Airport Committee

AIRPORT COMMITTEE October 29, 2012 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Rued, Seymour. Members Absent: Larson, Lehner. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Airport Director, Airport Operations Manager, Airport Engineers, and Alderman B.Miller. To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 4:15 p.m., October 29, 2012: 1. That the City Council declare the proposals by Avis, Alamo/National, Enterprise, and Hertz to be the best received for 5-year rental car concessions beginning January 1, 2013 and to expire December 31, 2017; and further, authorize the Mayor to sign the contracts on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. 2. That the City Council approve the 5-year lease agreement with the FAA beginning October 1, 2012 and to expire September 30, 2017 for office space and garage space in the General Aviation building; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. 3. That the City Council approve the request by Minot Aero Center for an awning extension to the General Aviation building. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. 4. That the City Council approve Amendment #1 to the professional services agreement with Kadrmas, Lee, and Jackson, Inc. for the Terminal Apron project for an increase in the amount of $104.40; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. AIRPORT COMMITTEE October 29, 2012 Page 2 5. That the City Council approve Amendment #2 to the professional services agreement with Kadrmas, Lee, and Jackson, Inc. for the Snow Removal Equipment Building Expansion project to decrease the contract amount by $57,798.07; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. 6. That the City Council approve Amendment #1 to the professional services agreement with Kadrmas, Lee, and Jackson, Inc. for the Passenger Facility Charge Application for an increase in the amount of $13,000; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Member Rued and carried unanimously. 7. That the City Council declare the proposal by Republic Parking System for a five-year parking management contract beginning January 1, 2013 and to expire December 31, 2017 to be the best received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Knudsvig and seconded by Alderman Frey. Member Rued expressed concern in receiving only one proposal for the service. He also discussed having a minimum guaranteed payment with this contract. The Airport Director stated proposals were sent out to 5 companies and received only one proposal in return. He indicated the contract would be negotiated with the company before it is signed by the Mayor. He stated the proposal specifications used an average revenue base of $1.5 million, based on 2012. Following discussion, a vote was taken on the above motion by Alderman Knudsvig, seconded by Alderman Frey and carried by the following roll call vote: ayes: Hatlelid, Seymour, Frey, Knudsvig. nays: Rued. General Information The Airport Director indicated the Taxiway ‘C’ and security upgrade projects should be completed in two weeks. Upon questioning, he stated the proposal to provide airport security was much higher than expected and would likely request new proposals in the future. He also updated the Committee on the recent FAA conference in Bismarck where they discussed the various needs of airport infrastructure in western North Dakota. Mike Mahoney, representing Kadrmas, Lee, and Jackson, appeared before the Committee to provide updates on meetings with legislative delegates regarding funding for current and future airport projects. He stated the airport road and parking lot work is being coordinated with the terminal and snow removal equipment projects. He indicated a south parking lot could be added when the fire training grounds are moved. There being no further business, Chairman Hatlelid adjourned the Airport Committee at 5:02 p.m. Respectfully submitted, Lisa Jundt, City Clerk