Village Board of Trustees

Minutes - Board Meeting – 04/16/2025 Minutes of the meeting of the Board of Trustees of the Incorporated Village of Mineola held Wednesday, April 16, 2025 at Village Hall, 155 Washington Avenue, Mineola, New York 11501. PRESENT: Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky ALSO PRESENT: Village Attorney John P. Gibbons, Jr. Village Clerk Bryan L. Rivera Deputy Village Clerk Linda Pardo Superintendent of Buildings Liam P. O’Keefe Deputy Superintendent of Public Works Frank Giordano Press Observers: Long Island Press Sunshine Observers: 9 Observers Mayor Paul A. Pereira called the Public Hearing to order at 6:30 PM. A Public Hearing was held at 6:30 PM at the Village Hall, 155 Washington Avenue, Mineola, New York, 11501 in order to receive public comment upon the following: APPLICATION OF GARY DATTNER FOR A SPECIAL USE PERMIT PURSUANT TO CHAPTER 550 OF THE CODE OF THE INCORPORATED VILLAGE OF MINEOLA, ENTITLED “ZONING”, SECTION 550-12 ENTITLED “B-1 DISTRICTS”, SUBSECTION (B) ENTITLED “SPECIAL USES” TO EXPAND THE EXISTING VETERINARIAN HOSPTIAL UPON THE PROPERTY KNOWN AS 132 JERICHO TURNPIKE, MINEOLA, NEW YORK, KNOWN AND DESIGNATED ON THE NASSAU COUNTY LAND AND TAX MAP AS SECTION 9, BLOCK 332, LOT 1. No speakers from the public addressed the Board. Resolution No. 109-25 Resolved to declare the Special Use Application of Gary Dattner for a Special Use Permit pursuant to Chapter 550 of the Code of the Incorporated Village of Mineola, entitled “Zoning”, Section 550-12 entitled “B-1 Districts”, Subsection (B) entitled “Special Uses” for the purpose of expanding the existing veterinarian hospital upon the property known as 132 Jericho Turnpike, Mineola, New York, known and designated on the Nassau County Land and Tax Map as Section 9, Block 332, Lot 1, as an unlisted action pursuant to S.E.Q.R.A. Motioned by Trustee Paul S. Cusato Seconded by Deputy Mayor Janine Sartori 1 Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 110-25 BOARD OF TRUSTEES INCORPORATED VILLAGE OF MINEOLA -----------------------------------------------------------------X In the Matter of the Application of GARY DATTNER DECISION For a Special Use Permit pursuant to Chapter 550, Section 550-12.B of the Code of the Incorporated Village of Mineola, to expand an existing veterinary hospital at premises known as 132 Jericho Turnpike, Mineola, New York, known and designated on the Nassau County Land and Tax Map as Section 9, Block 332, Lot 1. -----------------------------------------------------------------X NAME OF APPLICANT: Gary Dattner SUBJECT PROPERTY: Section 9, Block 332, Lot 1 STREET LOCATION: 132 Jericho Turnpike Mineola, New York 11501 ZONING DISTRICT: "B-1” District RELIEF REQUESTED: Application For a Special Use Permit pursuant to Chapter 550, Section 550-12.B to expand an existing veterinary hospital upon the Property. PUBLICATION & POSTING: All in accordance with applicable laws, rules and regulations. DATE OF HEARING: April 16, 2025 APPEARANCE: Gary Dattner 2 DECISION: Gary Datner (hereinafter, “Applicant”) is before this Board, pursuant to Chapter 550, Section 550.12.B of the Municipal Code of the Incorporated Village of Mineola, for a special use permit to expand an existing veterinary hospital upon the property known as 132 Jericho Turnpike, Mineola, New York (known and designated on the Nassau County Land and Tax Map as Section 9, Block 332, Lot 1) (hereinafter, the “Property”). By Notice of Disapproval, dated March 14, 2025, Applicant’s building permit was denied. The Building Inspector determined that the proposed application is contrary to the Village’s zoning regulations. Applicant was thus required to seek relief before the Board of Trustees for a special use permit to expand an existing veterinary hospital upon the Property. Based upon the evidence adduced at the public hearing, and the documentation submitted to the Board in support of the application, the Board makes the following findings of fact: 1) Applicant is seeking a special use permit to expand an existing veterinary hospital upon the property known as 132 Jericho Turnpike, Mineola, New York; 2) The hours of operation will remain as existing (8:00 am to 7:00 pm Monday-Friday and 8:00 am to 4:00 pm Saturday and Sunday); 3) The proposed use, subject to the conditions imposed by this Board, will provide a desirable