City Council

September 4, 2018 Regular City Council Meeting MINOT CITY COUNCIL – SCHEDULED MEETING – SEPTEMBER 4, 2018 AT 6:30 P.M. ROLL CALL Members Present: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky Members Absent: None PLEDGE OF ALLEGIANCE Mayor Sipma presiding and led the City Council in the Pledge of Allegiance. APPROVAL OF MINUTES- AUGUST 6, 2018 REGULAR CITY COUNCIL MEETING – APPROVED Alderman Olson moved the City Council approve the minutes from the August 6, 2018 regular City Council Meeting. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF BILLS – AUGUST 2018 – APPROVED Alderman Jantzer moved the City Council approve the bills and transfers as listed for August, 2018 in the amount of $7,889,371.83 as follows: A-1 EVANS SEPTIC TANK SERVICE 320.00 APH/AUTO VALUE 422.99 272574 272587 AAAE 1000.00 APPLIED CONCEPTS, INC/STALKER RADAR 81.00 272261 272272 AAAE 275.00 AQUA-PURE INC 12600.00 272575 272819 ACCT INCORPORATED ASBESTOS CONTROL 210.46 ARROWHEAD ACE HARDWARE 68.64 272576 272273 ACKERMAN ESTVOLD 6881.50 ARROWHEAD ACE HARDWARE 73.57 272262 272588 ACME TOOLS 4502.67 AT&T 4293.94 272264 272590 ACME TOOLS 2545.98 AVI SYSTEMS 112.32 272577 272274 ADELMAN, SHANE 81.60 AVI SYSTEMS 96.42 272578 272591 ADVANCED BUSINESS METHODS 783.19 BAKER & TAYLOR BOOKS 3207.06 272265 272275 AE2S CONSTRUCTION LLC 2616.75 BAKKE GRINOLDS WIEDERHOLT 3504.60 272579 272555 ALL AMERICAN TROPHIES 50.00 BALLANTYNE, BRITTANY 795.00 272266 272592 ALL AMERICAN TROPHIES 703.00 BAUER, KATHERINE 56.68 272581 272276 AMERICAN GARAGE DOOR 345.76 BEALL, ASHLEY 316.90 272267 272277 AMERICAN TRUCK & TRAILER, LLC 45.32 BECHTOLD PAVING 78977.46 272582 272278 AMERICAN WORKING DOGS, INC 105.00 BECHTOLD PAVING 27814.04 272583 272593 AMERIPRIDE 65.73 BENSON, MITCHEL 20.00 272268 272594 AMERIPRIDE 70.33 BERG, MONDA 282.00 272584 272279 AMERITAS LIFE INSURANCE CORP 2838.40 BERGER ENTERPRISES, LLC 80917.69 272269 272280 ANDERSON, JANET 70.20 BERGER ENTERPRISES, LLC 198975.19 272585 272596 ANDERSON, PHILIP 100.38 BEST WESTERN KELLY INN 18.88 272270 272281 APEX ENGINEERING GROUP 68718.00 BISCHOF, BREANN 5.00 272586 272282 APH/AUTO VALUE 298.17 BLUE CROSS BLUE SHIELD 140814.54 272271 272284 Page | 1  September 4, 2018 Regular City Council Meeting BLUE 360 MEDIA 62.25 272285 ERA/ENVIRONMENTAL RESOURCE ASSOCIA 206.00 272656 BOLTON, TED 200.00 272597 ETHANOL PRODUCTS 2521.59 272349 BORDER STATES ELECTRIC SUPPLY 206.46 272286 ETHANOL PRODUCTS 7003.88 272657 BORDER STATES ELECTRIC SUPPLY 327.02 272598 EVIDENT, INC 148.72 272350 BOUND TREE MEDICAL 205.98 272599 FACTORY MOTOR PARTS 816.23 272351 BOXWOOD TECHNOLOGY, INC 590.00 272287 FACTORY MOTOR PARTS 642.91 272658 BRADY MARTZ 1500.00 272602 FARGO GLASS & PAINT COMPANY 1543.89 272352 BROADWAY PRINTING COMPANY 1291.85 272288 FARSTAD OIL CO 467.66 272353 BROADWAY PRINTING COMPANY 35.00 272603 FARSTAD OIL CO 1086.25 272659 BUNK, MATTHEW 30.62 272289 FASTENAL COMPANY 35.55 272354 BURGESS, JUSTIN 76.50 272290 FEDERAL EXPRESS 20.88 272660 BUTLER MACHINERY CO. 371.90 272291 FEIST ELECTRONICS 291.99 272355 BUTLER MACHINERY CO. 1278.82 272604 FELTNER, RICHARD 509.27 272356 C&C PLUMBING AND HEATING 15850.00 272292 FERGUSON ENTERPRISES, INC 173.63 272357 CAL-DAK CABINETS 1071.00 272293 FERGUSON WATERWORKS #2516 5728.66 272358 CANADY, ALEC MANN 20.00 272605 FERGUSON WATERWORKS #2516 3378.23 272661 CARPENTER, GARY 279.94 272294 FIDELITY SECURTIY LIFE 2224.03 272359 CATERPILLAR FINANCIAL SERVICES 147954.38 272295 FIRE EQUIPMENT CO. 238.50 272361 CDM SMITH 309716.75 272607 FIRE EQUIPMENT CO. 3430.00 272662 CENGAGE LEARNING/GALE 1238.95 272296 FIRE SAFETY USA, INC 376.00 272362 CENTRAL MACHINING&PUMP REPAIR 436.94 272608 FIRE SAFETY USA, INC 35.00 272663 CHELL, TIMOTHY & STEPHANIE 24818.77 272609 FIRST DISTRICT HEALTH UNIT 28750.00 272363 CHIEF/LAW ENFORCEMENT SUPPLY 52.99 272297 FIRST INTERNATIONAL BANK & TRUST 860.00 272824 CHRISTOPHER A. CARLSON 696.80 272557 FIRST WESTERN INSURANCE 67.00 272364 CHRISTOPHER A. CARLSON 678.38 272820 FIRST WESTERN INSURANCE 222.00 272664 CIRCLE SANITATION 754.50 272298 FLEETMIND SOLUTIONS INC 1987.50 272365 CITY OF MINOT 138.00 272299 FLERMOEN, KELLI 456.25 272665 CITY OF MINOT 100.00 272610 FLEXIBLE PIPE TOOL COMPANY 825.00 272666 CLUTE OFFICE EQUIP. INC. 1368.00 272300 FLORES CONCRETE CONSTRUCTION, INC 17571.55 272667 CLYNE, LYDIA RACHEL 1025.76 272573 FUSION AUTOMATION INC 43878.04 272669 CMT CONCRETE & CONSTRUCTION 3270.00 272301 G & P COMMERCIAL SALES 301.36 272670 CNA SURETY 50.00 272611 GAFFANEYS 50.00 272367 COLONIAL LIFE PREMIUM PROCESSING 2598.52 272302 GCR TIRE CENTERS 382.49 272671 COMMUNITY AMBULANCE SERVICE 10.00 272612 GEFROH ELECTRIC 855.60 272368 COMPUTER STORE 320.00 272303 GENERAL EQUIPMENT 619.84 272369 CONCRETE MOBILE INC. 647.06 272613 GENERAL TRADING 267.12 272370 CORE & MAIN 2103.46 272305 GENERAL TRADING 200.72 272672 CORE & MAIN 6624.82 272614 GERDAU AMERISTEEL 164.32 272371 CPS, LTD 11301.08 272615 GERDAU AMERISTEEL 283.11 272673 CRAFT BUILDERS, INC 653.12 272616 GILLIG LLC 392.67 272372 CREATIVE PRINTING 512.00 272617 GOETTLE, SHANE C 3500.00 272373 CREDIT COLLECTIONS BUREAU 293.51 272558 GOODMAN, DAVID 27.96 272374 CREDIT COLLECTIONS BUREAU 293.51 272822 GOOSENECK IMPLEMENT 3846.96 272674 CROSS COUNTRY DELIVERY 108.27 272307 GRANITE SPRINGS CO. 107.00 272675 CROSS COUNTRY DELIVERY 108.27 272619 GRAVEL PRODUCTS, INC. 969.54 272375 CROSS MATCH TECHNOLOGIES, INC 1160.80 272620 GRAVEL PRODUCTS, INC. 7842.35 272676 CROWN TROPHY 455.00 272621 GRAYBAR 351.40 272376 CUMMINS POWER, LLC 2382.04 272308 GRAYBAR 75.60 272677 CUMMINS POWER, LLC 1942.24 272622 GREAT PLAINS TECHNICAL SERVICES 250.00 272678 DACOTAH PAPER CO. 1654.96 272309 GUERTON, KRISTIN 56.10 272679 DACOTAH PAPER CO. 1482.04 272623 HACH 839.41 272377 DAKOTA AGRONOMY PARTNERS, LLC 198.75 272310 HAMPTON INN & SUITES--BISMARCK 167.40 272378 DAKOTA CONCRETE CONSTRUCTION 6202.50 272624 HARLEYS 6.99 272680 DAKOTA FIRE EXTINGUISHER 8393.87 272311 HAUG, SHANE 107.70 272681 DAKOTA FIRE EXTINGUISHER 2454.86 272625 HAWKINS, INC 2619.20 272682 DAKOTA FLUID POWER, INC 131.39 272312 HIGH PLAINS TECHNOLOGY INC 7491.68 272379 DAKOTA FLUID POWER, INC 61.71 272626 HIGHT CONSTRUCTION 146186.43 272380 DAKOTA OUTDOOR ADVERTISING LLC 1200.00 272313 HIRSHFIELD'S 306.90 272683 DAKOTA OUTDOOR ADVERTISING LLC 175.00 272627 HOME DEPOT CREDIT SERVICES 168.30 272381 DAKOTA OUTERWEAR CO. 103.53 272628 HOME DEPOT CREDIT SERVICES 31.92 272684 DAKOTA SUPPLY GROUP 44.39 272314 HOME OF ECONOMY 284.75 272382 DAKOTALAND AUTOGLASS 52.68 272315 HOME OF ECONOMY 61.89 272685 DAKOTALAND AUTOGLASS 245.00 272629 HOUSTON ENGINEERING, INC 76144.22 272383 DAVIDSON CONSTRUCTION 6200.00 272316 HOUSTON ENGINEERING, INC 48320.70 272686 DELL MARKETING L.P. 10996.13 272317 IDEAL MANAGEMENT, INC 920.00 272384 DELTA DENTAL OF MINNESOTA 13813.46 272318 INDIGO SIGNWORKS, INC 247.50 272385 DIG IT UP BACKHOE SERVICE 238000.00 272559 INDIGO SIGNWORKS, INC 8947.50 272687 DIG IT UP BACKHOE SERVICE 42220.00 272630 INFORMATION TECHNOLOGY DEPARTMENT 2725.85 272387 DL BARKIE CONSTRUCTION INC 8800.00 272319 INNOVATIVE OFFICE SOLUTIONS LLC 319.90 272388 DOC 54.49 272320 INSPECTION REFUNDS 20.00 272407 DOMESTIC VIOLENCE CRISIS CENTE 3226.87 272321 INTER-MOUNTAIN LABORATORIES, INC 235.00 272688 DPC INDUSTRIES, INC. 