Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE April 1, 2014 Page 1 Members Present: Frantsvog, Frey, Jantzer, B. Miller, Moen, Olson, Seymour Members Absent: None Others Present: Acting City Manager/Finance Director, City Clerk, City Attorney, Assistant City Attorney, Airport Director, City Assessor, Assistant City Assessor, City Comptroller, Treasurer, Traffic Engineer, City Planner, Fire Chief, Captain Strandberg, Airport Manager, Recreation/Auditorium Director, Public Information Officer, Public Works Director, Assistant Public Works Director, Jill Schramm, Mark Lyman, Doug Rued, Chuck Barney, Don Larson, Alderman Hatlelid, Alderman Krabseth, and Alderman Lehner To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on April 1, 2014: 1. The City Council approve the following requests for final payment: a. Main Electric Construction Inc. in the amount of $7,029.37 for the Federal Aid Signal Repairs. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 2. The City Council ratify the acceptance of the Criminal Justice Oil Impact Grant; place and pass the proposed ordinance, on first reading, amending the 2014 Annual budget to increase the Capital and General revenue and expenditures for a FY2014 Criminal Justice Oil Impact Grant for a surveillance vehicle, computer equipment, training and travel. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 3. The City Council ratify the acceptance of the Criminal Justice Oil Impact Grant; place and pass the proposed ordinance, on first reading, amending the 2014 Annual budget to increase the Capital and General revenue and expenditures for a FY2014 Criminal Justice Oil Impact Grant for the purchase of a Motorola repeater, an additional part time administrative assistant and contracted transcriptionist services. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE April 1, 2014 Page 2 4. The City Council ratify the acceptance of the U.S. EPA Brownsfield Training, Research and Technical Assistance Grant; and further place and pass an ordinance, on first reading, amending the 2014 Annual Budget to increase the Engineering and Planning revenue and expenditures for a FY2014 U.S. EPA Brownsfield Grant for area wide planning, hazardous substance and petroleum assessments. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 5. The City Council award the bid to Keller Paving and Landscape for Paving District 481(3762) in the amount of $1,379,160, approve the use of General Obligation Bonds for the required payment at this time; and further authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 6. The City Council approve the plans and specifications of the 1st St and 33rd Ave SE Street and Utility Improvements project (3774); and further authorize a call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 7. The City Council approve the plans and specifications for the 55th Crossing West Street and Utility Improvements project (3913); and further authorize a call for bids. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 8. The City Council ratify the Mayor’s signature on the contract with Prothman Company for services to recruit the vacated City Manager position. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 9. The City Council adopt the proposed resolution correcting the legal description of Ordinance No. 4768 – Annexation of Section 21-155-82, Outlot 30, Less Highway and Outlot 60. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE April 1, 2014 Page 3 10. The City Council adopt the proposed resolution correcting Resolution No. 3092 (originally adopted October 1, 2012) and Ordinance No. 4435 (originally passed January 9, 2012), Legal Description of Highlands at North Hill Block 1, Lots 1-4; Block 2, Lots 1-20; Block 3, Lots 1-5; Block 4, Lots 1-35; Block 5, Lots 1-22; Block 6, Lots 1-10; Block 7, Lots 1- 18. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 11. The City Council ratify the Finance Director’s purchase of the Cook’s Court property with CDBG-DR funds for the Affordable Housing project (3878); and further authorize the Finance Director to sell the property to Beyond Shelter for $1.00. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 12. The City Council deny the request by Brett Nesdahl for an exemption of improvements on a home located at 1200 6th St SW due to City Council guidelines that indicate the application for the exemption must be made and approved prior to any construction. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. 13. The City Council approve the amended CDBG Disaster Recovery Program Agreement with Beyond Shelter, Inc.; and further authorize the Mayor to sign the amended agreement on the City’s behalf. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. ********** 14. The City Council establish sewer connection fees at $0.0072/square foot for the Bolton Heights subdivision and surrounding areas. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE April 1, 2014 Page 4 15. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4819 - Amending Sections 18-116 (a) and 18-116 (b) (6) – Pawnbrokers, Second Hand Dealers, Scrap Dealers and Dealers in Precious Metals and Precious Gems b. Ordinance No. 4820 - Amending Section 20-6 (Motor Vehicles and Traffic; Substantive Offenses; Moving Violations; Offenses Defined) c. Ordinance No. 4821 – Amending Chapter 20 (Motor Vehicles and Traffic), Article II (Substantive Offenses), Division 1, Moving Offenses, Section 20-6(A)(78) and 20-6(A)(79) of the Code of Ordinances Relating to Motor Vehicles and Traffic and Chapter 20 (Motor Vehicles and Traffic), Article II (Substantive Offenses), Division 2. Parking Offenses, Section 20-29(F) of the Code of Ordinances relating to Motor Vehicles and Traffic d. Ordinance No. 4822 - Prohibiting Minors to Purchase or Possess Electronic Cigarettes e. Ordinance No. 4824 - Amending Chapter 20 (Motor Vehicles and Traffic), Article II (Substantive Offenses), Division 1, Moving Offenses, Section 20-6 of the Code of Ordinances Relating to Motor Vehicles and Traffic ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour and carried unanimously. 16. The City Council approve the Special Assistant Attorney contract with Mr. Goettle; and further authorize the Mayor to sign the contract on the City’s behalf. ********** Alderman B. Miller ask for a revision to the contract with both parties having the right to terminate the contract with 30 day notice rather than 10 day notice. The Finance Director appeared before the Committee to state Mr. Goettle has been instrumental in gaining additional State funding with regard to oil impact. She continued by saying Mr. Goettle has also been assigned additional duties due to a change in leadership for the League of Cities. The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE April 1, 2014 Page 5 17. The City Council authorize the City Engineer and City Attorney to negotiate a contract with the YMCA and its property owner to the south to enter into a payment agreement for the construction for 36th Ave SW in which the City would pay for all or a portion of the frontage road to the YMCA and the property owner to the south would pay for their frontage; and further authorize the use of General Obligation bonds for the City’s cost share in the project. The City would also hire and negotiate a contract with the YMCA’s engineering consultant to bid and administer the project. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour and carried. The City Engineer appeared before the Committee to give a brief history of the situation. He stated the YMCA provided a year old estimate for this project with a cost of approximately $200,000. He continued that cost for this project today would run approximately $250,000. At this time he recommends the YMCA pay for 50% of the cost of their frontage with the City paying the remaining 50%, and the property owners to the south pay for all of their frontage. He is requesting authorization to negotiate a contract with all respective parties which would come back to Council for approval. The City Attorney requested to be able to look into the background of the situation so that accurate advice could be presented to the Council. She stated this course of negotiation would presuppose an obligation by the City to pay all or a portion of the project. Alderman Frey then made the motion to hold this item to obtain further information. Motion seconded by Alderman Olson and was defeated by the following roll call vote: ayes: Frey, Miller, Olson. Nays: Frantsvog, Jantzer, Seymour. Abstain: Moen. Whereupon a vote was taken on the original motion by Alderman B. Miller, seconded by Alderman Seymour and was carried by the following roll call vote: ayes Frantsvog, Frey, Jantzer, B. Miller, Olson, Seymour. Nays: none. Abstain: Moen 18. The City Council approve the waiver of the forgivable promissory note to Mr. and Mrs. Mitchell Libner for their property located at 1044 Central Ave West, due to extenuating circumstances. ********** The above motion by Alderman B. Miller, seconded by Alderman Seymour, and carried unanimously. There being no further business, Chairman Jantzer adjourned the meeting at 4:35p.m. Respectfully Submitted, Lisa Jundt, City Clerk