CITY COMMISSION REGULAR MEETING

City of Miramar, FL 2300 Civic Center Place, Miramar, FL 33025 Meeting Agenda Wednesday, June 1, 2016 7:00 PM Commission Chambers CITY COMMISSION REGULAR MEETING Mayor Wayne M. Messam Vice Mayor Maxwell B, Chambers Commissioner Winston F. Barnes Commissioner Yvette Colbourne Commissioner Darline B. Riggs CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING City of Miramar Welcome to the City Commission Meeting We are pleased that you have demonstrated an interest in the City of Miramar by attending a City Commission meeting. We hope you will attend more of these meetings in the future. GENERAL INFORMATION: The City of Miramar is a municipality chartered by the State of Florida operating under the "City Council - City Manager Plan." The City Commission is comprised of four members and the Mayor selected by the residents of Miramar to serve as the City's governing body. It is responsible for adopting policies of the City, passing ordinances, adopting resolutions and approving budgets. A City Manager is appointed by the City Commission to serve as the administrative head of the municipal government and provides recommendations to the City Commission on policy issues. The City Commission meeting is a formal meeting of the members of the commission to transact City business . This business is conducted in a manner prescribed by resolution, laws and regulations which require certain formal actions and the following of specific procedures. The AGENDA is a printed document that lists the order of business for the Commission meeting. The public is encouraged to contact the Mayor or any City Commissioner prior to a Commission meeting to express their views on items appearing on the Agenda. * All beepers, cell phones and other electronic devices must be turned off prior to entering the Commission Chambers. The City Commission may consider and act upon such other business as may come before it in the event this agenda must be revised, such revised copies will be available to the public at the City Commission meeting. GENERAL RULES AND PROCEDURES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS: Who May Speak - Any individual who wishes to address the City Commission may do so providing it is accomplished in an orderly manner and in accordance with the procedures outlined below. 1. Speaking on items on the Agenda - Individuals wishing to speak on matters that appear on the Agenda need only to raise their hand to be recognized by the Mayor. Discussion at Special Meetings is limited to the items referred to on the Agenda for such Special Meetings. 2. Other Business Items - These are items placed on the Agenda by the Mayor or a Commissioner and either are requests for the preparation of future legislation or are requests for possible direction to the Administration. 3. Speaking on items not on the Agenda - Public Participation - Any individual may speak on any subject pertinent to the City at the second regularly scheduled meeting of each month. Individuals must sign in with the City Clerk prior to the meeting. The Mayor will recognize those persons who signed in, under the agenda item "Public Participation." 4. Addressing Commission, Manner & Time - Public discussion during all items is limited to three minutes maximum per person, however, the Mayor at his/her discretion may allow more time. Each person who addresses the Commission shall step up to the speaker's podium and shall give his/her name and address. The above represents a summarization of the Commission Procedures Resolution. Copies of this resolution are available from the City Clerk's office. Any person requiring auxiliary aids and services at this meeting may call the City Clerk ’s Office at 954-602-3011 at least two calendar days prior to the meeting. If a person decides to appeal any decision made by the City Commission with respect to any matter considered at such meeting or hearing, he/she will need a record of the proceedings and for such purpose may need to insure that a verbatim recording of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City of Miramar, FL Page 2 Printed on 6/28/2016 CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING CALL TO ORDER ROLL CALL/ANNOUNCEMENTS MOMENT OF SILENCE PRESENTATIONS Proclamation: Walgreens' Roy Ripak Day. (Mayor Wayne M. Messam) Proclamation: Atala Vallejo Day. (Mayor Wayne M. Messam) Proclamation: Caribbean Heritage Month. (Mayor Wayne M. Messam) CONSENT AGENDA Items listed under Consent Agenda are viewed to be routine and the recommendation will be enacted by one motion in the form listed below. If discussion is desired, the item (s) will be removed from the Consent Agenda and will be considered separately. Anyone wishing to comment on any item on the consent agenda should approach the podium now. 1. Minutes from the Workshop, Special, and Regular Commission Meetings of May 18, 2016. Attachments: 5-18-16 Workshop Meeting Minutes 5-18-16 Special Commission Meeting Minutes-Magnus 5-18-16 Commission Meeting Minutes 2. Temp. Reso. #R6115 approving the third and final one-year renewal of the Audit Services Agreement with RSM US LLP (formerly known as McGladrey LLP) for a term commencing August 30, 2016 through August 29, 2017, in an annual amount not-to-exceed $118,200; authorizing the City Manager to execute an appropriate renewal agreement. (Assistant Finance Director Barbara Hastings) Attachments: R6115 Audit Services Third Renewal Agreement End of Consent RESOLUTIONS 3. Temp. Reso. #R6169, approving appointments to the Education Advisory Board. (City Clerk Denise A. Gibbs) Attachments: R6169 Education Advisory Board City of Miramar, FL Page 3 Printed on 6/28/2016 CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING 4. Temp. Reso. #R6116 relating to the State Revolving Fund Program; authorizing the application of the State Revolving Fund (“SRF”) for a construction loan in the amount of $15,759,000 for the East Water Treatment Plant Renovations; authorizing the agreement; establishing