Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE June 25, 2013 Page 1 Members Present: Frey, Jantzer, B. Miller, Moen, Olson, Seymour. Members Absent: Frantsvog. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Public Works Director, Assistant Public Works Director, City Engineer, Assistant City Engineer, Police Chief, Police Captain White, Fire Chief, Airport Director, Public Information Officer, Traffic Engineer, City Planner, Comptroller, Treasurer, Aldermen Connole, Hatlelid, and Lehner, Doug Rued, Don Larson and Jill Schramm. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on June 25, 2013: 1. That the City Council approve an addendum to the New World Systems MSP upgrade project contract authorizing a change from the CAD MSP software to the CAD Enterprise software for the Minot Central Dispatch. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 2. That the City Council approve the request to call for bids for Cameron Indoor Tennis Center – Lighting Project. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 3. That the City Council approve the request by Montana-Dakota Utilities for a 12’ wide easement for the installation of a gas line along 27th Street NE. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 4. That the City Council approve the amendment to the 2013 City of Minot Standard Specifications for the use of tracer wire for water main lines. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE June 25, 2013 Page 2 5. That the City Council approve changes to the Citizen’s Participation Plan, on file in the City Clerk’s Office. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 6. That the City Council approve changes to the Federal Grant Program Procurement Police, on file in the City Clerk’s Office. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 7. That the City Council approve the Development Agreement between the City of Minot and 16th Crossing, LLC for a housing development located at 55th Street SE and 16th Avenue SE; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 8. That the City Council reject the bids received for the Downtown Parking Structures (Renaissance and Central) and authorize the City Engineer to rebid the projects. ********** The above motion by Alderman Frey and seconded by Alderman Moen. Upon questioning, the Finance Director indicated project costs could be lowered by reducing the number of spaces to 212 per structure which is a reduction of 37 spaces per structure. She stated the current parking lots have a total of 257 parking spaces. She requested the Committee provide direction to staff on how to move forward in order to rebid the projects in a timely manner. She recommended eliminating the 37 spaces per structure in an effort to reduce costs. (*Note: The Finance Director reports the number of existing parking spaces on these two sites amounts to 141 on the lot west of Wells Fargo Bank and 116 on the lot north of US Bank. She reports the elimination of 37 parking spaces on each structure would still provide 167 new parking spaces downtown.) Alderman Frey expressed his opposition to reducing the number of parking spaces. Whereupon, a vote was taken on the above motion by Alderman Frey, seconded by Alderman Moen, and carried unanimously. 9. That the City Council consider the issue of the bid award for the Minot Artspace Loft Site Work, without recommendation by the Committee. ********** The above motion by Alderman Frey, seconded by Alderman Moen and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE June 25, 2013 Page 3 10. That the City Council approve the developer’s agreement with Wal-Mart Real Estate Business Trust for the improvements to Sunset Boulevard, 21st Avenue NW and US 83 Bypass; further, approve the 50% cost share for the project; and further, authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Olson and seconded by Alderman Frey. Upon questioning, the City Engineer explained the project costs are approximately $720,000. He indicated the signalization of 21st Avenue NW would not be provided by the City in the near future. Whereupon, a vote was taken on the above motion by Alderman Olson, seconded by Alderman Frey and carried by the following roll call vote: ayes: Frey, Jantzer, Olson. nays: Moen, Seymour. abstain: B. Miller. 11a. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4469 – Annexing Apostolic Faith 2nd Addition, Lots 1 & 2. b. Ordinance No. 4657 – Annexing River Oaks 4th Addition, Block 1, portion of Lot 1 and all Lots 2-18, Block 2, Lots 1-48, Block 3, Lots 1A-19B, and Block 4, Lots 1-13 c. Ordinance No. 4723 – Annexing Hacienda Hills 4th Addition, Lot 2. d. Ordinance No. 4733 – Amending 2013 budget in the amount of $30,000 for the Minot Area Community Foundation grant for benches at the Amtrak station. e. Ordinance No. 4734 – Amending Chapter 20 of the CMCO relating to parking regulations. ********** The above motion by Alderman Moen, seconded by Alderman Olson, and carried unanimously. 11b. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4731 – Annexing Magic City Walmart, Lots 1-3. The above motion by Alderman Olson, seconded by Alderman Frey, and carried by the following roll call vote: ayes: Frey, Jantzer, Olson. nays: Moen, Seymour. abstain: B. Miller. General Information There being no further business, Chairman Jantzer adjourned the meeting at 4:41 p.m. Respectfully Submitted, Lisa Jundt, City Clerk