City Commission

TENTATIVE AGENDA FOR COMMISSION MEETING OF December 17, 2013 6:30 pm ROLL CALL A moment of silent prayer, followed by the salute to the flag. Open Public Meetings Statement by Mayor Tim Shannon “This meeting is being conducted in accordance with the Open Public Meetings Act of 1975, was advertised, posted, and made available to the public as required by Statute. The Municipal Clerk is directed to include a statement in the minutes of this meeting.” Minutes Motion to approve and dispense with the reading of the minutes and to proceed with the regular order of business. Resolution No. R30820l3 (1) Resolution authorizing transfers within the TY2013 Budget Motion- Second- Bills Petitions &. Letters ( I) Correspondence received from James F. Reeves resigning as a member of the Zoning Board effective December 31, 2013 IVlotion Second (2) Correspondence from Mayor James T. Shannon appointing Edward Kasuba as an Alternate T member of the Miliville Planning Board with a term expiring September 21, 2014 Motion- Second-  Petitions & Letters (3) Correspondence from Mayor James T. Shannon re appointing the following as members ofthe Miliville Zoning Board: Theodore Ritter with a term expiring December 31,2017 George Latore as an Alternate II member with a term expiring December 31,2017 Motion- Second- (4) Correspondence from Mayor James T. Shannon appointing the following as members of the Green Team Advisory Committee with terms expiring December 17, 2014: Renee Brecht Veronica Chainey Samantha Cruz Craig Dombrosky Saniantha Fisher Richard Jones Jeffery Caidweil Jeffeiy Unger Richard Hayes Motion- Second- (5) Correspondence from Target Corporation in fulfillment of the requirements set forth in Section 5.2.3 of the Financial Agreement between the City ofMillville and Target Millville Urban Renewal, LLC, Motion- Second- Reports of Commissioners  Department of Public Works Department of Public Affairs Department of Revenue & Finance (1) a) Tax Collector’s Rq,ort for the month of November 2013 b) Safety Meeting Agenda and Minutes for the meeting held October 29,2013 Motion- Second- Department of Public Safety Department of Parks & Public Property Ordinances 1st ReadIng Ordinance No. (1) Ordinance amending the Salary Ordinance pursuant to the Municipal Code Section 2-69, regarding the Administrative Unit Motion- Second-  Ordinances 2nd Reading Ordinance No. 32-2013 (1) Ordinance to approve the application and agreement Public Hearing submitted by Henderson Aquatics, Inc. for a five year exemption and abatement from taxation pursuant to Article I of Chapter 65 of the Municipal Code for the project known as Henderson Aquatics Warehouse Addition, located at 307 Orange Street, Block 581, Lot 9 Motion- Second- Ordinance No. 33-2013 (2) Oidinance amending the Municipal Code of the City of Public Hearing Miliville, Chapter 33, Licensing and Permits, Article V, Cumberland County Fairgrounds, Section 33-34, Licenses Requiied, Subsection A: fee amended from $1,500.00 to $750.00, Subsection B: fee amended from $250 per day to $100 per event Motion- Second- Ordinance No. 34-2013 (3) Oftlinanee accepting a Deed of Dedication of vacant land, Public Hearing Block 236, Lot 70 and Lot 119 owned by the Woodland Community Association Mo tjon— Second- Ordinance No. 35-20 13 (4) Motion to table the Ordinance to approve an Agreement for Shared Services and Redevelopment between the City and the County of Curnberland that was approved on December 3, 2013 due to Chapter 12 Funds riot available at this time Motion- Second- Resolutions Resolution No. R309-2013 (2) Resolution authorizing adjustments to the City of Millville Tax and Utility Records Motion Second-  Resoiutons Resolution No, R310-2013 (3) Resolution authorizing public sale of certain equipment no longer needed for public use to be sold on-line from January 8, 2014 through January 15, 2014 through a contracted government on-line auction service, GovDeais, Inc., and available for public viewing at www. govdeals.corn Motion Second- Resolution No. R3 11-2013 (4) Resolution appointing William 1.. Mints insurance Agency, 10 F. Main Street, Mi.Ilviile, NJ, as the City of Millvill&s Risk Management Consultant as required by the Atlantic County Municipal Joint Insurance Fund (ACMJIF) and authorizing the execution of the Consultants Agreement for the period covering January 1, 2014 through December 31, 2014 Motion Sccond Resolution No. R3 12-2013 ( 5) Resolution authorizing the Tax Collector to execute an Assignment of Tax Sale Certificate 13-00037 dated August 15, 2012, held by the City, and set over to Sixth Avenue investments, LLC who has offered to take an Assignment of said Tax Sale Certificate pursuant to N.J.S.A. 54:5-113 in the amount of $5,319.99 including interest for 437 