service and convenience to the Village. Based upon the above findings, it is hereby determined that the proposed use, subject to the conditions stated below, is harmonious to the “B-1” District, will conform to the general character of the neighborhood, and that the public health, morals, safety and general welfare of such neighborhood will be secured by the granting of the requested Special Use Permit. Further, it is hereby determined that the Special Use Permit will provide a desirable facility to the area and will not be incongruous to the neighborhood by reason of excessive traffic. IT IS THEREFORE RESOLVED, that the Special Use Permit is GRANTED subject to the following conditions: 1) Applicant shall obtain and maintain all necessary licenses, permits and approvals from all agencies having jurisdiction with respect to the operation of the business; 2) No animal noise or other disturbing noise shall emanate from the building. Any noise shall be kept within the building. Applicant shall install and maintain soundproofing to achieve this condition; 3) All solid waste shall be removed by private carter; 4) All medical waste shall be properly stored and removed by a licensed entity; 3  5) There shall be no outside storage or walking animals at the Property. Applicant shall discourage its clients from walking their animals in the neighborhood. 6) Each of these conditions is material to the approval granted by the Board of Trustees. Violation of any of these conditions shall subject the applicant or it successors to enforcement pursuant to the Village’s Municipal Code, including possible revocation of this Special Use Permit; 7) The representations made by Applicant on the record in this proceeding have been deemed material to this application and have been relied upon by the Board of Trustees in its deliberations and decisions. Said representations are deemed to be part of the conditions of this Special Use Permit; and 8) Violation of a condition set forth in this decision shall be deemed a violation of the Village Zoning Law and shall subject the owner or occupant of the premises to all penalties set forth in the Zoning Law. Dated: Mineola, New York April 16, 2025 Motioned by Trustee Paul S. Cusato Seconded by Trustee Donna M. Solosky Village Clerk Bryan L. Rivera polled the Board: Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Mayor Paul A. Pereira requested a motion to close the Public Hearing at 6:40 PM. Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Press Observers: Long Island Press Sunshine Observers: 8 Observers Mayor Paul A. Pereira called the Public Hearing to order at 6:40 PM. A Public Hearing was held at 6:40 PM at the Village Hall, 155 Washington Avenue, Mineola, New York, 11501 in order to receive public comment upon the following: 4  APPLICATION MICHAEL STAMBOLIS FOR A SPECIAL USE PERMIT PURSUANT TO CHAPTER 550 OF THE CODE OF THE INCORPORATED VILLAGE OF MINEOLA, ENTITLED “ZONING”, SECTION 550-15.2 ENTITLED “JERICHO TURNPIKE OVERLAY DISTRICT” TO CONVERT EXISITNG GROUND FLOOR RETAIL SPACE INTO TWO (2) RESIDENTIAL APARTMENT UNITS UPON THE PROPERTY KNOWN AS 143 JERICHO TURNPIKE, MINEOLA, NEW YORK, KNOWN AND DESIGNATED ON THE NASSAU COUNTY LAND AND TAX MAP AS SECTION 9, BLOCK 405, LOT 101. 2 speakers from the public addressed the Board. Resolution No. 111-25 Resolved to declare the Special Use Application of Michael Stambolis for a Special Use Permit pursuant to Chapter 550 of the Code of the Incorporated Village of Mineola, entitled “Zoning”, Section 550-15.2 entitled “Jericho Turnpike Overlay District” for the purpose of converting existing ground floor retail space into two (2) residential apartment units upon the property known as 143 Jericho Turnpike, Mineola, New York, known and designated on the Nassau County Land and Tax Map as Section 9, Block 405, Lot 101, as an unlisted action pursuant to S.E.Q.R.A. Motioned by Trustee Donna M. Solosky Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Mayor Paul A. Pereira requested a motion to close the Public Hearing and reserve decision at 7:07 PM. Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Press Observers: Long Island Press Sunshine Observers: 12 Observers Mayor Paul A. Pereira called the Public Hearing to order at 7:08 PM. 5 A Public Hearing was held at 7:08 PM at the Village Hall, 155 Washington Avenue, Mineola, New York, 11501 in order to receive public comment upon the following: APPLICATION MICHAEL STAMBOLIS FOR A SPECIAL USE PERMIT PURSUANT TO CHAPTER 550 OF THE CODE OF THE INCORPORATED VILLAGE OF MINEOLA, ENTITLED “ZONING”, SECTION 550-15.2 ENTITLED “JERICHO TURNPIKE OVERLAY DISTRICT” TO CONSTRUCT A NEW SECOND FLOOR WITH THREE (3) RESIDENTIAL APARTMENT UNITS AND CONVERT THE EXISITNG GROUND FLOOR RETAIL SPACE INTO TWO (2) RESIDENTIAL APARTMENT UNITS AND ONE (1) RETAIL SPACE UPON THE PROPERTY KNOWN AS 176 JERICHO TURNPIKE, MINEOLA, NEW YORK, KNOWN AND DESIGNATED ON THE NASSAU COUNTY LAND AND TAX MAP AS SECTION 9, BLOCK 322, LOT 129. No speakers from the public addressed the Board. Resolution No. 112-25 Resolved to declare the Special Use Application of Michael Stambolis for a Special Use Permit pursuant to Chapter 550 of the Code of the Incorporated Village of Mineola, entitled “Zoning”, Section 550-15.2 entitled “Jericho Turnpike Overlay District” for the purpose of constructing a new second floor with three (3) residential apartment units and converting the existing ground floor retail space into two (2) residential apartment units and one (1) retail space upon the property known as 176 Jericho Turnpike, Mineola, New York, known and designated on the Nassau County Land and Tax Map as Section 9, Block 322, Lot 129, as an unlisted action pursuant to S.E.Q.R.A. Motioned by Trustee Paul S. Cusato Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Mayor Paul A. Pereira requested a motion to close the Public Hearing and reserve decision at 7:20 PM. Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Donna M. Solosky Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky 6 PRESENT: Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky ALSO PRESENT: Village Attorney John P. Gibbons, Jr. Village Clerk Bryan L. Rivera Deputy Village Clerk Linda Pardo Superintendent of Buildings Liam P. O’Keefe Deputy Superintendent of Public Works Frank Giordano Press Observer: Mineola-Williston Times Sunshine Observers: 4 Observers Mayor Paul A. Pereira called the Organizational Meeting to order at 7:20 PM. Resolution No. 113-25 Resolved to confirm the Mayor’s appointments of Village Officials. 2025 APPOINTMENTS VILLAGE CLERK BRYAN L. RIVERA DEPUTY VILLAGE CLERK LINDA PARDO SUPERINTENDENT OF PUBLIC WORKS LEONARD M. PALUMBO DEPUTY SUPERINTENDENT OF PUBLIC WORKS FRANK GIORDANO SUPERINTENDENT OF THE LIAM P. O’KEEFE BUILDING DEPARTMENT TREASURER GIACOMO A. CICCONE DEPUTY TREASURER EGIDIO J. BELLI VILLAGE AUDITOR KRISTIANA SALERNO SECRETARY TO THE PLANNING BOARD MARIA PALUMBO SECRETARY TO THE ZONING BOARD OF APPEALS MARLENE BARBOSA ACTIVITIES COORDINATOR MARTA DE SOUSA-LAPIERRE ASSISTANT ACTIVITIES COORDINATOR ANNA ATHAN LIBRARY DIRECTOR CHARLES SLEEFE COURT CLERK OF THE JUSTICE COURT ELIZABETH BERNARDES ASSOCIATE VILLAGE JUSTICE STEVEN BARNWELL SECRETARY TO THE BOARD OF TRUSTEES DAISY SURACE 7 SECRETARY TO THE FIRE DEPARTMENT DENIS McCANN VILLAGE ATTORNEY JOHN P. GIBBONS, JR. DEPUTY VILLAGE ATTORNEY BENJAMIN J. TRUNCALE, JR. DEPUTY VILLAGE ATTORNEY PETER S. TRENTACOSTE VILLAGE PROSECUTOR PETER S. TRENTACOSTE DEPUTY PROSECUTOR BENJAMIN J. TRUNCALE, JR. SPECIAL RETAINED COUNSEL SPELLMAN GIBBONS POLIZZI TRUNCALE & TRENTACOSTE, LLP COUNSEL TO THE LIBRARY BOARD BENJAMIN J. TRUNCALE, JR. COUNSEL TO THE ZONING BOARD BENJAMIN J. TRUNCALE, JR. OF APPEALS COUNSEL TO THE PLANNING BOARD/ BENJAMIN J. TRUNCALE, JR. ARCHITECTURAL REVIEW BOARD VILLAGE ENGINEER D&B ENGINEERS AND ARCHITECTS ELECTRICAL INSPECTOR ELECTRICAL INSPECTORS, INC. FINANCIAL ADVISOR CAPITAL MARKETS ADVISORS, LLC BOND COUNSEL HAWKINS DELAFIELD AND WOOD, LLP INDEPENDENT AUDITORS RYNKAR VAIL & BARRETT, LLP POOL RECREATION BOARD MATTHEW CASEY 443 LEWIS PLACE MINEOLA, NY 11501 MARY ANN LANGONE 166 ELDERBERRY ROAD MINEOLA, NY 11501 KENNETH SOLOSKY 348 HORTON HIGHWAY MINEOLA, NY 11501 LIBRARY BOARD GERALDINE DELGADO 234 ROSLYN ROAD MINEOLA, NY 11501 PASCALE GABRIEL 363 BURKHARD AVENUE MINEOLA, NY 11501 PLANNING BOARD/ARCHITECTURAL REVIEW BOARD TIZIANO SARTORI 47 WEYBRIDGE ROAD MINEOLA, NY 11501 PLANNING BOARD/ARCHITECTURAL REVIEW BOARD CHAIRMAN NICHOLAS PENNACCHIO 241 COLUMBUS PARKWAY MINEOLA, NY 11501 PLANNING BOARD/ARCHITECTURAL REVIEW BOARD ALTERNATE ANGELA GLASSMAN 252 GARFIELD AVENUE MINEOLA, NY 11501 BOARD OF ETHICS ELIZABETH BERNARDES 359 BURKHARD AVENUE