City Council

August 6, 2018 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – AUGUST 6, 2018 AT 6:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. APPROVAL OF MINUTES- JULY 2, 2018 REGULAR CITY COUNCIL MEETING & JULY 12, 2018 SPECIAL CITY COUNCIL MEETING – APPROVED Alderman Jantzer moved the City Council approve the minutes from the July 2, 2018 Regular City Council Meeting and the July 12, 2018 Special City Council Meeting. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF BILLS – JULY 2018 – APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for July, 2018 in the amount of $6,788,978.25 as follows: A-1 EVANS SEPTIC TANK SERVICE 400.00 AT&T 4614.04 272002 272016 ACME TOOLS 274.36 ATTIC, THE 8706.98 271739 272017 ACME TOOLS 931.82 BAKER & TAYLOR BOOKS 2788.89 272003 271748 ACOM SOLUTIONS 3149.00 BAKER & TAYLOR BOOKS 5757.32 271740 272019 ADVENTURE DIVERS 655.00 BAKKE GRINOLDS WIEDERHOLT 1444.76 271741 271749 AICPA 275.00 BALTIC NETWORKS/VARGYAS 121.12 272004 271750 ALERT-ALL CORPORATION 4290.00 BARRY, TOM 51.00 272005 271978 ALL AMERICAN TROPHIES 39.95 BATTERIES PLUS BULBS #639 37.90 271742 271751 ALL AMERICAN TROPHIES 16.50 BATTERIES PLUS BULBS #639 55.85 272006 272020 ALLEGIANT AIR 235.00 BAUER, KATHERINE 61.04 272007 271752 AMAZON/GECRB 1578.14 BEACON ATHLETICS 1579.60 272009 271753 AMERICAN WELDING & GAS, INC. 245.44 BECHTOLD PAVING 17122.40 272010 271754 AMERIPRIDE 65.73 BECHTOLD PAVING 420788.59 271743 272021 AMERIPRIDE 65.73 BERG, MONDA 282.00 272011 271755 APEX ENGINEERING GROUP 79286.79 BERGER ENTERPRISES, LLC 36413.66 272012 272022 APH/AUTO VALUE 274.75 BEST BUY BUSINESS ADVANTAGE ACCOUNT 1036.07 271744 271756 ARROWHEAD ACE HARDWARE 79.92 BISMARCK, CITY OF 260.00 271745 272023 ARROWHEAD ACE HARDWARE 23.58 BLUE CROSS BLUE SHIELD 143119.16 272013 271757 ASHAM, CARMEN 114.70 BLUETARP FINANCIAL, INC 419.97 271746 271758 ASSINIBOINE RIVER BASIN INITIATIVE 20000.00 BLUETARP FINANCIAL, INC 569.99 272014 272024 ASTECH 46990.02 BOOT BARN INC 131.74 271747 272025 Page | 1  August 6, 2018 Regular City Council Meeting BORDER STATES ELECTRIC SUPPLY 222.85 271759 FIDELITY SECURTIY LIFE 2208.71 271824 BORDER STATES ELECTRIC SUPPLY 207.21 272026 FIRE SAFETY USA, INC 609.00 272088 BRADY MARTZ 1500.00 271760 FIRST DISTRICT HEALTH UNIT 28750.00 271825 BROADWAY PRINTING COMPANY 35.00 271761 FIRST INTERNATIONAL BANK & TRUST 860.00 272248 BROADWAY PRINTING COMPANY 105.00 272027 FIRST WESTERN INSURANCE 1670.00 271826 BSN SPORTS 1044.96 272028 FIRST WESTERN INSURANCE 1302.00 272089 BUTLER MACHINERY CO. 189.50 271762 FLEETMIND SOLUTIONS INC 11925.00 272090 C&C PLUMBING AND HEATING 5227.00 271763 FLERMOEN, KELLI 177.70 272249 CAITAL CITY BOILER REPAIR 794.00 272029 FLORES CONCRETE CONSTRUCTION, INC 27050.00 271827 CALIFORNIA CONTRACTORS SUPPLIES 331.86 271764 FOOD SERVICES OF AMERICA 76.89 272091 CAPFIRST EQUIPMENT FINANCE 66916.00 271979 FRONTIER PRECISION 32445.00 272092 CAROLINA SOFTWARE 250.00 271766 FUSION AUTOMATION INC 2900.00 272094 CDM SMITH 276141.75 272030 G & P COMMERCIAL SALES 219.99 271828 CDW GOVERNMENT INC 5732.16 271767 GAFFANEYS 90.25 271829 CDW GOVERNMENT INC 414.68 272031 GCR TIRE CENTERS 159.45 272095 CENGAGE LEARNING/GALE 213.67 272032 GEFROH ELECTRIC 927.00 272096 CHIEF/LAW ENFORCEMENT SUPPLY 798.33 271768 GENERAL TRADING 306.70 271830 CHRISTOPHER A. CARLSON 1202.88 271980 GENERAL TRADING 275.77 272097 CHRISTOPHER A. CARLSON 1111.64 272246 GERDAU AMERISTEEL 178.60 271831 CIRCLE SANITATION .00 271769 GERDAU AMERISTEEL 938.89 272098 CIRCLE SANITATION 78.00 271981 GILLIG LLC 376.00 272099 CITY OF MINOT 100.00 272033 GLASS DOCTOR 418.28 272100 CLEAN TECH 100.00 272034 GOETTLE, SHANE C 3500.00 271832 CLUTE OFFICE EQUIP. INC. 484.23 271770 GOOSENECK IMPLEMENT 758.16 271833 CLYNE, LYDIA RACHEL 1025.76 272247 GOOSENECK IMPLEMENT 406.26 272101 COLONIAL LIFE PREMIUM PROCESSING 2598.52 271771 GOURNEAU, ZACH 100.00 272102 COLORADO DEPARTMENT OF REVENUE 10.00 272035 GRAND HOTEL 432.05 272103 COMFORT INN & SUITES MANDAN 167.40 271772 GRANITE SPRINGS CO. 74.50 271834 COMMUNITY AMBULANCE SERVICE 34.00 272036 GRANITE SPRINGS CO. 112.50 272104 COMPUTER STORE 219.99 271773 GRAVEL PRODUCTS, INC. 5486.47 271835 COMPUTER STORE 269.99 272037 GRAVEL PRODUCTS, INC. 20171.13 272105 COOKIES FOR YOU 96.49 271774 GRAYBAR 308.87 271837 COOKIES FOR YOU 166.06 272038 GRAYBAR 132.38 272106 CORE & MAIN 713.48 271775 GREAT PLAINS TECHNICAL SERVICES 1850.00 272107 CORE & MAIN 614.38 272039 HACH 48.68 272108 COUNTRY INN & SUITES - MINOT 20.00 271776 HANSON, RANDALL & JUDY 14376.90 272109 CPS, LTD 21538.14 272040 HARLEYS 17.98 271840 CUMMINS POWER, LLC 26.34 271777 HARLEYS 13.98 272110 CUMMINS POWER, LLC 1100.00 272041 HARLOW'S BUS SALES INC. 19.44 272111 CURT'S STARTER & ALT. SERVICE 69.50 271778 HAWKINS, INC 2619.20 272112 DACOTAH PAPER CO. 36.00 271779 HIGH POINT NETWORKS, LLC 2349.60 271842 DAKOTA AGRONOMY PARTNERS, LLC 66.25 272042 HIGHT CONSTRUCTION 74862.00 271843 DAKOTA FIRE EXTINGUISHER 405.77 271780 HOAGLUND, LESLIE 200.00 271844 DAKOTA FIRE EXTINGUISHER 244.43 272043 HOME DEPOT CREDIT SERVICES 17.48 271845 DAKOTA FLUID POWER, INC 87.35 271781 HOME OF ECONOMY 101.43 271846 DAKOTA OUTDOOR ADVERTISING LLC 175.00 272044 HOME OF ECONOMY 84.66 272113 DAKOTA SUPPLY GROUP 259.44 271782 HOMESTEADERS RESTAURANT 199.50 271985 DAKOTA TRUCK & FARM 465.72 272045 HORINKA, BRIAN 1125.00 272114 DELL MARKETING L.P. 56.75 271783 HOUSTON ENGINEERING, INC 68372.98 272115 DEZURIK, INC 100.00 271784 HYDRO KLEAN 58409.39 272116 DIG IT UP BACKHOE SERVICE 6500.00 271785 INFORMATION TECHNOLOGY DEPARTMENT 2588.05 271848 DIVERSIFIED INSPECTIONS, INC. 1700.00 271786 INTERNATIONAL INSTITUTE OF 200.00 272250 DORSEY & WHITNEY 5309.33 271982 INTERSTATE BATTERY SYSTEM 300.65 272117 DORSEY & WHITNEY 2681.33 272046 JH MEDICAL SUPPLY 87.29 271849 DPC INDUSTRIES, INC. 3984.00 271787 JUNDT, LISA 163.94 272119 DPC INDUSTRIES, INC. 4648.00 272047 K MART 199.06 272120 DYNATEST CONSULTING, INC 9450.00 272048 KADRMAS, LEE & JACKSON (BISMARCK) 4897.90 272121 EAPC ARCHITECTS 16500.00 271788 KELLER PAVING AND LANDSCAPING 9268.10 272122 EAPC ARCHITECTS 44378.75 272049 KEVIN'S PLUMBING & HEATING 3275.00 272123 EBIX / HOPE NEWSLETTER 187.35 272050 KEVINS AUTO BODY 2460.00 271851 ECOLAB 367.43 271789 KRANDA, TODD D 293.51 271986 ELDORADO NATIONAL - CALIFORNIA 643.08 271790 KRANDA, TODD D 293.51 272251 ELDORADO NATIONAL - CALIFORNIA 138.66 272051 KUHN, TRENTON 5446.08 272124 ELECTRIC PUMP 1061.50 271791 LAKEFIELD, DAVID 307.00 272125 EMERGENCY APPARATUS MAINTENANCE 223.51 271792 LAKODUK, ROSS 189.18 271852 EMERGENCY APPARATUS MAINTENANCE 311.77 272052 LANDMARK STRUCTURES 41134.50 271853 EMERGENCY AUTOMOTIVE TECHNOLOGIES 247.17 271793 LARSON, MACEY 52.32 271854 EMERGENCY AUTOMOTIVE TECHNOLOGIES 539.40 272053 LEXIPOL LLC 10140.00 271855 ENERBASE 44334.86 271815 LEXISNEXIS MATTHEW BENDER 593.46 272127 ENERBASE 54391.12 272077 LHOIST NORTH AMERICA OF MISSOURI 32299.55 272128 ENVIRONMENTAL PRODUCTS & ACCESS 473.00 271816 LN GANN LLC 39.92 272129 ESSENTIAL LIVING INC., 173244.21 272079 LOWES PRINTING, INC. 316.35 271856 ETHANOL PRODUCTS 7019.36 271817 M & H GAS 20.00 272130 ETHANOL PRODUCTS 5856.95 272080 M & S SHEET METAL, INC. 200.86 271857 FACTORY MOTOR PARTS 709.14 271818 M&T FIRE AND SAFETY INC 325.00 271858 FACTORY MOTOR PARTS 1037.39 272082 MACA 12000.00 271987 FAKEN, CHAD 122.40 271819 MACA 10000.00 272131 FARSTAD OIL CO 2322.00 271820 MACS INC 92.92 271859 FARSTAD OIL CO 1093.40 272083 MACS INC 28.98 272132 FASTENAL COMPANY 11.18 271821 MADC 30416.67 271860 FASTENAL COMPANY 161.11 272084 MAGIC CITY GARAGE DOOR COMPANY 875.20 271861 FEDERAL EXPRESS 4.89 272085 MAIN ELECTRIC CONSTRUCTION 3865.95 271862 FELTNER, RICHARD 771.80 272086 MAIN