Howard Street, Block 108, Lot 4, owned by Eileen F. Cavaliero Motion - Second- Resolution No. R3 1 3-2013 (6) Resolution authorizing the insertion of an additional item of revenue in the TY2013 Budget which is now available as revenue from the New Jersey Department of Environmental Protection FYI 1 Recycling Tonnage Grant in the amount of $72,971.20 Motion-” Second-  Resohtions Resolution No R3 14-2013 (7) Resolution authorizing the insertion of an additional item of revenue in the TY2013 Budget which is now available as revenue from, the New Jersey Department of Criminal Justice 2013 Body Armor Replacement Fund in the - amount of $8,377.39 Motion- Second- Resolution No. R315-2013 (8) Resolution authorizing the insertion of an additional item of revenue in the TY2013 Budget which is now available as revenue from the New Jersey Department of Law & Public Safety Division of State Police Office of - Emergency Management 2012 Emergency Management Assistance in the amount of $5,000.00 Motion- Second— Resolution No, R3 I 6-201 3 ( 9) Resolution authorizing the insertion of an additional item of revenue in the TY2013 Budget which is now available as revenue from the US Department of Justice Bureau of Justice Asistance, FY13 Edward Byrne Justice Assistance Grant Program in the amount of $17,373.00 Motion- Second- Resolution No. R317-20’13 (1.0) Resolution authorizing Professional Service Contract with Gruccio, Pepper, DeSanto & Ruth, PA, 817 East Landis Avenue, Vinelartd, NJ to act as labor counsel and to perform such legal services as are required in connection with employer-employee relations in an amount not to exceed $100,000.00 for the period covering January 1, 2014 to December 31, 201-4 Metio— Second-’ (Certification of Funds)  Resohitkms Resolution No, R318-2013 (ii) Resolution authorizing Professional Service Contract with Edward F. Duffy, 2630 East Chestnut Avenue, Suite C3, Vineland, NJ to represent the municipality in litigation where the Municipal Attorney recommends to the governing body of the Municipality that special counsel should be assigned in an amount not to exceed $7,000.00 for the period covering January 1, 2014 to December 31, 2014 Moti ort- Second- (Certification of Funds) Resolution No. R319-2013 (12) Resolution authorizing Professional Service Contract with Clarke, Caton, Hintz, inc., 100 Barrack Street, Trenton, NJ to perform a full range of planning services for the Municipality including the review of applications for development flied by developers or redevelopers with the Planning Board and Zoning Board of Adjustment in an amount not to exceed $5,000.00 for the period covering January 1, 2014 to December 31, 2014 Motion Second. (Certification of Funds) Resolution No. R3 20-2013 (13) Resolution authorizing Professional Service Contract with Triad Associates, 1301 West Forest Grove Road, Suite 3, Vineland. NJ to perform professional services in connection with the Community Develop •ent Block Grant (CDBG) Program and HOME Investment Partnerships Program administered by the City in an amount not to exceed $15,600.00 for the period covering January 1, 2014 to December 31, 2014 Motion Second (Certification of Funds)  Resohitmis Resolution No. R321-2013 (14) Resolution authorizing Professional Service Contract with David J. Battistini, 212 Geissinger Avenue, i\ iliville, NJ to perform engineering service.s for the Municipality including the review of applications for development filed by developers or redeveiopers with the Planning Board or Zoning Board of Adjustment in an amount not to exceed $4,000.00 for the period covering January 1, 2014 to December 31, 2014 Motion Second.- (Certification of Funds) Resolution No. R322.-2013 (15) Resolution to approve a Professional Service Contract to perform professional legal services as the Municipal Public Defender for the period covering January 1, 2014 to December 31, 2014 fyjotion. Second. (Certification of Funds) Resolution No. R323.-2013 (16) Resolution authorizing Access Agreement with South Jersey Gas Company to conduct an environmental assessment, investigation and/or remedication of environmental conditions at Block 352, Lot 3 consisting of 3.42 acres of vacant land located at 601 N. Sharp Street 1Viotjon. Second.