MINEOLA, NY 11501 LISA DALFONSO-VALENTE 366 MINEOLA BOULEVARD MINEOLA, NY 11501 ANGELA GLASSMAN 252 GARFIELD AVENUE MINEOLA, NY 11501 BERNADETTE PIZZARDI 12 SHORTRIDGE DRIVE MINEOLA, NY 11501 JOANN ZAHN 435 EMORY ROAD MINEOLA, NY 11501 8 ZONING BOARD WILLIAM MAHONEY 205 ROSELLE STREET MINEOLA, NY 11501 RAY POWERS 356 WHITE ROAD MINEOLA, NY 11501 ZONING BOARD CHAIRMAN PETER SMITH 159 ELDERBERRY ROAD MINEOLA, NY 11501 ZONING BOARD ALTERNATE TOM PERRI 200 BANBURY ROAD MINEOLA, NY 11501 ASSESSORS RICHARD MAHER 143 WALKER ROAD MINEOLA, NY 11501 JOHN BERNARDES 317 MINEOLA BOULEVARD MINEOLA, NY 11501 Motioned by Trustee Jeffrey M. Clark Seconded by Trustee Paul S. Cusato Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 114-25 Resolved to appoint Trustee Janine Sartori as Deputy Mayor. Motioned by Trustee Paul S. Cusato Seconded by Trustee Donna M. Solosky Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 115-25 Resolved to approve the list of public meetings and public hearings. INCORPORATED VILLAGE OF MINEOLA BOARD OF TRUSTEES Dates of Meetings for 2025-2026 2025: Wednesday May 7 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday May 14 6:30 pm Public Hearing/Work Session Wednesday May 21 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing 9  Wednesday June 4 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday June 11 6:30 pm Public Hearing/Work Session Wednesday June 18 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday July 2 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday July 9 6:30 pm Public Hearing/Work Session Wednesday August 6 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday September 3 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday September 10 6:30/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday September 24 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday October 8 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday October 15 6:30 pm Public Hearing/Work Session Wednesday October 22 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday November 5 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday November 12 6:30 pm Public Hearing/Work Session Wednesday November 19 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday December 3 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday December 10 6:30 pm Public Hearing/Work Session Wednesday December 17 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing 2026: Wednesday January 7 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday January 14 6:30 pm Public Hearing/Work Session Wednesday January 21 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday February 4 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday February 11 6:30 pm Public Hearing/Work Session Wednesday February 18 6:30 pm/7:00 pm Work Session/Public Meeting or Public Hearing Wednesday March 4 6:30 pm/7:00 pm Work Session/Public Meeting Wednesday March 11 6:30 pm Public Hearing/Work Session Thursday March 19 6:30 pm Certify Election Results Monday April 6 6:30 pm Organizational Meeting NOTE: Work Sessions of the Board of Trustees ordinarily commence at 6:30 pm and continue after Public Meetings and Hearings. Additional Public Hearing dates may be set by the Board of Trustees from time to time. All Work Sessions and other Special Meetings of the Board of Trustees are open to the public for observation in accordance with law unless a motion shall have been passed to go into Executive Session or a conference with counsel is requested. On evenings when Public Hearings are scheduled prior to a Public Meeting, the Public Meeting will begin at 7:00 pm or after the Hearing, whichever is later. All dates are subject to change. Motioned by Trustee Jeffrey M. Clark Seconded by Trustee Donna M. Solosky Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky 10  Resolution No. 116-25 Resolved to authorize the Village Officials for undertakings included under a blanket limit of Employee Theft for a total of $700,000 per Loss. This Employee Theft provides coverage on all employees, Elected and Appointed Officials and includes faithful performance of duty on all as well. Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Paul S. Cusato Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 117-25 Resolved, under Section 82 of the Village Law designating the Village Clerk as COLLECTOR OF TAXES AND ASSESSMENT and for the Village Clerk to be authorized to collect taxes and assessments of the Village. Motioned by Trustee Jeffrey M. Clark Seconded by Trustee Paul S. Cusato Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 118-25 Resolved, under Section 126A of the Village Law authorizing the Village Clerk and Collector of Taxes to be credited unpaid and uncollected taxes, if any, for the year 2025/2026. Motioned by Trustee Paul S. Cusato Seconded by Deputy Mayor Janine Sartori Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky 11  Resolution No. 119-25 Resolved that the Mayor be authorized and directed to affix his signature as MAYOR of the Incorporated Village of Mineola upon all checks drawn upon the Village funds, in addition to the signature of the Treasurer or Deputy Treasurer for the official year 2025/2026. Motioned by Trustee Donna M. Solosky Seconded by Deputy Mayor Janine Sartori Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 120-25 Resolved that in the absence or incapacitation of the Mayor, the Deputy Mayor be authorized to sign all checks in the place and stead of the Mayor, in addition to the signature of the Treasurer or Deputy Treasurer for the official year 2025/2026. Motioned by Trustee Paul S. Cusato Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 121-25 Resolved to authorize the Treasurer as custodian of the Length of Service Award Program and the following persons as officers of the Length of Service Award Program: Paul A. Pereira, Mayor Paul S. Cusato, Trustee Janine Sartori, Trustee Jeffrey M. Clark, Trustee Donna M. Solosky, Trustee Motioned by Trustee Paul S. Cusato Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato 12 Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 122-25 Resolved to authorize the following banks to be designated as DEPOSITORIES for deposits of all monies received by the Treasurer of the Village of Mineola: HANOVER BANK Mineola & Garden City Park Branches NYCLASS Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Donna M. Solosky Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 123-25 Resolved to appoint the Long Island Press as the Official Village Newspaper. Motioned by Trustee Paul S. Cusato Seconded by Deputy Mayor Janine Sartori Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 124-25 Resolved to adopt the following policies for the Village of Mineola: • Abuse and Molestation Procedure & • Fair Housing Policy Policy • Fixed Asset Policy • Cellular Phone Policy • Fraud Policy • Community Development Outreach • Fund Balance Policy Policy • Investment Policy • Compensation and Benefit Policy for • Pandemic Emergency Plan Elected and Appointed Officers • Purchasing & Procurement Policy • Computer Policy • Sexual Harassment Policy • Credit Card Use Policy • Travel Expense Reimbursement Policy • Drug and Alcohol Testing Policy • Vehicle Use Policy • Equal Employment Policy Statement • Workplace Violence Policy 13 Motioned by Trustee Jeffrey M. Clark Seconded by Deputy Mayor Janine Sartori Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky PRESENT: Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky ALSO PRESENT: Village Attorney John P. Gibbons, Jr. Village Clerk Bryan L. Rivera Deputy Village Clerk Linda Pardo Superintendent of Buildings Liam P. O’Keefe Deputy Superintendent of Public Works Frank Giordano Press Observer: Mineola-Williston Times Sunshine Observers: 3 Observers Mayor Paul A. Pereira called the Work Session to order at 7:30 PM. Resolution No. 125-25 Approval of bills and payroll Motioned by Trustee Paul S. Cusato Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 126-25 Resolved to authorize funds for PFAS Treatment and the future 1,4 Dioxane Treatment for Well #6. This is in addition to the Bond that has been already adopted on August 2, 2023. Cost: $875,000.00 Funding Source: 2025/2026 Water Fund Unreserved Fund Balance 14 Motioned by Deputy Mayor Janine Sartori Seconded by Trustee Donna M. Solosky Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 127-25 Resolved to renew and continue the Village’s Commercial Facade Improvement Program (Facade Improvements), created and funded through either federal or New York State funding sources that empower the Village of Mineola to guide, coordinate and arrange harmonious private building storefront improvements for