ELECTRIC CONSTRUCTION 26451.26 272134 FERGUSON ENTERPRISES, INC 2.46 271822 MANUFACTURERS' NEWS, INC 89.90 272135 FERGUSON WATERWORKS #2516 3589.42 271823 MARCO, INC 196.50 271863 FERGUSON WATERWORKS #2516 230.75 272087 MARCO, INC 221.49 272136 Page | 2  August 6, 2018 Regular City Council Meeting MARCO, INC 180.00 272137 OFFICE DEPOT 141.96 272179 MARKETPLACE FOODS 912.07 272139 OFFICE FURNITURE RESOURCES 625.00 271914 MARQUARDT, ARLYN 295.58 272140 OK AUTOMOTIVE 274.83 272180 MARTISEN, DELLA & OLIVIA CHRISTMAS 50.00 271864 OLSON'S TOWING 1064.75 271915 MATERIAL TESTING 600.00 271865 OLSON'S TOWING 115.00 272181 MATERIAL TESTING 3951.25 272142 OVERDRIVE 6000.00 272182 MDU 315.71 272143 PARK CONSTRUCTION 12199.50 272183 MEI TECHNOLOGIES 477.58 272144 PEI 20.00 271916 MENARDS 3103.15 271867 PEPSI-COLA BOTTLING COMPANY 272.52 271918 MENARDS 1836.30 272146 PEPSI-COLA BOTTLING COMPANY 356.40 272184 MESSERLI & KRAMER PA 342.76 271988 PERFORMANT RECOVERY, INC 224.01 272255 MEYER, LANCE 829.00 271868 PETERSON, GEORGE 500.00 272185 MICROSOFT CORPORATION 1605.48 271869 PICTOMETRY INTERNATIONAL CORP 825.00 272187 MINOT AUTO 922.78 271874 POST CONSTRUCTION COMPANY 5570.00 271919 MINOT AUTO 1273.21 272151 PRAIRIE SUPPLY 72.14 271920 MINOT CITY AUDITOR 22.46 271875 PRAIRIE SUPPLY 155.16 272188 MINOT CITY AUDITOR 29.31 272152 PRAXAIR DISTRIBUTION, INC. 62.47 272189 MINOT COMMISSION ON AGING 12500.00 271876 PRINGLE & HERIGSTAD, P.C. 630.00 271921 MINOT CONVENTION&VISITORS BUR. 22725.69 271989 PRINGLE & HERIGSTAD, P.C. 273.00 272190 MINOT CONVENTION&VISITORS BUR. 18979.72 272153 PRO CELLULAR 79.98 272191 MINOT DAILY NEWS 518.10 271877 PROCOLLECT 181.49 271922 MINOT DAILY NEWS 2624.67 272156 PROCOLLECT 505.93 272192 MINOT ELECTRIC 1634.90 271878 PROTHMAN 4500.00 271923 MINOT EMPLOYEE DONATIONS 1372.30 272252 PROTHMAN 750.00 272193 MINOT LUMBER 635.92 271879 QUAKKELAAR, JENNIFER 127.57 271924 MINOT LUMBER 205.98 271990 QUALITY INN & SUITES - DICKINSON 237.00 271925 MINOT LUMBER 210.83 272157 RALPH'S PLUMBING 1668.21 271926 MINOT PARK DISTRICT 232053.00 271880 RAMKOTA HOTEL & CONFERENCE CENTER 502.20 271927 MINOT PARK DISTRICT 138121.50 272158 RDO EQUIPMENT 142.59 271928 MINOT PAVING 16610.25 271881 RECORDED BOOKS 241.20 271929 MINOT POLICE DEPT 175.00 272159 RECORDED BOOKS 82.20 272194 MINOT REC COMMISSION 33.25 271882 REGENT BOOK COMPANY 17.00 272195 MINOT RESTAURANT SUPPLY 158.45 272160 REPUBLIC PARKING SYSTEM 27428.83 272196 MINOT SASH & DOOR, INC. 58.00 271883 RHI SUPPLY 923.40 271930 MINOT VETERINARY CLINIC 1941.00 272161 RICHARDS, CLAUDE 20.00 272197 MISCELLANEOUS A/R .00 271838 RODMAN, DAVID 666.87 271931 MISCELLANEOUS A/R 500.00 271892 ROTARY CLUB OF MINOT 186.00 272198 MISCELLANEOUS A/R 307.38 271984 RYAN CHEVROLET INC. 81.94 271932 MISCELLANEOUS A/R 300.00 272078 RYAN GMC 33.27 272199 MN CHILD SUPPORT PAYMENT CENTER 164.74 271991 RYAN, CHRISTOPHER 914.83 272200 MN CHILD SUPPORT PAYMENT CENTER 164.74 272253 SANDUSKY, CAISEE 122.40 271933 MONTAGE ENTERPRISES INC 624.04 272162 SANITATION PRODUCTS 216.20 271934 MONTANA-DAKOTA 2230.61 271884 SATROM TRAVEL 3389.32 271935 MOORE, FRENCHELL M 275.00 271885 SCHOCKS SAFE AND LOCK SERVICE 50.00 271936 MOORE, MELANIE 94.00 271886 SCHOCKS SAFE AND LOCK SERVICE 160.50 272201 MOORE, MELANIE 22.00 272163 SCHWARTZ, ANNIE 200.00 271937 MORELLI'S DISTRIBUTING INC. 1883.68 272164 SECURITY PLUS 58.00 271938 MOSS, AARON 29.46 272165 SECURITY PLUS 55.00 272202 MOWBRAY & SONS 132.93 271888 SECURSCREEN 125.00 271939 MUUS LUMBER 121.13 272166 SHERWIN WILLIAMS 159.24 271940 MVTL LABORATORIES 662.00 271889 SHERWIN WILLIAMS 110.37 272203 NAGEL, THOMAS 1309.00 272254 SHIFT CALENDARS 531.40 272204 NAPA AUTO PARTS 918.11 271891 SIGNCAD SYSTEMS 1100.00 272205 NAPA AUTO PARTS 1837.14 272169 SIGNS TODAY, INC 361.00 271941 NATIONAL PAYMENT CORPORATION 168.00 272170 SIMTECH INC 1050.00 272206 ND DEPARTMENT OF HEALTH 75.00 271893 SIPMA, SHAUN 155.60 272207 ND DEPT OF HEALTH 1525.00 271894 SLEEP INN & SUITES 251.10 272208 ND DEPT OF TRANSPORTATION 296246.78 271895 SOURIS RIVER JOINT WATER RESOURCE 1599298.85 271997 ND DEPT OF TRANSPORTATION 3.00 271896 SOURIS VALLEY READY MIX, LLD 261.00 271942 ND DEPT OF TRANSPORTATION 5.00 271992 SOUTH DAKOTA CHILD SUPPORT 164.77 271998 ND DEPT OF TRANSPORTATION 11.50 271993 SOUTH DAKOTA CHILD SUPPORT 164.77 272256 ND DEPT OF TRANSPORTATION 11.50 271994 SOUTHEAST MUFFLER 357.54 271943 ND DEPT OF TRANSPORTATION 11.50 271995 SOUTHEAST MUFFLER 600.00 272209 ND DEPT OF TRANSPORTATION 471982.96 272171 SPENCER, DAVID 562.50 272210 ND INSURANCE DEPT 51140.26 271897 STAFFORD, RYAN 715.00 272211 ND INSURANCE DEPT 2912.20 272172 STANTEC CONSULTING SERVICES INC 2346.00 272212 ND LEAGUE OF CITIES 25.00 271898 STAPLES 902.35 271944 ND ONE CALL, INC 992.05 271899 STAPLES 1440.05 272213 ND ONE CALL, INC 522.65 272173 STAY BRIDGE SUITES 25.00 271945 ND STATE RADIO COMM. 2400.00 271900 STEFFENSEN, BERG & DONITA .00 272214 NDPOA 30.00 272174 STEIN'S INC. 255.94 271946 NDSC 405.00 271901 STEVICK BUSINESS SPECIALTIES & WEAR 944.00 271947 NESS IRREVOCABLE FARM TRUST 25.00 271902 SUN LIFE FINANCIAL 46.50 271948 NICOLAISEN, CLEO 54.55 271903 SUNDHEIM, JUSTIN 45.78 271949 NORTH PRAIRIE RURAL WATER 116.23 271904 SUNRISE DELIVERY 212.00 271950 NORTHERN BRAKE 1594.64 271905 SUPERIOR SERVICE HEATING & AIR 112.50 272215 NORTHERN LAKE SERVICE, INC 1270.50 271906 SWANSON & WARCUP, LTD 11481.32 272216 NORTHERN TESTING 330.00 272175 SWANSTON EQUIPMENT 2041.29 271951 NORTHERN TRUCK EQUIPMENT CORP 1272.02 271907 SWANSTON EQUIPMENT 1559.69 272217 NORTHWEST TIRE AND RETREAD 4758.52 271909 TALBERT, JAMES 176.29 272257 NORTHWEST TIRE AND RETREAD 3603.12 272177 TARGET 80.60 271952 NOVA FIRE PROTECTION CO. 145.00 271910 TEAM ELECTRONICS INC 484.00 271953 O'DAY EQUIP. INC. 309.38 271911 TEMPLE, GERI 27.50 271954 OAG AVIATION WORLDWIDE LLC 6900.00 271912 TESSMAN SEED COMPANY 606.53 271955 OCLC 1261.98 272178 THE HILLMAN GROUP, INC 137.12 272219 OFFICE DEPOT 276.87 271913 THOMSON REUTERS-WEST PAYMENT CENTER 431.70 272221 Page | 3  August 6, 2018 Regular City Council Meeting TITAN MACHINERY 708.19 272222 WATER ACCOUNT REFUNDS 19.71 271850 TOTALFUNDS 356.34 271956 WATER ACCOUNT REFUNDS 44.55 271887 TRACTOR SUPPLY CREDIT PLAN 97.40 271957 WATER ACCOUNT REFUNDS 118.92 271917 TRANSUNION 151.20 271958 WATER ACCOUNT REFUNDS 83.67 271983 TRANSUNION 25.00 271959 WATER ACCOUNT REFUNDS 50.00 272018 TRILLION AVIATION 4039.00 271960 WATER ACCOUNT REFUNDS 10.00 272081 TRINITY HEALTH 10.00 272223 WATER ACCOUNT REFUNDS 19.71 272093 TWISTED CRK RANCH SUPPLY 44.99 272224 WATER ACCOUNT REFUNDS 50.00 272118 TX CHILD SUPPORT SDU 313.85 271999 WATER ACCOUNT REFUNDS 43.73 272126 TX CHILD SUPPORT SDU 313.85 272258 WATER ACCOUNT REFUNDS 29.22 272133 U.S. FOODSERVICE 765.50 272225 WATER ACCOUNT REFUNDS 15.83 272141 U.S. POST OFFICE 5000.00 271961 WATER ACCOUNT REFUNDS 5.21 272186 ULRICKSON, PAUL 1726.73 271962 WATER ACCOUNT REFUNDS 12.62 272218 ULTEIG 10175.00 271963 WATER ACCOUNT REFUNDS 76.33 272220 UNIFORM CENTER 5179.60 271964 WATER ACCOUNT REFUNDS 3.14 272242 UNIFORM CENTER 1141.48 272226 WEST OAKS ANIMAL HOSPITAL 49.00 272234 UNITED MAILING SERVICE 289.27 271965 WESTERN STEEL AND PLUMBING 103.05 272235 UNITED MAILING SERVICE 306.60 272227 WESTLIE FORD 4.84 271971 UPS STORE #1423 142.24 272228 WESTLIE FORD 271.74 272236 USA BLUE BOOK 786.30 271966 WESTLIE TRUCK CENTER 30520.12 271972 VANTAGEPOINT TRANSFER - 30##### 121.16 272000 WESTLIE TRUCK CENTER 917.78 272238 VANTAGEPOINT TRANSFER - 30##### 121.16 272259 WHITE, MARC 295.00 272239 VANTAGEPOINT TRANSFER -- 10### 908.72 272001 WHITESELL, STEVE 75.86 272240 VANTAGEPOINT TRANSFER -- 10### 908.72 272260 WILBUR-ELLIS CO LLC 1037.38 271973 VERIZON 2494.97 271967 WILBUR-ELLIS