Finance & Improvements Committee

FINANCE AND IMPROVEMENTS COMMITTEE July 28, 2015 Page 1 Members Present: Frantsvog, Frey, Hedberg, Miller Members Absent: Olson, Pankow, Seymour Others Present: City Manager, City Clerk, Clerk Admin, City Attorney, Airport Director, City Assessor, Finance Director, City Treasurer, City Engineer, Assistant City Engineer, City Planner, Fire Chief, Assistant Fire Chief, Police Chief, Planning Director, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Connole, Alderman Hatlelid, Alderman Lehner, Alderman Shomento, Jill Schramm, Mark Lyman, Wanda Staab, Cambrey Frantsvog To the Honorable Mayor and All Aldermen: Following are the recommendations of the Finance and Improvements Committee meeting called to order at 4:15 p.m. on July 28, 2015: 1. The City Council approve the following requests for final payment: a. Veit & Company, Inc in the amount of $272,302.83 for the Airport, 13th St, Roosevelt and Walders Lift Stations (3580.2, 3580.3, 3580.4, 3580.5) ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 2. The City Council authorize staff to send out requests for qualifications for the 16th St/31st Ave SW Intersection Modification (4125). ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 3. The City Council approve the purchase of the RFID inventory machine and pass on first reading the necessary ordinance amending the budget to transfer funds from the Library Memorial fund and Operational Supplies accounts to the Capital Purchases account and further authorize the Library Director to sign the necessary documentation. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 4. The City Council approve the updated Anti-Displacement Policy. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 5. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4987 – Amendments to Section 23-34, Addition of 23-34.1 & 23-34.2; Marijuana Possession FINANCE AND IMPROVEMENTS COMMITTEE July 28, 2015 Page 2 b. Ordinance No. 4988 – 21st Ave NW Parking Restriction c. Ordinance No. 4989 – Amending Section 18-196 to Division 11 of Article III of Chapter 18 Adult Entertainment d. Ordinance No. 4990 – Amending Chapter 15 of CMCO relating to International Fuel Gas Code and Fee Schedule e. Ordinance No. 4991 – Amending Section 9-113.8 Temporary Tents f. Ordinance No. 4992 – Parking Restrictions Sunnyside School The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. 6. The City Council approve the list of pledged securities according to Section 21-04-11 of the North Dakota Century Code. ********** The above motion by Alderman Miller, seconded by Alderman Frey and was carried unanimously. Upon questioning by Alderman Miller, the Finance Director explained this information was required to be supplied by state statute as a semi-annual report. She stated this report indicates the amounts the City’s financial institutions have pledged to various sources to guarantee the City’s funds. The amounts pledged by each of the City’s banks is determined by the amount of funds put into that institution. She continued by assuring the City is in good financial health and is required to maintain the equivalent of 1/12 of the annual budget as cash reserves for unforeseen issues. There being no further business, Chairman Frantsvog adjourned the meeting at 4:21 p.m. Respectfully Submitted, Lisa Jundt, City Clerk