- Resolution No, R324-2013 (17) Resolution authorizing Sale of Real Estate Contract with New Jersey Motorsports Park to purchase a 100 acre vacant lot known as Block 124. Lot 16.01 and 16.03 in connection with the proposed construction of an all- terrain vehicle (ATV) track by the non-profit coporation known as Field of Dream.s in the amount of $400,000.00 Motion Second-  Resolutions Resolution o. R325.2013 (18) Resolution authorizing cancellation of mortgage re: Block 298, Lot 13, 825 Archer Street, fbr mortgage executed by Charlie B. Ausburn and LuVern Ausburn, in the amount of $4,362M0 due to the mortgage has been fully satisfied Motion Second Resolution No. R326-2013 (19) Resolution authorizing Special Assessment of Municipal Liens for 14 properties due to expenses in the amount of $4257,5Q incurred by the City of Miliville and Administrative Fees in the amount of $100.00 each relating to Board & Secure, Cut & Clean and Demolitions in accordance with Chapter 11, Article Vi of the Municipal Code Motion- Second- Resolution No.R327-201 3 (20) Resolution authorizing award. of contract through the Cumberland County Cooperative Pricing System to Cargill, Inc., 24950 Country Club Blvd, Suite #450, North Olmsted, OH for supplying and the delivery of No Beige Tint Rock Salt to the City at a bid price of $61.90 per ton and to Oceanport Industries, P0 Box 608, :claymont DE for Beige Tint Salt to the City at a bid price of $56.65 per ton Motion Seco rid— Resolution No.R328-20i3 (21) Resolution authorizing award of emergency contract to Billy Perryman, Jr., 7117 Miflviiie Maysianding Road, MHmay, NJ for the demolition of 16-18 F. Powell Street, Mi.llville, NJ due to a fire that occurred on December 6, 2013 in the amount ofSi8,000.00 Motion- Second- (Certification of Funds) Resolutions Resolution No. R329-20i3 (22) Resolution to ratify the Collective Bargaining Agreement between the City of Miliville and the Administrative Unit concerning conditions of employment for the years 2013 through 2016 Motion- Second- Old Business (1) Report from Purchasing Agent regarding bids received on December 17, 2013 for the project known as “Demolition of Seven Properties” Motion- Second Kesolu non No. R330-20 13 ( 2) Rfso[utwn authorzzing tñe awartI of contract for tfie project known as ‘tDemolition of Seven Properties” to Wed’s construction anti Ncnta4 Inc., 849 clayton Road Witiiamstown, [i’i7 Motion— SeeonsL (Certification of Funds) New Bshaesr (1) Motion to approve Special Event on Public Lands Application for a Three Kings Day Gift Distribution sponsored by Festival Puertorriquenode NJ, Inc. to be held on January 4, 2014 from 1 0:00 am. to 3:00 p.m. at Miliville City Hall Motion- Second- .Nw Bsiness (2) Motion to approve Bingo and Raffle Licenses on behalf of the following: a) Bingo License on behalf of the Parish of All Saints, 621 Dock Street, Milivilie, NJ for Bingo to be held December31, 2013 from 6:30 p.m. to 11:00 p.m. at2 Hillcrest Avenue, Mi11vlle, NJ b) Bingo License on behalf of the Parish of All Saints, 621 Dock Street, Miliville, NJ for Bingo to be held every Friday during the year of 2014 from 7:00 p.m. to 10:30 p.m. and December 31, 2014 from 6:30 p.m to 10:30 p.m. at 2 Hillcrest Avenue, Miliville, NJ c) Bingo License on behalf of the Parish of All Saints, 621 Dock Street, Miliville, NJ for Bingo to be held every Saturday during the year of 2014 from 7:00 p.m. to 10:30 p.m. at 2 Hillcrest Avenue, Miliville, NJ d) Raffle License on behalf of the Parish of All Saints, 621 Dock Street, MilIville, NJ for an On-Premise Vierehandisc Raffle to be held December 31, 2013 from 6:30 p.m. to 11:00 p.m. at 2 Hillcrest Avenue, Miilvilie, NJ c) Raffle License on behalf of the Parish of All Saints, 621 Dock Street, Miliville, NJ fbr Pull Tabs to he held January 1,2014 thru December 31, 2014 from 10:30 a.m. to 11:00 p.m. at 2 hillcrest Avenue, Millviite, NJ Motion Second ( 3) Motion to authorize the City Clerk to advertise for bids to be received for the project known as Furnishing Various Chemical Supplies 2014 & 2015” with said bids to be returned to the Purchasing Board on January 7, 2014 at 10:00 a.m. Motion- Second- New Busiiess (4) Motion to authorize the City Clerk to advertise for bids to he received for the project known as Demolition of412 Mulberry Street Block 378, Lot i6 with said bids to be returned to the Purchasing Board on January 7, 2014 at 10:00 am. Viotion Secon& (5) Motion to authorize the City Clerk to advertise for bids to be received for the project known as Rebid CY2014 Cleaning Service Contractu with said bids to be returned to the Purchasing Board on January 7, 2014 at 10:00 a.rn. Mob on Second- (6) Motion to authorize the City Clerk to advertise for a special year end meeting to be held December 3 1, 2013 at 12:00 noon Motion Second- (7) Motion to authorize catering Permit on 6thafof(Bofo’sA(e i-[ouse for a Concert event to 6e necdat the Levoy Theater 126430 2v Y-lifi Street onjanualy 4. 2014from 7.OOpm to 11:00pm Motion Second- “We have now reached the public comma portion of our meeting. Anyone who would like to address the Commission, please go to the podium, state your name and address your concerns. Please limit your comments to approximately 5 minutes.” Open Public Portion Close Public Portion Comments by Commissioners Adjourn