Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE November 27, 2012 Page 1 Members Present: Frey, Jantzer, B. Miller, Olson, Seymour. Members Absent: Frantsvog, Moen. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Assistant Public Works Director, City Engineer, Assistant City Engineer, Police Chief, Fire Chief, Recreation/Auditorium Director, City Assessor, Traffic Engineer, Building Official, Comptroller, Treasurer, Airport Director, Aldermen Connole, Hatlelid, and Lehner, Mayor Zimbelman, and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on November 27, 2012: 1. That the City Council award the bid for Boiler and Machinery insurance coverage for 2013 to Farmers Union at an annual premium of $3,100 through Hartford Steam Boiler Inspection and Insurance Company and, further, award the Airport Liability coverage in the amount of $5,000,000 to Farmers Union Insurance at an annual premium of $7,102 through Old Republic/Phoenix. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 2. That the City Council award the North Dakota Insurance Reserve Fund Agent of Record for a three-year period beginning January 1, 2013 through December 31, 2015 to First Western Insurance Agency; and further, authorize the Mayor to sign any contracts on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 3. That the City Council adopt resolutions creating Paving District No. 477, directing preparation of the Engineer’s Report, approving the Engineer’s Report, directing preparation of Plans and Specifications, waiving the Resolution of Necessity and Public Hearing; and further, authorize the Mayor to finalize the Engineering Services Agreement with Wold Engineering PC. on the City’s behalf and accept the engineering consultant fees deposit in the amount of $23,128.71. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE November 27, 2012 Page 2 4. That the City Council concur with the North Dakota Department of Transportation and declare the bid by Meyer Contracting, Inc. for the US 2 & 52 Erosion Control Project in the amount of $948,205.98 to be the lowest and best bid received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 5. That the City Council concur with the North Dakota Department of Transportation and declare the bid by Knife River Corporation – North Central for 13th Street SE Reconstruction Phase 1 and 2 in the amount of $3,657,016; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 6. That the City Council authorize additional funding in the amount of $169,355 for the additional analysis in the Citywide Storm Water Management Plan. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 7. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4632 – Amend list of Traffic Restrictions – No Parking – west side of 8th Street NW from 13th Avenue NW to 17th Avenue NW. b. Ordinance No. 4633 – Amend list of Traffic Restrictions – Stop Sign – 44th Street SE and 16th Avenue SE. c. Ordinance No. 4634 – Amend CMCO – Chapter 27 – Alarm Permits. d. Ordinance No. 4635 – Amend CMCO – Chapter 32 – Community Facilities Enterprises. e. Ordinance No. 4636 – Amend 2012 budget – Police Department Radio Antenna Enhancements. f. Ordinance No. 4637 – Amend 2012 budget – FEMA reimbursements, landfill and engineering revenues. g. Ordinance No. 4638 – Amend 2012 budget – Police Department K-9 Patrol Dog. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. General Information 1. Agenda Item No. 3, Paving District No. 476, would be considered at the City Council meeting during a public hearing. 2. Agenda Item No. 7, award of bid for engineering services on the 37th Avenue SE Reconstruction Project, would move to the City Council without recommendation. 3. Agenda Item No. 8, Neighborhood and Downtown Comprehensive Plan, was removed from the agenda and will come to the Committee for review next month. There being no further business, Chairman Jantzer adjourned the meeting at 4:45 p.m. Respectfully Submitted, Lisa Jundt, City Clerk