CO LLC 206.50 272241 VERIZON 480.85 272229 WOODS, PATRINA 24.26 271974 VOLLMER, MARK 200.00 272230 WOODS, PATRINA 20.00 272243 WAGNER CONSTRUCTION 1129703.45 271968 WSI CLAIM 143.01 271975 WAGNER CONSTRUCTION 357884.22 272231 XEROX CORPORATION 1288.24 271976 WARD COUNTY AUDITOR 13660.62 271969 XEROX CORPORATION 131.42 272244 WARD COUNTY AUDITOR 10810.00 272232 ZDROIK, EMILY & ZACH 922.00 271977 WASTE NOT RECYCLING LLC 2160.00 271970 3D SPECIALTIES INC. 4677.79 272245 WASTE NOT RECYCLING LLC 3418.20 272233 WATER ACCOUNT REFUNDS 7.78 271765 Total: $6,788,978.25 WATER ACCOUNT REFUNDS 7.60 271839 WATER ACCOUNT REFUNDS 19.71 271841 CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.67 Water Distribution 37,655.42 Sewer 23,643.58 Utility Billing 6,772.42 Replacement 9,013.75 Public Transportation 5,120.92 Library 6,693.83 Auditorium/Recreation 13,948.34 Total Transferred $ 258,220.35 ELECTRONIC PAYMENTS AFLAC BCBS 138,193.58 Federal Tax Withholding 474,394.73 Page | 4  August 6, 2018 Regular City Council Meeting State Income Tax 71,816.67 Sales and Use Tax 1,072.55 ND State Disbursement 6,888.08 Deferred Comp 16,224.10 Verendrye Electric 57,344.92 Xcel 170,198.91 MDU 2,787.08 SRT 19,619.34 Verizon 309.38 Credit Card Payments 10,985.87 Mass Mutual 147,840.35 Credit Card Fees 149.90 ND Unemployment 4,691.89 Total 1,122.517.35 Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF PAYROLL – JUNE 24, 2018 THROUGH JULY 21, 2018 – APPROVED Alderman Jantzer moved the City Council approve the payroll for the period of June 24, 2018 through July 21, 2018 in the amount of $2,053,339.10. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PUBLIC HEARING - BUILDING RELOCATION REQUEST- 605 11TH AVE SE – APPROVED The City Council held a public hearing to consider the request from Patrick Schmidt to relocate a single family residence, from 1709 3rd Ave NE, Berthold, ND 58718, to 605 11th Ave SE, Minot, ND 58701, also known as, S/D Lot 6 Sec 24-155- 83, Lot 7 Block 3, subject to the following conditions: 1. A ten-thousand dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work. 2. Application and approval of mechanical, electrical, plumbing, building permits for all new proposed construction. 3. Coordinate all relocation activities with public utilities and traffic authorities. 4. An approved foundation design in compliance with City of Minot building codes. 5. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot. 6. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances. 7. The exterior of the structure must be one consistent color arrangement of colors after relocation. 8. The property must be provided with proper site drainage, and must be landscaped in a manner similar to surrounding properties. No one appeared on behalf of the application. Whereupon Alderman Jantzer moved the public hearing be closed and the building relocation be approved. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Page | 5  August 6, 2018 Regular City Council Meeting PERSONAL APPEARANCES Cal Larson, of 9351 11th Ave SE, came forward on behalf of Dig It Up Backhoe Service. He explained, there was a recent bid for demolition in which Dig It Up Backhoe was the lowest bidder, however, the bids were rejected due to exceeding the engineer’s estimates. He said, they have a good track record with the City and he feels they should be awarded the bid. Mr. Larson also brought up issues with the Home Sweet Home building relocation they are currently working on. He said they ran into unforeseen issues and have been delayed. He has requested direction from City staff but has not received a response yet. He inquired if partial payment could be made for the work that has been done since the delays are affecting his business. The City Manager responded to the issue regarding the bid opening, by saying, the City budget is based on engineer’s estimates. When bids are higher than the budgeted amount, the Council cannot authorize an award of bid without a budget amendment seeking additional funds or rebidding the project. Rebidding often results in a lower cost to the City. Mr. Zakian, Disaster Resilience Grant Program Manager & Chief Resilience Officer, expanded by saying, the demolition project is funded by the NDR grant and is therefore subject to HUD guidelines, which requires the project adhere to a necessary and reasonable standard. All four of the bids submitted for the demolition project were significantly above the engineer’s estimate. HUD’s approach is that you should not award in this type of situation and should rebid. He said the rebid will be brought back to the Committee of the Whole at the end of August. Mr. Zakian went on to give an update on the Home Sweet Home relocation by saying, the building may have unexpected structural issues. A structural analysis was conducted prior to the project but there were two foundations which did not allow access to the joists and other supports. Once the building was elevated, it was revealed there may be issues that present a challenge if it can be placed on the new foundation. He said, a subcontractor of CDM Smith is conducting an engineering assessment and the report is expected to be submitted tomorrow. They will determine if the issues are the result of wear and tear we could not see or if it is the result of activity that took place. It will require an estimated cost analysis of additional work. Mr. Zakian addressed the request for partial payment by saying, the project has been calculated using unit bid prices and they are working on an itemized document. Once it is formalized, it can be processed for payment. He said it would be no later than 30 days. MAYOR’S REPORT Mayor Sipma began by announcing the implementation of Liaison reports. He said, Council members will provide brief updates on all of the additional committees they take part in throughout the month. Oftentimes, there are activities that do not make it to a City Council agenda so he would like to have the Alderman share their accomplishments during the Other Business section of the agenda. The Mayor then reviewed the following meetings and events he attended over the past month: July 5th - Met with Senator Heitkamp updating her on issues ahead for Minot July 9th - Met with a representative from Independence Inc. July 10th - Met collectively with the Park and Rec Consolidation group July 11th - City Manager Berry and I traveled to Bismarck to meet with a group concerning HUB City Funding ahead of the next legislative session July 12th - attended a taxation committee meeting where Mr. Barry testified to the group regarding Minot’s Taxation and use of Special Assessments. July 12th - Attended the MADC Board Meeting at Maysa Arena July 16th - Assisted with the Community Development Director Interviews for candidates at City Hall July 17th - Chaired a meeting with Major General Keisar and other officials with the Army Corps of Engineers as well as assisting with the tour of the current and future flood protection project. July 18th - Attended the Souris Basin Planning Input Session at the Minot Auditorium July 18th - Met with Kylie Oversen a candidate for ND Tax Commissioner at her request July 18th - Attended a meeting following up on the Community Development Director position July 20th - Met with Kelly Armstrong a candidate for US House of Representatives July 20th - Welcomed a large crowd at the Grandstands for the opening night of the ND State Fair where Cole Swindell kicked off the concerts. Page | 6  August 6, 2018 Regular City Council Meeting July 2lst – Took part in the ND State Fair Parade as we rode waved and welcomed people to the event. July 22nd - Attended the State Water Commission Meeting at the Ward