Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE April 28, 2015 Page 1 Members Present: Frantsvog, Frey, Miller, Olson, Seymour Members Absent: Hedberg, Pankow Others Present: City Manager, City Clerk, Assistant City Attorney, City Assessor, Assistant City Assessor, Airport Director, Finance Director, City Comptroller, City Engineer, Assistant City Engineer, City Planner, Fire Chief, Assistant Fire Chief, Police Chief, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Connole, Alderman Hatlelid, Alderman Lehner, Wanda Staab, Jill Schramm, Mark Lyman, Ryan Ackerman, and Pat Seaworth To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on April 28, 2015: 1. The City Council approve the following requests for final payment: a. John T. Jones Construction in the amount of $203,300 for the Master and Control Lift Station (3580, 3580.1) b. Main Electric in the amount of $23,882.19 for the Emergency Generators – Sanitary Sewer Lift Stations (3673.1) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 2. The City Council adopt the proposed resolutions: Create Paving District # 496, Direct preparation of the Engineer’s Report, Approve Engineer’s Report, Waive the Resolution of Necessity and Public Hearing since a majority of the land area has petitioned for the project, Direct preparation of Plans and Specifications, Approve the request for Ackerman-Estvold Engineering to provide the necessary engineering services and authorize the Mayor to sign the contract on the City’s behalf, Approve Plans and Specifications and call for Bids, Approve the use of general obligation bonds for the un-annexed land improvement, Adopt proposed resolution declaring official intent to bond. (4092) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 3. The Finance Committee forwarded the item concerning the award of bid for Paving District 494 to City Council without a recommendation due to a late bid opening. (3982) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. FINANCE AND IMPROVEMENTS COMMITTEE April 28, 2015 Page 2 4. The City Council select Moore Engineering to perform the engineering services for the 36th Ave NW Extension to Broadway project, authorize the City Engineer to negotiate a scope and fee; and further authorize the Mayor to sign the contract on the City’s behalf. (4071) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 5. The City Council select Apex Engineering Group to perform the engineering services for the 37th Ave SW Reconstruction from 16th St.to 30th St. SW project, authorize the City Engineer to negotiate a scope and fee; and further authorize the Mayor to sign the contract on the City’s behalf. (4070) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 6. The City Council select Ackerman Estvold Engineering to perform the engineering services for the Storm Sewer District 121 Puppy Dog Coulee project, authorize the City Engineer to negotiate a scope and fee, adopt the proposed resolution declaring official intent to bond; and further authorize the Mayor to sign the contract. (4087) ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 7. The City Council approve Amendment 6 to CDM Smith Contract for CDBG-DR Allocation and Amendment 2 to CDM Smith Contract for CDBG-DR Hurricane Sandy Allocation and further authorize the Mayor to sign the amendments. ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 8. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4954 – Rezoning Minot International Airport South Side 2nd Addition, Lot 1 b. Ordinance No. 4955 – Rezoning Section 34-155-82, Outlot 17 c. Ordinance No. 4956 – Annexing into City Limits – Morning Side Addition, Block 2, Lot 9 Plus Vacated Alley and Adjacent Right of Way d. Ordinance No. 4957 – Annexing into City Limits – Morning Side Addition, Block 3, S1/2 Lot 1 Less HWY and Adjacent Right of Way e. Ordinance No. 4958 – Annexing into City Limits – Morning Side Addition, Block 3, Lot 4 and Adjacent Right of Way f. Ordinance No. 4959 – Annexing into City Limits – Morning Side Addition, Block 3, Lot 5 and Adjacent Right of Way g. Ordinance No. 4960 – Annexing into City Limits – Morning Side Addition, Block 3, Lots 6-8 h. Ordinance No. 4961 – Annexing Into City Limits – Section 20-155-82, Outlot 17 Plus Vacated Alley and Adjacent Right of Way i. Ordinance No. 4962 – Annexing into City Limits – Swanston Addition, Lot 1 and Adjacent Right of Way j. Ordinance No. 4963 - Rezoning West Minot Addition, S125’ less W125’, Lot 2, Block 12. FINANCE AND IMPROVEMENTS COMMITTEE April 28, 2015 Page 3 k. Ordinance No. 4966 – Amending 2015 Annual Budget – Increase Police Detective Department Budgeted Revenues and Expenditures in General Fund – North Dakota Office of the Attorney General Grant – Internet Crimes Against Children l. Ordinance No. 4968 – Amending 2015 Annual Budget – Increase Airport Revenue and Maintenance Airside Expenses – Runway 13-31 Rehabilitation ********** The above motion by Alderman Miller, seconded by Alderman Olson and was carried unanimously. 