City Council

December 18, 2012 MINOT CITY COUNCIL - SPECIAL MEETING ROLL CALL Members Present: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Krabseth, Lehner, B. Miller, M. Miller, Moen, Olson, Withus. Members Absent: Seymour. Mayor Zimbelman presiding. PLEDGE OF ALLEGIANCE Mayor Zimbelman led the City Council in the Pledge of Allegiance. PUBLIC HEARING – RESOLUTION NO. 3136 - AUTHORIZING THE ISSUANCE OF SOLID WASTE DISPOSAL REVENUE BONDS – APPROVED The City Council held a public hearing on the resolution authorizing the issuance of Solid Waste Disposal Revenue Bonds, for Melior Operating Company, LLC, under Chapter 40-57 NDCC and authorize the preparation of the necessary documents. No one appeared before the Council and no protests were received. Whereupon, Alderman B. Miller moved that the public hearing be closed and that the City Council adopt Resolution No. 3136, authorizing the issuance of Solid Waste Disposal Revenue Bonds, for Melior Operating Company, LLC, under Chapter 40-57 NDCC and authorize the preparation of the necessary documents. Motion seconded by Alderman Lehner and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. GRANT APPLICATION RATIFICATION – NORTH DAKOTA DEPARTMENT OF EMERGENCY SERVICES – SWAT TACTICAL VEHICLE - APPROVED Alderman Hatlelid moved that the City Council ratify the grant application to the North Dakota Department of Emergency Services for a Competitive Regional response Maintenance and Sustainment grant in the amount of $294,631.20 for the purchase of a SWAT Tactical Command Vehicle and a mobile radio for the vehicle. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. ORDINANCE NO. 4661 – AMEND 2012 BUDGET – SALES TAX ECONOMIC DEVELOPMENT, SALES TAX IMPROVEMENTS, AND EMERGENCY FUND BUDGETS – FIRST READING - APPROVED Alderman Hatlelid moved that the City Council place Ordinance No. 4661, amending the 2012 annual budget to increase the sales tax economic development, sales tax improvements, and emergency fund budgets in the amount of $10,245,068 for funds received and expended from cash reserves and state monies for various projects, on first reading. Motion seconded by Alderman Frey and carried unanimously. Alderman Hatlelid moved that the City Council pass Ordinance No. 4661 on first reading. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. AIRPORT PARKING LOT MANAGEMENT CONTRACT – REPUBLIC PARKING SYSTEM - APPROVED Alderman Hatlelid moved that the City Council approve the Airport Parking Management Agreement with Republic Parking System effective January 1, 2013 through December 31, 2017; and further, authorize the Mayor to sign the agreement on the City’s behalf. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none.  December 18, 2012 AWARD OF BID – SNOW REMOVAL EQUIPMENT BUILDING CONSTRUCTION – APPROVED Alderman Hatlelid moved that the City Council declare the bid by KBB, LLC for the airport snow removal equipment building in the amount of $3,359,380 to be the lowest and best bid received; and further, authorize the Mayor to sign the contract on the City’s behalf. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. ORDINANCE NO. 4662 – AMEND 2013 BUDGET – AIRPORT SNOW REMOVAL EQUIPMENT BUILDING – FIRST READING - APPROVED Alderman Hatlelid moved that the City Council place Ordinance No. 4662, amending the 2013 annual budget in the amount of $1,186,276 to increase the airport budget for increased Snow Removal Equipment Building project costs, on first reading. Motion seconded by Alderman Frey and carried unanimously. Alderman Hatlelid moved that the City Council pass Ordinance No. 4662 on first reading. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. PROFESSIONAL SERVICES AGREEMENT – ADMINISTRATION AND CONSTRUCTION OBSERVATION – SNOW REMOVAL EQUIPMENT BUILDING CONSTRUCTION – APPROVED Alderman Hatlelid moved that the City Council approve the professional services agreement with Kadrmas, Lee, and Jackson to provide Construction Administration, Construction Observation, and Project Close-out services for the Snow Removal Equipment Building project; and further, authorize the Mayor to sign the agreement on the City’s behalf. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. SNOW REMOVAL EQUIPMENT BUILDING – DBE GOOD FAITH EFFORTS AND BUY AMERICAN WAIVER – APPROVED Alderman Hatlelid moved that the City Council determine that KBB satisfied the DBE requirement by Good Faith Efforts to solicit DBE subcontractors and suppliers, approve the 60% Buy American waiver request and authorize the Mayor to sign the waiver request and any related federal or state funding grant documents on the City’s behalf. Motion seconded by Alderman Frey and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. DENY ADOPTION OF ADVISORY FLOOD BASE ELEVATION Alderman Lehner moved that the City Council deny adoption of the advisory base flood elevation (ABFE) in order to allow the normal progression of the creation of the flood insurance rate map (FIRM) process. Motion seconded by Alderman Connole. Warren Hoppman, 422 3rd Avenue NW, appeared before the Council to express his concern with how adversely the ABFE would affect the flood plain. Alderman Lehner commented the City has control over whether or not to adopt the ABFE, however, when FEMA completes the FIRM updates, the City will be required to follow the building construction guidelines put into place. Whereupon, a vote was taken on the above motion by Alderman Lehner, seconded by Alderman Connole, and carried by the following roll call vote: ayes: Connole, Frantsvog, Frey, Hatlelid, Jantzer, Knudsvig, Lehner, B. Miller, Moen, Olson, Withus. nays: none. ADJOURNMENT There being no further business, Alderman B. Miller moved that the meeting be adjourned. Motion seconded by Alderman Lehner and carried unanimously. The meeting was adjourned at 12:14 p.m. ATTEST: APPROVED: ___________________________ Lisa Jundt, City Clerk Curt Zimbelman, Mayor