City Council

Minutes of the Millcreek City Council June 9, 2025 7:00 p.m. Regular Meeting The City Council of 'Millcreek, Utah, met in a regular public meeting on June 9, 2025, at City Hall, located at 1330 E. Chambers Avenue, Millcreek, UT 84106. The meeting was recorded for the City's website and had an option for online public coinment. PRESENT: Council Members City Staff Jeff Silvestrini, Mayor Mike Winder, City Manager Silvia Catten, District I Elyse Sullivan, City Recorder Thom DeSirant, District 2 Francis Lilly, Assistant City Manager Cheri Jackson, District 3 Lisa Dudley, HR-Finance Director Bev Uipi, District 4 Kurt Hansen, Facilities Director Kristy Parajrili, Promise Education Coordinator John Brems, City Attorney Carlos Estudillo, Planner Jim Hardy, Building Official Rita Lund, Communications Director Attendees: Laura Renshaw, Cheneil Hill, Connor Gale, Miles Maynes, Russell Platt, Dwight Yee, Maddie Townsend, Nabin Pokhrel, Chief Petty-Brown REGULAR MEETING - 7:00 p.m. TIME COMMENCED: 7:00 p.m. 1. Welcome, Introduction and Preliminary Matters 1.I Pledge of Allegiance Mayor Silvestrini called the meeting to order, and a boy scout led the pledge of allegiance. 1.2 English Skills Learning Center Certificate Ceremony Mayor Silvestrini said the council was proud to recognize the students of the English Skills Learning Center (ESLC), a program designed to support individuals-particularly iminigrants-who are working to learn English as a key step toward success in the United States. Learning a new language is a significant achievement, and the council coinmended their dedication and perseverance. Millcreek offers classes at two locations, Millcreek City Council Meeting Minutes 9 June 2025 Page 2 of 11 forward as a group to receive a certificate of completion and asked that each briefly introduce themselves by stating their name and country of origin. The students introduced themselves to the council. Kristy Parajuli said as part of the Promise Program, there are volunteers who watch children so the parents can learn English. Maddie Townsend, ESLC, expressed appreciation for the partnership with tlie Promise Program and to the students for their dedication to coming to class. 1.3 Public Comment Cheneil Hill, founder and senior officer of Stand Against Fear and Exploitation (SAFE), a 501(c)(4) nonprofit based in Utah, said SAFE is committed to advancing stronger legal protections for vulnerable coinrnunities, particularly children and survivors of abuse. She introduced a legislative initiative developed by SAFE and respectfully requested a formal letter of support firom the council-not financial support, but a civic endorsement. The proposed legislation, already sponsored by a current Utah House Representative, is titled the Sex Offender Registry Violation Accountability Act. It seeks to: (1) strengthen penalties for registered sex offenders who knowingly violate supervision terms, including upgrading certain violations from misdemeanors to felonies, particularly when these individuals enter restricted areas such as parks, schools, or daycares; and (2) reduce recidivism by offering trauma-informed reintegration support, including a one-year transitional halfway housing program for eligible offenders, especially those who were themselves victims prior to offending. With over 8,000 registered sex offenders in Salt Lake County-3,582 in Salt Lake City alone, or one offender per 55 residents-current penalties are insufficient to ensure public safety. The council's written support would send a strong message to state leaders that cornrnunities demand more robust protections. She was grateful for the council's time and continued public service and hoped to work with them toward a safer, more accountable Utah. Laura Renshaw, Millcreek Library, encouraged the council to join the summer reading program. Council Member Jackson requested a moment of personal privilege to welcome Nabin Pokhrel from Les 01son IT to the meeting. 2. Planning Matters 2.1 Discussion and Consideration of Ordinance 25-19, Rezoning Certain Property Located at Approximately 4261 South 700 East from the R-1-8 Zone to the R-M Zone Mayor Silvestrini noted the council had a first reading of tis item at their last meeting. Carlos Estudillo said the request for a rezone from R-1-8 (Residential Single-Family) to RM (Residential Multi-Family) was to accommodate a proposed development consisting of four townhomes intended for owner occupancy. Each unit will include a two-car garage, and the site will be accessed via a 26-foot-wide driveway from 700 East. The project meets all current standards related to open space, building materials, parking, and other requirements outlined in the Residential Multi-Family ordinance. A development agreement is being established to include additional design and occupancy standards not covered by existing