3984.00 272322 INTERNATIONAL ACADEMIES OF EMERGEN 150.00 272689 DUO-SAFETY LADDER 242.52 272323 INTERNATIONAL CODE COUNCIL, INC 371.00 272389 DXP ENTERPRISES, INC 911.80 272631 INTERNATIONAL ECONOMIC DEVEL COUNCI 749.00 272390 DYKE, DARREN 130.47 272632 INTERSTATE BATTERY SYSTEM 126.95 272391 DYKE, MIRANDA 26.65 272633 INTERSTATE BATTERY SYSTEM 255.90 272690 DYNATEST CONSULTING, INC 1800.00 272823 IPMA-HR 5.00 272691 EAPC ARCHITECTS 11213.42 272324 JAMESTOWN COMMUNICATIONS 10952.53 272692 ECOLAB 914.67 272325 JERRY'S REPAIR & ALIGNMENT 85.00 272392 ELDORADO NATIONAL - CALIFORNIA 177.00 272634 JH MEDICAL SUPPLY 212.68 272393 ELECTRO WATCHMAN INC 419.40 272635 JIMS WELDING,INC. 50.00 272394 EMERGENCY AUTOMOTIVE TECHNOLOGIES 2015.94 272327 JOHN BEAN TECHNOLOGIES CORP - OGDEN 3113.49 272395 EMERGENCY AUTOMOTIVE TECHNOLOGIES 5735.98 272636 JOHNSON CONTROLS 1554.88 272396 ENERBASE 38443.19 272347 JOHNSON, CHRISTINE 200.00 272397 ENERBASE 38080.42 272655 JUNDT, LISA 595.00 272560 ENVIRONMENTAL TOXICITY CONTROL INC 325.00 272348 JUNDT, LISA 798.00 272694 Page | 2  September 4, 2018 Regular City Council Meeting K MART 17.58 272398 ND CHILD SUPPORT 50.00 272455 KADRMAS, LEE & JACKSON (BISMARCK) 625.40 272399 ND CHILD SUPPORT 250.00 272737 KADRMAS, LEE & JACKSON (BISMARCK) 11400.00 272695 ND DEPARTMENT OF EMERGENCY SERVICES 2052.35 272456 KALIX 30.71 272400 ND DEPT OF HEALTH 880.40 272738 KELLER PAVING AND LANDSCAPING 122807.23 272401 ND DEPT OF TRANSPORTATION 11.50 272457 KELLER, ERIC 39.99 272402 ND DEPT OF TRANSPORTATION 11.50 272458 KOETTER, CORY 76.50 272403 ND DEPT OF TRANSPORTATION 11.50 272739 KRAFT, JOSHUA 357.00 272404 ND HOUSING FINANCE AGENCY 1257.28 272459 L-TRON CORPORATION 172.00 272696 ND INSURANCE DEPT 40.00 272460 LANDMARK STRUCTURES 116586.25 272826 ND INSURANCE DEPT 100.00 272740 LARSON, MACEY 52.32 272405 ND ONE CALL, INC 824.20 272563 LAUDENSCHLAGER, ERIK 46.36 272697 ND SEWAGE PUMP & LIFT STATION COMP 660.00 272741 LEMAR, GERARD 50.00 272698 ND STATE TREASURER 5362.28 272461 LHOIST NORTH AMERICA OF MISSOURI 31215.41 272406 NDBOA 865.00 272462 LHOIST NORTH AMERICA OF MISSOURI 27287.08 272700 NDPHA/CPS TRAINING 270.00 272463 LOCATORS & SUPPLIES 690.48 272408 NDSWRA 150.00 272464 LOWES PRINTING, INC. 852.15 272409 NDSWRA 380.00 272742 LTP 6319.75 272701 NENNO PRODUCTS LLC 676.37 272465 M & H GAS 14.71 272411 NESS IRREVOCABLE FARM TRUST 885.00 272466 M & S SHEET METAL, INC. 276.00 272412 NEWMAN TRAFFIC SIGNS 2465.16 272743 M & S SHEET METAL, INC. 13737.00 272702 NIESS IMPRESSIONS 559.18 272744 M&T FIRE AND SAFETY INC 1356.00 272703 NORTH DAKOTA CPA SOCIETY 290.00 272467 MACS INC 30.67 272413 NORTH PRAIRIE RURAL WATER 115.42 272468 MACS INC 148.98 272704 NORTH WINDS TRUCK ACCESSORIES 485.00 272745 MADC 30468.67 272414 NORTHERN BRAKE 413.00 272469 MADC 37.50 272705 NORTHERN BRAKE 42.90 272746 MAIN ELECTRIC CONSTRUCTION 2533.49 272415 NORTHERN PLAINS EQUIPMENT CO., INC. 144.00 272470 MAIN ELECTRIC CONSTRUCTION 1293.47 272706 NORTHERN PLAINS EQUIPMENT CO., INC. 31.05 272747 MAINSTAY SUITES 191.75 272416 NORTHWEST TIRE AND RETREAD 9965.25 272473 MARCO, INC 180.00 272417 NORTHWEST TIRE AND RETREAD 1963.31 272749 MARKETPLACE FOODS 8.55 272418 NORTHWESTERN EQUIPMENT 80.73 272750 MARTISEN, DELLA & OLIVIA CHRISTMAS 50.00 272419 NOVA FIRE PROTECTION CO. 320.00 272474 MATERIAL TESTING 375.00 272420 O'DAY EQUIP. INC. 609.13 272475 MATERIAL TESTING 8247.00 272707 O'DAY EQUIP. INC. 1362.34 272751 MATHRE COMMUNICATIONS INC 250.00 272708 OFFICE DEPOT .00 272476 MCMASTER-CARR 36.84 272421 OFFICE DEPOT 494.36 272564 MDU 318.83 272709 OFFICE DEPOT 299.66 272752 MEI TECHNOLOGIES 560.00 272422 OK AUTOMOTIVE 54.86 272477 MEI TECHNOLOGIES 662.50 272710 OK AUTOMOTIVE 25.57 272753 MENARDS 2215.67 272425 OLSON'S TOWING 2166.00 272755 MENARDS 1863.35 272712 OVERHEAD DOOR CO. OF MINOT 45.00 272478 MEYER, LANCE 200.00 272426 OVERHEAD DOOR CO. OF MINOT 305.00 272756 MEYER, LANCE 1100.00 272561 PAPPENFUS, MATTHEW 2550.00 272565 MICKELSON, TODD 450.00 272427 PAPPENFUS, MATTHEW 252.45 272830 MICROSOFT CORPORATION 1618.59 272428 PARTAC PEAT CORPORATION 1055.00 272479 MIDSTATES WIRELESS, INC 62.50 272429 PAVEMENT STENCIL COMPANY 885.00 272480 MIDSTATES WIRELESS, INC 103.00 272713 PEPSI-COLA BOTTLING COMPANY 836.40 272481 MINOT AUTO 1519.03 272433 PEREZ, SAMANTHA 25.00 272757 MINOT AUTO 912.31 272718 PERFORMANT RECOVERY, INC 84.73 272566 MINOT AUTOMOTIVE CENTER 6.07 272434 PETERSON, NADINE 126.88 272758 MINOT AUTOMOTIVE CENTER 284.77 272719 PHYSIO-CONTROL CORP. 510.12 272482 MINOT CITY AUDITOR 22.42 272720 PKG CONTRACTING, INC. 1076820.20 272483 MINOT COMMISSION ON AGING 12500.00 272435 PKG CONTRACTING, INC. 370711.63 272759 MINOT CONVENTION&VISITORS BUR. 30224.85 272436 POST CONSTRUCTION COMPANY 200590.37 272484 MINOT CONVENTION&VISITORS BUR. 35104.77 272721 POSTMASTER 200.00 272760 MINOT DAILY NEWS 134.32 272437 POSTMASTER 250.00 272761 MINOT DAILY NEWS 7278.60 272723 POSTMEDIA PAYMENT CENTRE 503.06 272831 MINOT ELECTRIC 26540.86 272438 PRAIRIE SUPPLY 375.54 272485 MINOT ELECTRIC 678.00 272724 PRAIRIE SUPPLY 126.49 272762 MINOT EMPLOYEE DONATIONS 1375.66 272827 PREFERRED CONTROLS CORP 2934.25 272486 MINOT GIRLS FASTPITCH, INC 2000.00 272439 PREFERRED CONTROLS CORP 332.42 272763 MINOT LUMBER 727.18 272440 PRIDE MANCHESTER, INC 149.00 272487 MINOT PAVING 3622.35 272441 PRINGLE & HERIGSTAD, P.C. 1533.00 272488 MINOT PLUMBING&HEATING CO INC 5295.00 272442 PRINGLE & HERIGSTAD, P.C. 943.75 272764 MINOT POLICE DEPT 1795.00 272444 PROCOLLECT 233.87 272765 MINOT POLICE DEPT 335.00 272725 PROVIDENT LIFE & ACC INS CO 695.68 272489 MINOT RESTAURANT SUPPLY 30.00 272445 QUALITY INN-BISMARCK 167.40 272490 MINOT VETERINARY CLINIC 3154.50 272726 RAILROAD MANAGEMENT COMPANY 597.02 272766 MISCELLANEOUS A/R 50.00 272788 RDO EQUIPMENT 648.16 272491 MMDLLC 225.00 272727 RDO EQUIPMENT 128.45 272767 MN CHILD SUPPORT PAYMENT CENTER 164.74 272562 REPUBLIC PARKING SYSTEM 25595.35 272768 MN CHILD SUPPORT PAYMENT CENTER 164.74 272828 RHI SUPPLY 633.06 272492 MOORE, MELANIE 84.00 272728 RHI SUPPLY 1193.13 272770 MORELLI'S DISTRIBUTING INC. 640.30 272446 RODMAN, DAVID 1473.59 272567 MORELLI'S DISTRIBUTING INC. 598.00 272729 ROTARY CLUB OF MINOT 186.00 272771 MOWBRAY & SONS 19551.00 272447 RYAN CHEVROLET INC. 20.75 272772 MOWBRAY & SONS 540.00 272730 RYAN GMC 86.10 272495 MUNICODE 807.84 272448 SANDUSKY, CAISEE 605.31 272773 MUUS LUMBER 26.56 272449 SANITATION PRODUCTS 2104.95 272496 MUUS LUMBER 172.98 272731 SANITATION PRODUCTS 771.47 272774 MVTL LABORATORIES 352.00 272450 SATHER, LONNIE 49.09 272775 MVTL LABORATORIES 310.00 272732 SATROM TRAVEL 2653.79 272776 NAGEL, THOMAS 1287.00 272829 SCHATZ CROSSROADS TRUCKSTOP 20.00 272497 NAPA AUTO PARTS 1985.35 272454 SCHEELS 39.96 272498 NAPA AUTO PARTS 1109.38 272735 SCHLECHT, DUSTY 66.30 272499 NATIONAL PAYMENT CORPORATION 168.16 272736 SCHOCKS SAFE AND LOCK SERVICE 31.50 272500 Page | 3  September 4, 2018 Regular City Council Meeting SCHOCKS SAFE AND LOCK SERVICE 143.50 272777 UNUM LIFE INSURANCE COMPANY OF AMER 11014.10 272534 SCHRIOCK, KERRY 76.50 272501 UPS STORE #1423 67.51 272535 SECURITY FENCE, INC. 1100.00 272502 UPS STORE #1423 56.65 272807 SECURITY FENCE, INC. 150.00 272778 USA BLUE BOOK 312.95 272808 SECURITY PLUS 55.00 272503 UTILITY SYSTEMS OF AMERICA, INC 