City Commission

TENTATIVE AGENDA FOR COMMISSION MEETING OF December 3, 2013 6:30 p.m. ROLL CALL A moment of silent prayer, followed by the salute to the flag. Open Public Meetings Statement by Mayor Tim Shannon “This meeting is being conducted in accordance with the Open Public Meetings Act of 1975, was advertised, posted, and made available to the public as required by Statute. The Municipal Clerk is directed to include a statement in the minutes of this meeting.” Minutes - Motion to approve and dispense with the reading of the minutes and to proceed with the regular order of business. Bills Petitions & Letters ( 1) Email received from Marianne Lods, Executive Director, Millville Development Corporation regarding the resignations of two Millville Development Corporation members, Vincent Bianca and Todd Fahrer Motion- Second- ( 2) Correspondence from Mayor James T. Shannon appointing the following as members of the Millville Development Corporation: Robert Conner with a term expiring February 1, 2016 Janet Reeves with a term expiring February 1, 2015 Motion- Second- Reports of Commissioners Page 1 of 10 Department of Public Works ( 1) Permit Fee Log Report and Monthly Fees Report for the month of October 2013 Motion- Second- Department of Public Affairs Department of Revenue & Finance ( 1) a) Millville Urban Redevelopment Corporation Quarterly Activities Report #8 August 1, 2013 to October 31, 2013 b) Quarterly File Status Summary Reports from Theodore H. Ritter, Esq. Motion- Second- Department of Public Safety Department of Parks & Public Property Ordinances 1st Reading ( 1) Ordinance to approve the application and agreement submitted by Henderson Aquatics, Inc. for a five year exemption and abatement from taxation pursuant to Article I of Chapter 65 of the Municipal Code for the project known as Henderson Aquatics Warehouse Addition, located at 307 Orange Street, Block 581, Lot 9 Motion- Second- Page 2 of 10 Ordinances 1st Reading Ordinance No. ( 2) Ordinance amending the Municipal Code of the City of Millville, Chapter 33, Licensing and Permits, Article V, Cumberland County Fairgrounds, Section 33-34, Licenses Required, Subsection A: fee amended from $1,500.00 to $750.00, Subsection B: fee amended from $250 per day to $100 per event Motion- Second- Ordinance No. ( 3) Ordinance accepting a Deed of Dedication of vacant land, Block 236, Lot 70 and Lot 119 owned by the Woodland Community Association Motion- Second- Ordinance No. ( 4) Ordinance to approve an Agreement for Shared Services and Redevelopment between the City and the County of Cumberland to reimburse the County $750,000.00 to be paid in the amount of $75,000.00 plus interest each year for 10 years. The County will be issuing Chapter 12 Education Bonds in the amount of $3,000,000.00 to provide part of the funding for the project known as the Cumberland County College Arts & Business Innovation Center Motion- Second- Ordinances 2nd Reading None Resolutions Resolution No. R290-2013 ( 1) Resolution authorizing adjustments to the City of Millville Tax and Utility Records Motion- Second- Page 3 of 10 Resolutions Resolution No. R291-2013 ( 2) Resolution authorizing Water/Sewer Termination on December 16, 2013 due to payment default pursuant to Section 56-18 of the Municipal Code Motion- Second- Resolution No. R292-2013 ( 3) Resolution authorizing Special Assessment of Municipal Liens for 46 properties due to expenses in the amount of $7,863.50 incurred by the City of Millville and Administrative Fees in the amount of $100.00 each relating to Cut & Clean and Board & Secure in accordance with Chapter 11, Article VI of the Municipal Code Motion- Second- Resolution No. R293-2013 ( 4) Resolution authorizing the City of Millville to enter into a Shared Services Agreement with the Millville Board of Education for the funding and support of a Shared Office of Information Technology for the period covering January 1, 2014 and ending June 30, 2014 in the amount of $8,750.00 Motion- Second- (Certification of Funds) Resolution No. R294-2013 ( 5) Resolution authorizing Professional Service Contract with McManimon, Scotland and Baumann, LLC, 75 Livingston Ave, 2nd Floor, Roseland, NJ to act as bond counsel for the municipality and to perform such legal services as are required in connection with the issuance of instruments for public finance in an amount not to exceed $20,000.00 Motion- Second- (Certification of Funds) Page 4 of 10 Resolutions Resolution No. R295-2013 ( 6) Resolution authorizing Professional Service Contract with Allen & Associates, Inc., 630 S. Brewster Rd, Vineland, NJ 08360 to act as insurance broker of record for the City of Millville employee health benefit program in an amount not to exceed $33,120.00 to be paid by the various insurers for dental, vision, prescription drugs and life insurance Motion- Second- Resolution No. R296-2013 ( 7) Resolution authorizing Professional Service Contract with Brock D. Russell, LLC, 706 N. High Street, Millville, NJ to act as Municipal Prosecutor for the Millville Municipal Court for 96 court appearances at a per diem rate of $625.00 per calendar day in the amount of $60,000.00 Motion- Second- (Certification of Funds) Resolution No. R297-2013 ( 8) Resolution authorizing Professional Service Contract with Robert Verry, PO Box 47, South Bound Brook, NJ to act as hearing officer in administrative proceedings involving disciplinary matters and grievance matters for the Police