City Council Meetings

508 MINUTES REGULAR MEETING MINERAL WELLS CITY COUNCIL CITY HALL ANNEX February 21, 2017 - 6:00 pm City Councilmembers present were Mayor Mike Allen, Mayor Pro-Tern John Upham, Councilmembers Clif Wright, Brian Reagan, Jerrel Tomlin, Tammy Underwood, and Wayne Johnson. A quorum of City Councilmembers was present Staff members present were City Manager Lance Howerton, Police Chief Dean Sullivan, Finance Director John Moran, Public Works Director Kelly Jones, Fire Chief Mike Pool, City Clerk Juanita Formby, and City Attorney Mack Reinwand. Mayor Allen called the meeting to order, Pastor Guy Weathers of Mineral Wells gave the invocation, and the Pledges of Allegiance to the U.S. and Texas were recited. CITIZEN COMMENT No one had signed to speak. · Mr. Reagan moved and Mr. Upham seconded to approve the following CONSENT AGENDA, and the motion carried 7-0: 1. Consider minutes of previous meeting held February 7, 2017. 2. Consider approval of budgeted expenditures over $500. 3. Consider a resolution accepting a donation of cash from Brinker International to the Mineral Wells Police Department. ITEMS FOR INDIVIDUAL CONSIDERATION 4. Mr. Moran introduced Mr. Daniel Hungerford of George, Morgan, and Sneed, the certified public accountant firm who annual performs the independent audit of the City's financial records. Mr. Hungerford briefly discussed the Annual Audit Report for the fiscal year ended September 30, 2016, and said that the firm has given the City an unqualified (clean) opinion. Following a brief discussion, Mr. Upham moved and Mr. Reagan seconded to accept the Mineral Wells City Council Minutes 02/21/2017 Page 1 of4  509 findings of the Annual Audit for the fiscal year ended September 30, 2016. Motion carried 7-0. 5. Mr. Howerton announced that Mr. Ed Weir, who operated Weir Aircraft Service at the municipal Airport for many years, is retiring. Mr. Weir leased a large hangar from the City for his business operation for some forty years, and will now be vacating it, making it available for a new tenant. Genesys Aerosystems, who already has a facility at the Airport, is hoping to be the next tenant. Mr. Howerton presented a lease which had been negotiated between the parties, contemplating a three year initial term with two one year options, with a $900 monthly lease to start. Mr. Howerton said this would be an excellent opportunity for both Genesys, a growing company, and the Airport. Mr. Upham moved to adopt a resolution authorizing execution of the subject lease to Genesys Aerosystems, Mr. Reagan seconded, and Mrs. Underwood, an employee of Genesys, abstained. The motion carried 6-0-1. 6. Mr. Howerton reminded the Council that a bank building located at 100 S.E. 6th Avenue, formerly the home of Bank of America, is available for sale, and the City Council has expressed interest in the possible acquisition of the building to be used as a municipal complex. If the building was to be acquired by the City, it would be repurposed to house the Police Department, City Manager's Office, City Clerk's office, Municipal Court, Water Utility Billing, and the Inspections Department, offices currently housed in the City Hall and the City Hall Annex. However, it is advisable to learn the feasibility and the cost associated with such a venture. Mr. Howerton suggested that a Request for Qualifications (RFQ) be advertised and distributed to qualified architecture firms experienced in the design of municipal buildings. Submissions would be received until March 21, 2017. At that time, Mr. Howerton recommended that the Council Bond Committee which was previously appointed by the Mayor, review the proposals, conduct interviews with the firms, and make a recommendation to the City Council regarding the most qualified firm. Mr. Howerton suggested April 4, 2017 as a possible date to receive a recommendation. Mr. Howerton pointed out that the scope of the work is divided into two phases; the first is the evaluation of the bank building L for the intended purpose, the second would be an evaluation of construction of a new Fire/EMS facility at its current location at 212 S. Oak, to include the area where the Mineral Wells City Council Minutes 02/21/2017 Page 2 of 4 510 current City Hall and City Hall Annex now stand. Following discussion Mr. Reagan moved and Mrs. Underwood seconded to authorize staff to advertise and solicit Request for Qualifications for architectural services for the evaluation of municipal facilities. Motion carried 7-0. 7. Mr. Jones addressed the City Council regarding his presentation at the previous meeting to install additional water service lines to avoid a City-wide water outage, such as was experienced on December 26, 2016, which the major line serving the City ruptured. He presented a three-phase project which would provide service to all parts of the City while allowing the major line to be taken out of service if repairs were needed. On February 7, 2017, the Council had instructed staff to proceed with securing the services of an engineer to prepare plans and specifications for the installation of a 16" water main along MH 379 from S.E. 4th Avenue to Airport Road. Mr. Jones said that Schrickel, Rollins and Associates, Inc. was selected as the project engineer, and he presented a contract for engineering services in the amount of $40,000 for basic services and $15,000 for design surveying. Following a brief discussion, Mr. Johnson moved and Mrs. Underwood seconded to approve the contract with Schrickel Rollins and Associates as presented. Motion carried 7-0. 8. Mr. Moran said that with the appointment of Eddie Mcclendon as the Municipal Prosecutor, a vacancy for Associate Municipal Court Judge was created. City Staff advertised for an attorney, licensed to practice in the State of Texas, to fill the Associate Municipal Court Judge position. Of the three applications received, Municipal Court Judge Keri Walden recommended the appointment of Mr. Mike Smiddy, due to his experience as a county judge. Mr. Moran said that the Mayor's Committee on Boards and Commissions (Councilmernbers Underwood and Upham, had also reviewed the applications, and likewise recommended the appointment of Mr. Smiddy. Mr. Wright moved and Mr. Johnson seconded the appointment of Mike Smiddy as the Associate Municipal Court Judge. Motion carried 7-0. Mr. Moran said that this is typically done by ordinance, and an ordinance reflecting this action would be prepared and place on the agenda for the next City Council meeting. 9. Mr. Moran said that for the past several months, staff has worked with Progressive Waste Solutions of Texas, Inc. to Mineral Wells City Council Minutes 02/21/2017 Page 3 of 4  511 prepare a new contract. The previous contract expired in November 2016. The new contract will be transparent to customers, as there is no change in collection frequency, times, or costs. There are some changes that pertain to maintenance of equipment and use of lighter trucks on City streets that might suffer damage from heavier trucks. The commercial franchise fee will increase slightly from 10% to 12% in an effort to stay current with inflation and what local peer cities charge. Following a few questions, Mrs. Underwood moved and Mr. Reagan seconded to approve an ordinance of the City of Mineral Wells, Texas approving a contract for the collection of residential and commercial refuse with Progressive Waste Solutions of Texas, Inc. dba WC of Texas; authorizing the Mayor to execute the contract; providing collection charges and franchise fees; providing a severability clause; and providing an effective date. Motion carried 7-0. 10. There was no further business, and the meeting was adjourned at 6:31 pm. [ Mike Allen, Mayor ATTEST: L Mineral Wells City Council Minutes 02/21/2017 Page4 of4