pledged revenues; designating authorized representatives; providing assurances. (Utilities Director Hong Guo) Attachments: R6116 EWTP SRF Construction Loan Memo 5. Temp. Reso. #R6176 approving the award of Request for Proposals No. 16-02-17 to Toshiba Business Solutions for the lease of photocopiers and the provision of print management services, over a staggered term of 48 months, in an annual amount not-to-exceed $175,244; authorizing the City Manager to execute all appropriate contract documents. (Procurement Director Randy Cross and Information Technology Director Clayton Jenkins) Attachments: R6176 Lease of Copiers ORDINANCE 6. FIRST READING of Temp. Ord. #O1644 establishing the salary and benefits of the City's Elected Officials; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date. (Human Resources Director Sam Hines and Pension Attorney Adam Levinson) SECOND READING SCHEDULED for July 6, 2016 PUBLIC HEARING 7. Temp Reso. #R6133 approving the Program Year 2016 - 2017 Community Development Block Grant Program Action Plan; authorizing submission of the Program Year 2016 - 2017 Community Development Block Grant Program Action Plan to the U.S. Department of Housing and Urban Development. (Community and Economic Development Director Eric Silva) Attachments: R6133 CDBG Program Action Plan City of Miramar, FL Page 4 Printed on 6/28/2016 CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING 8. SECOND READING of Temp. Ord. #O1638 amending Section 2-287 "Adopted; Incorporation of State Code of Ethics" of Chapter 2 "Administration", Article VIII "Code of Ethics for Municipal Officers and Employees" of the City Code of Ordinances; repealing Sections 2-288 through 2-299 of Chapter 2, "Administration", Article VIII "Code of Ethics for Municipal Officers and Employees" of the City Code of Ordinances; providing for conflicts; providing for severability; providing for inclusion in the Code; and providing for an effective date. (Passed 1st Reading 05/18/16) (City Attorney Jamie A. Cole) Attachments: O1638 2nd Reading Ethics Ordinance Amendment FIRST READING OF QUASI-JUDICIAL ITEMS The following items are introduced for First Reading only, and to set the time and date of the Quasi-Judicial Public Hearing for which testimony and public input will be taken. The titles of the ordinances will be read. No testimony or evidence will be considered at this First Reading. The Commission will consider testimony and evidence only at a scheduled Public Hearing. Copies of the detailed information have been placed in the rear of the Commission Chambers in the same location as the Agenda. Copies may be obtained in the Office of the City Clerk during normal working hours, 7:00 A.M. to 6:00 P.M., Monday through Thursday 9. FIRST READING of Temp. Ord. #O1639 considering Application No. 1500280, Rezoning for Boardwalk Apartments South Parcel, a 6.51-acre parcel from RM16, Residential-16 District, to RM25, Residential-25 District, on the property located west of Flamingo Road and north of Somerset Boulevard; and providing for an effective date . (Community & Economic Development Director Eric Silva) SECOND READING SCHEDULED for June 15, 2016 Attachments: O1639 2nd Reading Rezoning Boardwalk Apartments City of Miramar, FL Page 5 Printed on 6/28/2016 CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING 10. FIRST READING of Temp. Ord. #O1640 considering Application No. 1503511, Rezoning for Boardwalk Apartments North Parcel, a 6.02-acre parcel from B2, Community Business District, to RM25, Residential-25 District, to allow residential uses on the property located west of Flamingo Road and north of Somerset Boulevard; and providing for an effective date. (Community and Economic Development Department Director Eric Silva) SECOND READING SCHEDULED for June 15, 2016 Attachments: O1640 2nd Reading Rezoning Boardwalk 1503511 QUASI-JUDICIAL PUBLIC HEARING All who wish to speak shall be collectively sworn in. City Attorney will then read the title of the item to be considered. Staff shall present a brief synopsis of the application and make a recommendation. Next will be a presentation by the applicant. The Commission will then hear from participants in favor of and in opposition to the application. The applicant, staff and or any Commissioner may cross-examine the witnesses, and a participant may request that the board ask questions of a witness. The public hearing will conclude with final remarks by staff and the applicant. No further presentations or testimony shall be permitted. All decisions of the Commission must be based upon competent substantial evidence presented to it at the hearing. All backup materials provided to the City Commission, as a part of the agenda will automatically be made a part of the record of the hearing. All approvals will be subject to staff recommended conditions unless otherwise stated in the motion for approval. 11. Temp. Reso. #R6135 considering Application No. 1505778, Site Plan Approval for a 39,540 square foot regional claims facility for Progressive Insurance, to be located on the west side of Southwest 145th Avenue and north of Southwest 27th Street. (Community and Economic Development Director Eric Silva) Attachments: R6135 Progressive Site Plan 12. Temp. Reso. #R6136 considering Application No. 1505779 , Community Appearance Board Approval for a 39,540 square foot regional claims facility for Progressive Insurance, to be located on the west side of Southwest 145th Avenue and north of Southwest 27th Street. (Community and Economic Development Director Eric Silva) Attachments: R6136 Progressive CAB OTHER BUSINESS Reports and Comments: Commission Reports: City of Miramar, FL Page 6 Printed on 6/28/2016 CITY COMMISSION REGULAR Meeting Agenda June 1, 2016 MEETING City Attorney Reports: City Manager Reports: FUTURE WORKSHOPS 06/07/16 - 5:30 P.M. - Budget Forecasting - Commission Conference Room ADJOURNMENT THE NEXT REGULARLY SCHEDULED CITY COMMISSION MEETING IS: June 15, 2016 at 7:00 P.M. City of Miramar, FL Page 7 Printed on 6/28/2016