Airport Committee

AIRPORT COMMITTEE February 26, 2013 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued, Seymour. Members Absent: None. Others Present: City Manager, City Clerk, City Attorney, Finance Director, Public Works Director, Assistant Public Works Director, City Engineer, Assistant City Engineer, Police Chief, Fire Chief, Assistant Fire Chief, Recreation/Auditorium Director, Airport Director, City Assessor, Assistant City Assessor, Public Information Officer, Traffic Engineer, City Planner, Comptroller, Treasurer, Aldermen Connole, Krabseth, and B. Miller, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 5:00 p.m., February 26, 2013: 1. That the City Council approve a miscellaneous professional services agreement with Kadrmas, Lee, and Jackson, Inc. not to exceed $25,000 in $5,000 increments; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Lehner and seconded by Member Larson. Member Rued questioned if a master agreement was in place or if project fees are contracted for individual projects. The Airport Director stated some services are done as a miscellaneous service and do not fall under a particular project and do not require a large project contract. Mike Mahoney, representing Kadrmas, Lee, and Jackson, explained how fees are calculated for most projects, dependent upon which phase is underway (design, bidding, construction, etc.) Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Member Larson and carried unanimously. 2. That the City Council approve a professional services agreement with Kadrmas, Lee, and Jackson, Inc. for design work in the amount of $43,000 for the airport high-speed snow plow and snow sweeper; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Lehner and seconded by Alderman Frey. Upon questioning, the Airport Director stated the fee is determined by the detail of the bid specifications for the equipment. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Frey and carried unanimously. AIRPORT COMMITTEE February 26, 2013 Page 2 3. That the City Council approve the amendment to the professional services agreement with Kadrmas, Lee, and Jackson, Inc. for the Security Access Control System Upgrade project in the amount of $17,861.33; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Member Larson, seconded by Alderman Lehner and carried unanimously. 4. That the City Council approve the amendment to the professional services agreement with Kadrmas, Lee, and Jackson, Inc. for the New Terminal Design project in the amount of $25,000; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Alderman Lehner and seconded by Alderman Knudsvig. Upon questioning, the Airport Director indicated the amendment is for additional work needed which was not known at the time of the initial contract. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Knudsvig and carried unanimously. 5. That the City Council approve the amendment to the lease agreement with Minot Aero Center for the hangar addition; and further, authorize the Mayor to sign the amendment on the City’s behalf. ********** The above motion by Member Larson, seconded by Alderman Lehner and carried unanimously. General Information The Airport Director stated the snow removal equipment building construction would be started in approximately 2 weeks, the Taxiway D project would begin in the spring and the full design of the new terminal building was nearing completion. The Airport Director reported on a recent issue with the de-icing trucks. He stated he is working the company responsible for the trucks to determine the status of the equipment and personnel available for repairs. The Airport engineers reports the FAA is having difficulty completing grant funding reports. He stated this will hold 10% of the AIP funds until the project reports are delivered. There being no further business, Chairman Hatlelid adjourned the Airport Committee at 5:49 p.m. Respectfully submitted, Lisa Jundt City Clerk