Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE May 28, 2014 Page 1 Members Present: Hatlelid, Knudsvig, Krabseth, Lehner, Withus. Members Absent: Connole, M. Miller Others Present: Acting City Manager/Finance Director, City Clerk, Assistant City Attorney, City Assessor, Assistant City Assessor, City Treasurer, City Comptroller, City Engineer, Assistant City Engineer, Traffic Engineer, City Planner, Assistant City Planner, Fire Chief, Police Chief, Captain White, Public Works Director, Assistant Public Works Director, Auditorium/Recreation Director, Public Information Officer, Alderman Frantsvog, Alderman Jantzer, Alderman Olson, Alderman Seymour, Jill Schramm, Chuck Barney, Dave Schwengler, Kevin Ploof, Mark Lyman, KMOT To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on May 28, 2014: 1. The City Council ratify the acceptance of the Transportation Alternatives Program grant funds up to a maximum of $157,551 for the Perkett Elementary School Sidewalk proposal (3874), accept the local cost share and anticipated engineering costs for the project, and further authorize City Staff to proceed with the design portion of the project. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 2. The award of bid for the Flooded Home Nuisance Abatement (3964) forwarded to City Council without recommendation due to a late bid opening. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 3. The City Council award the bid to Post Construction in the amount of $350,305.10 for the 2014 Storm Sewer Rehab Project (3910); and further authorize the Mayor and City Clerk to appropriately finalize the contract on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 4. The City Council award the bid to Titan Equipment in the amount of $204,000 for an industrial wheel loader for the Water & Sewer Department; and further authorize the Mayor and City Clerk to appropriately finalize the purchase on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 5. The City Council place and pass an ordinance, on first reading, removing the “No Parking” restriction from the north side of 17th Avenue SW between 6th and 7th Street SW and adding the “No Parking on School Days During School Hours” restriction to the north side of 17th Avenue SW between 6th and 7th Street SW. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE May 28, 2014 Page 2 6. The City Council authorize acceptance of the North Dakota Department of Transportation Section 5309 Grant, in the amount of $156,460, and the North Dakota Department of Transportation Section 5316 Grant, in the amount of $143,460, for the purpose of replacing the Minot Transit Bus Fare Collection System; and further authorize the Mayor to sign the necessary documentation. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 7. The City Council ratify the request to apply for, and if awarded accept, the NDDES FY 2014 SHSP Grant, in the amount of $84,993.96, for the purpose of purchasing: twenty-two Motorola APX6000 portable radios ($72,708.90), twenty-two extra batteries ($3080), twenty-two radio holsters ($8132.78), twenty-two external microphone kits ($2,392.28), and a FLIR thermal imager ($5,999). ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 8. The City Council ratify the request to apply for, and if awarded accept, the NDDES FY 2014 SHSP Regional Response Team Grant in the amount of $4,575 for the purpose of purchasing: four replacement Aimpoint Comp M4 Red Dot Sights ($3,100), one Leopold Rangefinder ($375), and two Vortex Binoculars ($1,100). ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 9. The City Council ratify the request to apply for, and if awarded accept, the NDDES FY 2014 SHSP Regional Response Team Grant, in the amount of $105,765, for the purpose of: upgrading software and replacing vital components on the Andros F6 Robot ($63,695), purchasing one remote firing device ($13,570), purchasing four disrupter tools ($16,000), purchasing six explosive ordinance device toolkits ($7,500), and purchasing two laptop computers ($5,000). ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 10. The City Council ratify the request to apply for, and if awarded accept, the USDOJ FY 2013 Bulletproof Vest Partnership Grant, in the estimated amount of $5,737.50, for the purchase of 17 new and replacement bulletproof vests, with a local match of approximately $5,737.50. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 11. The City Council ratify the request to apply for, and if awarded accept, the 2014 Byrne Justice Assistance grant, in the amount of $19,059, for the purchase of: mobile data computers, scanners and/or printers for patrol cars; and to further share funds equally with the Ward County Sheriff’s Office, where each agency shall receive $9,529.50. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 12. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4844 – Text Amendment to Zoning Ordinance – Chapter 19 (Agricultural District), Section 3 (Uses Permitted) b. Ordinance No. 4845 – Amend 2014 Annual Budget – Recreation Fund Budgeted Expenditures – Auditorium Office Remodel PUBLIC WORKS AND SAFETY COMMITTEE May 28, 2014 Page 3 c. Ordinance No. 4846 – Amend 2014 Annual Budget – Increase Capital Equipment Purchases revenue and Expenditures Account – Conflict Monitor Tester – Traffic Department d. Ordinance No. 4847 –Amending 2014 Annual Budget – FY2013 State Homeland Security Grant – Add Revenues and Expenditures –Capital Purchase and General Fund – Minot Police Department Bomb Squad e. Ordinance No. 4848 – Amending 2014 Annual Budget – FY2013 State Homeland Security Grant – Add Revenues and Expenditures – Capital Purchase and General Fund – Minot Police Department SWAT Training f. Ordinance No. 4849 – Amending 2014 Annual Budget – North Dakota Department of Transportation Traffic Safety Grant –Add Revenues and Expenditures – Capital Purchase and General Fund – Minot Police Department g. Ordinance No. 4850 – Amending 2014 Annual Budget – Minot Area Community Foundation Grant – Add Revenues and Expenditures – Capital Purchase and General Fund – Minot Police Department h. Ordinance No. 4851 – Amending 2014 Annual Budget – North Dakota Department of Emergency Services Division of Homeland Security Grant – Capital Purchase and General Fund – Minot Police Department i. Ordinance No. 4854 – Amending Section 5-1 (Definitions), Section 5-3 (Open Container and Public Consumption Limited) in Article I (In General) and Section 5-22 (License Fees; Split Payment Permitted) in Article II (Licenses) in Chapter 5 (Alcoholic Beverages) of the City of Minot Code of Ordinances - Growlers ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 13. The City Council approve the Transportation Plan amendment; and further authorize the Mayor to sign the agreement on the City’s behalf. ********** The above motion by Alderman Hatlelid, seconded by Alderman Withus, and carried unanimously. 