Department in an amount not to exceed $1,250.00 Motion- Second- (Certification of Funds) Resolution No. R298-2013 ( 9) Resolution authorizing Professional Service Contract with Jacob & Chiarello, LLC, 600 W. Main Street, Millville, NJ 08332 to act as Municipal Solicitor in an amount not to exceed $201,500.00 Motion- Second- (Certification of Funds) Page 5 of 10 Resolutions Resolution No. R299-2013 (10) Resolution appointing Brian Tomlin as a member of the Millville Housing Authority with a term expiration date of December 31, 2018 Motion- Second- Resolution No. R300-2013 (11) Resolution to appoint Susan Robostello as Public Agency Compliance Officer for a one year term expiring December 31, 2014 Motion- Second- Resolution No. R301-2013 (12) Resolution authorizing Lease Agreement with Nipro Glass Americas Corporation to lease a three acre portion of Block 264, Lot 2 for recreational use for a five year term in the amount of one dollar per year Motion- Second- (Certification of Funds) Resolution No. R302-2013 (13) Resolution authorizing Professional Service Contract with Kleinfelder/Omni Environmental, Research Park, 321 Wall Street, Princeton, NJ to provide engineering services in connection with the Sewer Utility Wastewater Treatment Plant and compliance issues involving the Municipality's NJPDES Permit effluent limitations in an amount not to exceed $50,000.00 Motion- Second- (Certification of Funds) Page 6 of 10 Resolutions Resolution No. R303-2013 (14) Resolution authorizing Change Order No. 1 (Final) for project entitled "New Geissinger Well No. 18 Treatment Plant and Booster Pumping Facility Project 061001-002" with Eagle Construction Service, Inc., 1624 Jacksonville Road, Burlington, NJ for an increased amount of $16,456.00 Motion- Second- (Certification of Funds) Resolution No. R304-2013 (15) Resolution authorizing Change Order No. 1 (Final) for project entitled "Glenside Road Reconstruction" with South State, Inc., 202 Reeves Road, Bridgeton, NJ for an increased amount of $7,693.72 Motion- Second- (Certification of Funds) Resolution No. R305-2013 (16) Resolution authorizing Change Order No. 1 Section "A" (7th Street only) and Change Order No. 1 Section "B" (all remaining roads) for project entitled "2013 Road Improvement Program" with Charles Marandino, LLC, PO Box 20, Mays Landing, NJ for reduced amounts as follows: Section "A" - $2,332.85 Section "B" - $4,346.36 Motion- Second- Resolution No. R306-2013 (17) Resolution authorizing Professional Service Contract with J. Fred Coldren, 301 Franklin Street, Cape May, NJ to act as hearing officer in administrative proceedings involving disciplinary matters and grievance matters for all civilian matters in an amount not to exceed $1,250.00 Motion- Second- Page 7 of 10 Old Business ( 1) Report from Purchasing Agent regarding bids received on December 3, 2013 for the project known as "Demolition of Four Properties" Motion- Second- New Business ( 1) Motion to authorize the City Clerk to advertise for bids to be received for the project known as "South Fifteenth Street Public Works Facility Additions & Renovations - Phase II" with said bids to be returned to the Purchasing Board on January 30, 2014 at 10:00 a.m. Motion- Second- ( 2) Motion to approve Special Event on Public Lands Application for a Holly Give-A-Way sponsored by the Millville Shade Tree Commission to be held on December 20, 2013 from 6:00 p.m. to 8:00 p.m. Motion- Second- Page 8 of 10 New Business ( 3) Motion to approve Bingo and Raffle Licenses on behalf of the following: a) Bingo License on behalf of Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ for Bingo to be held every Thursday night except for Thanksgiving and Christmas during the calendar year of 2014, 7:00 p.m. to 11:00 p.m., at the Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ b) Raffle License on behalf of Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ for an Off Premise 50/50 to be held every last Friday of the month during the calendar year of 2014, 9:00 p.m., at the Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ c) Raffle License on behalf of Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ for an On Premise 50/50 to be held every Thursday night except for Thanksgiving and Christmas during the calendar year of 2014, 7:00 p.m. to 11:00 p.m., at the Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ d) Raffle License on behalf of Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ for Pull Tabs to be held during the calendar year of 2014, 11:00 a.m. to 2:00 a.m., at the Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ e) Raffle License on behalf of Woodland Country Day School, 1216 Roadstown Rd., Bridgeton, NJ for an On Premise 50/50 to be held January 11, 2014 and March 7, 2014, 5:00 p.m. to 11:00 p.m., at the Millville Elk's Lodge BPOE #580, 1815 E. Broad Street, Millville, NJ f) Raffle License on behalf of Wheaton Arts and Cultural Center, Inc., 1501 Glasstown Road, Millville, NJ for an Off Premise Merchandise Raffle to be held May 17, 2014, 9:00 p.m., at the Heritage House, 1111 Village Drive, Millville, NJ Motion- Second- Page 9 of 10 "We have now reached the public comment portion of our meeting. Anyone who would like to address the Commission, please go to the podium, state your name and address your concerns. Please limit your comments to approximately 5 minutes." Open Public Portion Close Public Portion Comments by Commissioners Adjourn Page 10 of 10