Airport Committee

AIRPORT COMMITTEE July 29, 2014 Page 1 Members Present: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued Members Absent: Seymour Others Present: Acting City Manager/Finance Director, City Clerk, City Assessor, City Treasurer, City Engineer, Traffic Engineer, Fire Chief, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Connole, Alderman Jantzer, Alderman Lehner, Scott Knudsvig, Kevin Ploof, Jill Schramm, Dave Schwengler. To the Honorable Mayor and All Aldermen: Following are the recommendations from the Airport Committee meeting called to order at 4:20p.m., July 29, 2014: 1. The City Council award the bid for the Terminal Parking Lot and Access Road – Phase I, Perimeter Road, and Pavement Patching projects to Graham Construction Services, Inc. for the total amount of $6,457,816, approve use of Airport Revenue bonds; and further authorize the Mayor to sign the contract and associated documents. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 2. The City Council approve Amendment #1 to the professional services agreement for design of the Access Road and Parking in the amount of $57,000 to KLJ, approve the use of Airport Revenue bonds; and further authorize the Mayor to sign the agreement on the City's behalf.. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 3. The City Council authorize a professional services agreement for Construction Administration and Construction Observation (CA/CO) related to the Terminal Parking Lot and Access Road – Phase I project in an amount not to exceed $320,000 to KLJ; and further authorize the Mayor to sign the agreement and associated documents on the City's behalf. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 4. The City Council authorize the Mayor to sign the lease agreement for the ground lease between the City of Minot and Pietsch Aircraft Restoration and Repair once the draft is completed and both parties mutually agree on final language. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 5. The City Council authorize the Mayor to sign the lease agreement for FedEx cargo operations hangar between the City of Minot and Pietsch Aircraft Restoration and Repair once the draft is completed and both parties mutually agree on final language. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. AIRPORT COMMITTEE July 29, 2014 Page 2 6. The City Council approve a professional services contract for a Wildlife Assessment and Plan Update to KLJ for $65,670.58; and further authorize the Mayor to sign the contract and any associated documents on the City's behalf. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 7. The City Council authorize a call for bids for the Apron Construction project, stages 3 & 4; and further approve the use of Airport Revenue bonds. ********** The above motion by Committee member Larson, seconded by Alderman Frey and carried unanimously. 8. The City Council approve the Airport Rules for Operating Ground Transportation Services. ********** The above motion by Committee member Knudsvig, seconded by Alderman Lehner. Committee Member Knudsvig inquired how the permit fee amount was determined. The Airport Director stated he surveyed information through an Airport Resources Group. He stated the intent with the new terminal is to have shuttle bus areas for commercial shuttles and taxis. He also said the fee is an arbitrary number within reason of Airports. The Airport Director continued by stating there are currently four taxi services and two shuttle bus services. He said the permit fee will be charged to any taxi or shuttle that charges for its services. He concluded by stating the policing of the policy and fee will be a challenge in the old terminal. Whereupon a vote was taken on the above motion by Alderman Knudsvig, seconded by Alderman Lehner and was carried by the following roll call vote: ayes: Frey, Hatlelid, Knudsvig, Larson, Lehner, Rued. nays: none Other Business The Airport Director stated he attended a forum in Minneapolis that addressed the pilot shortage issue. He stated this problem will impact the economy and the smaller community air service. Mike Mahoney of KLJ appeared before the Committee to update the Committee on current and upcoming projects. He stated the terminal is progressing, and despite the fact that 3 days of work were lost due to the recent thunderstorm events, the terminal should still be finished before the estimated completion date. He continued by saying phase 1 and 2 of the Apron project has been awarded and is currently waiting on a Notice to Proceed from the Airport District Office (ADO) in the next few days. He stated the apron project was initially broken into 5 phases because funds were not readily available for the entire project. They have since learned that AIP funds should be available in September, and are asking for authorization to bid phases 3 and 4. Mr. Mahoney concluded by stating they have had construction meetings with Graham Construction on the parking lot project which should begin soon. There being no further business, Chairman Hatlelid adjourned the meeting at 4:31 p.m. Respectfully submitted, Lisa Jundt City Clerk