City Commission

TENTATIVE AGENDA FOR COMMISSION MEETING OF October 1, 2013 6:30 p.m. ROLL CALL A moment of silent prayer, followed by the salute to the flag. Open Public Meetings Statement by Mayor Tim Shannon “This meeting is being conducted in accordance with the Open Public Meetings Act of 1975, was advertised, posted, and made available to the public as required by Statute. The Municipal Clerk is directed to include a statement in the minutes of this meeting.” Minutes - Motion to approve and dispense with the reading of the minutes and to proceed with the regular order of business. Bills Petitions & Letters None Reports of Commissioners Department of Public Works ( 1) Permit Fee Log Report and the Monthly Fees Report for the month of August 2013 Motion- Second- Department of Public Affairs Page 1 of 8 Department of Revenue & Finance ( 1) a) 2013 Semi-Annual Safety Director's Report for the Atlantic County Municipal Joint Insurance Fund b) Quarterly File Status Summary Report from Theodore Ritter, Esq. Motion- Second- ( 2) Motion to discuss and authorize the submission of the CY2013/SFY2014 Best Practices worksheet to the Division of Local Government Services Motion- Second- Department of Public Safety ( 1) Millville Rescue Squad Operational Statistics for August 2013 Motion- Second- Department of Parks & Public Property Ordinances 1st Reading Ordinance No. ( 1) Ordinance granting renewed consent and permission to South Jersey Gas Company to use the public streets to furnish gas for light, heat and power in the City of Millville Motion- Second- Ordinances 2nd Reading Ordinance No. 28-2013 ( 1) Ordinance amending the Municipal Code of the City of Public Hearing Millville, Chapter 30, Land Use and Development Regulations, Article XII, Zoning District Regulations Motion- Second- Page 2 of 8 Resolutions Resolution No. R240-2013 ( 1) Resolution authorizing adjustments to the City of Millville Tax and Utility Records Motion- Second- Resolution No. R241-2013 ( 2) Resolution authorizing Special Assessment of Municipal Liens for 25 properties due to Code Official authorized services to be performed to correct the condition at a cost to the City in the amount of $18,125.50 and Administrative Fees in the amount of $100.00 each in accordance with Chapter 11, Article VI of the Municipal Code: Cut & Clean 17 Properties Board & Secure 6 Properties Demolition 2 Properties Motion- Second- Resolution No. R242-2013 ( 3) Resolution approving Fireworks Display by Pyrotecnico of Vineland sponsored by the Millville Board of Education, Millville Senior High School to be held on November 27, 2013, 6:00 p.m. at Union Lake Park subject to any conditions as set forth by the Fire Official and the approval of same Motion- Second- Resolution No. R243-2013 ( 4) Resolution to approve submission of grant application and execute a grant contract with the New Jersey Department of Transportation (NJDOT) for Municipal Aid grant funds on behalf of the City of Millville identified as MA-2014- Millville City-00394 to construct approximately 0.5 miles of road improvements on Third Street from Broad Street (County Rt 552) to Main Street (NJ State Highway Rt 49) in the event said funds are forthcoming Motion- Second- Page 3 of 8 Resolutions Resolution No. R244-2013 ( 5) Resolution to approve submission of grant application and execute a grant contract with the New Jersey Department of Transportation (NJDOT) for grant funds on behalf of the City of Millville identified as BIKE-2014-Millville City-00066 to construct bikeway improvements from the existing westerly end of the Maurice River Bikeway Trail at Sharp Street Park to the Union Lake Wildlife Management Area, extending approximately 1.4 miles via Sharp Street, Cooper Street, Schoolhouse Lane, and Carmel Road in the event said funds are forthcoming Motion- Second- Resolution No. R245-2013 ( 6) Resolution to approve submission of grant application and execute a grant contract with the New Jersey Department of Transportation (NJDOT) for Safe Streets to Transit grant funds on behalf of the City of Millville identified as SST-2014-Millville City-00037 to construct pedestrian safety improvements including sidewalk replacement and lighting along Vine Street from High Street to Third Street in the event said funds are forthcoming Motion- Second- Resolution No. R246-2013 ( 7) Resolution to establish a Finance Committee to meet monthly to discuss all significant financial issues in the City of Millville with the following municipal officials to serve on said committee: Mayor Commissioner