CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, April 20, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Darline B. Riggs Commissioner Winston F. Barnes Commissioner Maxwell B. Chambers Commissioner Yvette Colbourne CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 4/18/2016 CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Proclamation: Earth Day. (Mayor Wayne M. Messam) Proclamation: Pat Speeck Day. (Mayor Wayne M. Messam) Proclamation: National Child Sexual Abuse Awareness Month. (Mayor Wayne M. Messam) Presentation: Legislative Update (State Senator Eleanor Sobel) Presentation: Legislative Update (Florida House Representative Sharon Pritchett) EMPLOYEE RECOGNITION: Police Sergeant Scott Sibner - Police Dept. - 25 Years Longevity Police Captain Shalida Smith - Police Dept. - 20 Years Longevity Police Captain Jose Sanchez - Police Dept. - 20 Years Longevity Police Officer Ralph Savain - Police Dept. - 20 Years Longevity Executive Assistant Richelle Gilhauley - Police - 20 Years Longevity Code Compliance Officer I Casper Mannix - Police Dept. - 20 Years Longevity Electrical Supervisor Colton Robert - Utilities Dept. - 20 Years Longevity Collection Operator II Vincent Walker - Utilities Dept. - 20 Years Longevity Lead Maintenance George Wood - Parks & Rec. Dept. - 20 Years Longevity Police Officer Ryan Lyttle – Police Dept. - Officer of the Quarter January – March 2016 Fiscal Property Clerk Tonia Thompson – Police Dept. - Employee of the Quarter January – March 2016 City of Miramar, FL Page 3 Printed on 4/18/2016 CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING Deputy Chief Robert Palmer – Fire-Rescue Dept. – Merit Award Firefighter/Paramedic Clint Estep – Fire-Rescue Dept. – Merit Award CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1 Minutes of the Regular Commission Meeting of April 6, 2016. Attachments: Commission Minutes 040616 2 Temp. Reso. #R6101 approving the first one-year renewal agreements with Gold Nugget d/b/a Argo Uniform Co., Lou's Police Distributors and Red the Uniform Tailor (formerly Special Products Group), for the provision of police uniforms and associated services, for a term commencing May 26, 2016 through May 25, 2017, in an annual amount not-to-exceed $109,280. (Police Chief Dexter Williams and Procurement Director Randy Cross) Attachments: R6101 Police Uniforms and Associated Services 3 Temp. Reso. #R6102 authorizing the expenditure of $9,988 in State Law Enforcement Trust Funds for Police Department staff, students and chaperones to attend training at the Preventing Crime in the Black Community Conference held on May 25-27, 2016. (Chief of Police Dexter M. Williams) Attachments: R6102 LETF Expenditure for Crime Prevention Conference 4 Temp. Reso. #R6104 adopting the Updated Unified Regional Sea Level Rise Projection for Southeast Florida. (Utilities Director Hong Guo and Community & Economic Development Director Eric Silva) Attachments: R6104 Unified Sea Level Rise Projection for South Florida 5 Temp Reso. #R6105 approving the proposed agreement with Insituform Technologies, LLC, for the provision of sewer system rehabilitation services for Capital Improvement Program No. 52004, in an amount not-to-exceed $400,000 for a one-year period, utilizing Sarasota County, Florida Contract No. 111377CS. (Utilities Director Hong Guo and Procurement Director Randy Cross) Attachments: R6105 Sewer Line Rehabiliation City of Miramar, FL Page 4 Printed on 4/18/2016 CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING 6 Temp. Reso. #R6111 authorizing the purchase of on-site scheduled maintenance and repair services through the issuance of purchase orders for Fire Department’s heavy emergency vehicles from Hall-Mark Fire Apparatus, utilizing the City of Punta Gorda's Agreement No. Q2009115/SVC-FIREVEH0910/2 in an amount of $60,000 through May 31, 2016. (Fire-Rescue Chief Keith Tomey, Public Works Director Thomas Good, and Procurement Director Randy Cross) Attachments: R6111 Fire-Rescue Emergency Vehicles Maintenance 7 Temp. Reso. #R6114 expressing support for the City of Pembroke Pines' application for 2016 Transportation Investment Generating Economic Recovery Grant Program Funding from the U.S. Department of Transportation for the Pembroke Road Corridor Project. (Construction and Facilities Management Director Luisa M. Millan) Attachments: R6114 Support of Pines 2016 Application for TIGER Grant Funding for Pembroke Rd Corridor project End of Consent RESOLUTIONS 8 Temp. Reso. #R6109 selecting a Vice Mayor for a one year term. (City Clerk Denise A. Gibbs) Attachments: R6109 Vice Mayor Selection PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCES City of Miramar, FL Page 5 Printed on 4/18/2016 CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING 9 FIRST READING of Temp. Ord. #O1636 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”; creating Section 15-328(a) of the City Code to permit the purchase of up to five years of enhanced service credit in the General Employee Plan provided that the member pays the full actuarial cost; creating Section 15-328(b) of the City Code to permit members of the General Employees Plan to purchase prior City service in the 401(a) plan provided that the member pays the full actuarial cost; creating Section 15-328(c) of the City Code to provide for rulemaking authority of the board; amending Sections 15-356(e) and (g) of the City Code to permit the purchase of up to five years of enhanced service credit in the Management Plan provided the member pays the full actuarial cost; providing for severability; providing for codification; providing for an effective date. (Human Resources Director Sam Hines) SECOND READING SCHEDULED for May 18, 2016 Attachments: O1636 City Code Amendment Pensions 10 FIRST READING of Temp. Ord. #O1637 approving the first amendment of the Fiscal Year 2016 Operating and Capital Improvement Program Budget; and providing for an effective date. (Director of Management & Budget Norman Mason) SECOND READING SCHEDULED for May 4, 2016 Attachments: O1637 FY 2016 First Budget Amendment PUBLIC HEARINGS 11 SECOND READING of Temp. Ord. #O1635 relating to comprehensive planning; making findings; adopting the annual update to the Capital Improvements Schedule of the Capital Improvements Element; adopting a new policy 4.7 as part of the Capital Improvements Element of the Comprehensive Plan, relating to State Road 821 (Florida’s Turnpike); all amendments to the Comprehensive Plan as adopted in Section 105 of the Land Development Code, providing a severability/interpretation clause; and providing for an effective date. (Passed 1st Reading on 04/06/2016) (Staff request to continue the Public Hearing until August 17, 2016 City Commission Meeting) (Community & Economic Development Director Eric Silva) Attachments: Request for Continuance of 2nd Reading of O1635 CIP Schedule Annual Update OTHER BUSINESS City of Miramar, FL Page 6 Printed on 4/18/2016 CITY COMMISSION REGULAR Meeting Agenda April 20, 2016 MEETING Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 05/18/16 - 5:30 p.m. - Town Center Assessment - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: May 4, 2016 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 4/18/2016