County Administration Building July 22nd - Attended the Task Force 21 Meeting at the Chamber July 25th - Attended the State Fair Social at the Carousel at the Fair Grounds July 27th - Attended the MADC Economic Development Committee July 27th - Met with David Ashley with the SRJB July 27th - Once again was on the Grand Stand Stage at the ND State Fair introducing a couple of big performers for the 2019 Fair Rascal Flatts and Tim McGraw and then introduced Dierks Bentley. July 30th - Attended another meeting for the potential Parks & Rec Merger. July 30th - Met with Governor Burgum’s Policy Advisor Jace Beehler July 30th - With a group at the Chamber’s office about a possible future expansion of Highway 52 July 31st - Attended the Minot Air Force Base Missile Wing Change of Command ceremony August 1st - Attended MADC Executive Committee August 2nd - Met with Paul Stroklund concerning the Mayor’s Committee on Addition August 2nd - Attended the Souris River Joint Board Meeting at the auditorium August 3rd - Attended a meeting with downtown business professional about the IEDC report August 6th - Met with leadership at Dakota Square Mall August 6th - Met with the stakeholders group at Job Services Mayor Sipma concluded his report by congratulating Renae Korslien and all of the staff for putting on a fantastic State Fair. APPOINTMENTS AND REAPPOINTMENTS – APPROVED Alderman Olson moved the City Council approve the following Mayoral appointments: Special Assessment Commission Mitch Kraft appointed with a term to expire August 2024. Electrical Board Joseph Bratvold appointed with a term to expire August 2020. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY MANAGER’S REPORT The City Manager listed upcoming meetings including, MADC August 9th, Water Topics Tour August 13th & 14th, Chamber Board Meeting August 21st as well as the Park South ribbon cutting. The Planning Commission will meet August 27th, Committee of the Whole August 28th & 29th and the City Council meeting will be September 4th. He briefly mentioned the 2019 proposed annual budget which is being distributed to the Council at the meeting. He said, staff focused on the principals outlined by the Mayor and Council. He mentioned that staff will provide a list of Frequently Asked Questions to help with understanding and communication. Mr. Barry moved on to describe the City Administrator’s Forum where they discussed Legacy Fund Loans, Special Assessment Legislation and a potential Refund Bill, as well as a Homestead Credit Bill. He said, he spent time at the Capitol meeting with HUB City leaders to discuss the HUB City formula. He stated, he believes they have reached an agreement that will go to the North Dakota Legislature that would allow for an increase to the City of Minot’s share by about $2 million, which is almost 50% more than our current allotment. He spoke about the Interim Taxation Committee, where he provided additional context to the City’s financial position and addressed specific requests regarding the City’s budget. He explained the City’s future obligations, debt load, state funding declines, use of sales tax and property tax, and the City’s growth and needs. They also discussed their opinions regarding eliminating all Renaissance Zone opportunities for City’s across the state. He said he testified against it and believes they were heard loud and clear. Page | 7  August 6, 2018 Regular City Council Meeting The North Dakota League of Cities Conference will be in Grand Forks beginning September 13th. He said, he challenged the department heads to identify accomplishments to be submitted to the NDLC for Leadership Excellence Awards. The three nominations include former Mayor Chuck Barney and his accomplishments with the Mayor’s Committee on Addiction, Minot’s move to automation, and the downtown infrastructure project. Mr. Barry gave an update on the Parking Ramps. Cypress moved for a change of Venue to have the case heard in Bismarck. The City testified against the change and we are currently awaiting the Judge’s ruling. The structural analysis has been conducted and though we are waiting on the final report, there were no initial issues noticed. The report will include recommendations for preservation of the building. Staff has been making improvements including, plugging holes, roof repairs, sweeping, and replacing meter equipment. The City Manager mentioned the Library Merger and Parks Merger Committees. Meetings will continue and the public is invited to attend. He listed some construction updates by saying, the NW Water Tower was raised, the Broadway Bridge Beams have been placed, the 83 Bypass is progressing and other major construction updates are described in the printed Construction Brief that was provided to the Council. There is also a brief regarding the NDR project updates. He pointed out the Park South ribbon cutting taking place this month which is the first completed project to result from the NDR grant application. He also mentioned, the substantial amendment was approved, there is an update on the Home Sweet Home relocation, and the Neighbor Next Door program where vacant lots were successfully sold through auction. He continued by stating, the free dump week took place the week of July 16th. There were 641 residents who utilized the service and 133 tons of material was disposed including 199 tires and appliances. National Night Out will be August 7th at Magic City Campus. It is an opportunity for public safety and health professionals to promote community partnerships. He concluded with an update on the Community Development Director position. He said, three finalists were interviewed and one was offered the position. Unfortunately, he had taken a job somewhere else so staff will reopen the recruitment process. Alderman Wolsky thanked staff for the improvements made to the Parking Structures. Alderman Straight commented on the Neighbor Next Door program and the response from staff for their willingness to work with the community. Alderman Podrygula thanked the Police Department for allowing him to ride along on a recent night shift. He recognized the challenges they face regarding retention and experience in the department. CITY ATTORNEY’S REPORT The City Attorney submitted a written report. SUBDIVISION OF HANOVER SUBDIVISION, LOTS 1 & 2 – APPROVED Alderman Jantzer moved the City Council approve an application submitted by Tim Vallely, represented by Sean Weeks, to subdivide Section 27-155-83, Subdivision of Outlot 22, Lots 11-16 into 2 lots to be known as Hanover Subdivision, Lots 1 & 2 subject to the following conditions: 1. Access locations to be approved by the City Engineer. 2. Public sidewalks are required on urbanized sections of 20th Avenue SW. 3. Connection fees apply to new buildings on proposed Lot 2, Hanover Subdivision. 4. Proposed Lot 2 of Hanover Subdivision shall be improved to the following commercial standards prior to use of the lot for display/storage of inventory: Page | 8  August 6, 2018 Regular City Council Meeting a. Hard-surface parking with concrete curb and gutter is required for all areas where boats, ATV’s, personal watercraft, trailers, associated equipment and similar will be parked. b. Landscape requirements as set forth in Chapter 24, Landscaping and Screening Standards shall apply to proposed Lot 2. 5. Approval of this subdivision shall be conditioned upon approval of the pending text amendment that is proposed for Section 11-4 allowing commercial lots for open sales to be part of a commercial business without a primary building as a conditional use as long as the lot meets the standards set forth in the proposed text amendment. If the amendment is not approved, this subdivision request will become null. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF ROUGHRIDER ADDITION, LOTS 1 & 2 – APPROVED Alderman Jantzer moved the City Council approve an application by Daniel Williamson, represented by Connie Jenkinson, to subdivide Section 17-155-83, Outlot 18 into 2 lots to be known as Roughrider Addition, Lots 1 & 2 subject to the following conditions: 1. A Stormwater Management Plan is required if the property develops into anything other than single-family residential. 2. Access locations to be approved by the Ward County Engineer. 3. Public sidewalks will be required if roadways become urbanized. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF SOUTHWEST BUSINESS PARK 2ND ADDITION, LOTS 1 & 2 – APPROVED Alderman Jantzer moved the City Council approve an application by Southwest Properties, LLC, Joe Kraft and Pat Kraft, to subdivide Southwest Business Park Addition, Block 2, Lots 2 and 3 into 2 lots to be known as Southwest Business Park 2nd Addition, Lots 1 and 2 subject to the following conditions: 1. Lots must abide by recorded development agreement. 2. Public sidewalks are required along all streets. 3. Connection fees are required. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF TITA ADDITION, LOT 1 – APPROVED Alderman Jantzer moved the City Council approve an application by TITA, LLC, Gabriel Holt, to subdivide North Minot Addition, Block 1, Lots 8-10; Ehr’s Addition, Lots 12 and 13; and Section 14-155-83, Outlot 40 into 1 lot to be known as Tita Addition, Lot 1 subject to the following conditions: 1. A stormwater management plan is required. 2. A traffic study is required. 3. Public sidewalks are required. 4. Connection fees are required. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5306 - REZONE TITA ADDITION, LOT 1 – FIRST READING – APPROVED Page | 9  August 6, 2018 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5306 on first reading to change the zone from R3B (Multiple Residential) District and C2 (General Commercial) District to C2 (General Commercial) District on Tita Addition, Lot 1 for the purpose of business development. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5306 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5307 – AMENDING SECTION 11-4 OF THE CITY OF MINOT ZONING CODE – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5307 on first reading amending Section 11-4 of the City of Minot Zoning Code. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5307 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUBDIVISION OF FAMILY RECREATION ADDITION, LOT 1 – HELD The City Manager explained, the application does not meet the current ordinance requirements for public zoning. The ordinances are being reviewed because they have been found to be onerous, particularly when it comes to applications rezoning to the Public designation. Staff believes it would be best to hold this application until revisions to the ordinance take place. He said, the Steering Committee will discuss the issues and amend the application requirements to be more consistent with private sector applications. He recommended the Council direct staff to revise the ordinances as appropriate to address inconsistencies and recommended the application be reheard at the October Planning Commission meeting. Alderman Wolsky moved the City Council direct staff to revise the ordinances as appropriate to address inconsistencies and send the application back to Planning Commission in October. Motion seconded by Alderman Pitner. Mayor Sipma commented, he has spoken with Ron Merritt of the Park District who said, the delay would not cause any issues in their plan. Whereupon a vote was taken on the above motion by Alderman Wolsky seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. REZONE FAMILY RECREATION ADDITION, LOT 1 – HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. ANNEXATION OF FAMILY RECREATION ADDITION, LOT 1 – HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. AMEND THE FUTURE LAND USE MAP FAMILY RECREATION ADDITION, LOT 1 – HELD Alderman Wolsky moved the City Council hold the item until ordinance revisions have been approved and send the application back to the Planning Commission meeting in October. Page | 10  August 6, 2018 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Pitner, Sipma, Straight, Wolsky; nays: none. 2018 SANITARY SEWER REHAB (4313) – APPROVED Alderman Jantzer moved the City Council approve final payment in the amount of $277,969.50 to be paid to Wagner Construction for the 2018 Sanitary Sewer Rehab Project. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2017 STREET IMPROVEMENT DISTRICT FINAL PAYMENT (4247) – APPROVED Alderman Jantzer moved the City Council approve final payment to Bechtold Paving, Inc. in the amount of $46,812.98 for the 2017 Street Improvement District. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2018 SIDEWALK, CURB & GUTTER REPLACEMENT PROJECT ORDER TO INSTALL SIDEWALKS #4311 – APPROVED Alderman Jantzer moved the City Council order the construction or repair of Unit 2 sidewalks by the City’s contracted Contractor for parcels where a waiver has been received. The cost and administration fees for the sidewalk work are to be assessed against the benefiting parcels. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF THE COMBINED WORK ORDERS FOR 2018 FAA PROJECT SNOW REMOVAL BROOM AND SANDER (AIR060, AIR067) – APPROVED Alderman Jantzer moved the City Council award the bid for the snow removal broom and sander to M-B Companies, Inc., pending award of FAA grant funds and authorize the Mayor to sign the any applicable documentation. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. EXTENSION OF EMINENT DOMAIN OUTSIDE COUNSEL CONTRACT – APPROVED Alderman Jantzer moved the City Council approve a one year extension of a modified eminent domain contract with Swanson & Warcup, Ltd. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FINAL PAYMENT – 30TH AVE GRAVITY SEWER (3490.5) – APPROVED Alderman Jantzer moved the City Council approve final payment in the amount of $79,914.72 to be paid to Wagner Construction for the 30th Ave Gravity Sewer Project. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PARKING LOT IMPROVEMENTS (AIR071) – APPROVED Page | 11  August 6, 2018 Regular City Council Meeting Alderman Jantzer moved the City Council approve the project to improve the Short-Term Parking Lot so that rental car operations can be separated from paid parking stalls; and authorize the Airport Director to publish a Request for Proposal to award the project to the lowest qualified bidder, and complete the project in a cost effective and timely manner; and authorize the Mayor to sign the required approvals. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5311 – AMEND THE 2018 ANNUAL BUDGET – RELOCATE CAR RENTAL OPERATIONS – FIRST READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5311 on first reading to amend the 2018 annual budget to increase the airport maintenance landside for the constructing of the relocation of the car rental operations to the west short term parking lot. Motion seconded by Alderman Olson and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no 5311 on first reading. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. STRUCTURE AUCTION AUTHORIZATION – APPROVED Alderman Jantzer moved the City Council grant approval to auction structures acquired for flood mitigation projects. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CDM SMITH SUPPORT SERVICES ALLOCATION 1 CONTRACT EXTENSION – APPROVED Alderman Jantzer moved the City Council approve a modified one year contract extension with CDM Smith for project delivery services with Allocation #1. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. EXPAND SCOPE OF IEDC AGREEMENT FOR FOLLOW THROUGH SUPPORT – APPROVED Alderman Jantzer moved the City Council approve expanding the scope of IEDC agreement to provide complete analysis of incentives adding $30,000 from NDR funds for the additional work and authorizing the Mayor to execute the extension. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FAA SUPPLEMENTAL DISCRETIONARY GRANT OPPORTUNITY– APPROVED Alderman Jantzer moved the City Council authorize the Airport Director to apply for a supplemental Airport Improvement Grant offered by the FAA to fund completion of Phase II and III of the General Aviation pavement rehabilitation project; Authorize the Airport Director to commence the Request for Proposal process immediately to comply with application deadline requirements; Award the bid pending receipt of at least 90% of grant money; Authorize acceptance of grant money that may be offered through this supplemental opportunity which includes federal funding of at least 90% of the estimated $1.9 million project cost; Authorize the Mayor to sign necessary documents. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AWARD OF BID- LIBRARY DIGITAL SIGN (LIB033) – APPROVED Page | 12  August 6, 2018 Regular City Council Meeting Alderman Jantzer moved the City Council award the bid for the Library Digital Sign to Indigo Signworks, Inc. in the amount of $17,895.00 and authorize the Mayor to sign the agreement. Motion seconded by Alderman Olson. Alderman Olson thanked the Friends of the Library whose donations made it possible to purchase the sign. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUPPER CLUB LICENSE- VALHALLA BAR AND GRILL, LLC DBA VALHALLA– APPROVED Alderman Olson moved the City Council approve the request from Valhalla Bar and Grill, LLC dba Valhalla for a Supper Club License operating at 2315 N. Broadway, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. GOOSENECK IMPLEMENT - MOURE EQUIPMENT PLAT AGREEMENT (4369) – APPROVED Alderman Olson moved the City Council approve the Development (Plat) Agreement between the City and the Developer, Moure Equipment, LLC and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. P4291 CARNEGIE CENTER STRUCTURAL REPAIRS – BID AWARD – APPROVED Alderman Olson moved the City Council award the bid for the Carnegie Center Structural Improvements to Craft Builders in the amount of $560,200.00 and authorize the Mayor to sign the contracts on behalf of the City. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5308 - AMEND THE 2018 ANNUAL BUDGET – CARNEGIE CENTER STRUCTURAL REPAIRS – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5308 on first reading amending the 2018 annual budget to increase Sales Tax Community Facilities revenues and expenditures for the Carnegie Center Repairs. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5308 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. USE OF CITY OWNED PROPERTY BY NEIGHBOR – 1612 3RD AVE SE– APPROVED Alderman Olson moved the City Council enter into an agreement to allow Daniel Schuler, 304 17th Street SE the right to use City owned property at 1612 3rd Ave. SE in exchange for him maintaining the property. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SALE OF SURPLUS STREET SWEEPER TO SURREY– APPROVED Alderman Olson moved the City Council approve the sale of a 1999 Elgin Pelican street sweeper to the City of Surrey for $5,000.00. Page | 13  August 6, 2018 Regular City Council Meeting Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SPECIALTY RESTAURANT BEER & WINE LICENSE- S-CORP DBA THE PUTT DISTRICT– APPROVED Alderman Olson moved the City Council approve the request from S-CORP dba The Putt District for a Specialty Restaurant Beer & Wine License operating at 17 South Main Street, Suite A, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RETAIL BEER & WINE LICENSE- ARTISTIC AMBIANCE, INC. DBA FLOWER BOX– APPROVED Alderman Olson moved the City Council approve the request from Artistic Ambiance, Inc. dba Flower Box for a Retail Beer & Wine License operating at 301 W. Burdick Expressway, subject to approval by the Police Chief, Building Official and Fire Marshal. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5309 - AMENDING SECTION 18-205 OF THE CITY OF MINOT CODE OF ORDINANCES – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5309 on first reading amending Section 18-205 to eliminate inconsistency and update the numbering of the section relating to adult entertainment centers and/or sexually oriented business. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5309 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. STORM SEWER CRANE TRUCK (PROJECT NUMBER 4322) BID AWARD – APPROVED Alderman Olson moved the City Council award the storm sewer crane truck bid to Westlie Motors in the amount of $102,168.00. Motion seconded by Alderman Jantzer. Alderman Wolsky stated, he was under the impression this truck was a replacement for an older piece of equipment. He asked what the department is currently doing without the truck. The Public Works Director responded by saying, this equipment is for the storm sewer department. Currently, without the crane truck, a loader is used but it is not efficient. The loader has to be hauled to the location and unloaded for use. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5310 - AMENDING AND REENACTING 7-27 OF CHAPTER 7 OF THE CITY OF MINOT CODE OF ORDINANCES – FIRST READING – APPROVED Alderman Straight moved the City Council place ordinance no. 5310 on first reading to amend and reenact Section 7-27 of the City of Minot Code of Ordinances relating to dangerous dogs. Motion seconded by Alderman Olson. Alderman Podrygula asked about the language from Section 7-25 including criteria for destructive and annoying animals, which was removed from the proposed ordinance. Page | 14  August 6, 2018 Regular City Council Meeting The Police Chief explained the section was replaced in 7-27 by using similar language taken from the Fargo ordinance. It carries the same enforcement as the previous language. Alderman Podrygula stated, he would like the ordinance to clearly define “apparent attitude of attack.” Alderman Podrygula moved the City Council amend the motion to insert the language “(for example, but not limited to, snarling, lunging, charging, chasing, or growling)” to 7-27(a) (2). Motion seconded by Alderman Wolsky. Alderman Pitner asked if the location should be defined, to which the City Attorney explained, the ordinance applied to any public or private property, other than the owner’s property. Alderman Straight said, the proposed ordinance is a good start but it can be reviewed at a later time to evaluate whether or not it is working. Whereupon a vote was taken on the amendment by Alderman Podrygula seconded by Alderman Wolsky and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Alderman Podrygula then addressed the issue of liability insurance and said, he believes $300,000 is very little considering the damage an attack can cause. Alderman Podrygula moved the City Council amend the motion to increase the dollar amount of liability insurance listed under Section 7-27 to $500,000/$1,000,000. Motion seconded by Alderman Jantzer. The City Attorney explained, the penalties listed in the proposed ordinance are just options to be considered by the court. The amount of liability insurance would be determined at their discretion and are not obligations. Even if the dollar amount is changed in the ordinance, the Judge could choose an amount that is higher or lower than the ordinance suggests. Alderman Jantzer said, even with the clarification from the City Attorney, he supports the amendment because it gives an indication of how serious a situation can become and ensures the expectation is set for adequate coverage. Alderman Straight took a moment to remind the public how important it is to contact the Police Department after any incident involving a bite so they can appropriately document the incident. Whereupon a vote was taken on the amendment by Alderman Podrygula, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Alderman Straight moved the City Council pass ordinance no. 5310 on first reading as amended. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. MODIFICATIONS TO PHASE MI-1 - MOUSE RIVER FLOOD PROTECTION PATHS AND OPENINGS – APPROVED Alderman Wolsky moved the City Council direct the Souris River Joint Board modify the Mouse River Enhanced Flood Protection Project to add a new 8’ opening at the Anne Street Bridge and narrow the openings at the Broadway opening from 16’ on each side to 8’ for an additional cost of $7,800.00 paid for using sales tax capital Infrastructure as the funding source. Motion seconded by Alderman Jantzer. Mayor Sipma said, he received a phone call raising concerns the sales tax dollars dedicated to flood control were being used for improvements outside the scope of flood control. He assured, we are funding our full half penny obligation and more. Alderman Olson clarified her comments from the previous discussion on the issue, part of her objection to the opening is the Anne Street Bridge and her opinion of its integrity. She confirmed, it is not an engineer’s recommendation, only her own feelings. Page | 15  August 6, 2018 Regular City Council Meeting Alderman Podrygula expressed his opinions on the additional opening and said this instance is a good compromise but he will not approve any more openings for recreational purposes. Alderman Wolsky concluded by saying, the closures are safe and this is an example of an opportunity to make sure we’re paying attention to the design process. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: Olson. ORDINANCE NO. 5302 - CHANGE THE ZONE FROM RA DISTRICT TO MH DISTRICT ON GREENLAND 3RD ADDITION, LOT 2 – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5302 on second reading to change the zone from RA (Agricultural Residential) District to MH (Manufactured Home) District for the purpose of placing a mobile home on Greenland 3rd Addition, Lot 2. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5302 on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5303 - AMEND THE 2018 ANNUAL BUDGET- AUDITORIUM LIGHTING UPGRADE – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5303 on second reading amending the 2018 annual budget to transfer $792.01 from the Auditorium Maintenance Account to the Auditorium lighting project. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5303 on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5304 – LIBRARY CHILLER COIL REPLACEMENT – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5304 on second reading amending the 2018 annual budget to transfer $13,633.00 from the Library's cash reserves to fund 210-67-00-455-04-33 (Building & Grounds) for the replacement of a broken coil in the Library's 2011 chiller. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5304 on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5305 - HANDICAPPED ACCESSIBLE PARKING SPACE ADDITION 1ST AVENUE SE – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5305 on second reading to add a handicapped accessible parking space on the north side of 1st Avenue SE, west of 1st St SE intersection. Motion seconded by Alderman Straight and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5305 on second reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Olson moved the City Council ratify the following administratively approved requests: Page | 16  August 6, 2018 Regular City Council Meeting 1. Ebeneezer’s for a special event permit July 28, 2018 in the parking lot of 300-304 East Central Avenue 2. Ebeneezer’s for a special event permit July 18, 2018 at the Dakota Territory Air Museum (100 34th Ave NE) 3. Independence, Inc. to conduct a raffle July 19, 2018 at Roosevelt Park (1215 E Burdick Expy) 4. The Starving Rooster for a special event permit July 15, 2018 at 1st St NE 5. Broadway Liquor for a special event permit July 12, 2018 located downtown Minot 6. The Tap Room for a special event permit July 14, 2018 at Oak Park Amphitheater (1305 4th Ave NW) 7. The Tap Room for a special event permit July 22-29, 2018 at Oak Park (1305 4th Ave NW) 8. The Spot for a special event permit July 18-22, 2018 outside 6 2nd St NE 9. American Legion Department of North Dakota to conduct a raffle January 26, 2019 at the Grand Hotel (1505 North Broadway) 10. The “O”riginal Bar & Nightclub for a special event permit July 22, 2018 outside 720 North Broadway 11. Arny’s 2.0 for a special event permit August 2, 2018 at Mouse River Players (115 1st St SE) 12. Arny’s 2.0 for a special event permit July 20-August 2, 2018 outside 12 3rd St SE 13. Atypical Brewery & Barrelworks for a special event permit August 16, 2018 in the back parking lot of 510 Central Ave E 14. Ebeneezer’s for a special event permit August 1, 2018 at the Dakota Territory Air Museum (100 34th Ave NE) 15. Ebeneezer’s for a special event permit August 15, 2018 at the Dakota Territory Air Museum (100 34th Ave NE) 16. Ebeneezer’s for a special event permit August 29, 2018 at the Dakota Territory Air Museum (100 34th Ave NE) 17. Minotauros Junior Hockey Club for a special event permit August 3, 2018 at Pepsi Rink (2501 West Burdick Expressway) Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3600 - LIBRARY MERGER COMMITTEE – APPROVED Alderman Olson moved the City Council adopt resolution no. 3600 which explains the history, reasons and purpose behind the creation of the Library Merger Committee. Motion seconded by Alderman Pitner. Alderman Podrygula shared his thoughts on the importance of cost savings but more importantly, if we can have a single, stronger entity that provides better services, it is worth it. Alderman Wolsky said, it is important to keep in mind the domino effect benefits that can come out of the merger including opening up space for other opportunities. Alderman Olson said, we don’t want to make any assumptions yet when it comes to the merger. Ward County Library also serves Kenmare and the book mobile and we don’t want to concern anyone outside of Minot that may think we are taking away Library services. She further stated, the Minot Library extends services outside of Minot residents because they receive state funding that allows them to do so. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2019 ANNUAL PAY AND CLASSIFICATION PLAN Alderman Jantzer moved the City Council receive and file 2019 Annual Pay and Classification Plan from Civil Service Commission. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3582 - CWSRF AND DWSRF APPLICATIONS – APPROVED Page | 17  August 6, 2018 Regular City Council Meeting Alderman Jantzer moved the City Council authorize Mayor Sipma to sign a resolution filing applications with the North Dakota Department of Health for a Loan under the Clean Water Act. Motion seconded by Alderman Straight. The Finance Director explained, the resolution was approved in January but the State would like to have the new Mayor’s name on the paperwork so this is just a housekeeping issue. He said, the loans haven’t closed yet, and funds haven’t been drawn. Whereupon a vote was taken on the above motion by Alderman Jantzer, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2019 WCNTF JAG & LOTTERY GRANT APPLICATION (PD0153) - APPROVED Alderman Jantzer moved the City Council ratify the application by the Minot Police Department / Ward County Narcotics Task Force for the 2019 JAG and Lottery Grant from the ND Bureau of Criminal Investigation, accept the grant if awarded, the authorize the Mayor to sign the necessary documentation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2019 DOMESTIC VIOLENCE CRISIS CENTER JAG (PD0154) - APPROVED Alderman Olson moved the City Council ratify the application by the Minot Police Department / Domestic Violence Crisis for the 2019 JAG and Lottery Grant, authorize acceptance if awarded, and authorize the Mayor to sign the necessary documentation. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. 2019 PRELIMINARY BUDGET PRESENTATION City Manager Barry presented the City Council with the 2019 preliminary budget. He described the budget schedule and said that staff has been working diligently since February to develop the budget. They applied the budget principals the Council provided on direction for the budget. He also said they are now using five-year projection models to provide better insight on future budgets. Mr. Barry said, the FY2019 budget is about $180 million which is up $37 million from FY2018. At first glance this might alarm many members in the community so he explained, most of the costs attributed with those increases are associated with funds that have been saved up and are now spending on the Northwest Area Water Supply Project. An additional $4.9 million will be added to Flood Control, $10.5 million added to Flood Control Property Acquisitions, and a General Fund increase of $4.6 million for SWIF Levy Work and a much needed System Software Solution. The fiscal 2019 budget has been driven on a revenue standpoint by two factors: depressed sales tax revenues and property tax valuation reduction. This created a situation where costs have remained the same but revenues have continued to decline. On the expense side, there are two very large projects on the horizon: the Northwest Area Water Supply Project, now that it is out of litigation, requires us to rededicate revenues to that project, and Flood Control which will require additional revenue as well. He demonstrated using graph to depict the loss in sales tax revenue over the past few years. A lot of our property tax activities have been subsidized by sales tax and because of the decline, will need a different source of revenue going forward. Over the past three years, there has been a cumulative loss of $14.6 million and to put that in perspective, the FY2017 property tax collections were $17.9 million. Mr. Barry said, property valuations have gone down about 2% for residential and 5% for commercial which is cumulative decrease of about 3% overall decline, or a loss of about 3.37 mills. Page | 18  August 6, 2018 Regular City Council Meeting He then explained the second penny of sales tax and the changes that are proposed. He stated, until 2011, the NAWS project was funded using the second penny. When the project became entangled in litigation, the community voted to create a separate community grant program with the funds. The City stopped collecting revenue for NAWS and used it for other things but it is now time to restore the revenue that is required for NAWS and make adjustments to the other uses of sales tax revenues. Based on modeling, staff believes the project can be completed using 40% of the second penny revenue. According to the ordinance, to include an allocation to NAWS in the second penny, the other uses will be proportionately reduced. Tax Relief will be reduced from 30% to 18%, Community Facilities/Flood Control will be reduced from 30% to 18%, and Infrastructure will be reduced from 40% to 24%. He then converted the loss in revenue for those uses to property tax dollars which means, the 12% reduction in sales tax revenues for Tax Relief, results in $1.2 million that needs to be made up in other ways. Community Facilities/Flood Control will also see about a $1.2 million loss and Infrastructure would be about $1.6 million that needs to shift back to being paid for through property taxes. The $4 million displaced by the reallocation equals about 19.43 mills of property tax. He summarized by saying, since 2006 sales taxes have increased and the City Council at the time, decided to reduce property taxes. Between 2011 and 2012 a lot of property tax activities were shifted to sales taxes. Now that sales tax revenues have declined, the reduction in sales taxes requires up to make up the funding difference. This is a matter of shifting revenue sources, not overspending. We shifted our funding source to sales tax in the past and now we need to shift it back to property tax to make room for the NAWS project. The budgeted mill levy recommendation is to add 22.80 mills for the FY2019 budget, which includes a 19.43 mill increase to make up for sales tax revenues and a 3.37 mill increase based on valuation changes. The mill increase for valuation will not increase taxes on homes with flat or reduced property valuations. Essentially, the median home valued Minot home would see an increase of approximately $161.99 per year or about $13.50 per month in order to balance the budget. The other taxing entities are also working on their budgets but it appears the Park District will remain flat, Minot Public School will remain flat and Ward County will increase about 1.3%. When looking at the total consolidated tax bill the entire increase will be roughly 6%. Mr. Barry continued by saying, staff is not recommending an increase to water rates, storm sewer rates, or sanitation rates but recommends an increase of $3.16 per month in the sewer rate. The City Manager recognized the City efficiencies that have taken place to offset the budget. He listed cost avoidance strategies and efficiencies including, procuring grant funds, retiring high interest debt, deferring projects, being lean as a staff, and salvaging parts and equipment. In the last four years, the department heads and staff have saved a total of $78 million through these methods. He said, staff also cut an additional $700,000 from the operations budget this year and over $570,000 from grants and donations the City uses to finance other organizations. He summarized future consideration for the Council to keep in mind. The NAWS tax adjustment should be sufficient, Flood Control projects will continue to strain the budget, the Northwest Fire Station #5 and new City Hall are not included in this budget, the street maintenance backlog continues to be an issue. He said, looking ahead, the economy is staring to improve as well as oil and agriculture prices and property valuations appear to have stabilized. The projection modeling suggests this will be the last major adjustment to property taxes assuming alternative financing for Flood Control. The HUB City formula changes could bring in $2.5 million per year in funding, consolidation of services for the Libraries and for Parks & Recreation could save the entities money, online sales tax collections could bring significant revenue, Federal Government’s interest in Phase 4 of Flood Protection will be significant and the State Legislature is working on lower interest infrastructure loans. The full budget presentation can be found at the following link: https://www.youtube.com/watch?list=PLy7BU2QaZsOSLjnZyoWd1xsYAdodNEUAG&v=7hfp8SJeKWQ ADJOURNMENT There being no further business, Alderman Olson moved the City Council meeting be adjourned. Motion seconded by Alderman Jantzer and carried unanimously. Meeting adjourned at 8:38 pm. Page | 19  August 6, 2018 Regular City Council Meeting ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor Page | 20