City Council Meetings

502 MINUTES REGULAR MEETING MINERAL WELLS CITY COUNCIL CITY HALL ANNEX February 7, 2017 - 6:00 pm City Councilmembers present were Mayor Mike Allen, Mayor Pro-Tern John Upham, Councilmembers Clif Wright, Brian Reagan, Jerrel Tomlin, Tarruny Underwood, and Wayne Johnson. A quorum of City Councilmembers was present Staff members present were City Manager Lance Howerton, Police Chief De~F±nan-~J-oim-M~c-Works-----­ Director Kelly Jones, Fire Chief Mike Pool, City Clerk Juanita Formby, and City Attorney Mack Reinwand. Mayor Allen called the meeting to order, Pastor Kirk Horton of the Well of Life Church of Mineral Wells gave the invocation, and the Pledges of Allegiance to the U.S. and Texas were recited. CITIZEN COMMENT No one had signed to speak. Prior to action on the Consent Agenda, Councilman Johnson asked several questions of Mr. Moran about the progress of work being done by the contractors for roofing (Crawford Roofing) and Corrosion Eliminators (water tank refurbishment) . Following the discussion, Mr. Reagan moved and Mr. Upham seconded to approve the following CONSENT AGENDA, and the motion carried 7-0: 1. Consider minutes of previous meetings held January 17, 2017. 2. Consider approval of budgeted expenditures over $500. 3. Consider Order of Election for May 6, 2017 election for City Councilmembers. (Consideracion de orden de eleccion en 6 de mayo 2017 para las elecciones del Concejo Municipal.) 4. Consider approval of Uniform Election Joint Resolution and Joint Election Agreement and Contract for Election Services between City of Mineral Wells and Palo Pinto County Elections Administrator for Election to be held on May 6, 2017. Mineral Wells City Council ~inutes 02/07/2017 Page 1 of4  503 5. Consider authorizing Corrosion Eliminators Application for Payment in the amount of $103,266.72 6. Consider authorizing Crawford Roofing's Application for Payment in the amount of $12,388.95. 7. Consider authorizing Crawford Roofing's Application for Payment in the amount of $188,094.30. 8. Consider approval of the Investment Report for the Quarter ended December 2016. 9. Consider approval of a resolution authorizing acceptance of a $250 donation from Chili's Restaurant to the Mineral Wells Fire/EMS Department. ITEMS FOR INDIVIDUAL CONSIDERATION 10. Mr. Howerton said that the Building and Standards Commission had completed condemnation proceedings on a list of dilapidated structures, all legal notices and other requirements have been met, and these structures are slated for demolition. Mr. Howerton said that the specifications for demolition will be advertised as required by ordinance, and bids will be opened on July 8, 2017, with a possible award to be made by the City Council at its meeting on July 20, 2017. Mr. Howerton gave the location and a picture of each house/structure to be removed. Mr. Johnson said that he had noticed at the site of a previous demolition approved by the City, that part of a fence and other debris had been left, and asked that the successful contractor be cautioned that the lots were to be left clean after the demolitions. Mr. Howerton said he was familiar with that specific instance and the contractor was slated to return and clean up the remaining debris. With that, Mr. Reagan moved and Mr. Upham seconded to approve the specifications and authorize staff to advertise for bids for removal of the subject structures. Motion carried 7-0. 11. Mr. Jones addressed the Council to describe plans to avoid any future City-wide water outages, such as the one experienced on December 26-28, 2016, when the 60 year old 24" main line delivering water to the City ruptured. Mr. Jones said that currently, there is no way to pump water around this main in order to take it out of service to L perform repairs; if this main breaks, shutting down water service to the entire City is the only option. City staff Mineral Wells City Council M inutes 02/07/2017 Page 2 of 4  504 devised a three phase plan to avoid any such future occurrence. I I ··I Phase One would involve installation of a 16" water main on MH 379 from the 36" main at MH 379 and S.E . 4th Avenue east to Airport Road, to tie into a 12" main which would loop the system. This would permit crews to take the old main out of service while still supplying water to the City. Phase Two involves installation of two inline valves on the 24" main which would allow isolation of leaks in shorter distances, and along with Phase One allow crews to take the ~~~~~~~_,,_.24~~serv-iee, again kee~--"l;.he City i-l'.l-W~~-kl~r~.~~~~~~- Phase Three is another loop around the east side of the City. Phases One and Three would result in a way to shut down the main and still maintain water service, but would also provide first-time water service along MH 379 and Garrett Morris Parkway, thereby enabling future growth and development. Staff provided estimates for all three Phases, and asked the Council to direct staff to proceed ~ith Phase One which would entail securing the services of an engineer to prepare plans and specifications for the project. Mr. Jones anticipated the project being executed by City crews and costs would be for materials only for the installation of a 16" water line along MH 379. Funds are available in the current budget Water Capital Projects . There was significant discussion regarding the cost of abilities for multidirectional drilling under the highway; the cost of the project(s) and whether there would be any grant opportunities to defray the cost; the ability of City crews to do the work with available personnel; and how these plans would affect the existing plans for a new waterline on the west side of town. The proposed water line on the west side of town would have to be postponed, which would curtail any development in that direction. Once all the questions were answered, Mr. Reagan moved that the City Council authorize staff to proceed with Phases One and Two, with Phase Three to be postponed for two to three years. Estimated cost of Phase One using in-house labor is $517,885; estimated costs for Phase Two 20" valves are $39,500 and $53,200. Mrs. Underwood seconded, and this motion carried 6-1, with Councilman Wright voting nay. Mineral Wells City Council Minutes 02/07/2017 Page 3 of4  505 12. Mayor Allen called the City Council into Executive I (closed) Session in accordance with Texas Government Code, Chapter 551, Subchapter D, to deliberate regarding the [ purchase, exchange, lease, or value of real property. The closed Executive Session began at 6:44 pm. 13 . The City Council reconvened into open session at 7:27 pm to consider any action resulting from the Executive Session. No action was taken. 14. There was no further business, and the meeting was adjourned at 7:27 pm. Mike Allen, Mayor ATTEST: L Mineral Wells City Council Minutes 02/07/2017 Page4 of4