Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE April 30, 2014 Page 1 Members Present: Kevin Connole, Jim Hatlelid, Scott Knudsvig, David Lehner, Milt Miller, George Withus. Members Absent: Blake Krabseth Others Present: Acting City Manager/Finance Director, City Clerk, Assistant City Attorney, Assistant City Assessor, City Treasurer, City Engineer, Building Official, Fire Chief, Assistant Fire Chief, Captain White, Captain Strandberg, Public Works Director, Public Information Officer, Alderman Mark Jantzer, Chuck Barney, Shawn Sipma, Jill Schramm, Mark Lyman, Mayor Zimbelman. To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:15 p.m. on April 30, 2014: 1. The City Council adopt the Urban Area Boundary Map, and further authorize the Mayor to sign the boundary map. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 2. The City Council award the bid to North Central Ambulance in the amount of $56,114 as the best bid meeting specifications received by the Fire Department for the purchase of a Chassis and to remount a rescue box; and further authorize the Mayor to sign the contracts on the City’s behalf. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 3. The City Council ratify the request to apply for, and if awarded accept, a grant from the NDDES FY 2011-2012 in the amount of $87,065 for purpose of upgrading software and replacing vital components on the Andros F6 Robot ($63,695), purchasing one (1) remote firing device ($13,570), two (2) disrupter tools ($4,800) and four (4) Explosive Ordinance Device (EOD) tool kits ($5,000). ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 4. The City Council ratify the request to apply for, and if awarded accept, a grant from the NDDES FY 2011-2012 in the amount of $4,575 to purchase four (4) replacement Aimpoint Comp M4 Red Dot sights ($3,100), one (1) Leopold Rangefinder ($375) and two (2) Vortex binoculars ($1,100). ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 5. The City Council award the bid to Ryan Chevrolet, in the amount of $16,800 for the purchase of an Investigations Department vehicle; and further authorize the Police Chief to complete the purchase. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE April 30, 2014 Page 2 6. The City Council approve the request to apply for, and if awarded accept, the 2014 JAG and Lottery grant in the amount of $42,147.30 to fund the Ward County Narcotics Task Force 2015 operating budget of $64,842. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 7. The City Council approve the request by Houston Engineering for an additional compensation amount of $6,186 due to unexpected extra time spent on the Cell 5 and Leachate Forcemain project (3458). ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 8. The City Council place and pass an ordinance, on first reading, to amend the City of Minot Code of Ordinances, Section 28-1 (Definitions) to add the definition of an intersection visibility triangle, amend Section 28-13(a) to expand real property description and borders, amend Section 28-13(b) to expand the real property site triangle, delete Section 28-13(c), and replace Section 28-13(c) with current Section 28-13(d) with minor changes. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 9. The City Council authorize the Fire Chief to enter into negotiations for the services of EAPC as architects/engineers for the Southeast Fire Station project (CDBG09); and further authorize the Mayor to sign the contract on the City’s behalf. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 10. The award of bid for the 30th Ave/55th St NE Gravity Sewer (3490.2) forwarded to City Council without recommendation due to a late bid opening. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 11. The City Council concur with the decision that Surrey and Burlington be included under the City’s mission for vector control; and further authorize the Mayor to sign the MOU with those entities on the City’s behalf. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 12. The City Council approve the recommendation of Elert and Associates and authorize the Public Works Director to negotiate a contract for design services for the City Wi-Fi City Communications systems project (3673.2); place and pass an proposed ordinance, on first reading, amending the 2014 Annual Budget to increase the Capital Purchase Fund budgeted revenues and expenditures and decrease the Fire Capital Equipment Purchase Fund for a hazard mitigation City-wide WI-FI grant; and further authorize the Mayor to sign the contract on the City’s behalf upon completion of negations. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE April 30, 2014 Page 3 13. The City Council approve the recommendation of the selection committee to use Houston Engineering for Phase 1 and Barr-Ackerman for Phases 2 and 3 of the Mouse River Enhanced Flood Protection Project (MREFPP) (3529), and authorize the Public Works Director to negotiate the contracts for engineering services for the projects; and further authorize the Mayor to sign the contracts on the City’s behalf once they are completed. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 14. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4767 - Rezoning First Addition to Minot Block 31, Lot 12 b. Ordinance No. 4769 - Rezoning Kopper Sunrise 2nd Addition c. Ordinance No. 4799 - Rezoning B.D.K. Addition, Lots 1-5 d. Ordinance No. 4814 - Rezoning Section 8-155-83, Outlot 11 e. Ordinance No. 4815 - Rezoning Trestle View 5th Addition, Block 1, Lot 1; Block 2, Lots 1-4 f. Ordinance No. 4817 - Change All Remaining Unplatted and Unannexed Portions of NE1/4, Section 2-154- 83 g. Ordinance No. 4825 - Rezoning Fillmore North, Block 1, Lot 2 h. Ordinance No. 4826 - Rezoning North Minot, Brides S/D of Lot 7, Block 1, Lot 1 i. Ordinance No. 4829 – Amending 2014 Annual Budget – FY2014 Criminal Justice Oil Impact Grant – Add Revenues and Expenditures – Capital Purchase and General Fund – Minot Police Department Narcotics Task Force j. Ordinance No. 4830 – Amending 2014 Annual Budget – FY2014 Criminal Justice Oil Impact Grant – Add Revenues and Expenditures – Capital Purchase and General Fund – Minot Police Department k. Ordinance No. 4831 – Amending 2014 Annual Budget – U.S. EPA Brownsfield Grant – Increase Engineering and Planning Revenue and Expenditures ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. 15. The City Council award the bid to Lenco Construction Inc. in the amount of $134,342 for the removal and replacement of concrete at the Public Works Facility. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE April 30, 2014 Page 4 16. The City Council authorize the City staff to develop an action plan and process to address remaining flood damaged homes based on the criteria set forth and report back to the Public Works Committee with a recommendation. ********** The above motion by Alderman Jim Hatlelid, seconded by Alderman David Lehner, and carried unanimously. Committee Chairman Scott Knudsvig outlined criteria for staff to use while developing the plan and process to categorize and prioritize with the criteria being: 1. Identify those homes that pose a health and safety threat. 2. Identify those homes considered a nuisance under city ordinances. 3. Classify the above homes based on criteria such as structural issues, weed issues, health issues, and safety issues. Other criteria may be added to this list. 4. Identify existing ordinances that can be enforced to address these issues. 5. Identify ordinances that can be amended or drafted to better address these issues. 6. Identify those homes to be demolished. 7. Identify those homes to be acquired for the new flood protection plan. 8. Identify those homes eligible for rehabilitation or reconstruction using CDBG Disaster Recovery Funds. 9. Outline a process for addressing the issues based upon the classification of the property. 10. Outline a timeline for addressing each property based upon the classification of the property. Alderman David Lehner stated most of the items have already been addressed but now need to be organized and presented in a formal plan. The City Engineer went before the Committee to state he is in the process of refining and organizing several lists including the following: First District Health list and the public complaint list. He will do so by prioritizing the most imminent threats to safety. Alderman David Lehner indicated the common perception was that most financial institutions were not liquidating these properties and financial institutions have up to five years to dispose of properties. The City Engineer responded the Engineering Department was retrieving property owner’s information from a database with the City Assessor. This database enables an exchange of information and lists the last address on file for property owners. The City Attorney appeared before the Committee to state the City Code requires property owners, regardless of ownership by an individual or financial institution, must follow City ordinances. The City is only obligated to notify the last owner of record and the City also has the authority to declare properties to be a safety issue if they require abatement. Homes with health risks or homes that pose an environmental threat must be referred by First District Health. PUBLIC WORKS AND SAFETY COMMITTEE April 30, 2014 Page 5 Alderman David Lehner addressed the fact the houses in question are closed off but have not yet been sanitized. He inquired as to how a search warrant would be obtained to inspect the properties. The City Attorney responded by saying if the property structure does not present a safety or health hazard, there is a process used to gain entrance through an administrative search warrant. The City and First District Health have a unified goal to address public health issues. The City needs to push this issue forward if paperwork is needed in cases concerning court issues. First District Health along with the City will go through the properties, prioritizing those that pose the most imminent risk. Shawn Sipma of 920 4th Ave NW, appeared before the Committee to express his concern. He stated he has seen the properties deteriorate over the last three years and with time permitting, he hopes to see some significant improvements. He stated if there were any more residents who qualified for funding, those residents would have already pursued those funds and started the process of rebuilding and repairing their properties. He also informed the Committee there was a Guardian program that buys homes for rehabilitation and sells them back to veterans once they are completed. He believes the City needs to take an aggressive approach to this problem and find an appropriate solution in order to resolve the matter in a timely manner. General Information There being no further business, Chairman Knudsvig adjourned the Public Works and Safety Committee meeting at 4:39p.m. Respectfully Submitted, Lisa Jundt, City Clerk