Public Works & Safety Committee

PUBLIC WORKS AND SAFETY COMMITTEE September 30, 2015 Page 1 Members Present: Connole, Berg, Jantzer, Lehner, Schuler, Shomento Members Absent: Hatlelid Others Present: City Manager, City Clerk, Clerk Admin., City Attorney, Assistant City Assessor, Finance Director, City Engineer, Assistant City Engineer, City Planner/CRO, Fire Chief, Police Chief, Captain White, Public Works Director, Assistant Public Works Director, Public Information Officer, Alderman Seymour, Mike Miller To the Honorable Mayor and All Aldermen: Following are the recommendations of the Public Works and Safety Committee meeting called to order at 4:16 p.m. on September 30, 2015: 1. The City Council pass the proposed ordinance amendments to add Article IV of Chapter 16 relating to smoking in public places and places of employment. ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 2. The City Council approve the engineering amendment with Elert for the City Wi-Fi project and authorize the Mayor to sign the amendment on behalf of the City. (3673.2) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 3. The City Council award the bid for road grader cutting edges to Valk Manufacturing Company in the amount of $55.94 per cutting edge. (4129) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 4. The City Council award the bid for Water Treatment Plant Chemicals to Hawkins Water Treatment for Chlorine for $610.40/ton, DR Transport for Quicklime for $131.00/ton, Thatcher Company of Montana for Ammonium Sulfate for $0.322/lb, and Poet CO2 for Carbon Dioxide for $180.00/ton. (4143) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 5. The City Council award the low bid for Public Works Concrete Repairs to Stein Construction, Inc. in the amount of $100,955 and authorize the Mayor to sign the contracts. (4106) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. PUBLIC WORKS AND SAFETY COMMITTEE September 30, 2015 Page 2 6. The City Council approve the plans and specifications for the first phase of aeration pond improvements and authorize a call for bids. Also pass a resolution establishing compliance with reimbursement bond regulations under the internal revenue code officially declaring the intent to finance the projects by issuing tax-exempt bonds. (4105) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 7. The City Council select Moore Engineering to perform the engineering services for 16th St and 31st Ave SW Intersection Modification and authorize the City Engineer to negotiate a scope and fee. Also, to authorize the Mayor to sign the negotiated contract. (4125) ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 8. The City Council approve the Statesboro Addition agreement with the developer and authorize the Mayor to sign the agreement. ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 9. The City Council place and pass the following ordinances on second reading: a. Ordinance No. 4975 – Rezoning Northeast Industrial 2nd Addition, Block 1, Lot 2 b Ordinance No. 4976 – Rezoning West Hills Acres 3rd Addition, Lot 1 c. Ordinance No. 4977 – Rezoning California Ranchos 2nd Addition, Lots 1 & 2 d. Ordinance No. 4980 – Rezoning Outlot 2 of NE ¼ Section 7-155-82 e. Ordinance No. 4981 – Rezoning Outlot 9 of SE ¼ NE ¼ section 11-155-82 f. Ordinance No. 4982 – Rezoning Outlot 10 of SE ¼ NE ¼ Section 11-155-82 g. Ordinance No. 5007 – Amending the 2015 Annual Budget Enbridge Safe Communities Grant h. Ordinance No. 5008 – Amending the 2015 Annual Budget- Guardrail Repair ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 10. The City Council approve the request from Andrew Schiele to move 1961 year built, 1,232 square foot single family residence from 65 48th St NE Karlsruhe, ND 58744 to 2525 86th St NE also known as Outlot 9 of NE S11-155-82 subject to the following conditions: • A $10,000 completion bond must be posted with the City of Minot prior to issuance of any permits for this work. • Building permits for all proposed construction • An approved foundation design in compliance with City of Minot building codes. • The plumbing and electrical systems must be brought into compliance with current code requirements of the City of Minot. • All work at the new location must be in compliance with the City of Minot building codes and zoning ordinances. • Egress windows must be installed in the basement and all sleeping rooms. • Smoke detectors must be installed in the basement, in each bedroom, and in areas immediately outside bedrooms. • There must be fire resistive wall and door between the house and attached garage. PUBLIC WORKS AND SAFETY COMMITTEE September 30, 2015 Page 3 • The exterior of the structure must be one consistent color or scheme of colors and relocation. • Applicant must obtain all necessary permits, and coordinate all relocation activities with public utilities and traffic authorities. • The property must be provided with proper drainage, and must be landscaped in a manner similar to surrounding properties. • All work must begin within 30 days of issuance of moving and building permits and completed within ten months of start date and generally in accordance with the following schedule. 1. Foundation complete within two months. 2. Structure relocated within four months. 3. Work required for code compliance complete within six months. 4. All proposed construction and final clean up complete within ten months. 5. City of Minot Zoning Ordinance, Section 23-1 states that “All off-street parking spaces and all driveways on private property leading to such parking areas shall be all-weather hard surface material. Acceptable surfacing materials include asphalt, concrete, brick, cement pavers or similar materials installed and maintained according to industry standards.” ********** The above motion by Alderman Lehner, seconded by Alderman Berg, and carried unanimously. 11. The City Council approve the engineering amendment with Ackerman-Estvold for the 16th Ave water main upsizing project and authorize the Mayor to sign the amendment on behalf of the City. (4029) ********** The above motion by Alderman Jantzer, seconded by Alderman Lehner and carried unanimously. Upon questioning by Alderman Jantzer as to the increase in cost of engineering services, the Public Works Director explained the original contract was for water main work only. He stated the additional cost is for the need to obtain a storm water discharge permit from NDDOT. The NDDOT required this permit when it was discovered that storm water erosion issues existed. This added fee will take care of design, engineering and construction management to meet this requirement to make the needed repairs. 12. The City Council award the bid for Cremation Columbaria to Eickhof Columbaria for Option B in the amount of $46,329. (4122) ********** The above motion by Alderman Jantzer, seconded by Alderman Lehner and carried unanimously. Upon questioning by several members of the committee, the Public Works Director gave a brief summary on the proposed columbarium for the cemetery. He stated the difference between the two bid options was in the number of urns the structure can accommodate. He explained the structure would be octangular with 144 units or “lockers”. Those lockers can each hold up to two urns. He continued that some cemeteries do allow and provide keys to family members to remove the urns, but he suggested this structure should have urns that stay in place unless moved to a permanent new location. The Public Works Director stated Rosehill Cemetery does not currently allow private family columbariums, but that this could be changed by the Council. He said this is the first of this type of facility at Rosehill due to the increase in interments being cremation. He also stated the cemetery has not received requests for private columbariums thus far. PUBLIC WORKS AND SAFETY COMMITTEE September 30, 2015 Page 4 He said the department has not come up with a fee schedule as this needs to be based off the cost of the structure. The bid price includes delivery and placement, but not the necessary concrete prework which will cost between $5,000- $10,000. He did say this structure was bid using materials that will last forever and with the possibility of expansion. Doug Witikko of Jack Monument Company appeared before the Committee to request the City consider private columbariums at Rosehill. He stated the cost of the personal columbarium would be more expensive than the City option so there would be no competition. He said the structure would only take the space of a normal grave so should be the same charge to place as normal monuments. He expressed concern the City would have high placement fees which would greatly limit the possibility of families to purchase a private columbarium. Alderman Lehner stated the City should consider providing a section of the cemetery for private columbariums. Alderman Connole stated he would like to make sure the City is not restrictive to the point families cannot afford this option for family burials. There being no further business, the Public Works and Safety Committee meeting was adjourned at 4:51 p.m. Respectfully Submitted, Lisa Jundt, City Clerk