of Revenue & Finance City Clerk/Administrator Chief Financial Officer Qualified Purchasing Agent Other appropriate personnel will participate as needed Motion- Second- Page 4 of 8 Old Business ( 1) Report from Purchasing Agent regarding bids and proposals received on September 17, 2013 for the following projects: a) FY2014 HVAC Maintenance & Service Contract b) FY2014 Cleaning Contract c) FY2014 Meter Reading Contract d) RFP for Banking Services Motion- Second- ( 2) Report from Purchasing Agent regarding bids received on September 17, 2013 for the project known as FY2014 HVAC Maintenance and Service Contract and recommending that the contract be awarded to Marlee Contractors, LLC, 364 S. Egg Harbor Road, Hammonton, NJ Motion- Second- Resolution No. R247-2013 ( 3) Award of Contract for the project known as FY2014 HVAC Maintenance and Service Contract to Marlee Contractors, LLC, 364 S. Egg Harbor Road, Hammonton, NJ Motion- Second- (Certification of Funds) New Business ( 1) A motion to approve a Country Concert and Riders Show to be held at the Cumberland County Fairgrounds sponsored by LaVoz De Mexico on October 6, 2013, 6:00 p.m. to 12:00 p.m. subject to approval from the Cumberland County Board of Health, Mints Insurance, Construction Official, Fire Inspector, Traffic Safety Bureau, Chief of Police and City Clerk/Administrator Motion- Second- Page 5 of 8 New Business ( 2) Motion to authorize Professional Athletic Event Application for an Offroad Harescramble sponsored by Brian Hartem to be held at the Holly Orchard, 3001 E. Main Street, on October 12, 2013 from 12:00 p.m. to 6:00 p.m. and October 13, 2013 from 8:30 a.m. to 4:30 p.m. subject to approval from the Cumberland County Health Department, Traffic Safety Bureau, Chief of Police, Mints Insurance Agency, Zoning Officer, Construction Official, Tax Collector and City Clerk/Administrator Motion- Second- ( 3) Motion to approve Social Affair Permits on behalf of the following: a) Social Affair Permit on behalf of Millville Elk's Lodge No. 580 for a Casino Night to be held on November 16, 2013, 4:00 p.m. to 11:00 p.m. at 1815 E. Broad Street, Millville b) Social Affair Permit on behalf of Millville Elk's Lodge No. 580 for a Polka Dance to be held on November 23, 2013, 6:00 p.m. to 11:00 p.m. at 1815 E. Broad Street, Millville Motion- Second- ( 4) Motion to authorize the City Clerk to advertise for bids to be received for the project known as "Rebid - FY2014 Meter Reading Contract" with said bids to be returned to the Purchasing Board on October 17, 2013 at 10:00 a.m. Motion- Second- Page 6 of 8 New Business ( 5) Motion to authorize the City Clerk/Administrator to advertise for Request for Proposals (RFP) for the following "Professional Services Contracts" with said proposals to be returned to the Purchasing Board on October 29, 2013 at 10:00 a.m. Commission Chamber, 4th floor, City Hall: a) Municipal Bond Counsel b) Municipal Auditors c) Special Counsel d) Advertising, Marketing & Public Relations Firm e) Community Development Block Grant Advisor f) Financial Advisor Firm g) Insurance Broker of Record h) Broker of Record for Employee Benefit Program i) Planning Consultant j) Engineer k) Independent Hearing Officer l) City Appraiser m) City Prosecutor n) City Public Defender o) City Zoning Board Attorney p) City Planning Board Attorney Motion- Second- Page 7 of 8  New Business ( 6) Motion to approve Bingo and Raffle Licenses on behalf of the following: Bingo a) Bingo License on behalf of Ellison Elementary School, Inc., 101 S. Spring Rd., Vineland, NJ for bingo to be held on October 18, 2013 from 6:00 p.m. to 10:00 p.m. at Millville Elk's Lodge BPOE 580, 1815 E Broad St, Millville, NJ Raffle a) Raffle License on behalf of CASA of Cumberland, Gloucester & Salem Counties, Elmer, NJ for a Casino Night to be held on November 16, 2013 from 7:00 p.m. to 11:00 p.m. at Millville Elk's Lodge BPOE 580, 1815 E Broad St, Millville, NJ b) Raffle Licenses on behalf of Ellison Elementary School, Inc., 101 S. Spring Rd., Vineland, NJ for an On- Premise Merchandise, Pull Tab and On-Premise 50/50 to be held on October 18, 2013 from 5:00 p.m. to 10:00 p.m. at Millville Elk's Lodge BPOE 580, 1815 E Broad St, Millville, NJ Motion- Second- "We have now reached the public comment portion of our meeting. Anyone who would like to address the Commission, please go to the podium, state your name and address your concerns. Please limit your comments to approximately 5 minutes." Open Public Portion Close Public Portion Comments by Commissioners Adjourn Page 8 of 8