code, with a particular focus on ensuring owner occupancy. While Mfflcreek City Council Meeting Minutes 9 June 2025 Page 3 of 11 initial discussions considered deed restrictions, it was mutually agreed not to impose such limitations, opting instead to incorporate language supporting owner occupancy. Staff recorni'nends approval of application CM-25-001 as presented. Mayor Silvestrini noted the planning commission favorably recommended approval of the rezone. He then asked for public corninent. There was none. Council Member Jackson moved to adopt Ordinance 25-19, Rezoning Certain Property Located at Approximately 4261 South 700 East from the R-1-8 Zone to the R-M Zone subject to a development agreement. Council Member Catten seconded. Mayor Silvestrini coinrnended the applicant on the project. This proposal aligns closely with the message shared by the governor during a recent housing suinmit held on May 28, where he called on cities across Utah to approve more owner-occupied starter home developments. The governor emphasized the urgent need to address the housing affordability crisis, particularly for first-time homebuyers who are struggling to gain a foothold in the housing market. Homeownership has traditionally been a key pathway to building personal and generational wealth in the United States, allowing individuals to move beyond renting and begin accumulating equity. This project directly supports that goal by offering more affordable, owner- occupied housing in a townhome fornnat-a model that balances increased density with coinmunity compatibility. The applicant has worked collaboratively with city staff and the coinrnunity to reduce the project's density, ensuring it aligns with local expectations while still providing four much-needed housing units. While housing in Millcreek remains expensive overall, projects like this are essential steps toward improving access to homeownership. Council Member DeSirant noted that a lot of people wanted to downsize homes as well. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 2.2 Discussion and Consideration of Ordinance 25-20, Approving a Development Agreement for an Owner Occupied Fourplex Residential Complex with Respect to Approximately O.34 Acres of Real Property Located at Approximately 4261 South 700 East Council Member DeSirant moved to approve Ordinance 25-20, Approving a Development Agreement for an Owner Occupied Fourplex Residential Complex with Respect to Approximately O.34 Acres of Real Property Located at Approximately 4261 South 700 F,ast. Council Member Catten seconded. Council Member Jackson asked about the requirements for owner occupancy. Mayor Silvestrini said the city was not requiring a deed restriction, but CC&Rs of the homeowner's association in perpetuity. John Brems noted if the CC&Rs are not enforced by the HOA for a long time, they become void. Council Member Jackson asked if the CC&Rs would be enforced. Mayor Silvestrini said once the units were sold, the applicant would no longer have an interest in the property. It would be up to the property owners that live there to enforce them. The applicant, Miles Maynes, declined to comment. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Councn Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. Millcreek City Council Meeting Minutes 9 June 2025 Page 4 of 11 2.3 Discussion and Consideration of Ordinance 25-23, Approving an Amended Development Agreement for 3PARC Townhomes for Property Located at or Near 3956-3960 South 300 East Carlos Estudillo said this application pertains to a previously approved zone change in spring 2023 (ZM-22-013), which rezoned the property from R-2-10 (Medium Density Residential) to RM (Residential Multi-Family) to allow for a 14-unit townhome development. A development agreement was established at that time. As the applicant progressed toward obtaining a conditional use permit and building permits, they proposed a change to the approved site amenities-replacing the originally planned 1,200-square- foot playground with a 675-square-foot pavilion and picnic area. The updated amenity will include tables, benches, and a trash receptacle, a fixed giill, meeting city requirements for a communal space that serves a minimum picnic of 15 people. This area will be located within the development's designated common open space. The applicant is seeking an amendment to the development agreement to reflect this change. Staff recommended approval of application ZM-25-003 as presented. Mayor Silvestrini asked for public comment. There was none. Council Member Catten moved to approve Ordinance 25-23, Approving an Amended Development Agreement for 3PARC Townhomes for Property Located at or Near 3956- 3960 South 300 East. Council Member DeSirant seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 2.4 Discussion and Consideration of Ordinance 25-24, Approving an Amended Development Agreement for The Mnlcreek Place Townhomes for Property Located at or Near 2888 East 3300 South Carlos Estudillo said this property was rezoned in December 2023 (ZM-23-006) from C- 2 (Comn'iercial) to RM (Residential Multi-Family) to allow for a six-unit townhome development, with the approval tied to a development agreement. On August 21, 2024, the Planning Cornrnission granted conditional use and subdivision approval under application CU-24-002. However, following that approval, changes to Millcreek's zoning ordinance-specifically regarding open space requirements in the RM zone-impacted the project. Initially, the project's design provided approximately 32-33% open space, falling short of the then-required 40%. With the recent ordinance revision reducing the open space requirement to 30%, the applicant's original design now complies. As a result, only minor adjustments were made to the site plan-shifting from a zigzag layout to a more linear, efficient configuration-while maintaining design standards and materials. No substantial changes to the overall layout are proposed. The updated development agreement now reflects 30% open space requirement, the amended including cornrnon and private areas. Staff recommended approval of application ZM-25- 004 as presented. Mayor Silvestrini asked for public comment. There was none. Francis Lilly said this update does not substantively alter the previously approved conditional use permit. The original site plan was approved by the Planning Coinmission under that permit, but during the technical review phase-when detailed elements such as open space are Millcreek City Council Meeting Minutes 9 June 2025 Page 5 of II finalized-it was discovered that the open space had not been accurately represented. This type of refinement is common as plans are developed in greater detail. The discrepancy arose between the original development agreement and the approved conditional use, but with recent changes to the zoning code, the current plan now aligns with updated requirements. As such, the purpose of bringing this back to the City Council is simply to align the development agreement with both the approved site plan and the revised zoning code. Since the Planning Coinmission has already approved the conditional use permit, no further action is needed from them. Council Member DeSirant moved to approve Ordinance 25-24, Approving an Amended Development Agreement for The Mfflcreek Place Townhomes for Property Located at or Near 2888 East 3300 South. Council Member Uipi seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. Russell Platt commended the council for approving housing. Mayor Silvestrini noted in 2024, Millcreek grew by more than 1,300 people, wliich is a lot in terms of growth for a built out city. The council tries to encourage owner occupied housing wherever they can. 3. Financial Matters 3.1 Public Hearing to Consider the City's Fiscal Year 2025-2026 Tentative Budget (Including the FY26 Millcreek Municipal Fee Schedule) Mayor Silvestrini said the council has worked on tlie budget since January. Lisa Dudley said the initial presentation of the tentative budget to the council on May 12 included a $68 million General Fund budget, which incorporated a 3% cost-of-living adjustment, and a 1.5% merit increase for employees, but no additional staffing changes. The large budget total was primarily due to the anticipated $24 million in bond proceeds, originally expected to flow through the General Fund. However, after consultation with the municipal advisor and bond counsel, it was determined that the Community Redevelopment Agency would serve as the bond issuer. As a result, these transactions were removed from the General Fund, reducing the budget to just under $43 million by May 27. The budget also includes updated revenue and expenditure adjustments since that time. For the special revenue funds, such as the City Center and West Mill Creek CRAs, changes reflect the transfer of bond-related transactions and minor cash flow loans between small project areas (Woodland Avenue and Olympus Hills) to support professional services. The Med Tech CRA and the CRA aggregate housing fund saw no changes. Capital project funds were updated to include previously unbudgeted cash for HB 244 projects, with minimal adjustments to bond structuring for Millcreek Common East. Park impact fees are being allocated to support Millcreek Coininon Phase Two. Finally, no changes were made to the stormwater utility fund since the tentative budget was introduced. Council Member Jackson moved to open the public hearing. Council Member Catten seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi v yes, an or estrini v yes. e motion passed unanimously. Mfflcreek City Council Meeting Minutes 9 June 2025 Page 6 of 11 There were no cominents. Council Member Jackson moved to close the public hearing. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Councn Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3.2 Public Hearing to Consider Adopting the FY26 Municipal Employees Payscale Mayor Silvestrini said state law required a public hearing to let the public know what the city is proposing to pay its employees with a cost of living adjustment and discretionary merit increase. The increases enable the city to maintain good employees. Lisa Dudley said Millcreek's payscale ranges from grade 1 to grade 34, though not all grades are currently utilized due to the city's relatively small size and reliance on contracted labor. Positions are assigned to specific grades based on internal and external equity, and the full pay scale was provided in the council's meeting packet. Unlike step- based pay systems used by school districts or the federal government, Millcreek's compensation model is performance-based. This means that employees do not receive automatic annual increases; instead, merit increases are awarded based on performance evaluations, allowing high performers to progress faster than others with similar tenures. This approach supports retention of top talent by avoiding pay compression. All grades have a 44% range from minimum to maximum salary, a structure that is under review for potentialadjustments. Additionally, tlie city applies an aru'iual 3o/o cost-of-living adjustment (COLA) across the entire pay table to ensure that both current and new hires remain competitive in the market. Council Member Uipi moved to open the public hearing. Council Member DeSirant seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. There were no comments. Council Member DeSirant moved to close the public hearing. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3.3 Discussion and Consideration of Ordinance 25-21, Enacting a New Compensation Schedule/Payscale for Executive Municipal Officers and Statutory Employees for Fiscal Year 2025-26 Lisa Dudley said the state also required the city to show the department directors and their deputies or assistants increase. The ordinance shows the same 3% COLA and 1.5% merit. The one contracted employee, John Brems, has a different adjustment, a 5% mcrease. Millcreek City Council Meeting Minutes 9 June 2025 Page 7 of 11 The mayor requested the public hearing for department directors be held before adopting ordinances. Council Member Jackson moved to reorder the agenda for item 3.4 to be next. Council Member DeSirant seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3.4 Public Hearing to Consider Adopting the FY26 Department Directors and Deputy Directors Payscale Council Member Uipi moved to open the public hearing. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. There were no comments. Council Member Jackson moved to close the public hearing. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3.3 Discussion and Consideration of Ordinance 25-21, Enacting a New Compensation Schedule/Payscale for Executive Municipal Officers and Statutory Employees for Fiscal Year 2025-26 - Continued Council Member Jackson moved to adopt Ordinance 25-21, Enacting a New Compensation Schedule/Payscale for Executive Municipal Officers and Statutory Employees for Fiscal Year 2025-26. Council Member Catten seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 3.5 Discussion and Consideration of Ordinance 25-22, Adopting an Increase for Executive Municipal Officers and Their Chief Assistant(s) or Deputies for Fiscal Year 2025-26 Council Member Jackson moved to adopt Ordinance 25-22, Adopting an Increase for Executive Municipal Officers and Their Chief Assistant(s) or Deputies for Fiscal Year 2025-26. Council Member DeSirant seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Councn Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 3.6 [If Tax Rate is Avanablel Discussion and Consideration of Ordinance 25-25, rminnng e o ax an axes upon an ersonal Millcreek City Council Meeting Minutes 9 June 2025 Page 8 of 11 Property within Millcreek (the Resulting Tax is the Same Amount of Tax Previously Collected by Millcreek and will not Result in a Tax Increase to Residents of Millcreek) for the Tax Year Beginning July 1, 2025 and Ending June 30, 2026 The tax rate was not yet available from the county, so the council decided to hold a special meeting on Monday, June 16 to adopt the ordinance. Councn Member Catten moved to continue item 3.6, Ordinance 25-25, to June 16f'l at 5pm. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously 4. Business Matters 4.1 Discussion and Consideration of Resolution 25-21, Authorizing a Series of Inter- fund Loans Between the West Millcreek CRA and the Millcreek Center CRA Project Areas. The Purpose of the Interfund Loans is to Cover the Series 2019 Debt Service until the Millcreek Center CRA Tax Increment Revenue is Sufficient to Cover the Series 2019 Debt Service Payments. Mayor Silvestrini said tlie interfund loans between community reinvestment project areas needed to be fori'nalized. Dudley said the 2019 debt service represents the largest obligation among the CRA budgets. While smaller amounts are associated with the Olympus Hills and Woodland Avenue project areas, all funds must maintain a positive cash balance by year-end. The interfund loan from the West Millcreek CRA to the City Center CRA was always part of the financial plan, intended to temporarily support debt service costs until sufficient tax increment revenue is generated. Currently, West Millcreek CRA produces enough revenue to independently cover the 2019 debt service. This adjustment is largely an administrative step to reconcile past transactions and ensure financial stability across all CRA funds until each can fully support its own obligations. Council Member Uipi moved to approve item 4.1, Resolution 25-21, Authorizing a Series of Inter-fund Loans Between the West Millcreek CRA and the Millcreek Center CRA Project Areas. The Purpose of the Interfund Loans is to Cover the Series 2019 Debt Sernce until the Millcreek Center CRA Tax Increment Revenue is Sufficient to Cover the Series 2019 Debt Service Payments. Council Member Jackson seconded. The Recorder caned for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 4.2 Discussion and Consideration of Resolution 25-22, Authorizing a Series of Inter- Fund Loans Between the West Millcreek CRA and the Woodland Avenue CRA Project Areas. The Purpose of the Inter-Fund Loans is to Cover the Series 2019 Debt Service until the Woodland Avenue CRA Tax Iucieiricnt Rcvcnut ia Sufficient to Cover the Series 2019 Debt Service Payments. Council Member Jackson moved to adopt Resolution 25-22, Authorizing a Series of Inter- Fund Loans Between the West Millcreek CRA and the Woodland Avenue CRA Project Areas. Council Member Uipi seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Millcreek City Councn Meeting Minutes 9 June 2025 Page 9 of 11 Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 4.3 Discussion and Consideration of Resolution 25-23, Authorizing a Series of Inter- Fund Loans Between the West Mfflcreek CRA and the Olympus Hffls CRA Project Areas. The Purpose of the Inter-Fund Loans is to Cover the Series 2019 Debt Service until the Olympus Hills CRA Tax Increment Revenue is Sufficient to Cover the Series 2019 Debt Service Payments. Council Member Catten moved to approve Resolution 25-23, Authorizing a Series of Inter- Fund Loans Behveen the West Millcreek CRA and the Olympus Hills CRA Project Areas. The Purpose of the Inter-Fund Loans is to Cover the Series 2019 Debt Service until the Olympus Hills CRA Tax Increment Revenue is Sufficient to Cover the Series 2019 Debt Service Payments. Councn Member Uipi seconded. The Recorder called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 5. Reports 5.1 Mayor's Report Mayor Silvestrini reported on the Cominunity Renewable Energy Program. Millcreek participates in the Coinmunity Renewable Energy Program, which involves a coalition of 18 cities working with Rocky Mountain Power to source 1 00% renewable energy for their residents. While the electricity grid still relies on fossil fuels, the program aims to generate enough renewable energy-such as solar, wind, and geotheri'nal-to offset non- renewable use and increase the overall share of clean energy. Two major updates have occurred: first, Rocky Mountain Power completed the rate-making application, and initial projections suggest utility bills may rise by only $2-4 per month for participating residents. If costs exceed expectations, the city retains the option to opt out. Second, the Public Service Comi'nission approved the agency's solicitation for renewable energy providers, inviting bids from producers, who must pay a fee to participate. There has already been notable market interest in this opportunity. Additionally, if Millcreek proceeds with the program, implementation is anticipated by September 2027, with a decision from the Public Service Commission likely in September 2026. To prepare for the required public notification process, which may span two fiscal years, $27,000- $37,000 will be added to the upcoming budget to cover those costs. While the city awaits a final ruling from the Public Service Commission on utility rates, participation will depend on whether the associated costs remain affordable, ideally no more than a few dollars per month per household. If costs exceed what the City Council deems reasonable, Millcreek may opt out. Importantly, the program includes provisions to assist low-income households, ensuring they are not disproportionately burdened. The mayor reported he has been appointed to co-chair Salt Lake County's Winter Overflow Task Force, alongside Mayor Wood of South