Airport Committee

AIRPORT COMMITTEE September 24, 2012 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued. Members Absent: Seymour. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Airport Director, Airport Operations Manager, Airport Engineers, and Alderman Krabseth. To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 4:15 p.m., September 24, 2012: 1. That the City Council authorize the Airport Director to call for bids for the Snow Removal Equipment Building at the Minot International Airport. ********** The above motion by Alderman Knudsvig and seconded by Alderman Lehner and carried unanimously. 2. That the City Council approve the donation of a 1991 Oshkosh T-1500 Aircraft Rescue and Fire Fighting Truck to the Dickinson Theodore Roosevelt Regional Airport, pending FAA approval. ********** The above motion by Alderman Knudsvig and seconded by Alderman Lehner and carried unanimously. 3. That the City Council approve a professional services contract in the amount of $565,000 with Kadrmas, Lee, and Jackson for the construction administration, construction observation, and project close-out services for the Taxiway ‘D’ Construction project; further, place and pass an ordinance amending the 2012 budget in the amount of $565,000, on first reading; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Alderman Lehner and carried unanimously. AIRPORT COMMITTEE September 24, 2012 Page 2 4. That the City Council declare the bids by Wagner Construction, Inc. for Taxiway ‘D’ construction project - Schedule 1 in the amount of $6,874,810.75 and by Strata Corporation for Schedule 2 in the amount of $299,873.55 to be the lowest and best bids received; further, place and pass an ordinance amending the 2012 budget in the amount of $7,174,684, on first reading; and further, authorize the Mayor to sign the contracts on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Alderman Lehner and carried unanimously. 5. That the City Council authorize the operation of four car rental companies at the Minot International Airport for the five-year car rental agreement term beginning January 1, 2013 and continuing through December 31, 2017. ********** The above motion by Alderman Frey and seconded by Alderman Lehner. Upon questioning, the Airport Director indicated the new terminal would have room for 5 rental car providers; however, having 4 providers would balance the supply and demand without hurting the business of the providers. He commented there are approximately 175 rental cars currently. Following discussion, a vote was taken on the above motion by Alderman Frey, seconded by Alderman Lehner, and carried unanimously. General Information The Airport Director updated the Committee on upcoming bids for the airport. Mike Mahoney, Airport Engineer, updated the Committee on funding for current and future airport projects. He stated no additional discretionary AIP funding was available this year. He reported the terminal project had received $3 million out of an allowed $20 million, with the potential for an additional $4-5 million. He indicated the City could not be reimbursed with discretionary AIP funds if the project construction had started. He outlined several options to move forward. Upon questioning, he stated the project shortfall at this time for the apron was $14 million and $17 million for the terminal. He stated the project cannot be completed by 2014 unless funds come forward in the next six weeks. He indicated the City could bond for passenger revenues or rental and fee revenues, which could be reimbursed over 4 years with AIP funds. He commented the design work for the access roads and parking lots could continue and the south parking lot design could be completed should the City move ahead with relocating the fire training grounds. There being no further business, Chairman Hatlelid adjourned the Airport Committee at 5:00 p.m. Respectfully submitted, Lisa Jundt, City Clerk