132827.29 272536 SERTOMA CLUB OF MINOT 400.00 272779 VALS CYCLERY 183.92 272537 SHERWIN WILLIAMS 345.29 272780 VANGUARD APPRAISALS 2800.00 272834 SIGNS TODAY, INC 280.00 272504 VANTAGEPOINT TRANSFER - 30##### 121.16 272571 SIGNS TODAY, INC 188.50 272781 VANTAGEPOINT TRANSFER - 30##### 121.16 272835 SIVERTSON, TAMRA 40.00 272782 VANTAGEPOINT TRANSFER -- 10### 908.72 272572 SOLTIS BUSINESS FORMS CO. 2222.56 272505 VANTAGEPOINT TRANSFER -- 10### 908.72 272836 SOURCE EQUIPMENT 4663.00 272783 VERIZON 2486.63 272539 SOURIS BASIN PLANNING COUNCIL 2970.42 272506 VERIZON 300.67 272809 SOURIS RIVER JOINT WATER RESOURCE 1179047.27 272507 VERMONT SYSTEMS, INC 600.00 272540 SOURIS VALLEY UNITED WAY 25.00 272508 WAGERS, ZACHARY 11.95 272541 SOUTH DAKOTA CHILD SUPPORT 234.81 272568 WAGNER CONSTRUCTION 1360657.63 272542 SOUTH DAKOTA CHILD SUPPORT 234.81 272832 WALLWORK TRUCK CENTER 1240.71 272810 STAPLES 1625.95 272510 WARD COUNTY AUDITOR 13125.00 272811 STAPLES 1136.91 272784 WARD COUNTY RECORDER 20.00 272837 STATE WATER COMMISSION 58606.69 272511 WATER ACCOUNT REFUNDS 15.85 272283 STATE WATER COMMISSION 383524.33 272785 WATER ACCOUNT REFUNDS 5.45 272304 STEIN CONSTRUCTION INC 24974.10 272786 WATER ACCOUNT REFUNDS 11.88 272306 STEIN'S INC. 119.26 272512 WATER ACCOUNT REFUNDS 20.07 272326 STEIN'S INC. 184.94 272787 WATER ACCOUNT REFUNDS 1.26 272360 STEVICK BUSINESS SPECIALTIES & WEAR 55.99 272513 WATER ACCOUNT REFUNDS 14.36 272366 STRATA CORPORATION 7800.00 272789 WATER ACCOUNT REFUNDS 10.00 272410 STREICHER'S 32.98 272514 WATER ACCOUNT REFUNDS 26.23 272493 STROKLUND, PAUL 8375.00 272515 WATER ACCOUNT REFUNDS 7.84 272494 SUN LIFE FINANCIAL 46.50 272516 WATER ACCOUNT REFUNDS 12.36 272518 SUPERION, LLC 400.00 272790 WATER ACCOUNT REFUNDS 20.30 272538 SWANSON & WARCUP, LTD 525.75 272791 WATER ACCOUNT REFUNDS 50.00 272556 SWANSTON EQUIPMENT 1855.82 272517 WATER ACCOUNT REFUNDS 10.00 272580 SWANSTON EQUIPMENT 1684.05 272792 WATER ACCOUNT REFUNDS 68.32 272600 TALBOTT, MIKALI 88.11 272793 WATER ACCOUNT REFUNDS 11.60 272601 TEAM ELECTRONICS INC 1361.77 272519 WATER ACCOUNT REFUNDS 64.85 272618 TEAM ELECTRONICS INC 588.25 272794 WATER ACCOUNT REFUNDS 44.55 272668 TERNES, KEVIN 102.00 272796 WATER ACCOUNT REFUNDS 18.78 272693 THOMSON REUTERS-WEST PAYMENT CENTER 431.70 272797 WATER ACCOUNT REFUNDS 40.69 272699 THORSRUD SUPPLY CO., INC. 474.05 272520 WATER ACCOUNT REFUNDS 20.30 272795 TIRES PLUS 21.26 272521 WATER ACCOUNT REFUNDS 21.78 272821 TITAN MACHINERY 706.69 272522 WATER ACCOUNT REFUNDS 10.00 272825 TITAN MACHINERY 1153.38 272798 WESSLEN CONSTRUCTION INC 131729.47 272543 TOO DARK MOTORSPORTS 135.00 272799 WEST OAKS ANIMAL HOSPITAL 109.76 272544 TOTALFUNDS 296.07 272523 WESTERN DAKOTA ENERGY ASSOCIATION 4000.00 272545 TRACTOR SUPPLY CREDIT PLAN 267.44 272524 WESTERN STEEL AND PLUMBING 327.97 272812 TRACTOR SUPPLY CREDIT PLAN 105.25 272800 WESTLIE FORD 915.79 272546 TRANSUNION 150.00 272525 WESTLIE FORD 899.42 272813 TRANSUNION 25.00 272526 WESTLIE TRUCK CENTER 93261.26 272547 TRILLION AVIATION 2000.00 272527 WESTLIE TRUCK CENTER 1544.10 272815 TRINITY HEALTH 3738.12 272801 WHITESELL, STEVE 44.73 272548 TRINITY MEDICAL GROUP 400.50 272528 WILBUR-ELLIS CO LLC 111.29 272549 TUFF TRUCKS 870.99 272529 WINNELSON 40.57 272550 TUFF TRUCKS 1445.98 272802 WORKFORCE SAFETY & INSURANCE 391.46 272551 TX CHILD SUPPORT SDU 313.85 272569 WSI CLAIM 106.99 272816 TX CHILD SUPPORT SDU 313.85 272833 XEROX CORPORATION 919.13 272552 U.S. FOODSERVICE 543.60 272803 XEROX CORPORATION 131.42 272817 U.S. POST OFFICE 5000.00 272804 ZAKIAN, JOHN 1651.59 272553 UHL CO. 214.00 272530 3D SPECIALTIES INC. 981.12 272554 ULTEIG 13850.49 272531 3D SPECIALTIES INC. 1811.85 272818 ULTEIG 2696.00 272805 UNIFORM CENTER 213.98 272532 TOTAL $7,889,371.83 UNIFORM CENTER 5439.92 272570 UNITED MAILING SERVICE 5297.78 272533 UNITED MAILING SERVICE 350.44 272806 CHARGE THESE FUNDS: Airport $ 26,131.42 Cemetery 3,539.58 Parking Authority 376.25 Garbage Collection 21,274.42 Landfill 30,171.00 Water/Sewer Storm Sewer Maintenance 11,885.75 Water Supply 61,993.67 Page | 4  September 4, 2018 Regular City Council Meeting Water Distribution 37,655.42 Sewer 23,643.58 Utility Billing 6,772.42 Replacement 9,013.75 Public Transportation 5,120.92 Library 6,693.83 Auditorium/Recreation 13,948.34 Total Transferred $ 258,220.35 ELECTRONIC PAYMENTS AFLAC $12,864.52 BCBS 174,231.80 Federal Tax Withholding 313,978.66 State Income Tax Sales and Use Tax ND State Disbursement 7,340.78 Deferred Comp 16,424.10 Verendrye Electric 57,125.77 Xcel 154,563.65 MDU 3,170.78 SRT Verizon 308.79 Credit Card Payments 13,834.32 Mass Mutual 146,230.39 Credit Card Fees 347.90 Stop Payment Fees 25.00 Total 900,446.46 Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. APPROVAL OF PAYROLL – JULY 22, 2018 THROUGH AUGUST 18, 2018 – APPROVED Alderman Jantzer moved the City Council approve the payroll for the period of July 22, 2018 through August 18, 2018 in the amount of $2,031,489.37. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PUBLIC HEARING - BUILDING RELOCATION REQUEST- 712 VALLEY STREET – APPROVED The City Council held a public hearing to consider the request from Gaylin Schmidt to relocate a single family residence, from 1014 6th Ave SW, Minot ND, 58701 also known as Kittelsons S/D Port N ½ SW Sec 23-155-83 E50 W100 Lot 7, to 712 Valley Street, Minot, ND 58701, also known as Heckers First Addition Lot 39, subject to the following conditions: Page | 5  September 4, 2018 Regular City Council Meeting 1. A ten-thousand dollar completion bond must be posted with the City of Minot prior to issuance of any permits for this work. 2. Application and approval of mechanical, electrical, plumbing, building permits for all new proposed construction. 3. Coordinate all relocation activities with public utilities and traffic authorities. 4. An approved foundation design in compliance with City of Minot building codes. 5. If required: plumbing, electrical and HVAC systems must be brought into compliance with current code requirements of the City of Minot. 6. All work at the new location must be in compliance with City of Minot building codes and zoning ordinances. 7. The exterior of the structure must be one consistent color arrangement of colors after relocation. 8. The property must be provided with proper site drainage, and must be landscaped in a manner similar to surrounding properties. No one appeared on behalf of the application. Whereupon Alderman Jantzer moved the public hearing be closed and the building relocation be approved. Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PERSONAL APPEARANCES None. MAYOR’S REPORT The Mayor listed the following meetings and events he attended over the past month: August 13th - Water Topics Committee Diner with State Legislators in Minot August 16th - Greater ND Chamber Policy Summit in Bismarck August 16th - Master of Ceremonies at the ND Peace Officers Convention in Minot August l7th - Met with Norsk Hostfest Organizers August 20th - Greeted the Minot Public School Teachers at MSU August 20th - Met with Rep. Kevin Kramer at this Tax Cuts Visit in Minot August 21st - Attended the Ribbon Cutting at Park South NDR Project August 22nd - Met with South Fargo City representatives regarding their tax structure and downtown development August 24th - Attended the YWCA gathering for the pre-repelling fundraising event August 25th - repelled down the side of the Parker Center for the Over The Edge YWCA fundraiser. August 26th – Emcee’d at the Food Truck Festival that was held at the State Fair Center August 27th - Met with the Trinity Task Force August 27th - Attended Task Force 21 Meeting August 28th - Committee of the Whole August 29th - Washington DC part of the ND League of Cities invite to the White House. Attended pre-meeting at the National League of Cities. August 30th - Washington DC - Tour of the White House and met with different members of the Trump Administration regarding policy at its direct affect to local government. Mayor Sipma concluded his report by welcoming Boy Scout Troop 411, who were in attendance earning their citizenship badge. APPOINTMENTS AND REAPPOINTMENTS – APPROVED Alderman Olson moved the City Council approve the following Mayoral appointments: Library Merger Committee Alan Walter Tami Ware Page | 6  September 4, 2018 Regular City Council Meeting Heating and Air Conditioning Board Dan Klingbeil reappointed with a term to expire September, 2020. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY MANAGER’S REPORT The City Manager listed upcoming meetings including: Economic Development Community Stakeholders meeting September 5th, Military Affairs Committee September 6th, Souris River Joint Board September 6th, Library Merger Committee September 10th, NDLC Annual Conference September 13th-15th, MADC Board Meeting September 13th, Souris River Flood Workshop September 18th-19th, Special City Council meeting September 18th, Committee of the Whole September 25th & 26th and the final reading of the budget at a Special Council meeting on either September 26th or 27th. He continued by describing the budget timeline. He said, the Q & A session for Council has taken place and the President’s message has been delivered via email to the City Council. Next will be the public hearing during a Special Council meeting September 18th and the final budget will be adopted at the Special Council meeting in late September. Mr. Barry mentioned all of the outreach that has taken place regarding the budget including public presentations, media relations, responding to phone calls and emails from citizens, and an updated webpage with videos, presentations and frequently asked questions. The City Manager gave an update on the progress of the two committees working to consolidate services. The Park District/ Recreation merger is contacting the Attorney General and State Tax Commissioner to find out the best way to proceed. There is a 12% cap on mill increases so if Recreation were transferred to the Park District the associated costs would exceed the cap. The group is contacting other cities to find out what has been done in similar situations. There are discussions on a potential lease agreement for assets and infrastructure. The group is working on employee concerns and logistics before scheduling a public meeting to solicit input. The Library Consolidation committee received an unofficial opinion from the Assistant Attorney General stating, the consolidation will create a new library and it’s possible a public vote may be required. More research is being done and the committee will meet to discuss further. He moved on to City employment. He said the turnover rate is currently 10.93% which exceeds the pace of 2017 and there have been 46 resignations to date. The year-end projection is 16.5% which is higher than last year’s rate. There are 21 full time positions open including eight Firefighters, four Police Officers, four Engineering, two Planning, and three between Public Works, Library and Finance. Staff has been working on new recruitment strategies including expanded marketing. A billboard has been posted to target those living near the Air Force Base. He said, we are working on revised testing standards and even travelling to schools to conduct testing in order to hire straight after graduation. Alderman Straight asked about exit interviews, to which the City Manager responded by saying, staff cannot force employees to participate in an exit interview but the HR Department reaches out to every employee who resigns or is terminated. The Landfill project is still moving on. Staff has conducted meetings with a focus group and completed a cost analysis. Information has been collected and a site assessment has been done including three options. There will be a public meeting tentatively scheduled for October 9th and staff will present all of the findings at the October Committee of the Whole meeting. The City will conduct a fall cleanup event the week of October 8th. It will be run like other cleanup weeks where the city is divided into four sections for collection. He said, alley collection will be moved to the street during the event. Upon questioning by Alderman Wolsky, he said, the purpose is to keep alleyways open for access and clear of large objects. It will also make collection more efficient. He also reminded, the service is for City sanitation customers only. Alderman Straight suggested better communication with the public about the valet services the City offers for elderly or disabled residents. The Water Topics Committee met to give Legislators a first-hand look at the flood control progress. They discussed the water projects throughout the region including NAWS and Flood Control. They also discussed funding for those projects. Page | 7  September 4, 2018 Regular City Council Meeting Mr. Barry said, construction projects are on schedule. The Broadway Bridge is on target to start pouring the bridge deck mid-September and should finish in early November. Crews will work with MSU, like last year, to have their Homecoming Parade use the new east Broadway Bridge. Phase 1 of Flood Control began underground utility work on 4th Avenue. Concrete footings and walls are being poured for the Broadway Pump Station. They are working to stabilize the banks of the river throughout the corridor. For Phases 2/3, the contractor completed levee fill between U.S. 83 and Perkett Ditch Pump, which is 40% of levee for the MI-2 project; now they are shifting focus to MI-3. There will be storm sewer work done along 16th and 2nd Avenue that will impact traffic. The Water Treatment Plant Expansion is continuing with the placement of concrete. The next step is placing pipes and drain lines. The City Manager said, the expansion is important to NAWS and the increased amount of water to be treated for the area. The Park South Project, which is the first tangible project completed with NDR funds, held a ribbon cutting ceremony. The project is the first to be completed by any of the 13 NDR recipients, which sets the bar for projects going forward. Mr. Barry thanked all of those involved with the project including Bruce Walker, Steve Gehrtz, Essential Living, ND Housing and Finance Agency, State of ND, HUD, City staff and CDM Smith. The City Manager mentioned the IEDC report and the implementation of the findings. He said, the Community Stakeholder Group is meeting to discuss a structure for moving forward. Members have submitted suggestions for areas to focus on and what their interests are. There