14. The City Council approve the outlined steps and direct Staff to begin the process of the removal of all Temporary Housing Units (THU) for those individuals who do not submit a required plan in writing by June 16th which shows intended progress and proposed timeline of completion of current construction on flooded homes. ********** The above motion by Alderman Hatlelid, seconded by Alderman Lehner. David Cox –19 8th St NE, Debbie Luetzen – 720 2nd Ave NE, Jerry Odden – 108 18th St NW, Sheila Matheson-2009 Westfield Ave, Jolen Mosher – 821 2nd Ave NE, Sylanie Schonauer – 214 8th St SE, Dave Cox I – 307 8th St NW, Kim Albert for Paula Leier – 2109 1st Ave SW, Benjamin Valdez – 209 17th St SE, Vicki Ahmann – 617 19th St NW, Kelsey Slauter – 805 2nd Ave NE, appeared before the Committee to ask for an extension to keep their FEMA trailers on private property. All of the individuals indicated they were rehabilitating their homes by themselves and needed additional time to complete construction. Additional proposed timelines ranged from 1 month to 6 months. Alderman Lehner stated he was not in favor of giving the same overall extension to those property owners with FEMA trailers remaining on private property. He stated there are mitigating circumstances for some individuals who need more time to complete construction. He stated these individuals must come with a plan and timeline in writing. He concluded property owners must also understand it is their expense and responsibility to move remaining trailers PUBLIC WORKS AND SAFETY COMMITTEE May 28, 2014 Page 4 and those that do not respond with a written plan will potentially be fine. Alderman Krabseth stated the intent is not to put any further hardship on the homeowners but they need to find a way to finish the work on their properties. He commented as long as there is a plan in motion to get work completed he has no problem granting an extension to those that need one. Alderman Knudsvig believed the Committee and Council should allow an extension of 6 months on the condition that individuals submit a plan to show their progress, along with proper timeline in writing by June 16 th to the City Planner. Alderman Hatlelid moved the Committee and Council allow an extension of 6 months for property owners to keep temporary housing units (THU) on private property on the condition that individuals must submit a plan, showing their intended progress and proposed timeline of completion of construction, in writing by June 16th to the City Planner. The plans and progress will be subject to inspection by City staff as necessary. Motion seconded by Alderman Lehner and was carried by the following roll call vote: ayes: Hatlelid, Knudsvig, Krabseth, Lehner, Withus. nays: none. City Planner Bye stated the June 16th deadline should be sufficient for City staff to follow up on those individuals who do not submit the required plan for extension. The Assistant City Attorney stated after June 16th individuals will be in violation of City code if they have not submitted request and written plan for an extension to keep their FEMA trailers on their property. 15. The City Council approve the request by Herbert Mosher for an extension of his temporary housing unit (THU) to remain on his property based on the information provided and the deadlines stated by the City Council. ********** The above motion by Alderman Lehner, seconded by Alderman Hatlelid, and carried unanimously. General Information Jerry Bents of Houston Engineering appeared before the Committee to provide a presentation and rendering of the HMGP Water Treatment Plant project including examples of flood wall design features. He stated the design was currently 60% complete, and at this time Houston Engineering was asking for public input on the aesthetic features of the flood walls. Alderman Knudsvig left the meeting at 5:10pm and Alderman Lehner took over as Chairman. Jerry Bents continued with the presentation and stated the project purpose is to prevent future floods of the Water Treatment Facility and area. The majority of the project consists of construction on concrete flood walls with earthen tie back levees extending from the flood walls to high ground. The project also consists of the 8th Ave pump station and adjustment of the raw water intake structure. At 5:19pm, Alderman Withus left the meeting, which left the Committee without a quorum. Mr. Bents concluded his presentation and stated the estimate of the construction of this project is $22.5 million. The project is eligible and approved for Hazard Mitigation funding with a 75% Federal share and 25% cost split between the City and the State. The Public Works Director provided information with regard to storage of the needed flood closures and maintenance of proposed green space. He stated the Public Works Department has reviewed these future costs and will be providing a plan for the storage of flood closures. The Department has also taken into consideration manpower needed for future mowing of green space. This will be addressed during the budget process. The Public Works Director asked for aesthetic design input from the Committee and public. Alderman Lehner indicated he would like to see a brick stamp on the side of the Water Treatment Plant and possibly riverstone design on the side of the neighborhood. PUBLIC WORKS AND SAFETY COMMITTEE May 28, 2014 Page 5 Shane Grondahl 517 12th St SW stated he would like the same materials used on both sides of the flood wall. Susan Dokken 1209 6th Ave SW would like the structure stamped with the brick pattern to blend in with existing buildings of the Water Treatment Plant. E.C. Boehm 1213 6th Ave SW agreed with Ms. Dokken the brick pattern should be used. The Public Works Director concluded Houston Engineering has set up a phasing for this project; however, there will still be an inconvenience to come residents with regard to traffic. The Public Works Department has had discussions with the Moose Lodge to possibly use their parking lot as a thoroughfare. There being no further business, Vice Chairman Lehner adjourned the Public Works and Safety Committee meeting at 5:42 p.m. Respectfully Submitted, Lisa Jundt, City Clerk