Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE February 24, 2015 Page 1 Members Present: Frantsvog, Frey, Hedberg, Miller, Olson, Pankow, Seymour Members Absent: None Others Present: City Manager, City Clerk, Assistant City Attorney, Finance Director, City Assessor, Airport Director, Assistant City Assessor, City Engineer, Assistant City Engineer, City Planner, Fire Chief, Assistant Fire Chief, Police Chief, Captain White, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Hatlelid, Alderman Lehner, Jill Schramm, Dave Schwengler, Kevin Ploof, Mark Lyman, Dave O’Shea, Pat Seaworth, Ethan Pankow, Renee Korslien and Mayor Barney To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on February 24, 2015: 1. The City Council approve the following requests for final payment: a. Mayer Electric in the amount of $5,442.27 for Auditorium Office Remodel. b. Minot Plumbing and Heating in the amount of $13,372.93 for the Auditorium Office Remodel. c. Pro Mark Construction in the amount of $29,533.38 for the Auditorium Office Remodel. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 2. The City Council place and pass a proposed ordinance on first reading amending the 2015 Annual Budget to increase the General fund budgeted revenues and expenditures by $179,440 to cover the costs of the City’s HUD Disaster Resiliency Grant application process (Amendment No. 7) (RES001) ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 3. The City Council approve the list of pledged assets as required by Section 21-04-11 of the N.D.C.C. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 4. The City Council authorize the use of cash reserves for the purchase of a vehicle for the Utility Operator I utility locate position; and further place and pass a proposed ordinance on first reading amending the 2015 Annual Budget to increase the Water Distribution expenditures for the purchase of a ½ ton 4X4 extended cab pickup and transfer funds from cash reserves. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 5. The City Council place and pass an ordinance on first reading, enacting a New Section 2-131 in Chapter 2, Article IV, Financial Matters, Relating to Vendor Payments. FINANCE AND IMPROVEMENTS COMMITTEE February 24, 2015 Page 2 ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 6. The City Council place and pass the proposed ordinance on first reading, establishing the Planning Department Budget. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 7. The City Council adopt a resolution relating to Mouse River Enhance Flood Protection Project; Establishing Compliance with Reimbursement Bond Regulations Under the Internal Revenue Code. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 8. The City Council place and pass on first reading An Ordinance Amending and Reenacting Section 24-78 in Chapter 24 (Personnel Code), Article VI in Service Regulations Relating to Use of Credit Cards by Employees; and further authorizes the Finance Director to enter into an agreement for credit card services. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 9. The City Council approve the SRT Communications Maintenance Agreement for the Avaya Phone System; and further authorize the Mayor to sign the necessary documentation. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 10. The City Council authorize the selling of homes purchased through the buyout process; and further authorize the Finance Director to sign all necessary documents related to the selling of the homes on behalf of the City. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 11. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4937 – Amending 2015 Annual Recreation Budget – Increase Revenue and Expenditure Account Numbers – Municipal Courtroom Relocation Remodel – Reduce and Reallocate Capital Equipment Purchases Fund Revenues and Expenditures – Plaintiff Table – Move Excess Funds to Relocation Remodel b. Ordinance No. 4938 – Amending 2014 Annual Budget – Increase Department Budgets – Funds Spent Using Corresponding Revenues and Special Assessments c. Ordinance No. 4939 – Amending 2014 Annual Budget – Increase Revenues and Expenditures in Narcotics Task Force – North Dakota Office of the Attorney General Grant – Drug Enforcement Administration (DEA) Training d. 4940 – Amending and Reenacting Sections 28 ½ - 103, 28 ½ - 104, 28 ½ -108 in Chapter 28 ½, Article IV, Relating to an Addition One Percent Sales and Use Tax and Dedication of Proceeds of the Additional One Percent Sales and Use Tax to the Minot Park District – Financing and Construction of an Aquatics and Recreational Center and Park District Operations e. Ordinance No. 4887 – Rezoning 55th Crossing 8th Addition, Lot 1 f. Ordinance No. 4888 – Rezoning Opstad 5th Addition, Lots 1 & 2 ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE February 24, 2015 Page 3 12. The City Council adopt the resolution authorizing the Issuance of Lodging Tax Revenue Bonds Series 2015 A To Finance the Acquisition and Construction of Improvements to the All Seasons Arena on the North Dakota State Fairgrounds; and further authorize the Mayor to sign any necessary documents on the City’s behalf. ********** The above motion by Alderman Frey, seconded by Alderman Olson. Alderman Frey questioned Renee Korslien, a representative of the ND State Fair if any state money is going to be used for this project. Ms. Korslien confirmed no state money would be used. Whererupon a vote was taken on the above motion by Alderman Frey, seconded by Alderman Olson and was carried by the following roll call vote: ayes: Frantsvog, Frey, Hedberg, Miller, Olson, Pankow, Seymour. nays: none 13. The City Council deny a request for the deed of trust to Wells Fargo Bank for the downtown parking structures project. ********** Alderman Miller moved to approve a request for the deed of trust to Wells Fargo Bank for the downtown parking structures project. Motion died due to lack of a second. Alderman Seymour moved the Committee and Council deny a request for the deed of trust to Wells Fargo Bank for the downtown parking structures project. Motion seconded by Alderman Pankow. The City Manager asked the Finance Director to show her presentation on this item. The Finance Director stated this deed of trust would be equivalent to 18 months during the construction period. She said it would be similar to having someone build a home but you would have to use that home as collateral in the project. She also noted that Wells Fargo would be providing the loan and there would be an additional $1.5 million needed from MAGIC funds. The Finance Director continued by saying Cypress still has not given the City their financial plan which was requested in December of 2014. She stated the City is continuing to work with the downtown merchants in regards to the parking obstacles. She stated overall she could not recommend passing this item because it could put the City at risk should the developer default. Upon questioning by Alderman Frey as to if the MADC loan was forgivable or not, the Finance Director stated as far as she knows, nothing has been done to pursue that option and the loan would not be forgivable. Alderman Miller stated he does not support this deed of trust and is appalled with the entire situation. He stated he initially moved to approve the item just to open up the discussion and wanted to reiterate that he does not support this item. Whererupon a vote was taken on the above motion by Alderman Seymour, seconded by Alderman Pankow and was carried by the following roll call vote: ayes: Frantsvog, Frey, Hedberg, Miller, Olson, Pankow, Seymour. nays: none There being no further business, Chairman Frantsvog adjourned the meeting at 4:25p.m. Respectfully Submitted, Lisa Jundt, City Clerk