participating commercial building owners in qualified commercial business districts within the Village; Finding it in the best interest of Village communities, consistent with its Master Plan, Downtown Revitalization Recommendations and as recommended by the Village’s Community Development Coordinator, Tom Savino of Vision Accomplished, the Village Board resolves to continue to seek and use funds acquired through: Commercial Rehabilitation lines from federal Community Development Block Grants (CDBG) issued from HUD; New York Forward (NYF) funding through New York State; or other grant funds that grant similar authority as they may be acquired in the future; Funding continues each budget year until the Board of Trustees duly resolves to end Facade Improvements, provided that any funds which have been awarded shall be retained in the Facade Improvements Program to be disbursed upon completion and approval of the project; To continue the program, the Board authorizes Vision Accomplished to acquire a proposal from urban architectural design professional, Jonathan Martin, PhD, AICP, to renew his contract and continue to provide exterior facade storefront improvement recommendations in professional illustrations (Renderings). These artistic renderings are used to create more inviting, aesthetically pleasing and harmonious storefront appearances. In addition, Vision Accomplished will re-engage a qualified contractor for the Village to attain necessary information of assigned commercial buildings, including but not limited to, photos, storefront measurements, sign band locations and other data needed to set protocol and improvement cost estimates. Moreover, the Board authorizes Vision Accomplished to issue Requests for Proposals (RFPs) as needed or present the Mayor or his designee, with renewed contracts for signature, for the follow- ing storefront improvement professionals: 1. Qualified commercial storefront facade sign makers with experience, knowledge and the ability to design, craft and install decorative commercial building signs that meet the guidelines and specifications of the Village, qualified to work in Nassau County and satisfy requirements of federal HUD regulations, as may apply; and, 2. Experienced commercial building electricians with know-how and ability to supply and install commercial sign and wall light fixtures as may be ordered to meet the guidelines and specifications of the Village, qualified to work in Nassau County and satisfy requirements of federal HUD regulations, as any may apply; and, 15 3. Experienced awning supply and installation companies with know-how and ability to supply and install commercial awnings that meet the guidelines and specifications of the Village, qualified to work in Nassau County and satisfy requirements of federal HUD regulations, as any may apply; and, 4. Experienced exterior facade improvement contractors with the know-how and ability to install or improve commercial building wall surfaces (e.g., painting, stucco, brick pointing, etching), store front windows, doors, etc. We anticipate that we will require these services on a limited basis and either recommend them to commercial building owners for private payments or include such work where necessary and approved as part of Facade Improvements and, in those instances, in separate contracts with application and adherence to Davis-Bacon regulations; Procurement will seek to reach out and include opportunities for qualified women and minority owned business enterprises, particularly Long Island based, Nassau County approved firms. It is the intent of the Village to engage one or two professionals in each category under nonexclusive two-year requirements contracts, twice renewable for one-year intervals, to supply and install items and materials as specifically ordered and scheduled. Qualifications will include satisfaction of all applicable Village, Nassau County and HUD regulations including adequate certificates of insurance naming as additional insured: the Village of Mineola, Nassau County or New York State, counsel, consultants and other involved project parties, including property owners, as requested. The following guidelines apply to Facade Improvements: 1) The Village will offer select commercial building owners the opportunity to participate in Facade Improvements to receive an award