Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE February 25, 2014 Page 1 Members Present: Frantsvog, Frey, Jantzer, B. Miller, Seymour Members Absent: Moen, Olson Others Present: City Manager, City Clerk, Assistant City Attorney, Airport Director, City Assessor, Finance Director, City Comptroller, Treasurer, City Engineer, Assistant City Engineer, Traffic Engineer, City Planner, Fire Chief, Police Chief, Recreation/Auditorium Director, Public Information Officer, Public Works Director, Assistant Public Works Director, Jill Schramm, Mark Lyman, Alderman Connole, Alderman Hatlelid, Alderman Krabseth, Alderman Lehner and Alderman Withus. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on February 25, 2014: 1. The City Council approve the following requests for final payment: a. Wagner Construction in the amount of $20,796.87 for the 39th St SE Street and Utility Improvements. (3593) ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 2. The City Council award the bid to DSW Homes, LLC for the Small Rental Rehabilitation and Reconstruction Program; and further authorize the Mayor to sign the necessary documents on the City’s behalf. ********** The above motion by Alderman Frantsvog, seconded by Alderman B.Miller, and carried unanimously. 3. The City Council approve the pledged assets as of December 31, 2013. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 4. The City Council authorize the Finance Director to purchase the property located at th 1121 8 Ave SW; and further authorize the Finance Director to sign the necessary documents. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE February 25, 2014 Page 2 5. The City Council authorize the Finance Director to purchase the property located at 619 Forest Road; and further authorize the Finance Director to sign the necessary documents. ********** The above motion by Alderman B. Miller, seconded by Alderman Franstvog, and carried unanimously. 6. The City Council approve the award of the CDBG Disaster Recovery Grant from the State of North Dakota in the amount of $3,215,000 for the Fieldcrest multi-family housing project through Souris Basin Planning Council; and further authorize the Mayor to sign the grant documents on the City’s behalf. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 7. The City Council adopt a proposed resolution Establishing Relocation Eligibility Criteria. (CDBG13) ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 8. The City Council authorize the Finance Director to prepare bid specificiations and to advertise for audit services for the period of 2015-2019. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 9. The City Council adopt a proposed resolution, correcting Resolutions 2952 and 2956 to revise the parcels within the district boundary shown in the final assessment roll for Storm Sewer District 117 located at 21st Ave NW. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 10. The City Council approve the plans and specifications for the 5th St NE sewer extension; and further authorize the Engineering Department call for bids. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE February 25, 2014 Page 3 11. The City Council approve the changes to the Program for Involuntary Acquisition/Buyout of Real Estate Policies and Procedures, on file in the Finance Director’s office. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. 12. The City Council award the contract for surveying services to Moore Engineering for the Minot Southwest Railroad Quiet Zone project (3441); and further authorize the Mayor to sign any documents on the City’s behalf. ********** The above motion by Alderman Frantsvog, seconded by Alderman B.Miller, and carried unanimously. 13. The City Council approve Amendment No. 2 with KLJ for the Minot Emergency Relief Federal Aid Route Repairs Project (3541); and further authorize the Mayor to sign any documents on the City’s behalf. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller, and carried unanimously. th 14. The City Council approve Amendment No. 2 with KLJ for 13 St SE Reconstruction project (3491); and further authorize the Mayor to sign any documents on the City’s behalf. ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller and carried unanimously. ********** 15. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4768 - Annexation Section 21-155-83, Outlot 30 Less Highway and Outlot 60 b. Ordinance No. 4797 - Amending the 2014 Annual Budget to increase the Library Capital Purchases fund for a Hazard Mitigation Grant from the Department of Emergency Services c. Ordinance No. 4808 - Budget Amendment – Increase Patrol Operations Budget for Traffic Safety Grant – Distracted Driving FINANCE AND IMPROVEMENTS COMMITTEE February 25, 2014 Page 4 d. Ordinance No. 4809 - Amending Chapter 3 (Advertising and Signs), Article I (In General) Section 3-1 of the Code of Ordinances Relating to Advertising and Signs (Distribution of Handbills and Posters Prohibited) e. Ordinance No. 4810 - Amending Chapter 5 (Alcoholic Beverages), Article I (In General) Section 5-3 of the Code of Ordinances Relating to Alcoholic Beverages (Open Container on a Street and Public Consumption) f. Ordinance No. 4811 - Amending Chapter 23 (Offenses - Miscellaneous), Article VI (Noises) Section 23-107 of the Code of Ordinances Relating to offenses-miscellaneous (Unnecessary Noises) g. Ordinance No. 4812 - Amending 2013 Annual Budget to Increase Department Budgets for Funds Spent Using Cash Reserves and Corresponding Revenues ********** The above motion by Alderman Frantsvog, seconded by Alderman B. Miller and carried unanimously. 16. The City Council place and pass the proposed ordinance amending the 2013 Annual Budget to increase revenue and expenditures for the Street Improvements Fund for the Ward County’s share of the 55th St NE Bypass, on first reading. ********** The above motion by Alderman B. Miller, seconded by Alderman Franstvog, and carried unanimously. 17. The City Council adopt the list of properties in the flood control footprint and the associated map, on file in the Finance Director’s office, as being required for the Mouse River Enhanced Flood Control Project. ********** The above motion by Alderman Frey, seconded by Alderman Seymour. Upon questioning by Alderman B. Miller, the Finance Director stated that 113 properties have received letters, however, not all potential residents have been contacted due to limited funding. The Finance Director also commented there were 90 responses received by owners interested in having their property appraised, 6 residents indicated they were not interested in the option and denied wanting to move forward, and 17 have not responded. She continued by stating currently, there are not enough funds in place for all the properties at this point, but the trend points to most property owners being receptive to moving out of the footprint. She concluded by saying if a property owner chooses not to move forward in the process then City staff would like the ability to move on to the next property. FINANCE AND IMPROVEMENTS COMMITTEE February 25, 2014 Page 5 Alderman Frey questioned the Finance Director on the number of properties on the list which are currently vacant. The Finance Director responded by stating those properties on the list that are identified as unassigned are vacant. These properties will still be appraised, but for land value only. Whereupon a vote was taken on the above motion by Alderman Frey, seconded by Alderman Seymour and carried unanimously. 18. The City Council agree to the terms of the BNSF Pipeline License amendment (BF14682) (3808); and further authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour. The City Engineer appeared before the Committee to discuss the 25 year Pipeline license agreement with the BNSF Railroad. He stated that BNSF chose the timeline and drafted the agreement which the City basically has no control over. He also stated the City has had a long standing agreement with BNSF due to significant infrastructure under the railroad yard. Whereupon a vote was taken on the above motion by Alderman B. Miller, seconded by Alderman Seymour and carried unanimously. General Information The City Engineer appeared before the Committee to discuss the Broadway Viaduct Deck Replacement project, stating there is a possibility for bridge reconstruction but the NDDOT has decided not to go forward on the deck replacement at this time. The NDDOT is currently analyzing all options in order to make the best decision on what to do if a new structure is needed. There could potentially be a call for bids in the fall for this project. The timeline is based on NDDOT’s final recommendation and they would ensure the appropriate funds were available at that time. There being no further business, Chairman Jantzer adjourned the meeting at 4:29 p.m. Respectfully Submitted, Lisa Jundt, City Clerk