CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 4, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda May 4, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/3/2016 CITY COMMISSION REGULAR Meeting Agenda May 4, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS PLEDGE OF ALLEGIANCE MOMENT OF SILENCE PRESENTATIONS Recognition of "Passport to Miramar" Initiative Participants. (Mayor Wayne M. Messam) Proclamation: Haitian Heritage Month. (Mayor Wayne M. Messam) Proclamation: Nicki Grossman Day. (Mayor Wayne M. Messam) Proclamation: Small Business Week. (Mayor Wayne M. Messam) Proclamation: Older Americans Month. (Mayor Wayne M. Messam) Proclamation: Public Service Week. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop Meetings of March 2, 2016 and March 23, 2016, and Regular Commission Meeting of April 20, 2016. Attachments: 03-02-16 CITY COMMISSION WORKSHOP MINUTES 03-23-16 CITY COMMISSION WORKSHOP MINUTES 04-20-16 REGULAR COMMISSION MEETING MINUTES 2. Temp. Reso. #R6113 approving the purchase of police body armor and protective gears from Federal Eastern International, Inc., the authorized reseller of protective gears for Point Blank Enterprises, Inc ., through the utilization of State of Florida Contract # 680-850-11-1, in an amount not-to-exceed $68,000 for Fiscal Year 2016. (Police Chief Dexter Williams) Attachments: R 6113 - Purchase of Police Protective Gears End of Consent City of Miramar, FL Page 3 Printed on 5/3/2016 CITY COMMISSION REGULAR Meeting Agenda May 4, 2016 MEETING RESOLUTIONS 3. Temp. Reso. #R6112 authorizing acceptance of grant funding in the total amount of $141,550 from the Areawide Council on Aging of Broward County, Inc.; approving and authorizing the City Manager to execute agreement for acceptance of grant funding for the period from July 1, 2016 through June 30, 2017 for the provision of adult day care services. (Social Services Director Marva Ricketts) Attachments: R6112 Areawide Council on Aging of Broward County Inc 4. Temp. Reso. #R6125 imposing a one cent per dollar local government infrastructure surtax on all authorized taxable transactions occurring within Broward County, Florida, as authorized by Section 212.055(2), Florida Statutes, providing that the imposition of the surtax shall not be effective unless approved at a referendum election; providing that the imposition shall be effective beginning January 1, 2017 and shall continue until repealed; providing for distribution of surtax revenues pursuant to law; directing the Supervisor of Elections to hold a referendum election on November 8, 2016; providing ballot language and a brief description of infrastructure capital projects; providing for adoption of a resolution detailing project examples; providing for public distribution of this resolution; directing the City Clerk to advertise the special referendum election in accordance with State law or coordinate such advertisement in accordance with state law with the Supervisor of Elections; providing for severability; providing for conflict. (Community and Economic Development Director Eric Silva) Attachments: TR 6125 Local Government Infrastructure Surtax 5. Temp Reso #R6140 approving and ratifying a three-year Collective Bargaining Agreement between the City of Miramar and Local 2820, International Association of Firefighters (IAFF) for the period from October 1, 2015 through September 30, 2018. (Human Resources Director Sam Hines) Attachments: R6140 IAFF Collective Bargaining Agreement PUBLIC HEARING City of Miramar, FL Page 4 Printed on 5/3/2016 CITY COMMISSION REGULAR Meeting Agenda May 4, 2016 MEETING 6. SECOND READING of Temp. Ord. #O1637 approving the first amendment of the Fiscal Year 2016 Operating and Capital Improvement Program Budget; and providing for an effective date. (Passed 1st Reading 04/20/16) (Director of Management & Budget Norman Mason) Attachments: O1637 2nd Reading Fy16 Budget Amendment 7. Temp. Reso. #R6131 approving the award of Invitation for Bid No. 16-007, entitled “Parking and Drainage Improvements at Miramar Regional Park”, to Kailas Corp.; authorizing the City Manager to execute an agreement with Kailas Corp., in an amount not-to-exceed $1,417,041, and allocating a 3.7% construction contingency allowance of $52,431, for a total project cost of $1,469,472. (Resolution placed here for ease of presentation) (Construction & Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6131 IFB 16-007 Miramar Regional Pk Parking and Drainage Improvements QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 8. Temp. Reso. #R6107 considering Application No. 1600750, Site Plan Approval for the new 13,958 square foot, three-bay Fire-Rescue Station 107, located on the north side of Miramar Parkway and east of Southwest 119 Avenue. (Community & Economic Development Director Eric Silva) Attachments: R6107 - Fire Station 107 Site Plan City of Miramar, FL Page 5 Printed on 5/3/2016 CITY COMMISSION REGULAR Meeting Agenda May 4, 2016 MEETING 9. Temp. Reso. #R6108 considering Application No. 1600752 , Community Appearance Board Approval for the new 13,958 square foot, three-bay Fire Rescue Station 107, located on the north side of Miramar Parkway and east of Southwest 119 Avenue. Community & Economic Development Director Eric Silva) Attachments: R6108 New Fire Station 107 CAB 1600752 OTHER BUSINESS Reports and Comments: Commission Reports: City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 05/18/16 - 5:30 p.m. - Town Center Assessment - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: May 18, 2016 at 7:00 P.M. City of Miramar, FL Page 6 Printed on 5/3/2016