9. The City Council award the bid to D.L. Barkie Construction in an amount of $149,000 for the 2015 Nuisance Abatement; and further authorize the Mayor to sign the contract. (4090, 3964) ********** The above motion by Alderman Miller, seconded by Alderman Seymour. The Finance Director stated the City included $500,000 in the 2015 Annual Budget for demolition and nuisance abatement. She stated the City will determine the amount needed for the 2016 budget when a review is done to see where the abatement process is at. The City Engineer stated a timeline for the project after the contracts are signed and abatement issues are updated by the Inspection Department. He noted the City will start the abatement process around mid-May. He stated the Engineering Department is handling abatements similar to the sidewalk/curbs with regard to budget as they do not know exactly how many houses will be taken care of. He said the houses will be identified as work orders come in. The City Engineer stated 95% of the nuisance abatement contract with D.L. Barkie will address flood related properties, and the other 5% will be used for other City nuisance issues. The Finance Director updated the Committee on the purchases of blighted homes funded by state grants. She stated the City is working on 4 closings that will be included in the demolition contract. She concluded by saying the Community Land Trust will be given the option to take these properties, but this may be dependent on the new flood map status. Whereupon a vote was taken on the above motion by Alderman Miller, seconded by Alderman Seymour and was carried by the following roll call vote: ayes: Frey, Miller, Olson, Seymour. nays: none 10. The City Council award the bid to Rolac Construction in the amount of $378,450 for the base bid and alternative bid of the fiberglass board system for the Perkett Elementary Skating Rink project. ********** The above motion by Alderman Miller, seconded by Alderman Frey. Upon questioning by Alderman Frey, the Auditorium/Recreation Director confirmed the total bid amount for the rink with the alternate addition of the fiberglass board system would be $378,450. He stated all issues with the school have been resolved and the project is ready to proceed. He said it was a good thing the project was delayed, as Perkett School has added an addition that would have interfered with the ice rink. Alderman Miller offered his support of this project as it directly addresses the quality of life for Minot citizens. Whereupon a vote was taken on the above motion by Alderman Miller, seconded by Alderman Frey and was carried by the following roll call vote: ayes: Frey, Miller, Olson, Seymour. nays: none. FINANCE AND IMPROVEMENTS COMMITTEE April 28, 2015 Page 4 11. The City Council select KLJ to perform the engineering services for the City Hall & Hillcrest Drive retaining wall project, authorize the City Engineer to negotiate a scope and fee; and further authorize the Mayor to sign the contract. (4088) ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. Upon questioning by Alderman Miller, the City Engineer stated the selected engineering firm would be analyzing the retaining walls at City Hall and Hillcrest drive. He said the City budgeted for replacement of the City Hall retaining wall, which will be replaced in phases according to priority for safety issues. He stated the Hillcrest drive retaining wall will need to be replaced entirely in 2016. The City Engineer concluded phasing for City Hall retaining walls can be done over a period of years as the budget allows. Whereupon a vote was taken on the above motion by Alderman Miller, seconded by Alderman Frey and was carried by the following roll call vote: ayes: Frey, Miller, Olson, Seymour. nays: none. 12. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4967 – Amending and Reenacting Section 7-5, Relating to Animals Prohibited and Exceptions for Service and Assistance Animals – Amending and Reenacting Section 7-34 – Prohibition of Pitbulls and Exception for Service and Assistance Dogs – Amending and Reenacting Subsection D, Section 5-9 – Miscellaneous Provisions and Restrictions ********** The above motion by Alderman Olson, seconded by Alderman Seymour. Carolyn Moore of 8 Souris Court appeared before the Committee to remind them of her current issue with the neighbor’s Turkish Kangel. She expressed her concern for the safety of the neighborhood children and would like to have the ordinance revised to include prohibiting certain breeds that are dangerous. Alderman Frantsvog thanked Ms. Moore for reminding the Committee of her issue and stated it would be addressed at a later date. He explained the ordinance revision addressed is with regard to compliance in authorizing service animals which could include certified pitbulls. The Assistant City Attorney confirmed the purpose of this ordinance revision is to make it compliant with Federal regulations concerning ADA and the Fair Housing Act, which allows for accommodations for service animals Whereupon a vote was taken on the above motion by Alderman Olson, seconded by Alderman Seymour and was carried by the following roll call vote: ayes: Frey, Miller, Olson, Seymour. nays: none. There being no further business, Chairman Frantsvog adjourned the meeting at 4:42p.m. Respectfully Submitted, Lisa Jundt, City Clerk