are new groups forming technical teams to advance the work and there is a desire to form a 501 (c) (3) to pursue grant funding. The Mayor and City Manager recently visited the White House to represent the State and provide input to the Trump Administration on issues in local government. He said, it was extremely helpful to learn information from the administration and to provide information to the President and administration in how to meet the needs of municipalities. They had access to the Deputy Assistant to the President and Director of Intergovernmental Affairs who are leading organizational changes for the county. Mr. Barry mentioned, the Department Reports to the Committee of the Whole will take place beginning September 25th and 26th. He recommended the reports be reduced to only one department per meeting rather than two. There will be a lot of information to share and it could be lengthy if there are two departments presenting at each meeting. Since a motion was made directing staff to provide two reports, a subsequent motion would be necessary to change it to only one report. DEPARTMENT HEAD REPORTS TO THE COMMITTEE OF THE WHOLE – APPROVED Alderman Straight moved the City Council direct staff to present one department report at each Committee of the Whole meeting instead of two department reports. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY ATTORNEY’S REPORT The City Attorney submitted a written report. SUBDIVISION OF BEL AIR 24TH ADDITION – APPROVED Alderman Jantzer moved the City Council approve an application by Brian Sturm to subdivide Lots 4 & 5, Bel Air 13th Addition and Outlot 3, Section 15-155-83 into 3 lots to be known as Bel Air 24th Addition subject to the following conditions: 1. Vacated street pavement/curb section to be removed and a residential driveway installed, per City ordinance. 2. Sidewalks are required to be installed along the frontage of Lots 1, 2, and 3 where sidewalks do not exist. 3. Water and sewer service connection schematic must be approved by City Engineer. Page | 8  September 4, 2018 Regular City Council Meeting Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RESOLUTION NO. 3601 - CONDITIONAL USE PERMIT- ABOVE GROUND STORAGE TANK – APPROVED Alderman Jantzer moved the City Council adopt resolution no. 3601 to approve an application by Bechtold Paving represented by Clarey Tryhus for a conditional use permit to install a 2,000 gallon above ground storage tank for fueling company vehicles on Outlots 34 less Lot A & Outlot 36, Section 21-155-82. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ALL SEASONS ICE AGREEMENT – APPROVED Alderman Straight moved the City Council approve the ice contract in the amount of $15,000 with the All Seasons Arena for the 2018-2019 season. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SPECIAL ASSESSMENT APPROVAL; 2018 WEED CUTTING – APPROVED Alderman Straight moved the City Council approve the assessment roll for weed cutting 2018, with the exception of the property at 808 9th Ave NE, owned by Laura Marie Ericson. Motion seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RECREATION TENNIS/BASKETBALL COURT RESURFACING – FINAL PAYMENT – APPROVED Alderman Olson moved the City Council authorize final payment to Advanced Athletic Surfaces in the amount of $17,980 for Resurfacing of two Tennis Courts and one Basketball court at the South Hill Complex. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FINAL PAYMENT – AERATION BLOWER IMPROVEMENTS (4105) – APPROVED Alderman Olson moved the City Council approve final payment in the amount of $43,878.04 to Fusion Automation Inc. for the Aeration Blower Improvements. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FINAL PAYMENT - NE WATER DISTRIBUTION (4156) – APPROVED Alderman Olson moved the City Council approve final payment to Wagner Construction in the amount of $43,071.08 for the NE Water Distribution Project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. REJECT BID - LIBRARY EXTERIOR JOINT SEALANTS REPLACEMENT – APPROVED Page | 9  September 4, 2018 Regular City Council Meeting Alderman Olson moved the City Council reject the bid received for replacing the Minot Public Library’s joint sealants and authorize the Library Director to re-bid for this project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. DOMESTIC VIOLENCE CRISIS CENTER JAG GRANT PASS-THROUGH 2018 (PD0133) – APPROVED Alderman Olson moved the City Council accept award of the JAG Grant for the Domestic Violence Crisis Center as a pass through entity and authorize the Mayor to sign any necessary documents. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FY 2018 LOCAL EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT – APPROVED Alderman Olson moved the City Council authorize staff to apply for and accept the Fiscal Year 2018 Byrne Justice Assistance Grant (JAG); and authorize the Mayor to sign the Memorandum of Understanding. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. NDDES FY 2018 SHSP REGIONAL RESPONSE TEAM GRANT – MINOT FD – APPROVED Alderman Olson moved the City Council ratify and accept the North Dakota Department of Emergency Services (NDDES) FY 2018 State Homeland Security Program (SHSP) and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. MINOT AIR FORCE BASE MUTUAL AID AGREEMENT – APPROVED Alderman Olson moved the City Council authorize the Mayor to sign the Minot Air Force Base Fire Department Mutual Aid Agreement with the Minot Fire Department. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. USED SCBA EQUIPMENT TRADE-IN FOR IN STORE CREDIT – APPROVED Alderman Olson moved the City Council authorize the Fire Chief to trade in used SCBA equipment for in store credit to be used to purchase additional equipment to augment SCBA project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5312 – AMEND THE 2018 ANNUAL BUDGET – SCBA EQUIPMENT – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5312 on first reading amending the 2018 annual budget to increase expenditures and revenues in the fire control operation supplies budget. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5312 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Page | 10  September 4, 2018 Regular City Council Meeting FY16 SHSG BOMB EQUIPMENT - BOMB SUIT (PD0112) – APPROVED Alderman Olson moved the City Council award the bomb suit bid to MED-ENG, LLC in the amount of $32,599.00. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AMEND CONTRACT FOR FIRE DEPARTMENT STATION 3 REMODEL – APPROVED Alderman Olson moved the City Council approve the amended contract with EAPC that reflects the adjusted remodel construction cost for Fire Station 3 and authorize the Mayor to sign the amended contract. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5313 - MINOT PARK DISTRICT/CHILDREN’S MUSEUM – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5313 on first reading enacting new provisions of Sections 32- 51 through 32-54, inclusive, to be designated as Article VI, “Enterprise to Provide Funding to the Children’s Museum of Minot, Inc. d/b/a The Magic City Discovery Center,” and authorizing the city of Minot to engage in the enterprise of granting funding to a private nonprofit entity for the enhancement and improvement of community facilities through a joint powers agreement with the Minot Park District from proceeds from the city sales tax. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5313 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. US 2 23RD ST TO BURDICK EXPRESSWAY LIGHTING (4383) – APPROVED Alderman Olson moved the City Council approve the Cost Participation and Maintenance Agreement with the NDDOT for the US 2 23rd St to Burdick Expressway Lighting project; and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FAA 2018 AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT OFFER – APPROVED Alderman Olson moved the City Council accept the 2018 AIP Grant Offer 3-38-0037-054-2018 from the FAA in the amount of $1,729,391; and authorize the Mayor and the City Attorney to sign necessary documents. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5314 – AMEND THE 2018 ANNUAL BUDGET - FAA 2018 AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT OFFER – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5314 on first reading amending the 2018 annual budget to increase the capital expenses and revenues for capital projects after FAA funds have been awarded. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5314 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. Page | 11  September 4, 2018 Regular City Council Meeting MUNICIPAL COURT MARRIAGES & POSSIBLE CHANGE TO MUNICIPAL COURT SCHEDULE – APPROVED Alderman Olson moved the City Council grant approval for the Municipal Judge to utilize the Municipal Courtroom to conduct marriage ceremonies. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. HOME SWEET HOME CONTRACT CHANGE ORDER – APPROVED Alderman Olson moved the City Council approve the $17,692.75 change order to the contract with Dig It Up Backhoe Service for work needed to shore up Home Sweet Home to move to the new foundation. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. USE OF CITY OWNED PROPERTY BY CP RAILROAD – APPROVED Alderman Olson moved the City Council enter into an agreement to allow CP Railroad to use a portion of City owned property for temporary staging and authorize the Mayor to sign the Encroachment agreement on behalf of the City. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ENGINEERING AMENDMENT - NE WATER DISTRIBUTION (4156) – APPROVED Alderman Olson moved the City Council approve an engineering amendment for Houston Engineering in the amount of $8,861.00 for the NE Water Distribution project and authorize the Mayor to sign the agreement on behalf of the City. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. FINAL PAYMENT AUTHORIZATION FOR PARK SOUTH MULTI-FAMILY APARTMENT PROJECT – APPROVED Alderman Olson moved the City Council approve final payment in the amount of $213,412.77 to Essential Living, LLC for the Park South LMI multi-family apartment project. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5315 - MINOT PARK DIST. - CANADA GOOSE MITIGATION REQUEST – FIRST READING – APPROVED Alderman Olson moved the City council place ordinance no. 5315 on first reading to amend and reenact 23-61 of the City of Minot Code of Ordinances to add an exception for a Canada goose mitigation program for the Park District. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5315 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5316 - STOP CONTROL AT THE INTERSECTION OF MAIN ST S AND 8TH AVE S. – FIRST READING – APPROVED Page | 12  September 4, 2018 Regular City Council Meeting Alderman Olson moved the City Council place ordinance no. 5316 on first reading to remove yield control on Main St at 8th Avenue S, and replace with a stop sign to improve intersection sight distance. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5316 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. LEASE ASSIGNMENT – CORPAT / ENTERPRISE – APPROVED Alderman Olson moved the City Council approve the Lease Assignment Document between CORPAT Inc. dba National/Alamo Car Rental and Enterprise RAC Company of Montana/Wyoming. LLC. and authorize the Mayor to sign the required document. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. AUTHORIZE CREATION OF 501(C)(3) NONPROFIT FOR CDBG-DR REVOLVING LOAN FUND – APPROVED Alderman Olson moved the City Council authorize the DR Grant Program Manager to proceed with creation of 501(c)(3) nonprofit to establish Allocation #1 Business Revolving Loan Fund and expand sub-recipient agreement with Souris Basin Planning Council to manage the Revolving Loan Fund. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. HIRE APPRAISAL FIRMS FOR ACQUISITION EFFORTS FOR FLOOD DAMAGED STRUCTURES – APPROVED Alderman Olson moved the City Council approve Hiring Mark Thelen Appraisal and Consulting for appraisals and Kathy’s Appraisal, Inc. for review appraisals if required. Also, the City Council amend the Allocation #1 Voluntary Acquisition Program to establish property/structure value for making purchase offers to be post flood value. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CDBG-DR AND CDBG-NDR CONTRACT PERFORMANCE GUIDELINES – APPROVED Alderman Olson moved the City Council approve the CDBG-DR and CDBG-NDR Contract Performance Guidelines. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CP RAIL MAIN ST CROSSING UPGRADE (4384) – APPROVED Alderman Olson moved the City Council approve the Cost Participation and Maintenance Agreement with the NDDOT for the CP Rail Main St Crossing Upgrade project and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5317 – AMEND THE 2018 ANNUAL BUDGET – CP RAIL MAIN STREET CROSSING – FIRST READING – APPROVED Page | 13  September 4, 2018 Regular City Council Meeting Alderman Olson moved the City Council place ordinance no. 5317 on first reading to increase the street improvement expenditures for the updating of the Constant Warning Time (CWT) at the CP railway crossing on Main St N, which will be funded with HUB City funds. Motion seconded by Alderman Pitner and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5317 on first reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SUNDRE RAW WATERLINE RE-ROUTE ENGINEERING AMENDMENT P#4195 – APPROVED Alderman Olson moved the City Council approve the engineering amendment with Houston Engineering for additional work due to CP Rail requirements and authorize the Mayor to sign the agreement. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ANNE STREET BRIDGE CONDITION ANALYSIS – P#4385 – APPROVED Alderman Olson moved the City Council authorize staff to prepare an RFQ for analysis of Anne Street bridge condition assessment and repair cost to be funded using CDBG-DR Allocation #2 funds. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PURCHASE OF ADA COMPLIANT MINI VAN AND SALE OF EXISTING VAN (4376/BUS027) – APPROVED Alderman Olson moved the City Council approve the purchase of an ADA compliant handicap accessible 2018 Braun Entervan off of North Dakota State Bid Contract #382 and allow the Public Works Director to sign the purchase order and any other associated forms for this purchase. Also, the City Council authorize staff to sell the van that is being replaced using sealed bids once the new van is in service. Motion seconded by Alderman Straight. Alderman Wolsky expressed his concern with the agreement between the City of Minot and Souris Basin Transit. He said, he believes this is an essential service but we may need to take a look at the contract since it hasn’t been revised since 2013. He stated, it could be an opportunity for private organizations to participate in providing the service and said he wants to ensure we get the best value for the dollars invested. Alderman Straight also said he would like to see a cost comparison between private versus City service. Whereupon a vote was taken on the above motion by Alderman Olson seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5318 – AMEND THE 2018 ANNUAL BUDGET ADA COMPLIANT MINIVAN – FIRST READING – APPROVED Alderman Olson moved the City Council place ordinance no. 5318 on first reading to amend the 2018 annual budget to increase bus equipment capital revenue and expenditures and decrease the bus maintenance expenditures and revenues for the purchase of an ADA compliant minivan and approve the transfer of funds. Motion seconded by Alderman Straight and carried unanimously. Alderman Olson moved the City Council pass ordinance no. 5318 on first reading. Motion seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY COUNCIL REJECT DEMOLITION BIDS OF JULY 18 & AUGUST 17, 2018 – APPROVED Alderman Wolsky moved the City Council ratify staff’s decisions to (1) reject all July 17, 2018 bids for demolition work for 614 & 717 4th Avenue NE, 205 & 215 Maple Street, 400 Maple Street, and 430 4th Avenue NE and (2) rebid the projects. Page | 14  September 4, 2018 Regular City Council Meeting Also, the City Council reject all August 17, 2018 bids for 614 & 717 4th Avenue NE, 205 & 215 Maple Street, 400 Maple Street, and 430 4th Avenue NE. Motion seconded by Alderman Straight. Alderman Jantzer requested clarification from the City Attorney on the City’s position regarding rejecting the bids. The City Attorney replied by saying, according to state statute allows the City to reject any and all bids. It is included in the bid specs and there are HUD rules applicable in this situation which also allow the City to reject bids. Mr. Zakian explained further, HUD rules on procurement direct to embrace state and local statutes. HUD’s goal is to make sure grant funds are maximized to advance long term community recovery. Any expenditure of funds must be necessary and reasonable which is what he based his decision on when recommending rejection of the bids. He said, he believes we can get better bids in the future. Upon questioning by Alderman Straight, Mr. Zakian stated, the only additional cost will be for the notices required to be published in the Minot Daily News. Whereupon a vote was taken on the above motion by Alderman Wolsky seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. PLANNING & ZONING STEERING REAUTHORIZATION & GUIDANCE – APPROVED Alderman Wolsky moved the City Council reauthorize the work of the Zoning and Planning Steering Committee and advertise open positions on the committee. Motion seconded by Alderman Jantzer. Alderman Wolsky said, since the Committee of the Whole, there has been one expression of interest for the committee. He said, he wanted to use the Council meeting as another opportunity to invite new members to join. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Jantzer and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. CITY COUNCIL TABLE DISCUSSION ON AN ECONOMIC DEVELOPMENT TASK FORCE – APPROVED Alderman Olson moved the City Council table discussion for an additional 30 days on establishing an organizational structure to lead coordinated efforts to assess IEDC Action Step recommendations and undertake those recommendations with Council approval deemed necessary for a coordinated, overall economic development strategy. Motion seconded by Alderman Straight. Alderman Sipma said, the meeting with the stakeholders group the following day will reinforce the need to solicit more responses. He said he believes the deadline will get the point across and they will be able to move forward expeditiously. Alderman Straight and Alderman Pitner commented that the silence from many of the stakeholders is in itself a message. If they are not willing to speak up, it may be a valuable signal of their trust and participation. Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. SPECIAL ASSESSMENT DISTRICTS – APPROVED Alderman Straight moved the City Council confirm Street Lighting District 64, Storm Sewer 119, Storm Sewer 122, and Paving District 498. Motion seconded by Alderman Wolsky and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5306 - REZONE TITA ADDITION, LOT 1 – SECOND READING – APPROVED Page | 15  September 4, 2018 Regular City Council Meeting Alderman Jantzer moved the City Council place ordinance no. 5306 on second reading to change the zone from R3B (Multiple Residential) District and C2 (General Commercial) District to C2 (General Commercial) District on Tita Addition, Lot 1 for the purpose of business development. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5306 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5307 – AMENDING SECTION 11-4 OF THE CITY OF MINOT ZONING CODE – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5307 on second reading amending Section 11-4 of the City of Minot Zoning Code. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5307 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5308 - AMEND THE 2018 ANNUAL BUDGET – CARNEGIE CENTER STRUCTURAL REPAIRS – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5308 on second reading amending the 2018 annual budget to increase Sales Tax Community Facilities revenues and expenditures for the Carnegie Center Repairs. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5308 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5309 - AMENDING SECTION 18-205 OF THE CITY OF MINOT CODE OF ORDINANCES – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5309 on second reading amending Section 18-205 to eliminate inconsistency and update the numbering of the section relating to adult entertainment centers and/or sexually oriented business. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no. 5309 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ORDINANCE NO. 5311 – AMEND THE 2018 ANNUAL BUDGET – RELOCATE CAR RENTAL OPERATIONS – SECOND READING – APPROVED Alderman Jantzer moved the City Council place ordinance no. 5311 on second reading to amend the 2018 annual budget to increase the airport maintenance landside for the constructing of the relocation of the car rental operations to the west short term parking lot. Motion seconded by Alderman Pitner and carried unanimously. Alderman Jantzer moved the City Council pass ordinance no 5311 on second reading. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. ADMINISTRATIVE APPROVALS – APPROVED Alderman Jantzer moved the City Council ratify the following administratively approved requests: 1. J.L. Beers for a special event permit August 4, 2018 at 2001 22nd Ave SW 2. Mule Deer Foundation to conduct a raffle August 23, 2018 at Oak Park Theater (1500 4th Ave NW) 3. Nedrose Cardinals Athletic Boosters to conduct raffles, bingo, raffle board and sports pools throughout the year at Nedrose High School (5705 15th Ave SE) Page | 16  September 4, 2018 Regular City Council Meeting 4. Ebeneezer’s for a special event permit August 24, 2018 in downtown Minot 5. The Starving Rooster for a special event permit August 18, 2018 at the Taube Museum of Art (2 Main Street North) 6. Defenders Association to conduct raffles October 24th and December 15th at Dakota Square Mall (2400 10th St SW) 7. Bishop Ryan Catholic School Parent Activities Association to conduct raffles throughout the season at Minot Municipal Auditorium (420 3rd Ave SW) 8. Bishop Ryan Catholic School Parent Activities Association to conduct raffles throughout the season at MSU Herb Parker Stadium (500 West University Ave) 9. Bishop Ryan Catholic School Parent Activities Association to conduct raffles throughout the season at Bishop Ryan High School (316 11th Ave SW) 10. Minot First Sergeants Association to conduct a raffle September 6, 2018 at Sportsman Loft (2800 South Broadway) 11. Minot Public School Foundation to conduct a raffle September 15, 2018 at Roosevelt Park (1215 E Burdick Expy) 12. Arny’s 2.0 for a special event permit August 10, 2018 in downtown Minot 13. Arny’s 2.0 for a special event permit August 3, 2018 through August 16, 2018 for an outdoor patio 14. Arny’s 2.0 for a special event permit August 18, 2018 at Dakota Territory Air Museum (100 34th Ave NE) 15. Grand Hotel for a special event permit August 16, 2018 at the Taube Museum of Art (2 Main Street North) 16. Arny’s 2.0 for a special event permit August 24, 2018 through September 6, 2018 for an outdoor patio 17. Blue Rider for a special event permit September 6, 2018 at 1st St SE and 1st Ave SE 18. Pour House for a special event permit August 25, 2018 at 400 East Central Ave 19. Ranger Lounge for a special event permit September 16, 2018 at 1218 South Broadway 20. American Legion Auxiliary of Minot to conduct raffles throughout the year at ND American Legion Auxiliary (1949 North Broadway) 21. Off the Vine for a special event permit August 26, 2018 at Oak Park Theater (1500 4th Ave NW) 22. Off the Vine for a special event permit August 26, 2018 at Oak Park (1305 4th Ave NW) 23. Off the Vine for a special event permit September 25, 2018 outside 15 South Main Street 24. Souris River Brewing for a special event permit August 25, 2018 at Main Street 25. Downtown Business Professional Association to conduct bingo August 25, 2018 at downtown Minot 26. 818th EN CO to conduct raffles at Minot Armed Forces Center (3420 2nd St NW Ste #2) 27. Prairie Federal Credit Union to conduct a raffle September 24, At 1430 South Broadway 28. Souris Valley Ducks Unlimited to conduct a raffle September 27, 2018 at the Grand Hotel (1505 North Broadway) 29. Minot Y’s Men’s Club to conduct a calendar raffle at the YMCA (3515 16th St SW) 30. Minotauros Junior Hockey Club for a special event permit September 8, 2018 through September 21, 2018 at the MAYSA Arena (2501 West Burdick Expressway) 31. The Spot for a special event permit September 3, 2018 at Roosevelt Park Motion seconded by Alderman Olson and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. REVISED BUDGET SCHEDULE – APPROVED The City Manager stated, staff recommends moving the Special City Council meeting scheduled for September 25th to September 26th. The Mayor and City Manager will be at a ceremony for Norsk Hostfest on September 25th and would not be able to attend the meeting. Alderman Olson moved the City Council approve the revised budget schedule, moving the Special City Council meeting from September 25th to September 26th at 6:30 pm in the City Council Chambers. Motion seconded by Alderman Pitner and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. RENAISSANCE ZONE APPLICATION – ROLLAN ACKERMAN – 15 MAIN STREET NORTH – APPROVED Alderman Wolsky moved the City Council approve the preliminary Renaissance Zone Application for tax benefits from Rollan Ackerman for $564,000 capital investment in 15 Main Street North. Motion seconded by Alderman Straight. Page | 17  September 4, 2018 Regular City Council Meeting Alderman Wolsky commented that he is excited to have applications going through the Renaissance Zone process that meet the spirit of what the program was developed for. Whereupon a vote was taken on the above motion by Alderman Wolsky, seconded by Alderman Straight and carried by the following roll call vote: ayes: Jantzer, Olson, Pitner, Podrygula, Sipma, Straight, Wolsky; nays: none. LIAISON REPORTS Alderman Pitner began by giving an update on the Recreation Commission. He said, they have been discussing the consolidation with the Park District, which intends to provide streamlined services to the citizens of Minot. They are working hard to improve the amenities offered, such as the new volleyball courts and they are ramping up for fall and winter leagues. He said, the collaboration between the Aud./Rec. Director and the Park Director is encouraging and he added, they are working to ensure they do what’s best for the community. Alderman Jantzer said, the MADC Board is working on the Business to Business event that takes place during Hostfest. It provides an element of commerce to the festival by inviting Norwegian companies to share how their businesses complement those in Minot. Alderman Wolsky said, the Ward County Planning Commission is working on updating the zoning ordinances. They hired a consultant to work on the multi-year project. The Minot Commission On Aging offers the meals on wheels program. They will also be participating in a Dine to Donate event coming up. The Renaissance Zone Board is excited to have applications for Renaissance Zone tax benefits. He also said they are reviewing a new development plan. Mayor Sipma stated, he is getting acquainted with Task Force 21 and looking at different missions they do as an opportunity to bolster support to ensure the Minot Air Force Base stays strong. He also mentioned, he has held discussions with members of the Task Force on Addiction to see if the group should reconvene. He plans to meet later this month to discuss aggressive forward movement on the issue. Alderman Straight mentioned Visit Minot and suggested the City look into partnerships to possible wrap vehicles to advertise and promote Minot while employees travel. Alderman Olson brought up the community stakeholder meetings. She also said the Library Merger Committee meets on September 10th. The idea of consolidating the two libraries has been brought up in the past but has been rejected each time and she said she is curious to see how it plays out. She said, the NDR committee on gap financing met and she is glad to see that funds are available for low-to-moderate income individuals and people are using it. Alderman Podrygula reported that the NDR committee developing short term housing solutions is identifying facilities and working to collaborate with existing groups to avoid homelessness. The Pension Board is proposing offering NDPERS as a benefit which should help with retention and recruiting issues. ADJOURNMENT There being no further business, Alderman Jantzer moved the City Council meeting be adjourned. Motion seconded by Alderman Pitner and carried unanimously. Meeting adjourned at 7:43 pm. ATTEST: ______________________________ APPROVED: _______________________________ Kelly Matalka, City Clerk Shaun Sipma, Mayor Page | 18