equal to the cost of 75% of items, materials and installation, as approved and contracted. Owners will contribute a minimum of 25% of final eligible and approved costs; 2) The Village’s Facade Improvements contribution will have maximums per storefront side of $15,000 for signs, lights, awnings and related accessories (i.e., all non-Davis-Bacon contract work) plus up to $30,000 for projects that also include painting or structural work done by a contractor paying laborers Davis-Bacon prevailing wages; 3) Non-eligible participants will include any building, owner or tenant with an active unsatisfied debt or violation of the Village or Nassau County code, law or ordinance. If they are currently adjudicating such violation without final decision, the prohibition for participation is not applicable. The Village will retain the right to stop any project if such violation is not satisfied when required; 4) Vision Accomplished will administer Facade Improvements and communicate in follow up with all applicable building owners and tenants to encourage and facilitate participation as needed; 5) All participants will enter into a written agreement with the Village in order to confirm terms of work, including estimate project cost, payments and payment schedules; 6) The Village will specifically declare that it accepts no responsibility, warranty or guarantee for the materials, installation, performance or quality of any work; 7) Vision Accomplished will oversee and monitor CDBG budgets to determine available Facade Improvement funds and expense allocations to carefully track, schedule and coordinate expenditures during the CDBG fiscal year (September - August); 8) Administration of the program will be in conformance with policies and procedures of the Village of Mineola currently in place and hereinafter enacted. The Village reserves the right to amend, modify and/or waive any Village requirements it deems necessary in order to meet the goals of the Program; the requirements of Nassau County; New York State and/or federal HUD regulations; 16 9) The Village reserves the right to suspend, modify and/or terminate the Facade Improve- ment Program at any time and for any reason. SUMMARY: Resolved to renew/continue the Village’s Commercial Facade Improvement Program, authorizing Tom Savino, Community Development Coordinator, to issue necessary RFPs to qualified sign makers, electricians and awning companies for the Village to form multi-year contracts with each, renewable for two additional one-year terms, for them to craft and install custom exterior building improvements as approved and ordered. In addition, Tom will acquire a proposal from urban architectural design professional, Jonathan Martin, PhD, AICP, and seek to have his contract with the Village renewed to continue to provide exterior facade storefront improvement recommendations in professional renderings to be used to form estimate costs for approved improvements, work out agreements with owners and tenants and form the basis for work order specifications later issued to contracted trade professionals in the program. The Facade Improvement Program will be funded through: federal Community Development Block Grants (CDBG) issued from HUD, Nassau County Community Development; New York Forward (NYF) funding awarded through New York State, Empire State Development; or other grant funds that provide like funding and enable similar authority, as any of those may be acquired in the future. Motioned by Trustee Donna M. Solosky Seconded by Deputy Mayor Janine Sartori Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Resolution No. 128-25 Resolved to authorize the hiring of Sandy Fernandes for a provisional appointment to Administrative Assistant position in the Water and Sewer Division of the Department of Public Works at an annual salary of $55,000.00. Motioned by Trustee Paul S. Cusato Seconded by Trustee Jeffrey M. Clark Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Mayor Paul A. Pereira requested a motion to close the Work Session at 7:35 PM. Motioned by Trustee Jeffrey M. Clark Seconded by Deputy Mayor Janine Sartori 17 Vote: Yes No Abstain Mayor Paul A. Pereira Deputy Mayor Janine Sartori Trustee Paul S. Cusato Trustee Jeffrey M. Clark Trustee Donna M. Solosky Respectfully submitted, ___________________ Bryan L. Rivera Village Clerk 18