Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE October 30, 2012 Page 1 Members Present: Frantsvog, Frey, B. Miller, Moen, Olson, Seymour. Members Absent: Jantzer. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Public Works Director, Assistant Public Works Director, City Engineer, Assistant City Engineer, Police Chief, Fire Marshal, Recreation/Auditorium Director, City Assessor, Traffic Engineer, Comptroller, Airport Director, Park Director, Public Information Officer, CVB Director, Aldermen Connole, Hatlelid, Krabseth, and Lehner, Bobbie Ripplinger, Shawn Sipma, Bruce Walker, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on October 30, 2012: 1. That the City Council approve the listing of the regular standing Committee and City Council meetings through the year 2013 and the first month of 2014 on file in the City Clerk’s Office. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 2. That the City Council approve the purchase of property located at 510 1st Avenue NW for future flood control in the amount of $3,500; and further, authorize the Finance Director and Mayor to sign any necessary documents on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 3. That the City Council authorize the purchase and payment of right-of-way and easements for th the 13 Street SE Reconstruction project, on file in the City Engineer’s Office, and pay the settlements in the total amount of $62,326. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE October 30, 2012 Page 2 4. That the City Council approve a revocable encroachment permit to be issued to Holiday Inn authorizing the encroachment of a sign, electrical receptacles, and parking stalls into the right-of-way at 2100 Burdick Expressway East; further, that the City Attorney be authorized to compose the permit to include the usual hold-harmless wording to protect the City from any liability and retain the right to revoke the permit if necessary for any reason; further, require the owner be responsible for costs of maintenance and replacement; further, that the applicant pay a $100 processing fee to the Inspection Department before the permit is issued; and further, authorize the Mayor to sign the permit on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 5. That the City Council approve the following requests for final payment: a. Astech Corp. in the amount of $90,374.60 for 2012 Street Seal District. b. Steen Construction in the amount of $24,511.04 for the 2012 Watermain Replacement Project. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 6. That the City Council accept additional funding from the North Dakota Department of Transportation for the Citywide Transportation Plan update in the amount of $75,000; and further, approve the additional City’s share of $15,000. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 7. That the City Council adopt a resolution establishing a Community Development Block Grant Disaster Recovery Section 3 Plan for the City of Minot. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 8. That the City Council authorize the Recreation/Auditorium Director to call for bids for the replacement of the Auditorium II (Armory) roof. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE October 30, 2012 Page 3 9. That the City Council adopt the City of Minot Fraud Policy, on file in the City Clerk’s Office ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 10. That the City Council approve the plans and specifications for the North Minot Sanitary Sewer Lift Station Improvements and authorize the City Engineer to call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 11. That the City Council place and pass an ordinance amending the 2012 budget for the funds received or received and expended from FEMA, oil and gas, court bond, and inspection proceeds in the amount of $2,620,050, on first reading. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 12. That the City Council authorize Stantec to prepare applications for two EPA community- wide Brownfields assessment grants and authorize the Mayor to sign the Professional Services Agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and carried unanimously. 13. That the City Council make an offer to Carl and Barbara Clemetson, through the voluntary home acquisition process, for the purchase of the property at 209 3rd Street NW (Watna’s Addition, Lot 9 less west 75’ of Block 2) in the amount of $117,500. ********** Alderman B. Miller moved that the City Council make an offer to Carl and Barbara Clemetson, through the voluntary home acquisition process, for the purchase of the property at 209 3rd Street NW (Watna’s Addition, Lot 9 less west 75’ of Block 2) in the amount of $112,000. Motion seconded by Alderman Frantsvog. Carl Clemetson, property owner, and John Warcup, representing Swanson and Warcup, Ltd, appeared before the Committee. Alderman Seymour moved to amend the motion to increase the purchase price to $117,500. Motion seconded by Alderman Frantsvog. Discussion was held on where additional funds would come from, should a price higher than $112,000 be approved. FINANCE AND IMPROVEMENTS COMMITTEE October 30, 2012 Page 4 Following discussion, a vote was taken on the motion to amend, which carried by the following roll call vote: ayes: Frey, Frantsvog, Moen, Olson, Seymour. nays: B. Miller. Whereupon, a vote was taken on the motion, as amended, and carried by the following roll call vote: ayes: Frey, Frantsvog, Moen, Olson, Seymour. nays: B. Miller. General Information Bruce Walker appeared before the Committee to urge the Committee and Council to reconsider the elimination of the 2-year property tax exemption on new construction. He commented Minot still needs affordable housing which could be assisted under some form of this tax exemption. There being no further business, Vice Chairman Frey adjourned the meeting at 4:45 p.m. Respectfully Submitted, Lisa Jundt, City Clerk