CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, May 18, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B. Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 5/12/2016 CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Proclamation: National Police Week. (Mayor Wayne M. Messam) Recognition of Students from New Renaissance Middle School. (Vice Mayor Maxwell B . Chambers) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Regular Commission Meeting of May 4, 2016. Attachments: 5-4-16 Commission Meeting Minutes 2. Temp. Reso. #R6123 approving the 2016 amendments to the three existing Interlocal Agreements between Broward County and the City of Miramar for the division and distribution of the proceeds of local option gas taxes imposed by Broward County. (Treasurer Ian Thomas) Attachments: R6123 LOCAL OPTION GAS TAX 2016 3. Temp. Reso. #R6145 awarding Request for Proposals No. 16-04-23 for the Lease of Police Motorcycles from Peterson's Harley-Davidson of Miami, L.L.C.; approving the lease of ten motorcycles for the Police Department’s Traffic Unit in an amount not-to-exceed $180,000 for the term of the lease. (Procurement Director Randy Cross and Police Chief Dexter M. Williams) Attachments: R6145 - Lease of Police Motorcycles End of Consent RESOLUTIONS City of Miramar, FL Page 3 Printed on 5/12/2016 CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING 4. Temp. Reso. #R6141, approving appointments to the Civil Service Board and the Education Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6141 Advisory Board Appointments 5. Temp. Reso. #R6147 approving appointment of an at-large member to the Firefighters’ Pension Board for a four-year term ending in May 2020, or such time as a reappointment is made. (City Clerk Denise A. Gibbs) Attachments: R6147 Firefighters' Pension Board Appointment 6. Temp. Reso. #R6134 approving the award of Invitation for Bids No. 16-008, entitled “ Regional Park Administration Building”, to Alexander & Johnson Project Management and Development, Inc.; authorizing the City Manager to execute an agreement with Alexander & Johnson Project Management and Development, Inc., in an amount not-to-exceed $691,600, and allocating a ten percent construction contingency allowance of $69,160, for a total project cost of $760,760. (Construction and Facilities Management Director Luisa M. Millan and Procurement Director Randy Cross) Attachments: R6134 Award of IFB 16-008 Regional Park Administration Building 7. Temp. Reso. #R6122 recommending that Project Birdie be approved as a Qualified Target Industry Business pursuant to Section 288.106, Florida Statutes; providing for local financial support in the form of cash in an amount not-to-exceed $9,000. (Community & Economic Development Director Eric Silva) Attachments: R6122 QTI Incentive for Project Birdie City of Miramar, FL Page 4 Printed on 5/12/2016 CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING 8. Temp. Reso. #R6126 approving an Economic Development Incentive Offer to Project Birdie in an amount not-to-exceed $7,500 for local hiring as part of the company growing its Regional Headquarters Facility in the City; providing for the terms of the incentive offer; authorizing the City Manager to execute an agreement reflecting the terms of the incentive offer. (Community and Economic Development Director Eric Silva) Attachments: R6126 Local Hiring Incentive for Project Birdie 9. Temp. Reso. #R6129 authorizing the creation of a Property Assessed Clean Energy (“PACE”) Program within the City of Miramar in accordance with Section 163.08, Florida Statutes; joining the PACE programs of the Green Corridor Pace District and the Florida Green Finance Authority, to provide a mechanism for the voluntary financing of energy conservation and efficiency improvements, renewable energy improvements; authorizing the execution of two non-exclusive agreements with the Florida Green Finance Authority and Green Corridor PACE District, pursuant to which those entities or their administrators will administer a voluntary PACE Financing Program for such improvements within the municipal boundaries of the City; authorizing and directing City Officials, officers, employees and agents to take such actions as may be necessary or desirable in furtherance of the purposes of this resolution. (Community and Economic Development Director Eric Silva and sponsored by Mayor Wayne M. Messam) Attachments: TR6129 - PACE Program PUBLIC PARTICIPATION (7:30 – 8:00 P.M.) ORDINANCE 10. FIRST READING of Temp. Ord. #O1638 amending Section 2-287 "Adopted; Incorporation of State Code of Ethics" of Chapter 2 "Administration", Article VIII "Code of Ethics for Municipal Officers and Employees" of the City Code of Ordinances; repealing Sections 2-288 through 2-299 of Chapter 2, "Administration", Article VIII "Code of Ethics for Municipal Officers and Employees" of the City Code of Ordinances; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date. (City Attorney Jamie A. Cole) SECOND READING SCHEDULED for June 1, 2016 Attachments: O1638 Ethics Ordinance Amendment PUBLIC HEARING City of Miramar, FL Page 5 Printed on 5/12/2016 CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING 11. SECOND READING of Temp. Ord. #O1636 amending City Code Chapter 15 “Pensions”, Article V “City Retirement Plan and Trust Fund”, Division 1 “Generally”; amending City Code Chapter 15 “Pensions”, Article VI “Management Pension Plan and Trust Fund”; Creating Section 15-328(a) of the City Code to permit the purchase of up to five years of enhanced service credit in the General Employee Plan provided that the member pays the full actuarial cost; creating Section 15-328(b) of the City Code to permit members of the General Employees Plan to purchase prior City service in the 401(a) plan provided that the member pays the full actuarial cost; creating Section 15-328(c) of the City Code to provide for rulemaking authority of the board; amending Sections 15-356(e) and (g) of the City Code to permit the purchase of up to five years of enhanced service credit in the Management Plan provided the member pays the full actuarial cost; providing for severability; providing for codification; providing for an effective date. (Passed 1st Reading 04/20/16) (Human Resources Director Sam Hines) Attachments: O1636 - 2nd Reading GE and Mgmt Pension Plans Code Amendment QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 12. Temp. Reso. #R6130 considering Application No. 1601647, an accessory Conditional Use Approval to allow bottle club service at the Painting with a Twist, located at 11382 - 11384 Miramar Parkway in the Miramar Crossings Shopping Center Interchange Park, Plat 145, page 10, public records of Broward County, Florida. (Community and Economic Development Director Eric Silva) Attachments: R 6130 Conditional Use for Painting With A Twist OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 6 Printed on 5/12/2016 CITY COMMISSION REGULAR Meeting Agenda May 18, 2016 MEETING City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 05/18/16 - 5:30 p.m. - Town Center Assessment - Commission Conference Room 06/07/2016 - 5:30 p.m. - Budget Forecasting - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: June 1, 2016 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 5/12/2016