 p.m. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously Council Member DeSirant moved to reconvene the meeting at 1:00 p.m. at Gary's Asian Bistro (3977 Wasatch Blvd, Mfflcreek, UT 84124). Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. ADJOURNED: Council Member DeSirant moved to adjourn the meeting. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. APPROVED: nate2-1.4-2azr Jeff Silvestrini, Mayor Attest: