Borough Council

BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm The Borough Council Meeting of the Milltown Borough Council was held on June 9, 2025, 2025, at Milltown Borough Hall, 39 Washington Avenue, Milltown, New Jersey. The meeting was called to order by Mayor Murray at 7:00PM. The Borough Clerk read the following statement: Adequate notice of this meeting has been provided as required under Chapter 231, P.L. 1975, specifying the time, date, and location by posting a copy of the notice on the Municipal Building, Municipal Website, providing a copy of the Annual Notice Schedule to the official newspapers of the Borough and is on file in the Clerk’s Office. Roll Call was taken by the Borough Clerk ROLL CALL Present Absent Council President Zambrana X Councilman John Collins X Councilman Frank Manco X Councilwoman Patricia Payne X Councilman Gary Posnansky X Councilman David Potter X Mayor George Murray X Borough Attorney Peter Vignuolo X Borough Engineer Mike McClelland X Borough Administrator Fred Carr X Borough Clerk Gretchen McCarthy X Mayor Murray held a moment of silence followed by a salute to the flag. Public Comment: Mayor Murray opened the meeting to the public for comments on Resolutions on the Agenda. Seeing no persons wishing to comment, Mayor Murray closed this portion of the meeting to the public. First Reading Ordinance: Ordinance 25-1567 was read by title ORDINANCE 25-1567 AN ORDINANCE AMENDING CHAPTER 7, TRAFFIC, SECTION 7-14, PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS, TO IMPOSE PARKING RESTRICTIONS ON VARIOUS STREETS WITHIN THE BOROUGH OF MILLTOWN. Page | 1  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm BE IT ORDAINED by the Borough Council of the Borough of Milltown as follows: SECTION 1. Chapter 7, Traffic, Streets, Section 7-14, Parking Prohibited at All Times on Certain Streets, is amended to add the following: Name of Street Sides Location Garver Avenue North From a point 186 feet east from the east side of North Main Street, east for 84 feet North Wilson Avenue West From the north side of Washington Avenue, north for 90 feet SECTION 2. All Ordinances or parts of Ordinance inconsistent with the provisions of this Ordinance shall be and the same are hereby repealed. SECTION 3. If any paragraph, clause, provision, sentence, or application of this Ordinance is declared invalid for any reason whatsoever, the same shall not affect the validity or constitutionality of any other paragraph, clause, provision, sentence, or application of this Ordinance. SECTION 4. This Ordinance shall take effect upon passage and publication as provided by law; and upon approval by the Commissioner of the Department of Transportation, if required. ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X The Public Hearing on Ordinance 25-1567 is to take place on June 23, 2025, at 7pm in Council Chambers. First Reading Ordinance Ordinance 25-1568 was read by title ORDINANCE 20-1568 Ordinance to Fix and Amend Salaries and Wages for Milltown Borough Employees to Include Full-Time Confidential Secretary Page | 2  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Salary Ordinance of the Borough of Milltown confirms the titles of officers and employees of the Borough and establishes their respective compensation, and the Ordinance remains in effect until amended or superseded; and WHEREAS, the Borough Council wishes to amend the Salary Ordinance to include a full-time position of Confidential Secretary to the Business Administrator; NOW, THEREFORE, BE IT ORDAINED, by the Borough Council of the Borough of Milltown as follows: Section 1. The aforesaid Salary Ordinance is hereby amended and supplemented as follows: A. The salary ordinance is amended to include the full-time position of Confidential Secretary to the Business Administrator with an annual salary range of $60,000 to $72,000 B. This position shall be an unclassified, non-union position in the Borough of Milltown. Section 2. All Ordinances or parts of Ordinances inconsistent here within are hereby repealed. Section 3. This Ordinance shall become effective upon final publication as required by law. Councilman Posnansky inquired whether this position was a new position and whether there would be a new hire to the position. Business Administrator Carr explained that the creation of this position allows the current employee, as a confidential employee, to perform personnel duties in the Administrator’s office. ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X The Public Hearing on Ordinance 25-1568 is to take place on June 9, 2025, at 7pm in Council Chambers. Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1560 by title: Page | 3  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm ORDINANCE 25-1560 Ordinance to Amend Chapter XXXIV, Comprehensive Development, Section 34-14, Schedule of Fees, of the Revised General Ordinances of the Borough of Milltown BE IT ORDAINED by the Borough of Milltown of the County of Middlesex and State of New Jersey that the Revised General Ordinances of the Borough of Milltown be amended as follows: Section 1. Chapter 34, Comprehensive Development, Section 34-14 Schedules and Fees, Fees of the Revised General Ordinances of the Borough of Milltown is hereby amended as follows: § 34-14.1 Application Fees a. Subdivision Application Fees. 1. Sketch Plat Fees. (a) Sketch plat for minor subdivision (3 or less lots): $100 $150 plus $20 per lot. (b) Sketch plat for major subdivision: $250 $300 plus $25 per lot. (c) The fee for any submission of any revised sketch plat which has or has not received approval shall be 1/4 of the original submission fee. $150 2. Preliminary Major Subdivision Fees. (a) The fee for one through 5 lots shall be $100 per lot. The fee for six lots and thereafter shall be $200 per lot. $250 per lot (b) The extension of preliminary plat approval as set forth and defined in N.J.S.A. 40:55D-52 shall be 1/4 one-third of the original application fee. (c) The fee for any resubmission of any revised preliminary plat which may or may not have received approval shall be 1/4 one-third of the original submission fee. 3. Final Major Subdivision Fees. (a) The fee for final plat subdivision shall be $50 $75 per lot. (b) The fee for the extension of final approved plat for purposes of recording plats shall be 1/4 one-third of the preliminary subdivision fee. (c) The fee for any resubmission of any revised final plat which may or may not have received approval shall be 1/4 one-third of the final subdivision fee. b. Site Plans Application Fees. 1. Minor Site Plan Fees. (a) For nonresidential uses: a fee of $100 $250 plus $10 $15 for each 1,000 square feet of floor area. (b) For residential uses: a fee of $100 $150 plus $10 $15 for each dwelling unit. (c) The fee for any resubmission of any revised plat which may or may not have received approval, shall be 1/4 one-third of the original submission fee. Page | 4  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm 2. Major Preliminary and Final Site Plan Fees. (a) Nonresidential preliminary site plan fee shall be $300 $500 plus $0.10 $0.15 per square foot of gross floor area of new construction up to 100,000 square feet and thereafter $0.01 per square foot. (b) Residential preliminary site plan fee shall be $100 per dwelling unit. (c) Final site plan fee shall be 1/2 the original application fee paid at preliminary application. (d) The fee for any submission of revised site plan which may or may not have received approval shall be 1/4 of the original application fee. (e) The extension of site plan approval as set forth and defined in N.J.S.A. 40:55D-52 shall be 1/4 of the original application fee. c. Variances and Appeals Application Fees. 1. Fee to hear and decide appeals (N.J.S.A. 40:55D-70a) shall be $100. 2. Fee for interpretation of Zoning Regulations or Zoning Map (N.J.S.A. 40:55D-70b) shall be $75. 3. Fee for bulk variances (N.J.S.A. 40:55D-70c) shall be $100, $200 or $15 $20 per individual bulk violation, whichever is greater. 4. Fee for use variances (N.J.S.A. 40:55D-70d) shall be $250. $300 d. Conditional Use Application Fees. The fee for conditional use application shall be based on paragraph b above. e. Other Fees. 1. The fee for a building permit in conflict with the official map or building permit not related to a street shall be $100. 