Salt Lake. This task force identifies emergency shelter locations for unhoused individuals during the coldest months. While Millcreek has previously hosted overflow shelters in 2020 and 2022, this year the city was expected to be exempt. However, due to limited availability of suitable sites, two Millcreek properties are under consideration again: the Calvin Smith Library Mfflcreek City Council Meeting Minutes 9 June 2025 Page 10 of II and the former State Office Building on Highland Drive. The mayor emphasized that this is not a volunteer offering but a response to the pressing need for emergency shelter, particularIy as the state can override local zoning if necessary. Should Millcreek be selected again, the city would receive state mitigation funding-previously used to hire two additional police officers-and will continue its proven approach of ensuring low coinmunity impact through coordinated efforts with service providers, police, emergency responders, and city staff. 5.2 City Council Member Reports Council Member Catten said the South Salt Lake Valley Mosquito Abatement District would increase property taxes this year. She attended tlie initial station area plaru'iing for Meadowbrook. Council Member Uipi said the Mt. Olympus Community Council voted to support a feasibility study for the start of a new school district. 5.3 Staff Reports Dudley provided a draft Employee Handbook, 4111 Edition, to the council and gave an overview of updated changes. On page 12, the nepotism policy has been expanded to include top-down nepotism, not just direct supervisor-subordinate relationships. Page 16 introduces revisions to the youth protection policy in response to new 2024 legislation, aimed at enhancing safety for minors participating in city programs. Changes to employee classifications appear on pages 17 and 18, including the introduction of a new "non-benefited" classification for regular part-time employees working between 20 and 30 hours weekly. These employees would now be eligible for prorated paid time off (PTO) and enrollment in the Utah Retirement Systems (URS), improving long-term retention with minimal budget impact. Seasonal, temporary, and intern positions working under 20 hours per week will remain unbenefited. Page 23 now formally includes incentive pay, allowing department heads to recommend rewards for exceptional individual or group performance-an existing practice now codified in policy. A new infants-in-the-workplace policy on page 35 sets conditions under which employees may bring infants to work, pending HR and departmental approval. On page 54, a new section outlines appropriate use of artificial intelligence (AI), emphasizing that sensitive or proprietary information should not be entered into AI tools. Page 55 introduces a secondary employment policy requiring employees to disclose outside jobs via a formal approval process. Further updates include revisions to procurement procedures on page 72 and expanded purchasing card (P-card) policies on page 79, including the approved use of P-cards for lodging expenses. These changes reflect both legislative updates and internal procedural improvements. Additionally, a condensed version of the policy manual wiIl be created for non-benefited employees, containing only relevant sections to streamline their onboarding and reference process. Training will also be provided on key areas such as youth protection and data privacy. 6. Consent Agenda 6.1 Approval of May 12, 2025 Work Meeting and Regular Meeting Minutes 6.2 Approml of May 27, 2025 Regular Meeting Minutes Mayor Silvestrini requested a change be made to the May 12'h minutes on page 4, top paragraph. The sentence should read with added underlined words, "However, the Millcreek City Council Meeting Minutes 9 June 2025 Page 11 of 11 applicant appealed, and the land use hearing officer niled in favor of the applicant, though limiting the occupancy to state requirements which are estimated to be 10 residents." Council Member Jackson moved to approve the minutes for May 12 with the changes as noted by Mayor Silvestrini and approve the minutes of May 27. Council Member Uipi seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Council Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. 7. New Items for Subsequent Consideration There was none. 8. Calendar of Upcoming Meetings * Historic Preservation Commission Mtg. 6/12/25, 6:00 p.m. * Planning Coininission Mtg., 6/18/25, 5:00 p.m. * City Council Mtg. 6/23/25 7:00 p.m. ADJOURNED: Council Member DeSirant moved to adjourn the meeting at 9:01 p.m. Council Member Jackson seconded. Mayor Silvestrini called for the vote. Council Member Catten voted yes, Council Member DeSirant voted yes, Council Member Jackson voted yes, Coiuicil Member Uipi voted yes, and Mayor Silvestrini voted yes. The motion passed unanimously. nate tlh/h APTK() V Attest: