Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE July 30, 2013 Page 1 Members Present: Frantsvog, Frey, Jantzer, B. Miller, Moen, Olson, Seymour. Members Absent: None. Others Present: City Manager, City Clerk, City Attorney, Assistant City Attorney, Finance Director, Public Works Director, City Engineer, Police Chief, Fire Chief, City Assessor, Assistant City Assessor, Airport Director, Recreation/Auditorium Director, Public Information Officer, Traffic Engineer, City Planner, Assistant City Planner, Treasurer, Park Director, Aldermen Connole, Hatlelid, Knudsvig, and Lehner, Doug Rued, Don Larson and Jill Schramm and Mayor Zimbelman To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on July 30, 2013: 1. That the City Council approve the list of pledged securities as of June 30, 2013, on file in the City Clerk’s Office. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 2. That the City Council declare the bid by Minot Electric in the amount of $54,900 for the Cameron Indoor Tennis Center – Lighting Project as the lowest and best bid; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 3. That the City Council declare the bid by My Turn PlaySystems for the South Hill Complex playground equipment in the amount of $37,104 to be the lowest and best bid; and further, authorize the Recreation/Auditorium Director to complete the purchase. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 4. That the City Council concur with the North Dakota Department of Transportation and declare the bid by Ti-Zak Concrete, Inc. for the Lewis and Clark Safe Routes to School Sidewalk project in the amount of $138,799 to be the lowest and best bid received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE July 30, 2013 Page 2 5. That the City Council declare the proposal by Houston Engineering for the engineering services for the Downtown Infrastructure Improvement project to be the best received; and further, authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 6. That the City Council approve the request from the Minot Park District for $80,000 from the Community Owned Arena Maintenance fund to be used for a dehumidifier at the MAYSA Arena. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson, and carried unanimously. 7. That the City Council approve the following requests for final payment: a. Steen Construction in the amount of $4,274 for the North Prairie Rural Water Meter Pit. b. Molstad Excavating, Inc. in the amount of $9,659.93 for Water and Sewer District No. 180. c. Ellingson Companies in the amount of $6,933.19 for the Southwest Water Distribution project. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 8. That the City Council approve the City Project Submittal List of requested Urban and Regional Projects for submittal to the NDDOT, on file in the City Clerk’s Office. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 9. That the City Council approve the addition of Fillmore North Addition, Lots 1 and 2 to Paving District No. 479 and into the list of properties included in the assessment district. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 10. That the City Council approve the plans and specifications for Paving District No. 480 (26 Avenue NW and 26 ½ Avenue NW, west of 9th Street) and authorize the City Engineer to th call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE July 30, 2013 Page 3 11. That the City Council approve the plans and specifications for Paving District No. 481 (east US Highway 83 frontage road, 45th Avenue NE, Main Street North and a portion of 2nd Street NE) and authorize the City Engineer to call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 12. That the City Council approve the plans and specifications for Paving District No. 484 (MAYSA Arena parking lot) and authorize the City Engineer to call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 13. That the City Council approve the plans and specifications for Paving District No. 485 (South Main Street from 31st Avenue SW to 33rd Avenue SW) and authorize the City Engineer to call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 14. That the City Council adopt resolutions creating Paving District No. 486 (30th Street NW, north of 19th Avenue NW), direct preparation of the engineer’s report, approve the engineer’s report, direct preparation of plans and specifications, waive the resolution of necessity; and further, approve Ackerman-Estvold Engineering to provide the necessary engineering services and authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 15. That the City Council adopt resolutions creating Paving District No. 487 (19th Avenue NW from the US 83 Bypass, west to 30th Street NW), direct preparation of the engineer’s report, approve the engineer’s report, direct preparation of plans and specifications, waive the resolution of necessity; and further, approve Ackerman-Estvold Engineering to provide the necessary engineering services and authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. 16. That the City Council place and pass the following ordinances on second reading: a. Ordinance No. 4682 – Annexing the East 310’ of the North 309’ of Northern Highlands, Lot 1 and adjacent 30th Avenue NW right-of-way. b. Ordinance No. 4688 – Annexing The Bluff’s Addition, Block 1, Lots 1-52; Block 2, Lots 1A-3B, Lots 4-6; Block 3, Lots 1-12; Block 4, Lots 1A-2B; Block 5, Lot 1; Block 6, Lot 1; Block 7, Lot 1; and Block 8, Lot 1. ********** The above motion by Alderman B. Miller, seconded by Alderman Olson and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE July 30, 2013 Page 4 17. That the City Council deny the request for abatement of taxes from Michael Schiele on the property located at 3200 15th Street SE (Woodside Addition, Block 6, Lot 4). ********** Alderman B. Miller moved that the City Council approve the request for abatement of taxes from Michael Schiele on the property located at 3200 15th Street SE (Woodside Addition, Block 6, Lot 4). Motion seconded by Alderman Frantsvog. Michael Schiele, applicant, appeared before the Committee to request support for his request. He stated he feels the property value increase was too large and does not agree with the report from the Assessor’s Office. The City Assessor explained, per state law, properties must be assessed at the market value. He indicated the assessment used the same comparison of homes built by the same contractor. He also stated the overall market value of properties had increased 10-12% per year. Following discussion, a vote was taken on the above motion by Alderman B. Miller, seconded by Alderman Frantsvog, and failed unanimously. Whereupon, Alderman B. Miller moved that the City Council deny the request for abatement of taxes from Michael Schiele on the property located at 3200 15th Street SE (Woodside Addition, Block 6, Lot 4). Motion seconded by Alderman Moen and carried unanimously. 18. That the City Council reject the bid received for the 21st Avenue NW Street and Utility Improvements project and authorize the City Engineer to call for bids at a later date. ********** The above motion by Alderman Frantsvog and seconded by Alderman Frey. Upon questioning, the City Engineer stated only one bid was received which was 31% over the project estimate. He stated the project would be rebid later this year with the project completed in the summer of 2014, if bids are more favorable. Discussion was held on traffic concerns at the intersection of 21st Avenue NW and 16th Street NW. Upon questioning, the City Engineer stated queues are longer due to increased traffic volumes. He indicated the rental of a stop light for the intersection would cost an estimated $6,000 per month. Whereupon, a vote was taken on the above motion by Alderman Frantsvog, seconded by Alderman Frey and carried by the following roll call vote: ayes: Frey, Jantzer, B. Miller, Moen, Olson, Seymour. nays: Frantsvog. General Information There being no further business, Chairman Jantzer adjourned the meeting at 4:36 p.m. Respectfully Submitted, Lisa Jundt, City Clerk