2. The fee for a Zoning Use Permit, based on gross floor area: 0 — 500 square feet $50 $75 501 — 1,500 square feet $75 $100 1,501 — 3,000 square feet $100 $150 3,001 — 5,000 square feet $150 $300 5,001 — 10,000 square feet $300 $600 Over 10,000 square feet $600 $1000 3. Special meetings scheduled only upon request of the applicant and if agreed to by the Board at its discretion shall be $250. $1000 4. An additional fee of $250 $500 per hearing night shall be paid for any hearing or any type of application where testimony extends more than two meetings. Page | 5  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm 5. Informal review of development concept plan for minor subdivision: $100. $150 Informal review of development concept plan for major subdivision or any site plan: $250. $350 6. General development plan: A fee of $150. 7. Certified list of property owners: $0.25 per name or $10 whichever is greater. 8. Copy of transcripts prepared at cost to the Borough: $1.50 per page for the first copy of the page, plus $0.50 per copy of each additional copy of the page. The estimated amount of the cost shall be deposited into an escrow account. 9. Copy of minutes or decisions. (a)One to 10 copies: $0.75 per page. (b) 11 to 20 copies: $0.50 per page. (c) 21 plus copies: $0.25 per page. 10. Capital project statutory review: $100. § 34-14.2 Fees for Escrow Deposit Accounts Applications. 1. Escrow Deposits for Professional Services: (a) The Planning Board shall require fees for technical and/or professional services and testimony employed by the Board in reviewing, processing and memorializing an application, including the review services of the Borough Engineer and Planner, Board Attorney and such other experts as may be deemed necessary (i.e. Traffic, Landscaping, Environmental, Soils, etc.). Fees required for this purpose shall be held in an escrow account by the Borough. (b) Fees for technical and professional services shall be in addition to any and all other required fees. 2. Applicants required to submit Escrow Deposits; Exemptions: (a) All applicants to the Planning Board, with the exception of those applications involving one single- family dwelling shall submit fees or escrow deposits in accordance with this chapter. (b) When the reviewing Planning Board determines that the application will serve a public purpose and promote the public health, safety and welfare, the following applicants may submit 50% of the required escrow deposit: (1) Public organizations and/or agencies; (2) Charitable and/or philanthropic organizations; (3) Fraternal and/or religious nonprofit organizations. (4) All applications proposing development of housing units providing for all low and/or moderate income families. Page | 6  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm (c) Any organization qualifying for paragraph 2(b) above must hold a tax-exempt status under the Federal Internal Revenue Code of 1954 (26 U.S.C. Sec. 501 (c) or (d)). 3. Submission of Escrow Deposits: (a) The applicant shall submit the required escrow deposit to the Borough Clerk prior to the application being reviewed for completeness. No application shall be determined complete, reviewed by professional staff or placed on the agenda for public hearing until the required escrow deposit is paid. (b) Required escrow deposits shall be in the form of cash, money order or certified check payable to the Borough of Milltown. 4. Escrow for Informal Review: (a) Whenever an applicant requests an informal review of an application for development, involving technical or professional advisors, an escrow deposit shall be required in accordance with the schedule for formal applications. The deposit must be received prior to professional review. (b) Any escrow deposit received for informal review shall be credited to the required escrow deposit for formal applications. The cost for professional services involved in the informal review shall be considered part of the formal application review and charged to the escrow account. (c) Informal Review Fees. (1) Minor subdivision or minor site plan: $100. $1,000 (2) Major subdivision or major site plan or use variance: $500 $1,000 (3) Capital Projects Statutory Review: $750 $1,000 (4) Use Variance $1,000 5. Schedule of Required Fees for Escrow Deposits: (a) The following sums are required to be deposited in an escrow account for applications to the Planning Board: (1) Variances i. Variance under N.J.S.A. 40:55D-70d, not requiring site plan or subdivision approval (use, etc.): $1,000. a. Individual single-family home: $500 per variance b. All other applications: $1,500 per variance Page | 7  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm ii. Conditional use approval (fees shall be in addition to site approval): $500. ii. Variance under N.J.S.A. 40:55D-70c a. Single- and two-family dwellings: $500. b. All other applications: $300 per variance. (2) Site plan applications (fees shall be in addition to any required variances): i. Residential site plan (involving dwelling units): (i) Preliminary Approvals (Units designated as affordable housing units will be excluded from the unit count for purposes of fee calculation): 1-9 units $1,500 $2,000 10-25 units $3,000 $4,000 26-50 units $4,500 $6,000 51-100 units $6,000 $8,000 Over 100 units $7,500 $10,000 (ii) Final Approval: 20% of preliminary approval escrow fee or a minimum of $1,000 $1,500 whichever is greater. ii. Nonresidential site plan (not involving dwelling units) (i) Preliminary approval: (aa) With principal buildings over 1,000 square feet of gross floor area: 1,001-2,500 square feet gross floor area $1,500 $2,000 2,501-5,000 square feet gross floor area $2,500 $3,000 5,000-10,000 square feet gross floor area $4,000 $4,500 10,001-15,000 square feet gross floor area $6,000 $7,000 15,001-20,000 square feet gross floor area $8,000 $9,000 20,001-25,000 square feet gross floor area $10,000 $11,000 25,001-100,000 square feet gross floor $12,500 $14,000 area Over 100,000 square feet gross floor area $15,000 $17,000 (bb) Without principal buildings over 1,000 square feet gross floor area: Lot area up to 1 acre $1,000 $2,000 1 acre to 5 acres $2,000 $3,500 5 acres to 10 acres $3,000 $5,000 Over 10 acres $4,000 $7,000 (ii) Final approval - 20% of preliminary approval escrow fee or a minimum of $1,000, $2,000 whichever is greater. (iii) Minor site plan $750. $1000 Page | 8  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm (3) Subdivision application (fees shall be in addition to any required variances): Minor subdivision (3 lots or less) $1,000 $1,500 Preliminary subdivision Preliminary approval of 4 to 10 lots $2,000 $3,000 Preliminary approval of 11 to 25 lots $3,000 $4,500 Preliminary approval of 26 to 50 lots $4,000 $6,000 Preliminary approval of 51 to 100 lots $6,000 $9,000 Preliminary approval of over 100 lots $7,500 $10,000 Final Subdivisions Final Approval Final Approval of 4 lots to 25 lots $1,000 $1,500 Final Approval of 26 lots to 100 lots $2,000 $3,000 Final Approval of over 100 lots: $3,000 $5,000 (4) Planned unit development - fees shall be as for a simultaneous major site plan and major subdivision application, with fees for residential and nonresidential development computed separately, and thereafter cumulatively assessed upon the applicant. (5) Concept plan applications: Minor subdivision or minor site plan $100 $1,000 Major subdivisions: $500 $1,000 All site plans with more than 1,001 square feet of gross floor area $500 $1,000 Use variance application - residential $500 $1,000 Use variance application – non residential $1,000 All fees for concept plans or informal submission shall be credited toward required escrow fees for the review of the formal application for the same development. (6) General Development Plan: $1000 $2,500 (in addition to any other site plan and/or subdivision fees which may also be applicable and required). (7) Re-submissions. i. Applicants should pay escrow deposit fees based upon 20% one-third of the original submission fee for each resubmission of revised plans, including applications for use variance, preliminary subdivisions, final subdivisions preliminary site plans, final site plans, and planned unit development applications. Page | 9  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm (8) Special design elements - applicants shall pay escrow fees based upon twenty 20% of the original escrow fee, when and as determined by the Planning Board, that the proposed project includes a special design consideration, such as, but not limited to: sanitary sewer pump station, detention or retention ponds, potable water storage facility, traffic signalization device, off -tract improvements, etc. (9) Appeal from decision of Zoning Officer: $750. (10) Interpretation of Zoning Map or ordinance: $750. (11) Request for zoning change: $5,000. (12) Certificate of nonconformity (N.J.S.A. 40:55D-68): $750 Section 2. Each clause, section or subsection of this Ordinance shall be deemed a separate provision to the intent that if any such clause, section or subsection should be declared invalid, the remainder of the Ordinance shall not be affected. Section 3. All Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed as to the extent of such inconsistency. Section 4. This Ordinance shall take effect immediately upon adoption and publication according to law. Mayor Murray opened the meeting to public comment on this ordinance. Seeing none, Mayor Murray asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X Page | 10  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1561 by title: BOND ORDINANCE NO. 25-1561 BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS AND THE ACQUISITION OF VARIOUS CAPITAL EQUIPMENT, APPROPRIATING $1,515,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,001,000 BONDS AND NOTES TO FINANCE A PORTION OF THE COSTS THEREOF, AUTHORIZED IN AND BY THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, NEW JERSEY BE IT ORDAINED by the BOROUGH COUNCIL OF THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, STATE OF NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring), AS FOLLOWS: Section 1. The improvements described in Section 3 of this bond ordinance are hereby authorized as general improvements to be undertaken in and by the Borough of Milltown, in the County of Middlesex, New Jersey (the “Borough”). For the improvements or purposes described in Section 3, there is hereby appropriated the sum of $1,515,000, said sum being inclusive of all appropriations heretofore made therefor, including grant funds expected to be received from the New Jersey Department of Transportation (NJDOT) in the amount of $460,830, and the sum of $53,170 as the down payment for said purposes as required by the Local Bond Law, N.J.S.A. 40A:2-1 et seq. The down payment is now available by virtue of provision for down payment or for capital improvement purposes in the Capital Improvement Fund of one or more previously adopted budgets. Section 2. In order to finance the costs of said improvements or purposes not provided for by the application of the down payment, negotiable bonds are hereby authorized to be issued in the principal amount not to exceed $1,001,000, pursuant to the Local Bond Law. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. (a) The improvements hereby authorized and the purposes for which the obligations are to be issued consist of (i) the acquisition of a dump truck, pickup truck and chipper; (ii) 911 system upgrade; (iii) improvements to various roads within the Borough, including, but not limited to, North Brook Drive - Phase II; and (iv) Albert Avenue Park improvements, together with all purposes necessary, incidental or appurtenant thereto, all as shown on and in accordance with contracts, plans, specifications or requisitions therefor on file with or through the Borough Clerk, as finally approved by the governing body of the Borough. (b) The estimated maximum amount of bonds or notes to be issued for the improvements or purposes described in Section 3(a) hereof is $1,001,000, as stated in Section 2 hereof. (c) The estimated cost of the improvements or purposes described in Section 3(a) hereof is $1,515,000, which is equal to the amount of the appropriation herein made therefor. The excess of the appropriation of $1,515,000 over the estimated maximum amount of bonds or notes to be issued therefor being the amount of said $53,170 down payment for said purposes, and said grant funds expected to be received from the NJDOT in the amount of $460,830 for said improvements to North Brook Drive. Page | 11  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer of the Borough, provided that no note shall mature later than one (1) year from its date. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer, who shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of such notes occurs, such report shall include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. Section 5. The following additional matters are hereby determined, declared, recited and stated: (a) The improvements or purposes described in Section 3 of this bond ordinance are not a current expense and are improvements or purposes that the Borough may lawfully undertake as general improvements, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby. (b) The average period of usefulness of the improvements or purposes, within the limitations of the Local Bond Law and taking into consideration the amount of the obligations authorized for said purposes, according to the reasonable life thereof computed from the date of the bonds authorized by this bond ordinance, is 13.24113 years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Borough Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such Statement shows that the gross debt of the Borough as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $1,001,000 and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $250,000 for interest on said obligations, costs of issuing said obligations, engineering costs, legal fees and other items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included as part of the cost of said improvements and is included in the estimated cost indicated herein for said improvements. (e) To the extent that moneys of the Borough are used to finance, on an interim basis, costs of said improvements or purposes, the Borough reasonably expects such costs to be paid or reimbursed with the proceeds of obligations issued pursuant hereto. Section 6. The capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. The resolution in the form promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director of the Division of Local Government Services is on file with the Borough Clerk and is available there for public inspection. Page | 12  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Section 7. Any grant or similar moneys from time to time received by the Borough for the improvements or purposes described in Section 3 hereof, shall be applied either to direct payment of the cost of the improvements within the appropriation herein authorized or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are received and so used. Section 8. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Borough, and, unless paid from other sources, the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of the obligations and the interest thereon without limitation as to rate or amount. Section 9. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by the Local Bond Law. Mayor Murray opened the meeting to public comment. Seeing none, the Mayor asked for Council comment. Councilman Posnansky inquired what the interest rate would be for this bond. Business Administrator Carr explained that the ordinance is a funding authorization and the Borough has not yet gone out for financing on these bond ordinances. Seeing no further comments, Mayor Murray asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1562 by title: BOND ORDINANCE NO. 25-1562 BOND ORDINANCE PROVIDING FOR THE ACQUISITION OF A UTILITY TRUCK, APPROPRIATING $145,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $137,750 BONDS AND NOTES TO FINANCE A PORTION OF THE COSTS THEREOF, AUTHORIZED IN AND BY THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, NEW JERSEY BE IT ORDAINED by the BOROUGH COUNCIL OF THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, STATE OF NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring), AS FOLLOWS: Page | 13  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Section 1. The improvements described in Section 3 of this bond ordinance are hereby authorized as Water/Sewer Utility improvements to be undertaken in and by the Borough of Milltown, in the County of Middlesex, New Jersey (the “Borough”). For the improvements or purposes described in Section 3, there is hereby appropriated the sum of $145,000, said sum being inclusive of all appropriations heretofore made therefor, including the sum of $7,250 as the down payment for said purposes as required by the Local Bond Law, N.J.S.A. 40A:2-1 et seq. The down payment is now available by virtue of provision for down payment or for capital improvement purposes in the Capital Improvement Fund of one or more previously adopted budgets. Section 2. In order to finance the costs of said improvements or purposes not provided for by the application of the down payment, negotiable bonds are hereby authorized to be issued in the principal amount not to exceed $137,750, pursuant to the Local Bond Law. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. (a) The improvements hereby authorized and the purposes for which the obligations are to be issued consist of the acquisition of a utility truck for the Water/Sewer Utility, together with all purposes necessary, incidental or appurtenant thereto, all as shown on and in accordance with contracts, plans, specifications or requisitions therefor on file with or through the Borough Clerk, as finally approved by the governing body of the Borough. (b) The estimated maximum amount of bonds or notes to be issued for the improvements or purposes described in Section 3(a) hereof is $137,750, as stated in Section 2 hereof. (c) The estimated cost of the improvements or purposes described in Section 3(a) hereof is $145,000, which is equal to the amount of the appropriation herein made therefor. The excess of the appropriation of $145,000 over the estimated maximum amount of bonds or notes to be issued therefor being the amount of said $7,250 down payment for said purposes. Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer of the Borough, provided that no note shall mature later than one (1) year from its date. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer, who shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of such notes occurs, such report shall include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. Section 5. The following additional matters are hereby determined, declared, recited and stated: (a) The improvements or purposes described in Section 3 of this bond ordinance are not a current expense and are improvements or purposes that the Borough may lawfully undertake as Water/Sewer Utility improvements, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby. Page | 14  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm (b) The average period of usefulness of the improvements or purposes, within the limitations of the Local Bond Law and taking into consideration the amount of the obligations authorized for said purposes, according to the reasonable life thereof computed from the date of the bonds authorized by this bond ordinance, is five (5) years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Borough Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such Statement shows that the gross debt of the Borough as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $137,750 and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $5,000 for interest on said obligations, costs of issuing said obligations, engineering costs, legal fees and other items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included as part of the cost of said improvements and is included in the estimated cost indicated herein for said improvements. (e) To the extent that moneys of the Borough are used to finance, on an interim basis, costs of said improvements or purposes, the Borough reasonably expects such costs to be paid or reimbursed with the proceeds of obligations issued pursuant hereto. Section 6. The capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. The resolution in the form promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director of the Division of Local Government Services is on file with the Borough Clerk and is available there for public inspection. Section 7. Any grant or similar moneys from time to time received by the Borough for the improvements or purposes described in Section 3 hereof, shall be applied either to direct payment of the cost of the improvements within the appropriation herein authorized or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are received and so used. Section 8. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Borough, and, unless paid from other sources, the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of the obligations and the interest thereon without limitation as to rate or amount. Section 9. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by the Local Bond Law. Page | 15  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Mayor Murray opened the meeting to public comment on this ordinance. Seeing none, the Mayor asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1563 by title: BOND ORDINANCE NO. 25-1563 BOND ORDINANCE PROVIDING FOR THE ACQUISITION OF A BUCKET TRUCK, APPROPRIATING $230,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $218,500 BONDS AND NOTES TO FINANCE A PORTION OF THE COSTS THEREOF, AUTHORIZED IN AND BY THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, NEW JERSEY BE IT ORDAINED by the BOROUGH COUNCIL OF THE BOROUGH OF MILLTOWN, IN THE COUNTY OF MIDDLESEX, STATE OF NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring), AS FOLLOWS: Section 1. The improvements described in Section 3 of this bond ordinance are hereby authorized as Electric Utility improvements to be undertaken in and by the Borough of Milltown, in the County of Middlesex, New Jersey (the “Borough”). For the improvements or purposes described in Section 3, there is hereby appropriated the sum of $230,000, said sum being inclusive of all appropriations heretofore made therefor, including the sum of $11,500 as the down payment for said purposes as required by the Local Bond Law, N.J.S.A. 40A:2-1 et seq. The down payment is now available by virtue of provision for down payment or for capital improvement purposes in the Capital Improvement Fund of one or more previously adopted budgets. Section 2. In order to finance the costs of said improvements or purposes not provided for by the application of the down payment, negotiable bonds are hereby authorized to be issued in the principal amount not to exceed $218,500, pursuant to the Local Bond Law. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. (a) The improvements hereby authorized and the purposes for which the obligations are to be issued consist of the acquisition of a bucket truck for the Electric Utility, together with all purposes necessary, incidental or appurtenant thereto, all as shown on and in accordance with contracts, plans, specifications or Page | 16  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm requisitions therefor on file with or through the Borough Clerk, as finally approved by the governing body of the Borough. (b) The estimated maximum amount of bonds or notes to be issued for the improvements or purposes described in Section 3(a) hereof is $218,500, as stated in Section 2 hereof. (c) The estimated cost of the improvements or purposes described in Section 3(a) hereof is $230,000, which is equal to the amount of the appropriation herein made therefor. The excess of the appropriation of $230,000 over the estimated maximum amount of bonds or notes to be issued therefor being the amount of said $11,500 down payment for said purposes. Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer of the Borough, provided that no note shall mature later than one (1) year from its date. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer, who shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of such notes occurs, such report shall include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. Section 5. The following additional matters are hereby determined, declared, recited and stated: (a) The improvements or purposes described in Section 3 of this bond ordinance are not a current expense and are improvements or purposes that the Borough may lawfully undertake as Electric Utility improvements, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby. (b) The average period of usefulness of the improvements or purposes, within the limitations of the Local Bond Law and taking into consideration the amount of the obligations authorized for said purposes, according to the reasonable life thereof computed from the date of the bonds authorized by this bond ordinance, is ten (10) years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Borough Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such Statement shows that the gross debt of the Borough as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $218,500 and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $5,000 for interest on said obligations, costs of issuing said obligations, engineering costs, legal fees and other items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included as part of the cost of said improvements and is included in the estimated cost indicated herein for said improvements. Page | 17  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm (e) To the extent that moneys of the Borough are used to finance, on an interim basis, costs of said improvements or purposes, the Borough reasonably expects such costs to be paid or reimbursed with the proceeds of obligations issued pursuant hereto. Section 6. The capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. The resolution in the form promulgated by the Local Finance Board showing full detail of the amended capital budget and capital program as approved by the Director of the Division of Local Government Services is on file with the Borough Clerk and is available there for public inspection. Section 7. Any grant or similar moneys from time to time received by the Borough for the improvements or purposes described in Section 3 hereof, shall be applied either to direct payment of the cost of the improvements within the appropriation herein authorized or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are received and so used. Section 8. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Borough, and, unless paid from other sources, the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of the obligations and the interest thereon without limitation as to rate or amount. Section 9. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by the Local Bond Law. Mayor Murray opened the meeting to public comment on this ordinance. No members of the public wished to be heard at this time. Councilman Collins inquired the age of currently owned bucket trucks. Councilman Manco stated that the oldest is most certainly needing to be retired. Mayor Murray asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X Page | 18  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1564 by title: Ordinance 25-1564 Ordinance to Amend Chapter XXIII, Streets and Sidewalks, Section 23-1.8, Fees, of the Revised General Ordinances of the Borough of Milltown BE IT ORDAINED by the Borough of Milltown of the County of Middlesex and State of New Jersey that the Revised General Ordinances of the Borough of Milltown be amended as follows: Section 1. Chapter 23, Streets and Sidewalks, Section 23-1.8, Fees, of the Revised General Ordinances of the Borough of Milltown is hereby amended as follows: Fees must be paid when the application is made. The applicant shall be charged the following fees: a. Sidewalk Permit $35 b. Curb Cut (Plus $5 permit) $15/ft. c. Street Opening $50 application fee PLUS $2,000 escrow d. Bond $2,500 Section 2. Each clause, section or subsection of this Ordinance shall be deemed a separate provision to the intent that if any such clause, section or subsection should be declared invalid, the remainder of the Ordinance shall not be affected. Section 3. All Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed as to the extent of such inconsistency. Section 4. This Ordinance shall take effect immediately upon adoption and publication according to law. Mayor Murray opened the meeting to public comment on this ordinance. Seeing none, Mayor Murray asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X Page | 19  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Second Reading Ordinance/Public Hearing: The Clerk read Ordinance 25-1565 by title: Ordinance 25-1565 Ordinance to Amend Chapter XIV, Parks and Recreational Areas, Section 14-7.2 Recreation Program Fees, of the Revised General Ordinances of the Borough of Milltown BE IT ORDAINED by the Borough of Milltown of the County of Middlesex and State of New Jersey that the Revised General Ordinances of the Borough of Milltown be amended as follows: Section 1. Chapter 14, Parks and Recreational Areas, Section 14-7.2 Recreation Program Fees of the Revised General Ordinances of the Borough of Milltown is hereby amended as follows: § 14-7.2 Recreation Program Fees All ages tennis Resident Non-Resident $185 $200 Adult beach volleyball Resident Non-Resident $35 $45 Soccer Clinics Resident Non-Resident $125 $135 Flag Football Resident Non-Resident $185 $200 Multi Sports Resident Non-Resident $185 $200 Adult Pilates Resident Non-Resident $70 $75 Page | 20  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Musical Theater Resident Non-Resident $220 $230 Co-Ed Adult Softball Resident Non-Resident $80 $90 Chess Resident Non-Resident $100 $110 Adult Yoga Resident Non-Resident One time per week per session (Mon OR Wed) $70 $75 Two times per week per session $90 $95 Section 2. Each clause, section or subsection of this Ordinance shall be deemed a separate provision to the intent that if any such clause, section or subsection should be declared invalid, the remainder of the Ordinance shall not be affected. Section 3. All Ordinances or parts of Ordinances inconsistent with this Ordinance are hereby repealed as to the extent of such inconsistency. Section 4. This Ordinance shall take effect immediately upon adoption and publication according to law. Mayor Murray opened the meeting to public comment on this ordinance. Seeing none, Mayor Murray asked for roll call: ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X X Councilman Potter X X Page | 21  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Approval of Bill List The Clerk read Resolution 2025-208 by title. Authorizing Payment of Municipal Obligations WHEREAS, the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey finds and declares that certain municipal obligations have come due and are now payable; and WHEREAS, the Borough Council further finds and declares that said obligations have been itemized on the annexed schedules, which are hereby deemed part of this resolution. NOW THEREFORE BE IT RESOLVED that the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey does hereby authorize payment of said municipal obligations, in accordance with the recommendations of the Chief Financial Officer in the total amount of $1,206,277.68. Bill lists attached to this resolution. ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X X Councilman Potter X Consent Agenda Mayor Murray asked if any Council Member wished to pull any Resolutions from the Consent Agenda. Resolution 2025-221 was removed from by Councilman Collins. The Clerk read Resolution 2025-209, Approval of Consent Agenda RESOLUTION 2025-209 Approval of Consent Agenda for the June 9, 2025, Borough Council Meeting WHEREAS, pursuant to the Rules of Council, the Council may establish a Consent Agenda for any regular or special meetings upon certain conditions; and Page | 22  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, each of the following Resolutions to be presented before the Borough Council at its June 9, 2025, meeting appear to have the unanimous approval of all members of the Borough Council: Resolution 2025-210: Authorizing Certain Consumer Utility Refunds Resolution 2025-211: Authorizing A Tax Refund Resolution 2025-212: Authorizing Refunds Related to Tax Title Lien Redemption Resolution 2025-213: Award of Contract for Pool Food Stand Operation Resolution 2025-214: Authorizing Certain Personnel Actions- Utilities Department Resolution 2025-215: Authorizing Waiver of Fees- Boy Scout Troop 33 & Cub Scout Pack 33 Resolution 2025-216: Award of Contract for 2024 Audit Services Resolution 2025-217: Authorize Borough Engineer to Prepare NJDOT Grant Submissions Resolution 2025-218: Service Agreement with Hunter Technologies for Phone Services Resolution 2025-219: Authorizing to Hire – Albert Avenue Summer Camp Employees Resolution 2025-220: Authorizing Payment No. 2 – Water Meter Replacement Project Resolution 2025-222: Authorizing Approval Request of Chapter 159 Insertion in CY2025 Municipal Budget - Clean Communities Grant NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Milltown that each of the above-listed Resolutions be approved and adopted by the Borough Council, with the same legal effect as though each was read in its entirety at the June 9, 2025, Meeting and adopted by separate vote. ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X RESOLUTION 2025-210 Authorizing Certain Consumer Utility Refunds WHEREAS, pursuant to Borough Ordinance, certain Electric Utility Customers are required to post deposits when opening a new account with the Borough of Milltown Electric Utility, and; WHEREAS, upon the closing of such account the utility customer is entitled to a refund of moneys not used to settle their account, and; Page | 23  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Electric Utility Department has prepared a list of those deposits that can be either refunded to the utility customer or used as credit to a Utility account. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Milltown, County of Middlesex and State of New Jersey that the Milltown Electric Utility Department has made the disbursement of electric consumer deposits as per the following list prepared by the Electric Utility Department. Account Amount to Borough of Amount to Name Type of Account Number Milltown Customer Roger Blackshear Jr. 60730-6 Electric $357.00 $0.00 Rajeeyah Hayes 110520-0 Electric $174.69 $4.72 Rajeeyah Hayes 110520-0 Water/Sewer $170.59 $0.00 Paola Gutierrez 60070-3 Electric $102.44 $7.56 RESOLUTION 2025-211 Authorizing a Tax Refund WHEREAS, the Collector has notified the Borough Chief Financial Officer that certain tax refunds be authorized; and WHEREAS, the Borough Chief Financial Officer has reviewed the circumstances surrounding these refunds and has recommended to the Borough Council that the appropriate Borough officials be authorized to issue said refunds, NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Milltown that the appropriate Borough officials be and are hereby authorized to issue the following refunds: Tax Name: Block Lot Amount Reason Make Check Payable Year Bader Totally Disabled Bader Awadeh Awadeh Veteran Tax- 89.03 8 $2,257.52 2025 45 First St. Exempt Property (15F) Milltown, NJ 08850 Page | 24  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm RESOLUTION 2025-212 Authorizing Refunds Related to Tax Title Lien Redemption WHEREAS, at a sale for delinquent taxes and all liens held by the Collector of Taxes for the Borough of Milltown, County of Middlesex, various blocks and lots were sold; and WHEREAS, said property and/or liens have been redeemed by the owners or those persons having an interest, and the purchasers of said property are legally entitled to a refund of monies paid at the time of redemption in the following specific amounts; NOW, THEREFORE, BE IT RESOLVED that the amount covering the Certificate of Sale, together with all the charges due the said individuals at the time of redemption be and the same are hereby ordered refunded to the said individuals, and the proper officials of the Borough of Milltown, Middlesex County, New Jersey, are hereby authorized and empowered to execute a check to the said individual in the following amounts: Date of Sale Block Lot Amount Premium Certificate Make Check Payable To 12/1/2022 73.05 7 $88,852.26 $129,800.00 22-00005 Fundpality II, LLC 100 N LaSalle St., Ste 710 Chicago, IL 60602 RESOLUTION 2025-213 RESOLUTION OF THE BOROUGH OF MILLTOWN, COUNTY OF MIDDLESEX, STATE OF NEW JERSEY, AUTHORIZING THE AWARD OF BID FOR THE OPERATION OF THE MILLTOWN BOROUGH POLL CONCESSION STAND WHEREAS there exists a need for the operation of the Milltown Borough Pool Concession Stand for the benefit of the residents of the Borough of Milltown; and WHEREAS the Borough publicly advertised and received one (1) bid for the operation of the facility: • Maple Magic Confectionery $1,010.00/ 2025 season WHEREAS, the bid submitted by Maple Magic Confectionary, LLC, 23 Sand Road, Milltown, NJ 08850, has been deemed to be the lowest responsible and responsive bidder in accord with N.J.S.A. 40A:11- 4a; and WHEREAS, the Chief Financial Officer has certified that funds are available. Page | 25  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm NOW, THEREFORE, BE RESOLVED by the governing body of the Borough of Milltown, County of Middlesex, State of New Jersey, as follows: 1. That the mayor is authorized to enter into a contract with Maple Magic Confectionary, LLC, 23 Sand Road, Milltown, NJ 08850, for the operation of the Milltown Borough Pool Concession Stand for the 2025 season for $1010.00, 2. That the Municipal Clerk shall forward a certified copy of this Resolution to the following: A. Business Administrator. B. Chief Financial Officer. C. Purchasing Agent. D. Maple Magic Confectionary, LLC 23 Sand Road, Milltown, NJ 08850 RESOLUTION 2025-214 AUTHORIZING CERTAIN PERSONNEL ACTIONS- UTILITIES DEPARTMENT WHEREAS, the following appointment and rate has been reviewed by the Department Head of the respective department, and; WHEREAS, the Personnel Subcommittee and the Department Head have recommended the appointment and rate of the following individual; and, WHEREAS, the Borough Administrator concurs with the findings of the Department Head and hereby recommends to the Borough Council that the following appointment and rate be effectuated. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Milltown that the following personnel action be and is hereby authorized on the effective date included herein. Name Department Positions Salary Effective Date Jeanette Rodriguez Utilities Meter Reader $16.72 per hour June 10, 2025 Department RESOLUTION 2025-215 Authorizing Waiving Fees for the Boy Scout Troop 33 and Pack 33 2025 Events WHEREAS, the Boy Scout Troop 33 and Pack 33 are intending to participate in various Borough activities throughout 2025 as listed herewith; and Page | 26  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm EVENT DATE TO BE WAIVED Milltown Day September 27, 2025 Table Fees Christmas Tree Sales Beginning Thanksgiving Electric Week Parks & Facilities Use – Albert Park June 6, 2025 Permit Fees Parks & Facilities Use – Albert Park September 12, 2025 Permit Fees Parks & Facilities Use – Albert Park October 10, 2025 Permit Fees WHEREAS, the Boy Scout Troop 33 and Pack 33 request a waiver of Borough fees for these events; and WHEREAS, any necessary licenses or inspections that may be required by State Law or Local ordinance including, but not limited to raffle, food, fire, or tent must be applied for and obtained a minimum of two weeks prior to the event; and NOW THEREFORE BE IT RESOLVED, by the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey that the Borough Council grants the request for the waiver of Borough fees. BE IT FURTHER RESOLVED, that Milltown Borough Officials, including, but not limited to the Mayor, Borough Administrator and Borough Clerk are hereby authorized and directed to take such ministerial actions as are necessary to effectuate the provisions of this resolution RESOLUTION 2025-216 Authorizing Award of Contract under “Fair and Open Process” 2024 Borough Audit Services - PKF O’Connor Davies, LLP WHEREAS, the Borough of Milltown (the “Borough”) had advertised and received, on November 17, 2023, proposals in response to Requests for Qualifications (“RFQ”) for Professional services of an auditor for a term from January 1, 2024, to December 31, 2024, under a “fair and open process” pursuant to N.J.S.A. 19:44A-20.4, et seq; and WHEREAS, Samuel Klein & Company was awarded the contract as Borough Auditor for 2024, which included the audit of fiscal year 2024; and WHEREAS, Samuel Klein & Company has withdrawn from performing the FY 2024 audit of the Borough of Milltown; and WHEREAS, the current Borough Auditor for 2025, PKF O’Connor Davies, LLP, also submitted a proposal for 2024 auditing services and has additionally submitted a proposal via an engagement letter for the performance of the FY 2024 audit; and Page | 27  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Borough of Milltown has determined and certified that the value of the services to be rendered will exceed $17,500.00; and WHEREAS, the anticipated term of said contract is for a period of one year and shall run from January 1, 2025, through December 31, 2025; and WHEREAS, Certification of Availability of Funds has been received from the Chief Finance Officer. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Milltown that in accordance with "Fair and Open Process," N.J.S.A. 19:44A-20.4 et. seq. and the requirements set forth in the aforementioned Request for Qualifications, the Borough Council does hereby award a contract to PKF O’Connor Davies, LLP for auditing services for the performance of the FY 2024 audit at the rate set forth in their engagement letter dated May 28, 2025, subject to the availability of funds, and not to exceed $60,500.00 as authorized by the Borough Council BE IT FURTHER RESOLVED that notice of this Resolution shall be published as required by law. BE IT FURTHER RESOLVED that all Borough officials including, but not limited to, the Mayor, Business Administrator, Chief Finance Officer and the Municipal Clerk, are hereby authorized and directed to take such ministerial actions as are necessary to effectuate the provisions of this resolution. RESOLUTION 2025-217 Authorizing Professional Engineering Services - CME Associates 2026 NJDOT Grant Applications - NTE $4,238.00 WHEREAS, CME Associates has submitted expenditure requests outlining professional engineering services that will be provided to the Borough of Milltown; and Page | 28  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, copies of said expenditure requests have been provided to the Borough Administrator and Borough Council for their review; and WHEREAS, the Borough of Milltown Council has deemed it appropriate to authorize the estimated expenditures as follows: Project Description Estimated Amount Engineering services – 2026 NJDOT Grant Applications: MUNICIPAL AID GRANT PROGRAM a) Riva Avenue from North Main St. to border b) Millers Lane from So. Main St. to terminus BIKEWAYS GRANT PROGRAM • Bike Path along Mill Pond Park from South Main St. to Kuhlthau Ave. SAFE STREETS TO TRANSIT GRANT PROGRAM • Various Improvements to North Main Street Intersections Total $ 4,238.00 WHEREAS, Certification of Availability of Funds has been received from the Chief Finance Officer. NOW, THEREFORE, IT IS HEREBY RESOLVED by the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey that CME Associates is authorized to provide the professional engineering services as listed above. RESOLUTION 2025-218 Authorizing Annual Agreement with Hunter Technologies 2025-2026 Phone Support & Equipment WHEREAS, the Borough of Milltown desires to renew the annual agreement with Hunter Technologies of Wall, New Jersey for phone support and equipment from July 1, 2025, to June 30, 2026, and; Page | 29  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Annual Agreement must be executed in order for the Borough of Milltown to continue said services with Hunter Technologies; and WHEREAS, the annual fee to be assessed for said services is set at $3,260.40, for unlimited telephone and remote support and on-site for critical service-related issues with additional fees assessed for work outside the scope of this contract as outlined in the agreement. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey authorize the execution of the Annual Agreement with Hunter Technologies for phone support and equipment services from July 1, 2025, to June 30, 2026. RESOLUTION 2025-219 AUTHORIZING CERTAIN PERSONNEL ACTIONS- RECREATION AND POOL WHEREAS, the following appointments and rates have been reviewed by the Department Heads of the respective departments, and; WHEREAS, the Borough Administrator and the Department Heads have recommended the appointments and rate of the following individuals: and, WHEREAS, the Borough Administrator concurs with the findings of the Department Heads and hereby recommends to the Borough Council that the following appointments and rates be effectuated. NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Milltown that the following personnel actions be and are hereby authorized on the effective date included herein. Effective Name Department Position Salary Date Ryan Pace Recreation Adult Counselor 16.50 6/9/25 Samara Schreck Recreation Adult Counselor 16.50 6/9/25 Raiza Dunlap Recreation Adult Counselor 16.50 6/9/25 Caroline Citro Recreation Adult Counselor 16.50 6/9/25 Nathaniel Skala Recreation Adult Counselor 16.50 6/9/25 Page | 30  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Scott Loughran Recreation Adult Counselor 16.50 6/9/25 Anthony Clarke Recreation Adult Counselor 16.50 6/9/25 Nicholas Slifkin Recreation Adult Counselor 16.50 6/9/25 Lucas Van Aulen Recreation Adult Counselor 16.50 6/9/25 Calvin Obriski Recreation Adult Counselor 16.50 6/9/25 Allison Zubrzycki Recreation Adult Counselor 16.50 6/9/25 Johnathon Murray Recreation Adult Counselor 16.50 6/9/25 Conor Donegan Recreation Adult Counselor 16.50 6/9/25 Katherine Sullivan Recreation Adult Counselor 16.50 6/9/25 Charles Anthony Recreation Teen Counselor 15.50 6/9/25 Oryniak Jack Smith Recreation Teen Counselor 15.50 6/9/25 Evan Satterthwaite Recreation Teen Counselor 15.50 6/9/25 Julia Geiger Recreation Teen Counselor 15.50 6/9/25 Maddison Severino Recreation Teen Counselor 15.50 6/9/25 Dylan McGrath Recreation Teen Counselor 15.50 6/9/25 Sarah Sullivan Recreation Teen Counselor 15.50 6/9/25 Dahlia Davis Recreation Teen Counselor 15.50 6/9/25 Hannah Motin Recreation Teen Counselor 15.50 6/9/25 Emma McGowan Recreation Teen Counselor 15.50 6/9/25 Abigayl Salapka Recreation Teen Counselor 15.50 6/9/25 Drew Fontana Recreation Teen Counselor 15.50 6/9/25 Charles Essig Recreation Teen Counselor 15.50 6/9/25 Chloe Reed Recreation Teen Counselor 15.50 6/9/25 Evolet Ion Recreation Teen Counselor 15.50 6/9/25 Peyton Sawyer Recreation Teen Counselor 15.50 6/9/25 Trevor Bergondo Recreation Teen Counselor 15.50 6/9/25 Noah Rodrigues Recreation Teen Counselor 15.50 6/9/25 Mia Williams Recreation Teen Counselor 15.50 6/9/25 Jaylee Peralta Recreation Teen Counselor 15.50 6/9/25 RESOLUTION 2025-220 Authorizing Payment No. 2 for the Contract with Core and Main for the Water Meter Replacement Project. WHEREAS, the Borough Council by Resolution No. 2024-305 dated November 12, 2024, authorized the award of a contract to Core and Main for the Water Meter Replacement Project in the amount of $1,376,365.00; and WHEREAS, the Borough's Engineer, CME Associates has determined that the work contained within this application for Payment No. 2 is complete; and Page | 31  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Township's Engineer, CME Associates recommends that Payment No. 2 of $98,138.58 should be made in accordance with N.J.S.A. 40A:11-1 et seq.; and WHEREAS, sufficient Funds are available. NOW THEREFORE IT BE RESOLVED by the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey that Payment No. 2 to Core and Main in the amount of $98,138.58 is hereby approved and the Borough Council further authorizes the Borough Administrator to execute said payment with funds certified by the Chief Financial Officer. RESOLUTION 2025-222 Authorizing Approval Request of Chapter 159 Insertion in CY2025 Municipal Budget - Clean Communities Grant WHEREAS, NJSA 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item shall have been made available by law and the amount was not determined at the time of the adoption of the budget; and WHEREAS, the NJSA 40A:4-87 provides that the Director may also approve the insertion of an item of appropriation for equal amount, WHEREAS, the Borough of Milltown has received notice of an award from the State of New Jersey for the Clean Communities Grant in the amount of $18,226.22 and wishes to amend its CY2025 Budget to include this amount as revenue; and NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Milltown, County of Middlesex, State of New Jersey hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the CY2025 in the amount of $18,226.22. BE IT FURTHER RESOLVED, that the like sum of $18,226.22 is hereby appropriated under the caption 5- 01-41-701-299; and BE IT FURTHER RESOLVED that one certified copy of this resolution be electronically forwarded to the Director, Division of Local Government Services with a copy of the award letter for approval. Page | 32  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Resolution Removed From the Consent Agenda: The Clerk read Resolution 2025-221 by title: RESOLUTION 2025-221 Resolution Endorsing the Fourth Round Housing Element and Fair Share Plan Adopted by the Borough of Milltown Planning Board on June 4, 2025 WHEREAS, on March 20, 2024, New Jersey Governor, Phil Murphy, signed into law P.L. 2024, c. 2, which amended the 1985 New Jersey Fair Housing Act (hereinafter the “Amended FHA”); and WHEREAS, on January 21, 2025, the Borough of Milltown adopted a binding resolution accepting the Present and Prospective Need calculated by the New Jersey Department of Community Affairs, establishing its Fourth Round Present Need of 13 affordable units and a Prospective Need of 51 affordable units; and WHEREAS, in accordance with Amended FHA and the Administrative Office of the Court’s Directive No. 14-24, the Borough of Milltown filed a timely Declaratory Judgment Action complaint (hereinafter the “DJ Action”) with the Affordable Housing Dispute Resolution Program (hereinafter the “Program”), along with its binding resolution, on January 22, 2025; and WHEREAS, the Borough did not receive any objections to its Present and Prospective Need numbers by February 28, 2025, resulting in the statutory automatic acceptance of the Borough’s Fourth Round obligations on March 1, 2025; and WHEREAS, on March 14, 2025, the Court entered an order establishing the Borough’s Fourth Round Present Need of 13 affordable units and its Prospective Need of 51 affordable units; and WHEREAS, upon establishment of the Borough’s Fourth Round Affordable Housing Obligations, the Amended FHA requires the Borough to adopt a Fourth Round Housing Element and Fair Share Plan by June 30, 2025; and WHEREAS, in accordance with the requirements of the Amended FHA, John Barree, AICP, PP of Heyer, Gruel & Associates, the Borough’s affordable housing planner, drafted a Fourth Round Housing Element and Fair Share Plan; and WHEREAS, upon notice duly provided pursuant to N.J.S.A. 40:55D-13, the Planning Board of the Borough of Milltown (hereinafter the “Planning Board”), adopted a Fourth Round Housing Element and Fair Share Plan, as well as a resolution memorializing its action in adopting the Fourth Round Housing Element and Fair Share Plan, on June 4, 2025; and Page | 33  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm WHEREAS, the Borough Council of the Borough of Milltown wishes to endorse the Fourth Round Housing Element and Fair Share Plan. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Milltown in the County of Middlesex, State of New Jersey, as follows: 1. The Borough Council of the Borough of Milltown hereby endorses the Fourth Round Housing Element and Fair Share Plan, which is attached hereto as Exhibit A, which was adopted by the Borough’s Planning Board on June 4, 2025; and 2. The Borough Council hereby directed the Borough’s Affordable Housing Counsel to (a) file the Fourth Round Housing Element and Fair Share Plan with the Program, if it has not already done so, together with any additional documents the Borough’s Professionals deem necessary or desirable; and (b) seek Program and Court approval of the Fourth Round Housing Element and Fair Share Plan. Councilman Collins remarked that this isn’t fair to Milltown as there isn’t space for 51 housing units within the Borough. Borough Attorney Vignuolo explained that the New Jersey state legislature has mandated a plan to be produced by the Borough. ROLL CALL VOTE Motion Second Aye Nay Abstain Absent Council President Zambrana X X Councilman Collins X Councilman Manco X Councilwoman Payne X Councilman Posnansky X Councilman Potter X X Reports of Elected Officials Council President Zambrana reported that the Revitalization Committee meeting would most likely be postponed for this month. A reminder was also given that Community Pass is open for Milltown Day. Council President Zambrana wished everyone that celebrates a happy Pride month and also recognized the federal and state designated Juneteenth holiday to be observed the 3rd Friday of June, thereby falling on June 20th this year. Page | 34  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Councilman Collins stated, due to scheduling difficulties, he was unable to attend the Environmental Commission meeting. Library events were also announced. Councilman Manco reported that the electric utility has been working on downed wires on West Church Street, installing U.S. flags on Main Street for Memorial Day, lineman have reported to calls for power outages, and low hanging wires. Line clearance was also performed in various locations and some streetlights were replaced also. The water utility remains working on the water meter replacement project and issues with non-response from some residents. Councilman Manco also noted that everything possible is being done to prevent possible loss of services due to lack of response by the homeowners. Councilwoman Payne read the police report for May 2025. Chief Johnson requested that summer safety advisories be read regarding pedestrian and driver safety as well as parental and guardian responsibilities, bike helmets and swimming safety. The May Milltown Fire Department and the May Rescue Squad reports were also read. Councilwoman Payne wished to echo Council President Zambrana’s remarks with regard to supporting pride month and acknowledgement of Juneteenth. Councilman Posnansky read the Senior Center report and announced June events at the center, including a presentation by DPW Director, Raph Jasionowski regarding recycling program changes. Councilman Posnansky also reported on Public Works matters, including the filling and preparation of the Borough pool, pothole repairs, street sweeping activities and the changes to the recycling program utilizing the new large, wheeled totes provided by the Middlesex County Improvement Authority. Mr. Posnansky additionally reported on the replacement of a utility pole due to a car accident. Councilman Potter read the Recreation Department report, covering cartoon drawing classes, musical theater, Albert Avenue Camp, the borough pool, softball, adult yoga, beach volleyball, tennis and basketball activities. Councilman Potter also reminded all about the availability of Albert Avenue park rentals and to visit the recreation website for more information on all these topics and how to register for these programs. The Planning Board met on June 4th and is to meet next on July 9th.. Also announced, were 4th of July celebration events. Mayor Murray announced that the Milltown P.B.A. will be having their 2nd annual Food Truck Festival on June 14th, 2025, from 12pm-6pm at the American Legion Parking Lot. Council President Zambrana inquired whether the gallons were metered while filling the Borough pool. Councilman Potter stated that 363,200 gallons were used and will be monitored throughout the season. Reports from Borough Professionals The Borough Attorney had no report Page | 35  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Borough Engineer, Mike McClelland, gave an update on the water meter replacement project -1,494 have been completed, approximately 60%, and the number is dropping fast due to the Borough’s efforts. The Albert Avenue Bike Path project has commenced, and the contractor will work to not be in the way of the Albert Avenue Park Camp. Mr. McClelland also reported that he met with the County Community Development director regarding community development funds and will be coordinating regarding this in the future. Lastly, this evening, the Borough authorized the preparation of 2026 NJDOT grants, and they will require prioritization for submission. The Borough Administrator had no report The Borough Clerk reminded all that the Primary Election would be held the following day, June 10, 2025, and that polls would be open from 6am to 8pm. Old Business Councilman Collins inquired what needs to be done with the old recycling bins when the new totes are instituted Councilman Manco brought up that he would like to see the old DPW lot cleared out and a plan in place to utilize the property. New Business Councilman Collins stated that he read in the paper that Perth Amboy, via a grant, made their former DPW site a pocket park. Councilman Posnansky recalled that former a Councilman had received a reasonable quote to take down the DPW building and asked council to reconsider doing so. Councilman Manco said that he has spoken with some residents who feel a community center would be a good option for the parcel, or perhaps a pavilion. Another resident suggested a flea market or farm market area. Public Comment Mayor Murray opened the meeting to Public Comment. Joe Chirico, 19 Clay Street • Proposed a 4 way stop to be instituted at the intersection of Clay St. and W. Church St. , describing it as a very dangerous intersection. Margaret O’Donnell, 89 Kuhlthau Avenue • With the new automatic side loader trucks to be picking up recycling, inquired if there was a plan in place for the very narrow streets like Kuhlthau Avenue. Page | 36  BOROUGH OF MILLTOWN 2025 Borough Council Meeting Minutes June 9, 2025, at 7pm Peter Luna, 46 Janet Street • Spoke regarding the battery packs for electric storage and the risk of fire. Requested the Borough re-think the project and also inquired whether the Fire Department is trained in case the batteries were ever to catch fire. Lee Weissenburger, 99 J.F. Kennedy Drive • Inquired who prepares the Recreational Open Space Inventory for the Borough. • Asked how long the grant funding will be in place for the water meter replacement project. • Asked who would handle deeds in the Borough, further stating that the current records are not correct. Council Comments Councilman Manco wished to recognize Jen Speezo as she leaves the PTO of the Joyce Kilmer school for all the hard work she put in for the kids. Mr. Manco also spoke regarding the job well done by the girl scouts on the gardens at the Senior Center, St. Paul’s Church and the Bradford Park purple project. Councilman Posnansky expressed gratitude for veterans in light of the recent anniversary of D-day. Councilman Posnansky also appealed to residents and council for the enactment of an empty lot ordinance to regulate vacant land and unsanitary conditions for public health and safety. Councilman Collins reminded all to vote the following day. Councilman Potter echoed Mayor Murray’s comments regarding the P.B.A. Food Truck Festival on June 14 and wished a Happy Father’s Day to all Dads and Grandfathers. Mayor Comments Mayor Murray had no comments ADJOURNMENT Mayor Murray asked for a motion to adjourn. Motion was made by Councilman Collins and seconded by Councilman Manco to adjourn the meeting. All present voted in favor, carrying the motion to adjourn the meeting at 8:29pm. Respectfully submitted, Gretchen McCarthy Borough Clerk Approved by the Borough Council August 18, 2025 Page | 37